NCS000585_Email with Supplemental Info_20211221

Clark, Paul
From: Avery Smith <[e-mail]>
Sent: Tuesday, December 21, 2021 3:45 PM
To: Clark, Paul
Cc: George Chiles; Tyrus Clayton
Subject: RE: [External] RE: MS4 audit followup questions
CAUTION: External email. Do not click links or open attachments unless you verify. Send all suspicious email as an attachment to
Report Spam.
Good afternoon,
Hope your having a good day, I copied these questions to ease the process of answering.
1. Where are non SCM facilities inventoried/tracked? We have a inventory of every city owned facility, building,
parks etc.... its broken down by departmental ownership. This inventory is managed by our Buildings and
Grounds Superintendent.
2. Are these listed in SharePoint? As of now the inventory is not available on SharePoint, but I'm working to make
it available.
Hope that helps,
Avery Smith
Stormwater Superintendent
City of New Bern — Public Works Department — Stormwater Division
Mailing Address: P. O.Box 1129, New Bern, N.C. 28563
Shipping Address: 1004 S. Glenburnie Rd. (rear building), New Bern, N.C. 28562
Smithagnewbernnc.gov
252-639-7501 office/ 252-636-1848
www.newbemnc.gov
Rk-
11, W BERN
NORTH rARQLlNA
PUBLIC WORKS DE.PARTIME. T
From: Clark, Paul <[e-mail]>
Sent: Tuesday, December 21, 2021 1:38 PM
To: Avery Smith <[e-mail]>
Cc: George Chiles <[e-mail]>; Tyrus Clayton <[e-mail]>
Subject: RE: [External] RE: MS4 audit followup questions
Avery,
1

Thanks for the responses. For the final question, I meant facilities such as the municipal facility where vehicles are
stored and where the facility inspection was conducted as part of the audit. This question is helping to confirm that the
permittee maintained and implemented an O&M program for municipally owned and operated facilities with the potential for
generating polluted stormwater runoff. Pleas contact me with other questions for items in need of clarification. Thx.
Paul Clark
Water Supply Watershed Protection Coordinator
Stormwater Program
Division of Energy, Mineral, and Land Resources
Department of Environmental Quality
[phone]
[e-mail]
Based on the current guidance to minimize the spread of COVID-19, the Department of Environmental Quality has
adjusted operations to protect the health and safety of the staff and public. Many employees are working remotely or
are on staggered shifts. To accommodate these staffing changes, all DEQ office locations are limiting public access to
appointments only. Please check with the appropriate staff before visiting our offices, as we may be able to handle your
requests by phone or email. We appreciate your patience as we continue to serve the public during this challenging
time.
E-mail correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to
third parties.
Before printing this email, please consider your budget and the environment.
h ttps://d eg. n c. go y/sw
From: Avery Smith <[e-mail]>
Sent: Monday, December 20, 2021 1:59 PM
To: Clark, Paul <[e-mail]>
Cc: George Chiles <[e-mail]>; Tyrus Clayton <[e-mail]>
Subject: [External] RE: MS4 audit followup questions
CAUTION: External email. Do not click links or open attachments unless you verify. Send all suspicious email as an attachment to
Report Spam.
Good morning,
I hope all is well, and I'll answer these questions in the order presented.
1. We have a outfall app in place, it is in testing and should be fully operational within calendar year 2022.
2. The revision process for our Stormwater Manual will begin first of the year. We will also begin re -constructing
our website at the same time and will post a copy of the Stormwater plan and revised manual together.
Hopefully this process will not exceed 6 months.
3. A. That is correct, while personnel are conducting cleaning and maintenance, they are also checking outfalls for
any discrepancies. If anything arises, it is reported to me for investigation.
B. If everything falls into place six months should be more than enough time to have a better website up and
running. We will create a schedule to update website on a more frequent basis.
C. Yes, a PDF of our IDDE form as well as a more deliberate reporting avenue will be add to our stormwater
page.

D. That is correct.
4. We don't purposely wash streets, we have a street sweeping program and our sweeper uses minimal water to
accomplish that mission (it mostly as a way to control dust).
5. Its is may understanding that the use of the self -assessment tool is a sufficient means of reporting, I attached
copies of the requested years.
6. As of now yes, we are going to have a dedicated avenue on our revamped Stormwater Page.
7. We inspect all SCM's within city limits using the App we exhibited at the in person audit.
8. Yes, Who's facilities do you mean city?
I'll be looking forward to your answers to the couple of questions I had.
Sincerely,
Avery Smith
Stormwater Superintendent
City of New Bern — Public Works Department — Stormwater Division
Mailing Address: P. O.Box 1129, New Bern, N.C. 28563
Shipping Address: 1004 S. Glenburnie Rd. (rear building), New Bern, N.C. 28562
Smithaknewbernnc.gov
252-639-7501 office/ 252-636-1848
www.newbernnc.gov
ARt
NEW BERN
NORTH QAROLINA
PUBLIC WORKS DEPARTMENT
From: Clark, Paul <[e-mail]>
Sent: Friday, December 17, 2021 3:51 PM
To: Avery Smith <[e-mail]>
Subject: MS4 audit followup questions
Avery,
HI. First, thanks again for hosting the MS4 audit last week. This email message has some follow-up questions and/or
confirmations. Responding to these items will help with audit report completion. Please contact me if any of these
items needs explanation or clarification.
1. New Bern uses a GIS digital reference system that includes the entire stormwater collection system (inlets,
pipes, SCMs, etc.). SCMs are inspected using an app. New Bern plans to also use an app for the outfall
inspection/screening. When is this expected to be fully implemented, three months, six months????
2. When does New Bern plan to combine/revise the Stormwater Management Manual
(https://www.newbernnc.gov/Public%20Works/StormwaterMngmtManualRev9012007.pdf) and the
Stormwater Management Plan (20210921) and then post online?
3. Please confirm the following:
a. Dry weather outfall inspections are done on the maintenance schedule -
https://www.newbernnc.gov/document center/public%20works/MaintenanceSchedule.pdf?
b. Website improvements will be completed in the next six? Months?
c. IDDE form will be placed on the website during the time frame listed in b (above)?

d. There are no density requirements for proposed projects, but all projects that disturb half acre or more
must control peak flow.
4. What does New Bern do with wash wastewater generated from street washing? In Ordinance Section 15-526. -
Prohibition of illegal discharges, street washing is mentioned as one of the activities not considered to be source
of pollutants.
5. New Bern provided the 2017, 2018, and 2019 annual reports. Please provide the 2020 and 2021 annual
reports. This will help complete a few sections of the audit report.
6. Is this the website to report an
IDDE: https://www.newbernnc.gov/departments/utilities/water and sewer/how to report a sewer backup.
>tp or is there another site? If there is another site, please provide link as I could not find it. Or was this going
to be added as part of website improvements?
7. Does New Bern inspect all SCMs are only municipal SCMs? If non municipal SCMs inspected by their
responsible entities, how do they report to New Bern?
8. SCMs are all tracked in GIS database. Where are non SCM facilities inventoried/tracked? Are these listed in
sharepoint? Were permitted vs. non permitted facilities distinguished? You may have shared info related to
this during the audit.
I may have some other questions, but hopefully this email message includes the majority of them. Thx again.
Paul Clark
Water Supply Watershed Protection Coordinator
Stormwater Program
Division of Energy, Mineral, and Land Resources
Department of Environmental Quality
[phone]
[e-mail]
Based on the current guidance to minimize the spread of COVID-19, the Department of Environmental Quality has
adjusted operations to protect the health and safety of the staff and public. Many employees are working remotely or
are on staggered shifts. To accommodate these staffing changes, all DEQ office locations are limiting public access to
appointments only. Please check with the appropriate staff before visiting our offices, as we may be able to handle your
requests by phone or email. We appreciate your patience as we continue to serve the public during this challenging
time.
E-mail correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to
third parties.
Before printing this email, please consider your budget and the environment.
h ttps://d eq. n c. qo v/sw

Paul Clark
Water Supply Watershed Protection Coordinator
Stormwater Program
Division of Energy, Mineral, and Land Resources
Department of Environmental Quality
[phone]
[e-mail]
Based on the current guidance to minimize the spread of COVID-19, the Department of Environmental Quality has
adjusted operations to protect the health and safety of the staff and public. Many employees are working remotely or
are on staggered shifts. To accommodate these staffing changes, all DEQ office locations are limiting public access to
appointments only. Please check with the appropriate staff before visiting our offices, as we may be able to handle your
requests by phone or email. We appreciate your patience as we continue to serve the public during this challenging
time.
E-mail correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to
third parties.
Before printing this email, please consider your budget and the environment.
h ttps://d eq. n c. qo v/sw
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recipient, you must destroy this message and inform the sender immediately. This electronic mail message and any
attachments, as well as any electronic mail message(s) sent in response to it may be considered public record and as
such subject to request and review by anyone at any time. It also may contain information which is confidential within
the meaning of applicable federal and state laws.
------------------------------------------------------------------------------------------------------------------------ If you are not the intended
recipient, you must destroy this message and inform the sender immediately. This electronic mail message and any
attachments, as well as any electronic mail message(s) sent in response to it may be considered public record and as
such subject to request and review by anyone at any time. It also may contain information which is confidential within
the meaning of applicable federal and state laws.