20120240 Ver 3_Emails_20130211

FW: R -2303B application Page 1 of 1
FW: R -23036 application
Herndon, Mason
Sent: Monday, February 11, 2013 9:19 AM
To: Carrillo, Sonia
Attachments: R -2303B Application corre -1 docx (18 KB)
Good Morning Sonia, attached is a request for additional information and revisions
for the B section of R -2303 (DWQ project #20.120240) that I sent to NES via e -amil
last Tuesday ( I have already noted the request in BIMS). I'm also going to forward
you a prioritization authorization request for the B section which I received from
NES. We should receive the additional information I requested in the next day or
two.
Thanks and have a blessed day!
MH
Mason Herndon
NCDENR, Division of Water Quality
Surface Water Protection /Transportation Permitting
mason.herndon @ncdenr.gov
Phone: [phone]
E -mail correspondence to and from this address may be subject to the
North Carolina Public Records Law and may be disclosed to third parties.
- - - -- Original Message---- -
From: Herndon, Mason
Sent: Tuesday, February 05, 2013 5:37 PM
To:\Rivenbark, Chris; Manley, Chris
Cc: Shaver, Brad E SAW (Brad.E.Shaver @.usace.army.mil)
Subject: R -2303B application
Attached is a list of additional information and corrections required for the
application submitted for the B- section of R -2303. Information submitted for
Sections C & D have not been reviewed yet. The requested information for the B
section must be submitted asap in order for me to meet your requested authorization
deadline. If you feel that you cannot provide the requested information by the
close of business on 2/12/13 please let me know. If you have any questions about
what is being requested, please do not hesitate to give me a call.
Thanks!
MH
Mason Herndon
NCDENR, Division of Water`Quality
Surface Water Protection /Transportation Permitting mason.herndon @ncdenr.gov
Phone: [phone]
E -mail correspondence to and from this address may be subject to the North Carolina
Public Records Law and may be disclosed to third parties.
https:Hmail.nc.gov /owa/ ?ae= Item& t = IPM. Note& id= RgAAAADMSzLcd9W2TJHI4 %2bm... 2/11/2013

FW: Option for R -2303 Page 1 of 2
FW: Option for R -2303
Herndon, Mason
Sent: Monday, February 11, 2013 9:20 AM
To: Carrillo, Sonia
Attachments: R -2303 Prioritization Requ —i.pdf (675 KB)
Attached is the prioritization request for DWQ project # 20120240 that I mentioned in my prior e-mail.
Thanks!
Mason Herndon
NCDENR, Division of Water Quality
Surface Water Protection /Transportation Permitting
mason. herndonPncdenr.gov
Phone: [phone]
E -mail correspondence to and from this address may be subject to the
North Carolina Public Records Law and may be disclosed to third parties.
From: Rivenbark, Chris
Sent: Wednesday, February 06, 2013 2:26 PM
To: Herndon, Mason; Shaver, Brad E SAW (Brad.E.Shaver @usace.army.mil)
Cc: Chapman, Amy
Subject: RE: Option for R -2303
Our prioritization request is attached. I'll also send hard copies to Brad and Amy.
Mason,
I didn't use your wording for #2 below, but we agree with that proposal. Thanks to all, again.
Chris Rivenbark
NCDOT, PDEA - Natural Environment Section
(919) 707 -6152 office
From: Herndon, Mason
Sent: Tuesday, February 05, 2013 5:11 PM
To: Riven bark,_Chris; Shaver, Brad E SAW (Brad.E.Shaver @usace. army. mil)
Cc: Chapman, Amy
Subject: RE: Option for R -2303
I spoke with Amy and unless your letter states that DOT is retracting Sections C & D from the application the
clock will keep going.
We have two options best I can figure:
1) You can send a retraction letter for C & D and I can continue to process the current application for the B
section. You will need to submit a new application for C & D. In the interim I can review the plan sheets
for C & D and get you a list of revisions /corrections before you submit the new application for C & D so
we can process the application in a timely manner.
2) You can send the letter suggested below and I can review and issue B. The clock will not stop on C & D
and I will have to process it within our statutory time limits. I will be sending you and Manley a list of
additional information required for the B section later today. If you cannot provide the information
within 7 calendar days, please let me know so I can issue an hold letter on the application for
https:Hmail.nc.gov /owa/ ?ae= Item &t = IPM. Note& id= RgAAAADMSzLcd9W2TJHI4 %2bm... 2/11/2013

FW: Option for R -2303
Page 2 of 2
documentation. This process will be repeated for C & D,. probably individually, in order to process this
within the statutory time limit and allow you a reasonable amount time to provide the requested
additional information within the 21 days allotted by a hold letter.
If you want to discuss this further, please feel free to give me a call.
►�il.1
Mason.Herndon
NCDENR, Division of Water Quality
Surface Water Protection /Transportation Permitting
mason. herndonPncdenr.gov
Phone: [phone]
E -mail correspondence to and from this address may be subject to the
North Carolina Public Records Law and may be disclosed to third parties.
From: Rivenbark, Chris
Sent: Tuesday, February 05, 2013 2:57 PM
To: Herndon, Mason; Shaver, Brad E SAW (Brad.E.Shaver @usace.army.mil)
Subject: Option for R -2303
What if we sent a letter with:
"If you anticipate that issuance of final permit modifications for Sections B, C, and D is not achievable by Feb
26th, we respectfully request issuance of the final permit modification for Section B only; holding processing of
Sections C and D until further notice. "
It's a formal request from us, stopping your clock on C & D, without us having to withdraw the application.
Chris Rivenbark I Eastern Regional Manager I Project Management Group
Natural Environment Section I PDEA I N.C. Department of Transportation
(919) 707 -6152 office 1 (919) 212 -5785 fax I crivenbark(@ncdot.gov
Email correspondence to and from this sender is subject to the N C. Public Records Law and may be disclosed to third parties
https:Hmail.nc.gov /owa/ ?ae= Item &t = IPM. Note& id= RgAAAADMSzLcd9 W2TJHI4 %2bm... 2/11/2013

R -2303 B Application Additional Information and Corrections
1. Page 1 of cover letter; please remove Neuse Buffer Authorization from reference section
noting original 401 authorization.
2. Each utility impact site needs to be identified as riparian or non riparian to complete 401
authorization tables.
Numbers provided in the application package do not match the numbers provided in the
mitigation plan included in the original application and dated July 24, 2012. Please
correct.
4. Based on notes taken from our field meeting at proposed mitigation site B -1 on 11/28/11,
no stream mitigation credits would be requested at this site at the time of application.
The site would be monitored and if a viable stream channel developed, the agencies
would consider awarding stream mitigation credits that could be used for stream impacts
on future sections of this project. Furthermore, the stream preservation component of the
plan is not valid because the feature was deemed a tributary (not a stream) during the
field verification. Please remove the stream mitigation component from this site.
5. Mitigation Site B -1; please provide a reforestation/planting and hydrology monitoring
plan for the wetland restoration and enhancement components of this site.
6. Mitigation Site B -2; please provide a reforestation /planting and hydrology monitoring
plan for the wetland restoration component of this site.
7. Please provide a Stormwater Management Plan for this section of the project.
8. Permit drawings for Site 4 and Site 6 include a note "Rock Fill in Pond See Detail
Provided by Geotech ". This detail was not included in the application, please provide.
9. Sheets 19 -1913, impact key is not correct. The impact is fill in surface water not
wetlands, please correct.
10. Sheet 19 PFL, the cross section show 4:1 slopes at this jurisdictional crossing. Your
application states in the "Minimization and Avoidance" section states that 3:1 slopes will
be used in jurisdictional areas. Please correct.
11. Sheet 57 PFL, the cross section show 4:1 slopes at this jurisdictional crossing. Your
application states in the "Minimization and Avoidance" section states that 3:1 slopes will
be used in jurisdictional areas. Please correct.
12. Permit drawing 54 of 56, title window list the wrong project.
13. Wetland lines beyond the R/W have been removed from most permit drawings, which is
misleading for contractor and agencies conducting field reviews. Please revise.