WQCSD0008_Compliance Evaluation Inspection_20220225

ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
S. DANIEL SMITH
Director
Mayor Charles T. Hawkins, Mayor
Town of Saratoga
PO Box 206
Saratoga, NC 27873
Mayor Hawkins:
NORTH CAROLINA
Environmental Quality
February 25, 2022
Subject: Compliance Evaluation Inspection
Saratoga Wastewater Collection System
Permit No. WQCSD0008
Wilson County
On February 22, 2022, Mitch Hayes of the Raleigh Regional Office conducted the subject
inspection with the assistance of Keydrick Parker, Operator in Responsible Charge. Below is a list
of findings developed from the inspection and review of the permit:
1. The subject permit became effective July 18, 2003. Adoption of deemed permit rules
became effective April 17, 2006. All deemed permitted facilities are required to adhere
to the requirements and procedures for permitting, operation and maintenance of
collection systems as stated in 15A NCAC 02T .0403. A copy of these rules is attached
to the inspection letter.
2. All wastewater is conveyed to the City of Wilson wastewater collection system and is
treated at Hominy Creek WRF.
3. The Town of Saratoga has an enforceable fats, oils, and grease program and a sewer
use ordinance. Bi-annual distribution of educational materials for commercial and
residential users is documented. There have been no enforcement actions taken for the
year.
4. There are 7 pump stations in the collection system. All pump stations have restricted
access, contact information signage, audible visual alarms, and on -site generators. None
have telemetry or SCADA. All pump stations are inspected daily. AD audible/visual alarms
operated when the high water float was lifted up. All on -site generators started and
operated under load when the power was shut off to the pump station. Wet wells at the
Ballfield, Page Street, Triangle, and Shannon Woods pump stations had moderate grease
and trash build up and should be cleaned out to ensure proper operation of the floats
and longevity of the pumps. The wet well cover at Church Street does not have restricted
access. An email was sent to Mitch Hayes on February 23, 2022 showing that a pad lock
had been installed on the wet well cover.
North Carolina Department of Environmental Quality I Division of Water Resources
Raleigh Regional Office 13800 Barrett Drive I Raleigh, North Carolina 27609
919.791.4200

S. A map of the collection is available however, the map does not show the wastewater
flow conveying to the City of Wilson's wastewater collection system. Please update the
map to show this.
If you have any questions or concern about this inspection or the letter, please contact Mitch
Hayes at 919.791.4261 or by email at [e-mail]
cc: Permit files, Laserfiche
Attachment
Sincerely,
Vanessa Manuel, Assistant Regional Supervisor
Water Quality Regional Operations Section
Raleigh Regional Office
Division of Water Resources, NC DEQ
North Carolina Department of Environmental Quality 1 DNIsion of Water Resources
Raleigh Reg`onal Office 13800 Barrett Drive I Raleigh, North Carolina 27609
919.791.4200

Compliance Inspection Report
Permit: WQCSD0008 Effective: 03/01/00 Expiration: Owner : Town of Saratoga
SOC: Effective: Expiration: Facility: Saratoga Collection System
County: Wilson
Region: Raleigh
Contact Person: Charles T Hawkins Title: Mayor Phone: [phone]
Directions to Facility:
System Classifications: CS1,
Primary ORC: Keydrick E Parker Certification: 1004461 Phone: [phone]
Secondary ORC(s):
On -Site Representative(s):
On -site representative Keydrick E Parker 252-238-3487
Related Permits:
NC0023906 City of Wilson - Wilson WWTP
Inspection Date: 02/22/2022 Entry Time 10:00AM Exit Time: 11:30AM
Primary Inspector: Mitchell S Hayes 14 r-f c,geLe S, 1--( e' oz., Z5,2011 Phone: [phone]
Secondary Inspector(s): I
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions
III Spills/Response Plan
(See attachment summary)
General
ill Inspections
II
• Grease Control
Pump Stations
Page 1 of 5

Permit: WQCSD0008 Owner - Facility: Town of Saratoga
Inspection Date: 02/22/2022 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
The subject permit became effective July 18, 2003. Adoption of deemed permit rules became effective April 17, 2006. All
deemed permitted facilities are required to adhere to the requirements and procedures for permitting, operation and
maintenance of collection systems as stated in 15A NCAC 02T .0403.
All wastewater is conveyed to the City of Wilson wastewater collection system and is treated at Hominy Creek WRF.
The Town of Saratoga has an enforceable fats, oils, and grease program and a sewer use ordinance. Bi-annual distribution of
educational materials for commercial and residential users is documented. There have been no enforcement actions taken
for the year.
There are 7 pump stations in the collection system. All pump stations have restricted access, contact information signage,
audible visual alarms, and on -site generators. None have telemetry or SCADA. All pump stations are inspected daily. All
audible/visual alarms operated when the high water float was lifted up. All on -site generators started and operated under loac
when the power was shut off to the pump station. Wet wells at the Ballfield, Page Street, Triangle, and Shannon Woods
pump stations had moderate grease and trash build up and should be cleaned out to ensure proper operation of the floats
and longevity of the pumps. The wet well cover at Church Street does not have restricted access. An email was sent to
Mitch Hayes on February 23, 2022 showing that a pad lock had been installed on the wet well cover.
A map of the collection is available however, the map does not show the wastewater flow conveying to the City of Wilson's
wastewater collection system. Please update the map to show this.
Page 2 of 5

Permit: WQCSD0008 owner - Facility:Town of Saratoga
Inspection Date: 02/22/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
# Is this system a satellite system?
# If Yes, what is system name or permit number?
Is there a overall sewer system map?
Does the reap include:
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
# Flow direction
# Approximate pipe age
# Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Are system maintenance records maintained?
Comment: Not a satellite system
Grease Control
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
For public systems, is there a Grease Control Program via an ordinance/agreement?
If Yes, does it require grease control devices at applicable locations?
Is the Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
Comment: No enforcement action has been taken for the last year.
Spills and Response Action Plan
# Is system free of known points of bypass?
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
if applicable, is there documentation of press releases and public notices issued?
Are all spills or sewer related issues/complaints documented?
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
# If Yes, is there a corrective action plan?
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Yes No NA NE
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Page 3 of 5

Permit: WQCSD0008 Owner - Facility: Town of Saratoga
Inspection Date: 02/22/2022 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Does the plan include:
# 24-hour contact numbers •❑ ❑ ❑
# Response time •❑ ❑ ❑
# Equipment list and spare parts inventory • ❑ ❑ ❑
# Access to cleaning equipment •❑ ❑ ❑
# Access to construction crews, contractors, and/or engineers •❑ ❑ ❑
# Source of emergency funds 111000
# Site sanitation and cleanup materials MOOD
# Post-overflow/spill assessment • [] ❑ ❑
Comment: No repetitive SSO's.
Inspections Yes No NA NE
Are adequate maintenance records maintained? •❑ ❑ ❑
Are pump stations being inspected at the required frequency? •❑ ❑ ❑
Is at least one complete functionality test conducted weekly per pump station? •❑ ❑ []
Is there a system or plan in place to observe the entire system annually? •❑ ❑ ❑
Is the annual inspection documented? MOOD
# Does the system have any high -priority lines/locations? 011100
Are inspections of HPL documented at least every 6 months? ❑ ❑ • ❑
Are new lines being added to the HPL list when found or created? •❑ ❑ ❑
Comment: There are no HPL.
Pump Stations
Please list the Pump Stations Inspected:
Ballfield, Page Street, Church Street, Triangle, Shannon Woods, Speight School Road, Vamell Drive
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the telemetry system functional?
Yes No NA NE
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Page 4 of 5

Permit: WQCSD0008 Owner - Facility: Town of Saratoga
Inspection Date: 02/22/2022 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/StaffNehicles/etc) are included in Plan?
Septic tank haulers, pumps
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
Comment:
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Page 5 of 5

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SECTION .0400 — SYSTEM -WIDE COLLECTION SYSTEM PERMITTING
15A NCAC 02T .0401 SCOPE
The rules of this Section apply to system -wide collection systems pursuant to G.S. 143-215.9B, where the Director may
issue system -wide permits for collection systems relating to operation and maintenance of sewers, pump stations, force
mains and all appurtenances.
History Note: Authority G.S. 143-215.1(a); 143-215.3(a); 143-215.9B;
Eff. September 1, 2006.
15A NCAC 02T .0402 DEFINITIONS
The following definitions are used in this Section:
(1) "Collection system" means a public or private sewer system, consisting of sewer lines, force mains, pump stations
or any combination thereof that conveys wastewater to a designated wastewater treatment facility or separately -
owned sewer system. For purposes of permitting, the collection system is considered to be any existing or newly
installed system extension up to the wastewater treatment facility property or point of connection with a
separately -owned sewer system.
(2) "High -priority sewer" means any aerial sewer, sewer contacting surface waters, siphon, sewer positioned parallel
to stream banks that is subject to erosion that undermines or deteriorates the sewer, or sewer designated as high
priority in a Division issued permit where the sewer does not meet minimum design requirements.
History Note: Authority G.S. 143-215.1(a); 143-215.3(a); 143-215.9B;
Eff. September 1, 2006.
15A NCAC 02T .0403 PERMITTING BY REGULATION
(a) Collection systems having an actual, permitted or Division approved average daily flow less than 200,000
gallons per day are deemed permitted pursuant to Rule .0113 of this Subchapter provided the system meets
the criteria in Rule .0113 of this Subchapter and all specific criteria required in this Rule:
(1) The sewer system is effectively maintained and operated at all times to prevent discharge to land or
surface waters, and to prevent any contravention of groundwater standards or surface water standards.
(2) A map of the sewer system has been developed and is actively maintained.
(3) An operation and maintenance plan including pump station inspection frequency, preventative
maintenance schedule, spare parts inventory and overflow response has been developed and
implemented.
(4) Pump stations that are not connected to a telemetry system (i.e., remote alarm system) are inspected by
the permittee or its representative every day (i.e., 365 days per year). Pump stations that are connected
to a telemetry system are inspected at least once per week.
(5) High -priority sewers are inspected by the permittee or its representative at least once every six -months
and inspections are documented.
(6) A general observation by the permittee or its representative of the entire sewer system is conducted at
least once per year.
Overflows and bypasses are reported to the appropriate Division regional office in accordance with 15A
NCAC 02B .0506(a), and public notice is provided as required by G.S. 143-215.1C.
(8) A Grease Control Program is in place as follows:
(A) For publicly owned collection systems, the Grease Control Program shall include at least bi-annual
distribution of educational materials for both commercial and residential users and the legal means
(7)

(B)
to require grease interceptors for new construction and retrofit, if necessary, of grease interceptors
at existing establishments. The plan shall also include legal means for inspections of the grease
interceptors, enforcement for violators and the legal means to control grease entering the system
from other public and private satellite sewer systems.
For privately owned collection systems, the Grease Control Program shall include at least bi-annual
distribution of grease education materials to users of the collection system by the permittee or its
representative.
(C) Grease education materials shall be distributed more often than required in Parts (A) and (B) of this
Subparagraph if necessary to prevent grease -related sanitary sewer overflows.
(9) Right-of-ways and easements are maintained in the full easement width for personnel and equipment
accessibility.
(10) Documentation shall be kept for Subparagraphs (a)(1) through (a)(9) of this Rule for a minimum of three
years with exception of the map, which shall be maintained for the life of the system.
(b) Private collection systems on a single property serving an industrial facility where the domestic wastewater
contribution is Tess than 200,000 gallons per day shall be deemed permitted.
(c) The Director may determine that a collection system should not be deemed to be permitted in accordance
with this Rule and Rule .0113 of this Subchapter. This determination shall be made in accordance with Rule
.0113(e) of this Subchapter.
History Note: Authority G.S. 143-215.1(a); 143-215.3(a); 143-215.9B;
Eff. September 1, 2006.
15A NCAC 02T .0404 MULTIPLE COLLECTION SYSTEMS UNDER COMMON OWNERSHIP
If a public entity owns multiple but separate collection systems (i.e., tributary to separate plants) and any one is subject
to an individual permit, all collection systems shall be covered under one permit. This shall not be applicable to public
utilities authorized to operate by the North Carolina Utilities Commission who own several individual systems within the
state.
History Note: Authority G.S. 143-215.1(a); 143-215.3(a); 143-215.9B;
Eff. September 1, 2006.
15A NCAC 02T .0405 IMPLEMENTATION
(a) Permit applications for the initial issuance of a collection system permit shall be completed and submitted to the
Division within 60 days of the collection system owner's certified mail receipt of the Division's request for
application submittal. Permit renewal requests shall be submitted to the Director at least 180 days prior to
expiration, unless the permit has been revoked in accordance with 15A NCAC 02T .0110. All applications must be
submitted in duplicate, completed on official forms, and fully executed.
(b) Collection systems subject to an individual permit shall comply with the standards in Rule .0403 of this Section until
such time as their individual permit is issued.
History Note: Authority G.S. 143-215.1(a); 143-215.3(a); 143-215.9B;
Eff. September 1, 2006.