20210511_Variance Requirements Agreement_ EC and Planning Staff

Matthew Osborne
From: Matthew Osborne
Sent: Tuesday, May 11, 2021 8:17 AM
To: Shelley Pelton; Chris Murphy
Cc: Andy Allen
Subject: RE: Watershed Program Audit needs for ZBA Variances
Chris & Shelley,
Thank you both for being willing to work with Erosion Control staff to comply with this requested action item from the
recent State Water Supply Watershed Audit or our program.
Matthew Osborne, CFM, CPESC
Erosion Control/Floodplain Program Manager
City Of Winston-Salem
Field Operations Department
Erosion Control Division
PO Box 2511 (Mailing)
100 E. First Street, Suite 328 (Physical)
Winston-Salem, NC 27101
Office: 336-747-7453
Mobile: [phone]
Fax: [phone]
Electronic Plan Review Application Portal:
htti)s:Hwnston-salem.idti)lans.com/secure/
Electronic Plan Review Application Instructions:
htti)s:Hwnston-salem.idti)lans.com/secure/trainine/manual/
NOTICE: Beginning May 1, 2018, all Grading/Erosion Control, Floodplain Development, and Watershed
Protection Permit Submittals MUST be submitted electronically.
From: Shelley Pelton <[e-mail]>
Sent: Tuesday, May 11, 2021 7:42 AM
To: Chris Murphy <[e-mail]>
Cc: Matthew Osborne <[e-mail]>
Subject: RE: Watershed Program Audit needs for ZBA Variances
Ok- will do.
Shelley
From: Chris Murphy <[e-mail]>
Sent: Monday, May 10, 2021 6:02 PM
To: Shelley Pelton <[e-mail]>
Cc: Matthew Osborne <[e-mail]>
Subject: Fwd: Watershed Program Audit needs for ZBA Variances
Shelley - please let me know when/if someone submits for watershed variances - so that Matthew and I can look to
make sure the plan has what we need.

Chris Murphy, AICP/CZO
Deputy Director of Planning and Development Services
100 E. First Street
Winston-Salem NC 27101
336-747-7049 (0)
336-462-7473 (M)
[e-mail]
Begin forwarded message:
From: Chris Murphy <[e-mail]>
Date: May 10, 2021 at 5:58:54 PM EDT
To: Matthew Osborne <[e-mail]>
Cc: Aaron King <[e-mail]>, Andy Allen <[e-mail]>
Subject: Re: Watershed Program Audit needs for ZBA Variances
Matthew - honestly, we're going to be going through a staff transition soon. In the short-term, it may be
necessary to have you look at the plan prior to submittal, to ensure it has what you need. I'll work with
you to get what you need long-term but please understand - it'll be clear in a day or two.
Chris Murphy, AICP/CZO
Deputy Director of Planning and Development Services
100 E. First Street
Winston-Salem NC 27101
336-747-7049 (0)
336-462-7473 (M)
[e-mail]
On May 10, 2021, at 5:48 PM, Matthew Osborne <[e-mail]> wrote:
Hello Aaron and Chris,
I believe I talked to Aaron about this the day after our State Water Supply
Watershed Audit back on 4/27/21. The State auditor that came reviewed the
ZBA files on Watershed variances that had been approved over the last five
years. All the variances we had on file were approved by the County ZBA. The
auditor wanted us to coordinate with Planning staff to ensure that future
variances contained specific parameters (i.e. sgaure footage, etc.) for what is
being requested by the applicant and what is being approved by the Board. For
example, submitted site plans for variance requests should contain the square
footage of existing BUA, square footage of additional BUA being requested, and
the square footage of the overage that is being considered for approval by the
Board. I will be sure to include this on any future staff reports I write for
Watershed variances. However, I will need to work with Planning staff to ensure
that applicants are aware that this information needs to be provided at the time
they apply for the variance so staff can outline the specific request they are
making in the staff report. The auditor wants to see documentation of
agreement between Erosion Control staff and Planning staff to ensure future
Watershed variances contain the needed information. If you are agreeable to

this partnership to ensure these matters are addressed, please reply with your
acceptance and endorsement. If you have any questions about any of this, I will
be happy to elaborate further. Thank you both in advance.
Matthew Osborne, CFM, CPESC
Erosion Control/Floodplain Program Manager
City of Winston-Salem
Field Operations Department
Erosion Control Division
O: 336-747-7453
M: 336-462-7480