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HomeMy WebLinkAboutNCS000394_MS4 Audit Checklist_20210104DEQ� Audit Coordinator: MS4 AUDIT CHECKLIST NCS000394 Date Completed/Filed Alaina Morman Town of Carolina Beach 01/04/2021 Signature: g"" " ""V 111 L ® Review Laserfiche permit file for completeness (current MS4 Permit, SWMP and Annual Reports) ® Contact DEMUR MS4 Program Coordinator if permit file is incomplete N Contact DEMLR MS4 Program Coordinator for current MS4 Stormwater Program Administrator's info N Send pre -audit Documentation Request via certified mail at least 45 days prior to audit [Standard Template] N Upload Pre -Audit Documentation Request to Laserfiche N Upload submitted pre -audit documentation to Laserfiche N Review submitted documentation and determine audit type (virtual or live, per MS4 SOP) N Prepare Audit Notification letter and Agenda obtain appropriate signature [Standard Templates] N Send Audit Notification and Preliminary Agenda via certified mail at least 35 days prior to the audit N Send Audit Notification electronic CC's via email at least 35 days prior to the audit N Upload the Audit Notification letter and preliminary Agenda to Laserfiche N Customize the standard Audit Report template to correspond to the MS4 Permit [Standard Template] N Conduct the MS4 Permit compliance audit using the customized audit report template N Prepare the Draft Audit Report using the customized audit report template N Draft the appropriate NOC, NOD or NOV Notice (Standard Template] N Obtain Draft Audit Report and Notice concurrence from all DEMUR and EPA staff present at the audit N QA/QC review of the Draft Audit Report by Regional Engineer or DEMLR MS4 Program Coordinator N Finalize Audit Report and Notice by obtaining all appropriate signatures N Scan signed Final Audit Report and Notice N Send original signature Final Audit Report and Notice via certified mail N Send scanned Final Audit Report and Notice to electronic CC's via email N Upload scanned Audit Report and Notice to Laserfiche N Upload any additional information received from the MS4 during/after the audit to Laserfiche N Sign and date this MS4 Audit Checklist, scan and upload the completed MS4 Audit Checklist to Laserfiche If an item appears in bold above, it is in the SharePoint A STAFF TOOLBOX and you can direct link to it in this document by using Ctrl-click to follow the link. The MS4 SOP is in the Stormwater Staff Handbook, Part C-13. Templates are in the appropriate MS4 NPDES Permitting Program folder— audit templates are under MS4 AUDITS and Notice templates are under MS4 ENFORCEMENT. The standard templates and SOP are periodically updated, so always download the most current version from Sharepoint. The MS4 SOP is also periodically updated. This checklist incorporates all standardized program changes to date. The current DEMLR MS4 Program Coordinator is Jeanette Powell at leonette.powe11(cDncdenr.gov 10 011020