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Home My WebLink AboutNC0046043_CEI_NOV2021PC0368_20210726R.OY COOPER. Governor ELIZABETH S. BISER Secretary S. DANIEL SMITH Director Oak Ridge Military Academy Brian Shreve, Director of Operations 2317 Oak Ridge Rd Oak Ridge, NC 27310 NORTH CAROLINA Environmental Quality July 26, 2021 SUBJECT: Compliance Evaluation Inspection & Notice of Violation Case #: NOV-2021-PC-0368 NC Individual NPDES Permit NC0046043 Oak Ridge Military Academy Wastewater Treatment Plant Guilford County Dear Mr. Shreve: Ron Boone and Tricia Lowery, of the NC Division of Water Resources, Winston-Salem Regional Office, met with Matt Smith, Operator in Responsible Charge (ORC), and Neil MDuffie, Backup ORC, to conduct a compliance evaluation inspection of the Oak Ridge Military Academy Wastewater Treatment Plant (WWTP), on July 1, 2021. The attached Water Compliance Inspection Report summarizes the findings of the inspection. Please be aware that the Division may take enforcement action against any permittee who fails to comply with any requirement of their permit. Pursuant to NC General Statute (NCGS) 143- 215.6A, a civil penalty of not more than twenty-five thousand dollars ($25,000.00) per day, per violation, may be assessed against any person who violates or fails to act in accordance with the terms, conditions, or requirements of any permit issued pursuant to G.S. 143-215.1. NORTH D E Dopartmem of Envimnmomni au.i` North Carolina Department of Environmental Quality Division of Water Resources Winston-Salem Regional Office 450 West Hanes Mill Road, Suite 300 I Winston-Salem, North Carolina 27105 336.776.9800 If you have any questions or concerns, please do not hesitate to contact Mr. Boone or Ms. Lowery, by phone at 336-776-9800, or by email at ron.boone@ncdenr.gov or tricia.lowery@ncdenr.gov, respectively. Thank you for your time and attention to this matter. Sincerely, by:G [DocuSigned -0A. T. JA.Idiff 145B49E225C94EA... Lon T. Snider, Regional Supervisor Water Quality Regional Operations Section Winston-Salem Regional Office Division of Water Resources, NCDEQ Attachments: 1. Water Compliance Inspection Report cc: Laserfiche Matt Smith, Operator in Responsible Charge 612 Hwy 62 North Blanch, NC 27212-1301 LD_E NORTH CAROLINA gapartmeM of Environmental quaky North Carolina Department of Environmental Quality j Division of Water Resources Winston-Salem Regional Office 1450 West Hanes Mill Road, Suite 300 I Winston-Salem, North Carolina 27105 336.776.9800 DocuSign Envelope ID: 742813DA-6DB7-49A4-ABFC-54A8E99EC297 United States Environmental Protection Agency EPA Washington, D.C. 20460 Water Compliance Inspection Report Form Approved. OMB No. 2040-0057 Approval expires 8-31-98 Section A: National Data System Coding (i.e., PCS) Transaction Code NPDES yr/mo/day Inspection Type Inspector Fac Type 1 IN I 2 IL I 3 I NC0046043 111 121 21/07/01 117 1810I 19I S I 2011 21IIIIII IIIIIIIIIII IIIIIII I IIIIII IIIIIIIIIII P6 Inspection Work Days Facility Self -Monitoring Evaluation Rating B1 QA Reserved 671 I 70I I 711 1 72 I N I 73I 1 74 71 I I I I I I I I 180 Section B: Facility Data Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include Entry Time/Date Permit Effective Date POTW name and NPDES oermit Number) 02:30PM 21/07/01 16/07/01 Oak Ridge Military Academy WWTP 2317 Oak Rdg Rd Exit Time/Date Permit Expiration Date Oak Ridge NC 27310 03:30PM 21/07/01 21/04/30 Name(s) of Onsite Representative(s)/Titles(s)/Phone and Fax Number(s) Other Facility Data /// Matthew P Smith/ORC/336-414-8274/ Name, Address of Responsible Official/Title/Phone and Fax Number Contacted Brian Shreve,2317 Oak Rdg Rd Oak Ridge NC 27310/Director of Operations/336-643-4131/ No Section C: Areas Evaluated During Inspection (Check only those areas evaluated) Permit Flow Measurement Operations & Maintenar Records/Reports Self -Monitoring Progran Facility Site Review Effluent/Receiving Wate Laboratory Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) (See attachment summary) Name(s) and Signature(s) r;t gPY: Agency/Office/Phone and Fax Numbers 7/2Date 6/2021 osuaiet 13oon.e, Ron Boone DWR/WSRO WQ/336-776-9690/ Patricia Lowery DocusigR25645F2A3460... DWR/WSRO WQ/336-776-9691/ 7/26/2021 ‘-420621655082476... Signature of Management Q A Reviewer Agency/Office/Phone and Fax Numbers Date DocuSigned by: 7/26/2021 FL—o, T. SA,�dcr 145B49E225C94EA... EPA Form 3560-3 (Rev 9-94) Previous editions are obsolete. Page# 1 DocuSign Envelope ID: 742813DA-6DB7-49A4-ABFC-54A8E99EC297 3I NPDES yr/mo/day NC0046043 111 121 21/07/01 117 Inspection Type 18LI (Cont.) 1 Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) Ron Boone and Patricia Lowery, of the NC Division of Water Resources, Winston-Salem Regional Office, conducted a compliance evaluation inspection of the Oak Ridge Military Academy Wastewater Treatment Plant on 7/1/2021. The assistance and cooperation of Matt Smith, ORC, and Neil McDuffie Backup ORC, were very much appreciated. The plant is in poor condition but appeared to be operating properly on the day of the inspection. The security fence has at least two large trees laying on it from long past storms and is otherwise unsecured. This MUST be repaired immediately. The clarifier weir is NOT level and has several breaches in it causing mild shortcircuiting. The whole plant structure is badly corroded and should be better maintained. The effluent flow meter has NOT been calibrated since January, 2020 and the composite samples are NOT flow proportional. The downstream samples are NOT collected where the permit requires their collection at the intersection of the receiving stream and state road 2111. The Division is issuing Oak Ridge Military Academy a Notice of Violation (NOV) for this inspection. All discrepancies and violations noted during the inspection MUST be corrected as soon as possible. No other concerns, deficiencies, or violations were noted during the inspection. You're reminded that violations of your discharge permit and/or applicable state statutes and regulations, subject the permittee to fines of not more than $25,000 per day, per violation, in accordance with NC general statute 143-215.6A, Enforcement Procedures: Civil Penalties. Please correct the above -listed deficiencies and violations as soon as possible. If you have any questions or concerns regarding the inspection or this report, please do NOT hesitate to contact Mr. Boone or Ms. Lowery, at 336-776-9690, or 336-776-9691, respectively. You may also reach them by email at ron.boone@ncdenr.gov and tricia.lowery@ncdenr.gov. Page# 2 DocuSign Envelope ID: 742813DA-6DB7-49A4-ABFC-54A8E99EC297 Permit: NC0046043 Inspection Date: 07/01/2021 Owner- Facility: Oak Ridge Military Academy WWTP Inspection Type: Compliance Evaluation Permit Yes No NA NE (If the present permit expires in 6 months or less). Has the permittee submitted a new MODE application? Is the facility as described in the permit? • ❑ ❑ ❑ # Are there any special conditions for the permit? El • El El Is access to the plant site restricted to the general public? ❑ • ❑ ❑ Is the inspector granted access to all areas for inspection? • ❑ ❑ ❑ Comment: Security fence is in severe disrepair and has at least two trees that have fallen on it. It is insufficient. All trees must be removed from the fence, the entire fence must be completely repaired and the plant must be secured against unauthorized individuals immediately. Record Keeping Yes No NA NE Are records kept and maintained as required by the permit? • ❑ ❑ ❑ Is all required information readily available, complete and current? • ❑ ❑ ❑ Are all records maintained for 3 years (lab. reg. required 5 years)? • ❑ El El Are analytical results consistent with data reported on DMRs? • El El El Is the chain -of -custody complete? • El ❑ ❑ Dates, times and location of sampling • Name of individual performing the sampling • Results of analysis and calibration • Dates of analysis ■ Name of person performing analyses ■ Transported COCs ■ Are DMRs complete: do they include all permit parameters? • El El El Has the facility submitted its annual compliance report to users and DWQ? ❑ El • ❑ (If the facility is = or > 5 MGD permitted flow) Do they operate 24/7 with a certified El • El El operator on each shift? Is the ORC visitation log available and current? • El El El Is the ORC certified at grade equal to or higher than the facility classification? • El ❑ ❑ Is the backup operator certified at one grade less or greater than the facility • ❑ ❑ ❑ classification? Is a copy of the current NPDES permit available on site? • El El El Facility has copy of previous year's Annual Report on file for review? El El • El Comment: A few minor discrepancies between eDMRs and lab, bench, and operational sheets were identified. More care should be taken to properly record and report all test data. Page# 3 DocuSign Envelope ID: 742813DA-6DB7-49A4-ABFC-54A8E99EC297 Permit: NC0046043 Inspection Date: 07/01/2021 Owner- Facility: Oak Ridge Military Academy WWTP Inspection Type: Compliance Evaluation Laboratory Are field parameters performed by certified personnel or laboratory? Are all other parameters(excluding field parameters) performed by a certified lab? # Is the facility using a contract lab? # Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees Celsius)? Incubator (Fecal Coliform) set to 44.5 degrees Celsius+/- 0.2 degrees? Incubator (BOD) set to 20.0 degrees Celsius +/- 1.0 degrees? Comment: Samples are kept iced in a cooler. Influent Sampling # Is composite sampling flow proportional? Is sample collected above side streams? Is proper volume collected? Is the tubing clean? # Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees Celsius)? Is sampling performed according to the permit? Comment: None - effluent flow is monitored. Samples are NOT flow proportional. Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ ❑ ❑ ❑ • ❑ ❑ ❑ • Yes No NA NE ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ Effluent Sampling Yes No NA NE Is composite sampling flow proportional? ❑ • ❑ ❑ Is sample collected below all treatment units? • ❑ ❑ ❑ Is proper volume collected? • ❑ ❑ ❑ Is the tubing clean? • ❑ ❑ ❑ # Is proper temperature set for sample storage (kept at less than or equal to 6.0 ❑ ❑ ❑ • degrees Celsius)? Is the facility sampling performed as required by the permit (frequency, sampling type ❑ ❑ ❑ • representative)? Comment: Samples are kept iced in a cooler. Upstream / Downstream Sampling Is the facility sampling performed as required by the permit (frequency, sampling type, and sampling location)? Yes No NA NE ❑ • ❑ ❑ Page# 4 DocuSign Envelope ID: 742813DA-6DB7-49A4-ABFC-54A8E99EC297 Permit: NC0046043 Inspection Date: 07/01/2021 Owner- Facility: Oak Ridge Military Academy WWTP Inspection Type: Compliance Evaluation Upstream / Downstream Sampling Yes No NA NE Comment: According to the permit, the downstream sample should be taken at the intersection of the receiving stream and state road 2111. It is not being taken here. If the permittee wishes to have this changed they should request it during the next permit renewal. The downstream sample MUST be taken at the point specified in the permit. Bar Screens Yes No NA NE Type of bar screen a.Manual • b.Mechanical ❑ Are the bars adequately screening debris? • ❑ ❑ ❑ Is the screen free of excessive debris? El • El El Is disposal of screening in compliance? • ❑ ❑ ❑ Is the unit in good condition? El • El El Comment: The unit is severely corroded. The unit has an excessive amount of screenings on it. Aeration Basins Yes No NA NE Mode of operation Ext. Air Type of aeration system Diffused Is the basin free of dead spots? ■ El El El Are surface aerators and mixers operational? El El • El Are the diffusers operational? • El El El Is the foam the proper color for the treatment process? • El ❑ ❑ Does the foam cover less than 25% of the basin's surface? • El El El Is the DO level acceptable? El El El • Is the DO level acceptable?(1.0 to 3.0 mg/I) El El El • Comment: None Secondary Clarifier Is the clarifier free of black and odorous wastewater? Is the site free of excessive buildup of solids in center well of circular clarifier? Are weirs level? Is the site free of weir blockage? Is the site free of evidence of short-circuiting? Is scum removal adequate? Yes No NA NE • ❑ ❑ ❑ ❑ ❑ • ❑ ❑ • ❑ ❑ • ❑ ❑ ❑ Page# 5 DocuSign Envelope ID: 742813DA-6DB7-49A4-ABFC-54A8E99EC297 Permit: NC0046043 Inspection Date: 07/01/2021 Owner- Facility: Oak Ridge Military Academy WWTP Inspection Type: Compliance Evaluation Secondary Clarifier Is the site free of excessive floating sludge? Is the drive unit operational? Is the return rate acceptable (low turbulence)? Is the overflow clear of excessive solids/pin floc? Is the sludge blanket level acceptable? (Approximately'/4 of the sidewall depth) Comment: The weirs not level and there are several breaches in the weir wall causing shortcircuiting. Pumps-RAS-WAS Are pumps in place? Are pumps operational? Are there adequate spare parts and supplies on site? Comment: None Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ Yes No NA NE • ❑ ❑ ❑ Disinfection -Tablet Yes No NA NE Are tablet chlorinators operational? El • ❑ ❑ Are the tablets the proper size and type? • El El El Number of tubes in use? 0 Is the level of chlorine residual acceptable? El El El • Is the contact chamber free of growth, or sludge buildup? • El El El Is there chlorine residual prior to de -chlorination? El El El • Comment: There is no chlorinator. Chlorine tablets are dropped into the clarifier's effluent trough for disinfection. De -chlorination Yes No NA NE Type of system ? Tablet Is the feed ratio proportional to chlorine amount (1 to 1)? El • El El Is storage appropriate for cylinders? El ❑ • ❑ # Is de -chlorination substance stored away from chlorine containers? • El El El Are the tablets the proper size and type? • ❑ ❑ ❑ Comment: None Are tablet de -chlorinators operational? • El El El Number of tubes in use? 2 Page# 6 DocuSign Envelope ID: 742813DA-6DB7-49A4-ABFC-54A8E99EC297 Permit: NC0046043 Inspection Date: 07/01/2021 Owner- Facility: Oak Ridge Military Academy WWTP Inspection Type: Compliance Evaluation De -chlorination Yes No NA NE Comment: None Flow Measurement - Effluent # Is flow meter used for reporting? Is flow meter calibrated annually? Is the flow meter operational? (If units are separated) Does the chart recorder match the flow meter? Comment: Last calibration occurred in January 2020. Effluent Pipe Is right of way to the outfall properly maintained? Are the receiving water free of foam other than trace amounts and other debris? If effluent (diffuser pipes are required) are they operating properly? Comment: None Yes No NA NE • ❑ ❑ ❑ ❑ • ❑ ❑ • ❑ ❑ ❑ Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ ❑ ❑ • ❑ Operations & Maintenance Yes No NA NE Is the plant generally clean with acceptable housekeeping? ❑ • ❑ ❑ Does the facility analyze process control parameters, for ex: MLSS, MCRT, Settleable MODE Solids, pH, DO, Sludge Judge, and other that are applicable? Comment: None Standby Power Is automatically activated standby power available? Is the generator tested by interrupting primary power source? Is the generator tested under load? Was generator tested & operational during the inspection? Do the generator(s) have adequate capacity to operate the entire wastewater site? Is there an emergency agreement with a fuel vendor for extended run on back-up power? Is the generator fuel level monitored? Comment: There is no standby or alternate power source. Yes No NA NE ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ Page# 7