WQ0006941_Inspection_20160526

Water Resources
ENVIRONMENTAL QUALITY
May 26, 2016
Mr. Jerry Hatchett, Maintenance Director
Caswell County Schools
P.O. Box 160
Yanceyville, NC 27379
PAT MCCRORY
Governor
DONALD R. VAN DER VAART
Secretary
S. JAY ZIMMERMAN
Director
Subject: Compliance Evaluation Inspection
Stoney Creek Elementary School — Wastewater Irrigation System
Permit No. WQ0006941
Caswell County
Dear Mr. Hatchett:
On May 12, 2016 staff from the Winston-Salem Regional Office for the North Carolina Division
of Water Resources (DWR) performed an announced routine compliance inspection of the subject
wastewater irrigation system. This inspection was conducted by DWR staff member Patrick
Mitchell. A separate DWR in -office file review of the facilities self -monitoring report records
(NDMR & NDAR) for the period of July 2015 through February 2016 was also conducted as part
of this inspection. While the majority of the inspection reflects compliance with the subject permit,
the following items require your attention and action:
1. Permit No. WQ0006941 will expire on June 30, 2016. Permit Condition I.1. requires that
an application for permit renewal shall be submitted to the Division no later than six (6)
months prior to the date of expiration. To date DWR has not received an application for
permit renewal. Please submit a completed application for permit renewal to the
Division of Water Resources within fifteen (15) days of receipt of this letter. A copy
of this application has been enclosed, or you may obtain an electronic version at the
following web address: http://www.ncnhp.org/web/wq/aps/lau/applications.
2. A number of the associated records (e.g. soils analysis results, effluent lab analysis results,
operator log book, etc.) were noted as not being made available for review during the
inspection. Permit No. WQ0006941 requires that records stipulated by permit condition be
made available during inspections, and shall be maintained on file by the Permittee for a
minimum of five years.
It should be noted that not all records were made available during the previous facility
inspection conducted on August 27, 2015. Please review your permit and ensure that
all required records are present, and made available for review during future
inspections. Please submit a copy of the 2015 soils analysis to this office within fifteen
(15) days of receipt of this letter.
450 W. Hanes Mill Road, Suite 300, Winston-Salem, North Carolina 27105
Phone: [phone] FAX: [phone] l Customer Service 1-877-623-6748
Internet www.ncdenr.gov - www.ncwater.org

t
3. During the inspection it was indicated that Mr. Steven Yarbrough is the primary ORC and
that Mr. Glenn Price is the back-up ORC for the subject system. However, the Division
records lists Mr. Jerry A. Hatchett as the designated primary ORC, and Mr. Steven
Yarbrough as the designated back-up ORC. If this is correct, no action is necessary. If this
is not correct, please complete an operator designation form updating this
information.
Our office appreciates your prompt attention to the above described items. Please be advised that
reoccurrence of any deficiencies noted during this inspection could result in the issuance of
a Notice, and may also be subject to further actions including enforcement. Please refer to the
enclosed inspection report form for additional observations and comments.
If you have any questions regarding this letter, please contact Patrick Mitchell or me at the
letterhead address or phone number, or by email at [e-mail] or
[e-mail].
Sincerely,
Sherri V. Knight, PE
Regional Supervisor
Water Quality Regional Operations Section
Division of Water Resources, NCDEQ - WSRO
enc.: Compliance Inspection Report
cc: Mr. Steven Yarbrough — R&A Labs, Inc., P.O. Box 473, Kernersville, NC 27284
Caswell County Environmental Health
DWR WQ Central Office — Permit File WQ0006941
WSRO Files
Page 2 of 2

Permit: WQ0006941 Owner - Facility: Caswell County Schools
Inspection Date: 05/12/2016 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
Inspection Summary:
On May 12, 2016 WSRO staff conducted an announced inspection of the subject facility. Accompanying staff on the
inspection was Mr. Steven Yarbrough of R&A Labs, Inc. A separate review of self -monitoring data for the period of July 2015
through February 2016 was also conducted as part of this inspection. While the majority of the inspection reflects
compliance with the permit, the following deficiencies were observed:
1. Many of the required records were not available for review during the inspection. The 2015 soil analysis results, effluent
lab results, operator log book, sludge removal records... It was indicated that those records do exist, but are kept offsite by
the Permittee or at R&A Labs main office. Staff discussed those records being onsite for review during future inspections
*CHECK NEXT VISIT*.
2. The Permittee has yet to apply for permit renewal, and the permit expires June 30, 2016. Staff discussed the renewal
application being overdue & permit renewal process, potential changes that may occur in the new permit. It was indicated
that the Permittee is aware of the expiration date and is working on completing an application for renewal.
In addition to the deficiencies described above, the following items of concern were also observed during the inspection:
(1) The designated operators that were indicated in the field are different from those listed in BIMS data base. This needs to
be corrected if different from those designated on record.
(2) When the spray system was tested; the most of the spray heads did not operate properly. Mr. Yarbrough indicated that
this is due to debris (e.g. given: leaves, sludge from bottom of lagoon, etc.) clogging the screen on the intake for the
irrigation pump. Unable to determine spray pattern...A FOLLOW-UP INSPECTION IS REQUIRED. *CHECK NEXT VISIT*
(3) Staff attempted to inspect the stream crossing for the wastewater supply line which distributes effluent from the WWTF
to the spray field. Mr. Yarbrough and staff were unable to locate the supply line stream crossing. A FOLLOW-UP
INSPECTION IS REQUIRED. *CHECK NEXT VISIT*
(4) There were some broadleaf weeds and young woody vegetation beginning to grow on the lagoon embankment.
Recommended mowing soon, and treating for broadleaf veg. if necessary.
OTHER NOTES:
- Permittee has corrected previous violations in self -monitoring effluent parameters. Good.
- The vegetation around the spray heads has been trimmed back. Good.
- Signage has been placed on the fence and entrance gate to the spray field. Good.
- There is some consideration that the subject facility may be closed, or sold at some point... reminded onsite
representative that an ownership change will be required in the event of sale.
- It was indicated that the wastewater irrigation system is manually operated, and does not work on a demand dosing.
- It was indicated that the floats present at the lagoon do NOT work, and the alarm present is not connected to the system;
it is suspected that they may not have ever worked. Reportedly onsite staff check freeboard frequently enough to not need
the alarm installed. There was approx.. 60" of freeboard present at time of inspection, and self -monitoring records indicate
sufficient freeboard is always maintained.
- Sludge is reportedly removed once per year (following end of schoolyear).
- The water meter used for the water supply well is used for calculating the average daily flow.
Page: 2

cr
Compliance Inspection Report
Permit: WQ0006941 Effective: 07/13/07 Expiration: 06/30/16 Owner : Caswell County Schools •
SOC: Effective: Expiration: Facility: Stoney Creek Elementary
County: Caswell 1803 Stoney Creek School Rd
Region: Winston-Salem
Contact Person: Jerry Allen Hatchett
Reidsville NC 27320
Title: Maintenance Director Phone: [phone]
Directions to Facility:
Take Hwy 150 East into Caswell County. Turn right onto Stoney Creek School Road and facility is 1.5 miles ahead on the left.
System Classifications: SI,
Primary ORC: Steven Ashley Yarbrough
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Certification: 986612 Phone: [phone]
Inspection Date: 05/12/2016 Entry Time: 09:30AM Exit Time: 12:OOPM
Primary Inspector: Patrick Mitchell Phone: [phone]
Secondary Inspector(s):
Jeffrey A Robinson
Reason for Inspection: Routine Inspection Type: Compliance Evaluation
Permit Inspection Type: Wastewater Irrigation
Facility Status: ❑ Compliant Not Compliant
Question Areas:
III Miscellaneous Questions mi Treatment 1. Record Keeping
End Use -Irrigation in Treatment Disinfection 1.1 Storage
(See attachment summary)
Page: 1

North Carolina Department of Environment and Natural Resources
Division of Water Resources
Water Quality Section
NON -DISCHARGE COMPLIANCE INSPECTION REPORT
WASTEWATER IRRIGATION
General Information
Facility Name: l -{-o (_ftdC
Permit No.: W000 Q 61 1
Owner: (el,. 4-) 34,e t/J
ORC Name: 5 k�eA % 4j.4Toz.� 11
Backup ORC:
Other Contact: D1rni 1-4c�,�l} r- n
h` Ys y 37 5, / 4,. J-+ .l i I �ii I r� ..540,e y G'Kz K Sc� +�ti , Clv� tea,
i4W 2fr,
County: CAf tv-el
Issuance Date: 7/13/zoo 7
Expiration Date: 6 / 7e) / 20 i G
Telephone No.: 776
Telephone No.:
Telephone No.: 73 • e 1V— 9 7 9!.
Location (address, gps or directions): / $4 3 $, L< , C�,�k cl f1 12e4c•1)0tx " I -I w 220 NI ,, cxf lV 3 6r
eason for Inspection ( ,eX p fr f n2x'-�- �n'10441
ROUTINE FOLLOW-UP El COMPLAINT �J PERMITTING ❑ Other: P
C mments (attach additional pages as necessary)
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Is a follow-up inspection necessary ❑ Yes l No
Primary Inspector: P,, iv\' v 1,1
Date of Inspection: ' '/ f 21/2LfJl 4 ' 5/(4 "
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Secondary Inspector:
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Non -Discharge Compliance Inspection Report
Record Keeping and Reporting Information 1-na5
Is current permit available upon request? ❑
Has the facility been free of public complaints for the last 12 months?
Are maintenance and inspection logs present (date & time of inspections, visual observations,
any maintenance (adjustments, cleanings, equip changes) or repairs taken)?
Are weekly freeboard records present?
Are irrigation tracking records present (date, weather, volume, length time, field #,
Hydraulic loading, nutrient loading, other)?
Has irrigation equipment been calibrated (once/permit cycle) & records present? ❑
Are records present for residuals removal (date, volume, Residual Hauler Name Nutt iaip 6,
Name/permit of the receiving party or letter from Municipality)? ❑
Is an Operation & Maintenance Plan, and Spill Plan present?
4peel- ceila 11.46 iN
Effluent Monitoring:
Were effluent monitoring reports present? NDMR [ NDAR ❑ NDMLR
Are flow rates less than permitted flow? Permitted Flow: 3, 5001A
Are application rates adhered to? Permitted Rate: 6.371, - •— �$, 12`'yr,
Are lab sheets available for review and support monitoring reports?
Are samples analyzed for the required parameters (See permit)?
Effluent concentrations do NOT exceed 2L GW standards?
If required, are PAN records present and complete?
Groundwater Monitoring:
Is groundwater monitoring required?
Were GW-59's and lab results present?
Were samples analyzed for the required parameters (See permit)?
Observed records indicate no 2L GW quality violations?
Soil Analysis:
Were annual soil analyses results present for each irrigation field?
If lime was called for on the Agronomist report, was lime applied?
Copper and Zinc indices: ❑ < 2,000 ❑ 2,000 — 3,000 ❑ >3,000
Was Sodium less than 0.5 meq/100 cm3 ?
Was Exchangeable Sodium Percentage (ESP) less than 15% ?
Influent Pump Station(s) 0 Check box if component is listed in permit description.
All pumps present, operational /
Floats/Controls operable
Audio & Visual Alarms Operational
Free of bypass lines or structures / e ,lj r�
General housekeeping good (�
Back-up power available, routinely tested & fueled?
Treatment Barscreen 0 Check box if component is listed in permit description.
Are bars spaced properly & free of excess debris? /
Are screenings disposed of properly?
Is unit in good condition (excess corrosion)? "-t
Eq ualization Basin ❑ Check box if component is listed in permit description.
Is aeration present?
Are pumps present and operational?
Is unit in good general condition? n, ?
Page 2 of 4
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Non -Discharge Compliance Inspection Report
Treatment Activated Sludge ❑ Check box if component is listed in permit description.
• Aeration mechanism operable & accessible?
Aeration basin thoroughly mixed?
Settleometer & dissolved oxygen results acceptable?
Is sludge an acceptable color?
Residual Storage/Treatment
❑ Lagoon ❑ Basin
Septic Tank
If Septic Tank, is a sanitary T or filter present?
How often are residuals pumped? IA cc to
Capacity (gallons):
/ eft-5 4, sc 1
Treatment Filter(s) ❑ Check box if component is listed in permit description.
Is unit accessible for review (i.e. inspection port or not subsurface)?
Is the filter media present, correct size & type?
Is mud well free of excess solids and filter media?
Is media free of ponding, algae or excess vegetation?
Is clear well free of excess solids and filter media?
Does backwashing/air scour frequency appear adequate?
Treatment Clarifiers ❑ Check box if component is listed in permit description.
Weirs level, free of excessive solids & algae?
Scum removal system operational and accessible?
Sludge blanket at acceptable level?
Clarifier effluent free of excessive solids?
Treat n Disinfection
Type: Tablets ❑ Gas ❑ Liquid --0
Is the s ste properly maintained and working?
Fecal coliform results indicate proper disinfection?
Adequate detention time (> 30 minutes)?
If tablets, proper size & type?
Present in Cylinder(s)?
If UV bulbs, are replacement bulbs on hand?
Is contact chamber free of sludge, solids and growth?
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Flow Measurement .2
Flowmeter location: ❑ Influent ❑ Effluent �0�r
Is flowmeter calibrated annually (design flow > 10,000 gpd)?
Is flowmeter operating properly?
Does flowmeter record flow?
If no flowmeter (<10,000 gpd), are water -use records available (water meter)?
Are the daily average values properly calculated?
Treatment
Are treatment facilities consistent with those outlined in permit?
Do all treatment units appear to be operational? If no, note below.
List any items/units):
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Page 3 of 4
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Non -Discharge Compliance Inspection Report
ent Stora e
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Lagoon(s) ❑ Above ground tank(s) ❑ Underground tank(s) Other ��
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A ount of Storage (days, months, gallons, etc.): ¥/ 3 (�► c��(( v� (�a 7 Is��l� �- _s4,4 sld.r)
Effluent Storage Lagoon(s) Primary ❑ Secondary
Influent structure(s) free of obst ct ns? �1�'
No signs of seepage, overtopping, down cutting or erosion on embankments?
Proper vegetation type w/ no excessive vegetation present on embankments?35‘?
Liner (if visible, is it intact)?
Baffles/curtains in good condition?
Freeboard is >2 feet from overtopping? Measurement at time of inspection: C)
Staff gauge is clearly marked?
No evidence of overflow (vegetation discolored or laying down/broken)?
No unusual color (very black, textile colors)?
No Foam present? Are antifoam agents used? ❑ Yes ❑ No
No floating mats (sludge, plants, inorganics)?
No signs of excessive solids buildup (from bottom)?
Aerators/mixers operational (if present)?
Effluent structure is free of obstructions and easily accessible?
Effluent Pump station
All pumps present, operational
Floats/Controls operable
Audio & Visual Alarms Operational
Free of bypass lines or structures
If required, is a rain sensor present and operational
General housekeeping good
Back-up power
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End Use -Irrigation Number of Fields: (3 I z clYl,
Are buffers adequate?
Are cover crops the type specified in permit and/or in good condition?
No signs of runoff, ponding, or drift?
Is the acreage specified in the permit being utilized?
Is the application equipment present, operational, and in good condition?
No limiting slopes present in irrigation fields?
Is site access restricted and/or signs posted in accordance with permit?
No water supply wells within the CB?
No water supply wells within 250' of the CB?
Is permit being followed?
Groundwater Monitoring Wells
Does the permit require monitoring wells? If so, answer the following.
Are the monitoring wells properly installed according to the permit?
Are the monitoring wells located properly w/ respect to RB & CB?
Are the wells properly identified & free of damage?
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NDMR REVIEW SHEET
PERMIT NUMBER: kJ..) 000010 FACILITY NAME: -C1434x7 (-e e £1- -5�-
COUNTY: (;) vv-eL-i TYPE: w54vi1r fir, REVIEW PERIOD: J 2u�_S to
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NDAR REVIEW SHEET
PERMIT NUMBER: LJQ/100 OW FACILITY NAME: 51-0
COUNTY: (w,tU TYPE: ti\,134-tY(, REVIEW PERIOI
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Storage Freeboard less than or
equal 2 ft.? Yes or No
Field
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Comments: