NC0021211_approval_20000110

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NCDENR
JAMES B.`HUNT
GOVERNOR
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF WATER QUALITY
January 10, 2000
Mr. J. Christopher Rollins
Administrative and Development Director
City of Graham J �, 2�
PO Drawer 357 jQ�
Graham, North Carolina 27253 `,,; SdURCG: O
SUBJECT: City of Graham
Wastewater Treatment Plant Improvements
Approval of the Plans and Specifications
Project No. CS370563-03
Alamance County
Dear Mr. Rollins:
The review for completeness and adequacy of the project construction plans and
'21 a specifications has been concluded by the Construction Grants & Loans Section of the
North Carolina Division of Water Quality. Therefore, said plan documents including
addenda one through four are hereby approved. Eligibility for Revolving Loan funding
is determined as follows:
The City of Graham Wastewater Treatment Plant Improvements, to include the
following:
(In Contract A: General and Mechanical)
Demolition and modification of existing and construction of new structures, including
modifications to the Back Creek Pumping Station No. 1 to include two submersible 175
gpm pumps; an influent structure with wastewater screens, grit tank, grit classifier, a 220
gpm horizontal vortex grit pump and Parshall flume; an influent pumping station with
four submersible 3250 gpm pumps; two 70-foot diameter primary settling tanks; primary
sludge pumping station with three 335 gpm horizontal vortex pumps; scum pump
stations No. 1, 2 & 3 each to include a 200 gpm vertical chopper pump; splitter boxes
No. 1, 2, 3, & 4; aeartion basin modifications; modifications to RAS pump stations No. 1
& 2; an effluent Parshall flume; digester modifications to include two 600 gpm
7H-nesGE.rcw`q,
CONSTRUCTION GRANTS & LOANS SECTION
1633 MAIL SERVICE CENTER, RALEIGH. NORTH CAROLINA 27699-1633
PHONE [phone] FAX [phone]
AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER - 50% RECYCLED/1 0q POST -CONSUMER PAPER

progressive cavity sludge pumps and a 1000 scfm centrifugal blower; a sludge thickener building
to include a rotary drum thickener and 150 gpm progressing cavity sludge pump; modifications
to the sludge storage tank and sludge digestion tank No. 3 to include three 1000 gpm vertical
chopper sludge recirculation pumps; sludge drying bed modifications; a maintenance building;
an administration building; alum storage; alum feed system; pump modifications; sluice, slide
and fabricated gates; manholes; piping; laboratory; site work and all appurtenances.
(In Contract B: Plumbing)
Demolition and modification of existing and construction of new plumbing within existing and
new structures; includes water, waste, air, vacuum and gas piping, and appurtenances.
(In Contract C: Heating, Ventilating and Air Conditioning)
Demolition and modification of existing and construction of new HVAC equipment together
with motors, unit heaters, ventilators, ductwork, louvers, and appurtenances.
(In Contract D: Electrical)
Includes select areas for demolition and temporary power; service entrance switchboard with
distribution sections, automatic transfer switch, motor control centers including VFDs,
transformers and panelboards for power distribution, wiring and conduit for power, control and
instrumentation systems; existing generator modifications; five remote pumping stations
monitoring/control/power modifications; two engine generator systems for two remote pumping
stations, and a third engine generator system for the influent pumping station; telemetry and
supervisory control and data acquisition (SCADA) system for wastewater treatment plant and
remote sites.
Non Eligible
Any costs associated with accepting alternates to the base bid.
Funding for this project is based on an estimated construction cost of $6,755,000 and is
limited to the loan offer of $ 7,699,800 established and approved by the Environmental
Management Commission. In the event that received bids exceed this established amount and
local funds are not adequate to award contract(s), it will be necessary to consider all alternatives
including redesign, re -advertising, and rebidding.
Neither the State nor Federal Government, nor any of its departments, agencies or
employees is or will be a party to the invitation to bids, addenda, any resulting contracts or
contract negotiations/changes.
Your project is subject to the one-year performance certification requirements. By this,
you are required on the date one year after the completion of construction and initial operation of

the subject treatment facilities, to certify, based on your consultant engineer's advisement,
whether or not such treatment works meet the design performance, specifications and the permit
conditions and effluent limitations.
In accordance with the Federal Regulations, the Recipient is required to assure compliance
with the OSHA safety regulations on the subject project. In complying with this regulatory
responsibility, the Recipient should, by letter, invite the Safety Standards Officer, Standards
Analysis and Publications Unit, North Carolina OSHA Division, 4 W. Edenton Street, Raleigh,
North Carolina 27601 (telephone [phone]), to participate in the Preconstruction
Conference to assure that proper emphasis is given on understanding and adhering to the OSHA
regulations.
It is the responsibility of the Recipient and the Consultant Engineer to insure that the
project plan documents are in compliance with Amended N. C. G. S. 133-3 (ratified July 13,
1993). The administrative review and approval of these plans and specifications, and any
subsequent addenda or change order, does not imply approval of a restrictive specification for
bidding purposes; nor is it an authorization for noncompetitive procurement actions.
Any addenda to be issued for subject project plans and specifications must be submitted by
the Recipient such that adequate time is allowed for review/approval action by the State, and for
subsequent bidder action prior to receipt of bids.
It is mandatory for project facilities to be constructed in accordance with the North
Carolina Sedimentation Pollution Control Act, and, when applicable, the North Carolina Dam
Safety Act. In addition, the specifications must clearly state what the contractors' responsibilities
shall be in complying with these Acts.
Prior to entering into any contract(s) for construction, the recipient must have obtained all
applicable project Permits from the State, including an Authorization to Construct and/or Non -
Discharge Permit.
While rejection of all bids is possible, such action may be taken only with prior State
concurrence, and only for good cause.
Positive efforts shall be made by Recipients and Consultants to utilize small business,
minority -owned business, and women -owned business sources of supplies and services. Such
efforts should allow these sources the maximum feasible opportunity to compete for sub -
agreements and contracts to be performed utilizing Federal loan funds.
The Recipient shall comply with the provisions of 40 CFR, Part 7, Subpart C -
Discrimination Prohibited on the Basis of Handicap.
Attached is one (1) copy of the Project Review and Cost Summary (Approval to Award)
which is to be completed within 21 days after bids have been received, and submitted to the State
for review. It must be accompanied by documents including a detailed cost breakdown showing

units, unit cost, and value of the eligible work. Upon review and approval of this information,
the State will authorize the Recipient to make the proposed award.
Do not proceed with construction until the Authorization -to -Award package and the EEO
and MBE documentation/certification have been reviewed, and you are in receipt of our
approval, if a Federal loan is desired for project construction.
Two (2) copies of any change order must be promptly submitted by the Recipient to the
State. If additional information is requested by the State, a response is required within two (2)
weeks, or the change order will be returned without further or final action.
One (1) set of the final approved plans and specifications will be forwarded to you. One
(1) set of plans and specifications identical to the approved set must be available at the project
site at all times.
Upon completion of the project construction, the Recipient shall submit a letter confirming
that the project has been constructed in accordance with the plans and specifications approved by
the State. "As -built" plans will need to be submitted with any changes color -coded on the plans
if the above confirmation cannot be made.
If there are any questions concerning this matter, please do not hesitate to contact
Mr. Cecil G. Madden, Jr., P. E. at [phone].
Sincerel
ohn R. Bl.w- P.E., Chief
Construction Grants & Loans Section
Attachment
KOP/nw
cc: Feinkbeiner, Pettis & Strout, Inc. (Greensboro, Attn: David Hamilton, P.E.)
Mr. Dennis Ramsey
Mr. Kim Colson
DWQ Winston-Salem Regional Office
Mr. Don Evans
Ms. Valerie Lancaster
Mr. Ken Pohlig, P.E.
Ms. Amy Simes, P.E.
CIU/DMU/SRF