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Home My WebLink AboutWQCS00126_Collection System Inspection_20140606ATA NCDENR North Carolina Department of Environment and Natural Resources Pat McCrory Governor June 6, 2014 Marchell Adams -David, Manager City of Hamlet PO Box 1229 Hamlet NC 28345 SUBJECT: June 3, 2014 Collection System Inspection City of Hamlet Hamlet Collection System Permit No: WQCS00126 Richmond County John E. Skvarla, III Secretary Dear Ms. Adams -David: Enclosed please find a copy of the Collection System Inspection Report from the inspection conducted on June 3, 2014 by Hughie White of the Fayetteville Regional Office. Mr. Ernie Billingsley, ORC, assisted with this inspection and his assistance was very much appreciated. The facility was found to be in Compliance with permit WQCS00126. Please refer to the enclosed inspection report for additional observations and comments. If you or your staff has any questions, please call me at 910-433-3329. cc: Ernie Billingsley, ORC PERCS Unit y�ettev>�' a ,ail .es(�H►Wi Sincerely, Hughie White Environmental Specialist Division of Water Resources Water Quality Regional Operations Section Fayetteville Regional Office 225 Green Street, Suite 714, Fayetteville, North Carolina 28301-5095 Main Phone: 910-433-3300 1 Internet: http://www.ncdenr.gov An Fnual Onnnrhmifv 1 Affirmafiva Aetinn Fmnlnver—Made in nail by Renvelnd Pannr Compliance Inspection Report Permit: WQCS00126 Effective: 02/01/09 Expiration: 01/31/17 Owner: City of Hamlet SOC: Effective: Expiration: Facility: Hamlet Collection System County: Richmond PO Box 1229 Region: Fayetteville Contact Person: Marchell Adams -David Directions to Facility: Hamlet NC 28345 Title: Phone: 910-582-2651 System Classifications: CS2, Primary ORC: Certification: Phone: Secondary ORC(s): On -Site Representative(s): Related Permits: NC0047562 City of Hamlet - Hamlet WWTP Scsconadary'sp� ): 'gc.•1 1 ` &4) ; Belinda S Henson c Phone: 910-433-3300 Ext.726 Inspection Date: 06/03/2014 Entry Time: 09:00 AM Exit Time: 01:30 PM Primary Inspector: Hughie White /l� Phone: 910-433-3300 Ext.708 Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling Permit Inspection Type: Collection system management and operation Facility Status: ■ Compliant 0 Not Compliant Question Areas: • Miscellaneous Questions IIIPerformance Standards 1110peration & Maint Reqmts • Records ■ Monitoring & Rpting .Inspections • Pump Station Reqmts (See attachment summary) Page: 1 Permit: WQCS00126 Owner - Facility: City of Hamlet Inspection Date: 06/03/2014 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine Inspection Summary: All records and log books were very well organized and appeared complete and current. A copy of the collection system permit, spill response plan, sewer use ordinance, map of the system and capital improvement plan were all available for review. The Wooten Co. is currently in the process of developing a new capital improvement plan for the City. High -priority lines are being inspected at least once per every six month period of time, as required. The annual 10% of line cleaning was met for the previous year. Right-of-ways are currently accessible in the event of an emergency. All pump stations that were visited during this inspection appeared to be operated and maintained properly with very good housekeeping. Page: 2 Permit: WQCS00126 Owner - Facility: City of Hamlet Inspection Date: 06/03/2014 Inspection Type: Collection System Inspect Non:Sampling Reason for Visit: Routine Performance Standards Is Public Education Program for grease established and documented? What educational tools are used? Utility Bill Memo, Local Gov't Cable Channel, Website Is Sewer Use Ordinance/Legal Authority available? Does it appear that the Sewer Use Ordinance is enforced? Is Grease Trap Ordinance available? Is Septic Tank Ordinance available (as applicable, i.e. annexation) List enforcement actions by permittee, if any, in the last 12 months Has an acceptable Capital Improvement Plan (CIP) been implemented? Does CIP address short term needs and long term \"master plan\" concepts? Does CIP cover three to five year period? Does CIP include Goal Statement? Does CIP include description of project area? Does CIP include description of existing facilities? Does CIP include known deficiencies? Does CIP include forecasted future needs? Is CIP designated only for wastewater collection and treatment? Approximate capital improvement budget for collection system? Total annual revenue for wastewater collection and treatment? CIP Comments The CIP includes both water and sewer. Is system free of known points of bypass? If no, describe type of bypass and location Is a 24-hour notification sign posted at ALL pump stations? # Does the sign include: Instructions for notification? Pump station identifier? 24-hour contact numbers If no, list deficient pump stations Yes No NA NE Ennis E n n n ®nnn ® nnn W HEW ■ nnn ®nnn ■ nnn ■ nnn Ennis Ennis Ennis Ennis n ■nn nnn Ennis ■ nnn Ennis Ennis. Page: 3 Permit: WQCS00126 Owner - Facility: City of Hamlet Inspection Date: 06/03/2014 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine # Do ALL pump stations have an "auto polling" feature/SCADA? Number of pump stations Number of pump stations that have SCADA Number of pump stations that have simple telemetry Number of pump stations that have only audible and visual alarms Number of pump stations that do not meet permit requirements # Does the permittee have a root control program? # If yes, date implemented? Describe: The City uses a foaming chemical root treatment called RootX. The City performs the actual treatment in-house. Comment: The Wooten Company is currently developing a new capital improvement plan for the City. Inspections Are maintenance records for sewer lines available? Are records available that document pump station inspections? Are SCADA or telemetry equipped pump stations inspected at least once a week? Are non-SCADA/telemetry equipped pump stations inspected every day? Are records available that document citizen complaints? # Do you have a system to conduct an annual observation of entire system? # Has there been an observation of remote areas in the last year? Are records available that document inspections of high -priority lines? Has there been visual inspections of high -priority lines in last six months? Comment: Operation & Maintenance Requirements Are all log books available? Does supervisor review all log books on a regular basis? Does the supervisor have plans to address documented short-term problem areas? What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas? Are maintenance records for equipment available? Is a schedule maintained for testing emergency/standby equipment? nEnn 8 0 8 0 0 Ennn Yes No NA NE Ennn Ennn Ennn WHEW Ennn Ennn Ennn Ennn Ennn Yes No NA NE Ennis Ennn WHEW Ennn Ennn Page: 4 Permit: WQCS00126 Owner - Facility: City of Hamlet Inspection Date: 06/03/2014 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine What is the schedule for testing emergency/standby equipment? Do pump station logs include: Inside and outside cleaning and debris removal? Inspecting and exercising all valves? Inspecting and lubricating pumps and other equipment? Inspecting alarms, telemetry and auxiliary equipment? Is there at least one spare pump for each pump station w/o pump reliability? Are maintenance records for right-of-ways available? Are right-of-ways currently accessible in the event of an emergency? Are system cleaning records available? Has at least 10% of system been cleaned annually? What areas are scheduled for cleaning in the next 12 months? Is a Spill Response Action Plan available? Does the plan include: 24-hour contact numbers Response time Equipment list and spare parts inventory Access to cleaning equipment Access to construction crews, contractors, and/or engineers Source of emergency funds Site sanitation and cleanup materials Post-overflow/spill assessment Is a Spill Response Action Plan available for all personnel? Is the spare parts inventory adequate? Comment: Records Are adequate records of all SSOs, spills and complaints available? Are records of SSOs that are under the reportable threshold available? Do spill records indicate repeated overflows (2 or more in 12 months) at same location? If yes, is there a corrective action plan? monthly ■ nnn ® n.nn ■ n.nn ■ nnn nnn■ ®nnn ■ nnn ■ nnn ® nnn ®nnn ■ nnn. ■ nnn ■ n,n n ■ nnn ■ nnn ■ nnn ■ nnn ■ nnn ■ nnn n nn■ Yes No NA NE ■ nnn • nnn n n■n n n■n Page: 5 Permit: WQCS00126 Owner - Facility: City of Hamlet Inspection Date: 06/03/2014 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine Is a map of the system available? Does the map include: Pipe sizes Pipe materials Pipe location Flow direction Approximate pipe age Number of service taps Pump stations and capacity If no, what percent is complete? List any modifications and extensions that need to be added to the map ■ nn.n Ennn Ennn Ennn Ennn ■ nnn ■ nnn ■ nnn # Does the permittee have a copy of their permit? ■ n n n Comment: Monitoring and Reporting Requirements Art copies of required press releases and distribution lists available? Are public notices and proof of publication available? # Is an annual report being prepared in accordance with G.S. 143-215.1C? # Is permittee compliant with all compliance schedules in the permits? If no, which one(s)? Comment: Yes No NA NE Ennn Ennn ■ nnn WHEW Page: 6