20081327 Ver 1_Information Letter_20110822

STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
BEVERLY EAVES PERDUE
GOVERNOR
August 10, 2011

EUGENE A. CONTI, JR.
SECRETARY
TIP NO: R-4430
W BS: 34623.2.2
CONTRACT NO: C202067
COUNTY: HENDERSON .
DESCRIPTION: SR-1783(UPWARD ROAD) FROM US-176TO SR-1006 (HOWARD GAP-:R%,. ', .•

Denisse D. Diaz, Chief
Cl
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on Division
ATTN
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ope
U.S. Environmental Protection Agency, Region 4
61 Forsyth Street, S.W. "
Atlanta, GA 30303-8960

SUBJECT: Administrative Order No. CWA 04-2011-477 2
Upward Road (SR-1783)
Hendersonville, NC
In response to the above mentioned Administrative Order, there are 3 enclosures included with
this letter.
Enclosure #1 is a follow up report of the repairs and corrective action that had taken place on this
project after the March 3, 2011 inspection by Ms. Bonilla and completed by March 24, 2011. As
stated in a report sent to Ms. Bonilla on March 24, 2011, all the areas she had highlighted during
the inspection, including the paperwork, had been corrected. Enclosure #1 again documents
those repairs and corrective actions and are correlated when possible to the photos that Ms.
Bonilla took on site on March 3, 2011. .
Enclosure #2 is pictures taken on March 9, 2011 of the severe flooding that NCDOT encountered
last winter and spring on the project. The contractor was able to repair and maintain all erosion
control measures by March 24, 2011.
Enclosure #3 is copies of the Storm Water Inspections that the contractor completes and a
NCDOT representative verifies and signs. The reports included are from November 2010 through
January 2011. The Administrative Order states that these reports were missing. The reports
were not missing, but they were incomplete and the NCDOT representative had refused to sign
them until they were accurate and all forms completely filled out. During Ms. Bonilla's inspection,
she informed us that the reports should still be signed and notations made as to missing
information or inaccuracies. The contractor, along with NCDOT representatives and Mike Parker,
DENR, has worked successfully to eliminate the paperwork problems and all reports are signed
by a certified representative of the NCDOT.
Erosion control plans have been modified when it is deemed necessary to change the erosion
control measures from that indicated on the original plans. These approved plans are kept on site
and available for inspectors.
Resident Engineer's Office
4142 Haywood Road, Mills River, NC 28759
Tel: [phone] F2<: 828-891-8842
Following the inspection by Ms. Bonilla on March 3, 2011, Ms. Bonilla was contacted several
times by email by NCDOT personnel to update her on the progress of repairs and corrective
action taken on the Upward Road project. These emails are attached. On March 7, 2011, Ms.
Bonilla.was informed that inspection sheets had been reviewed and signed as required, and that
the contractor was in the process of repairing silt fence, skimmers and check dams along with
installing rip rap at temporary pipe outlets. On March 11, 2011, Ms. Bonilla was sent 12 photos
with a brief description to document corrective action that had taken place in areas that were
highlighted during her inspection. The email and photos are attached. On March 24, 2011, a
report was sent detailing repairs along with 23 photos to document the repairs. All areas had
been repaired and the contractor continued to install additional erosion control measures and
maintain them. These emails have been forwarded on to Ms. Pope.
All repairs and corrective actions following Ms. Bonilla's inspection were completed by March 24,
2011. The contractor along with the NCDOT representatives on the project are continually
working together to make sure the erosion control measures and requirements of the permits are
successfully met. NCDOT has complied with all requirements of the Administrative Order CWA
04-2011:4772.-
I certify under the penalty of law that this document and all attachments were prepared under my
direction or supervision in accordance with a system designed to assure that qualified personnel
properly'gather and evaluate the information submitted. Based on my inquiry of the person or
persons who manage the system, or those persons directly responsible for gathering the
information, the information submitted is, to the best of my knowledge and belief, true, accurate,
and complete. I am aware that there are significant penalties for submitting false information,
including the possibility of fine and imprisonment for knowing violations.
If you have any questions concerning the material contained in this report, or if you need
additional information, please contact this office.
Sincerely,
Joel Setzer, PE
Division Engineer
Enclosures (3)
pol
Cc: ColeenH -Sullins,-NCDENR
file
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Upward Road SR-1783 Henderson County, Hendersonville, NC
I will try to reference these pictures to the pictures Ms. Bonilla took on March 3, 2011 if
possible. These were all taken on August 5, 2011. As you can see many changes have taken
place. As stated in the earlier report with narrative and 23 photos of March 24, 2011, all the
problems specified by Ms. Bonilla during her site visit were corrected by that time. Also, initial
corrective action had taken place earlier and was documented on March 11, 2011 by email and
included 12 photos of the repaired areas.
This corresponds to #101. Slope stabilization with rip rap protection near the culvert outlet to
King Creek.
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#93,94,95,96,101
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Culvert outlet to King Creek with slope protection, silt fence, stabilization and rock lined ditch.
Silt pond in lower right side of picture.
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#90,103
Slope stabilization near the culvert at King Creek. Drainage ditch at toe of slope, but too
overgrown to see clearly.
#88,90,91,97,98
Culvert outlet at King Creek.
#99,103
Looking up from the culvert outlet at King Creek.
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#90,99,101,103
Looking towards the culvert outlet from the toe of slope adjacent to building in #90,99, 103.
#93,94,95,96,97,98
Culvert outlet at King Creek. Material in creek is not sediment from erosion as the culvert
barrel bottom was filled 1 foot deep with natural stream bed material that was saved from
culvert excavation. The natural stream bed material was sand, gravel and mud which
proceeded to wash out of the culvert during heavy rains. Note baffles in culvert to meander
the stream in barrel and try to retain material.
#83,90
Check dams in temp. diversion between shoring walls for staged culvert construction at King
Creek.
f-
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Same
#104,105,106
Looking from Case Street to the east.
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#3,8,9,10
The last ones are all silt fence repaired and maintained near Howard Gap Road.
Difficult to see with all the vegetation.
#5,6,10
Sediment trap near Howard Gap Road.
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Slope above pipe outlet.
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#15,16,17,18
Outlet of 48" pipe into drainage ditch to Dunn Creek.

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#13,14,15,16
other side of drive near outlet of 48" pipe.
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Same area looking the other way.

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#11,12
Stabilized slopes at 925 Upward Road.

#19,20
Stabilized slope with slope drain and inlet protection.
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Basin at same location as previous photo.
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No corresponding picture. Temp. slope drains to silt basin and silt fence.
S

Same area.

#35,36
Silt basin with discharge into drainage ditch protected with silt fence and rip rap.
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Near #34,35,36
Drainage ditch with 48" RCP installation in progress.
Stabilization at Bat Fork Creek.
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. 31
Same basin as in previous photo looking other way.

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Men at Work
Note inlet protection at drop inlets in distance.
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Same from other direction.

#107,108
Stabilization along Upward Road at Old Spartanburg Road.

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Stabilization along Old Spartanburg with silt fence.

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Old Spartanburg again with inlet protection.
Overgrown skimmer basin with baffles along Upward Road at S. Allen.
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Stabilization along Upward Road at Old Spartanburg.

Across the road from bridge construction at Bat Fork Creek.
Stabilization and silt fence at drainage ditch near Bat Fork Creek.
#68
outlet of one of the 72" pipes near Bat Fork Creek

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Same outlet.
Same outlet.

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#63
Temp. stabilized slope near Bat For Creek. Silt fence is mostly obscured by vegetation.

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#64
Outlet of other 72" pipe near Bat Fork Creek.

#61

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Area between staged 72" pipe installation tributary to Bat Fork Creek.
Same
x
Silt basin with baffles just west of S. Allen.(no skimmer)
Skimmer basin with baffles north of Upward Road at intersection with S. Allen.
Same area, farther back.

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Recently temp. stabilized area off of Old Spartanburg Road. No corresponding picture.
#83,87,89
Diversion ditch leading to slope drain pipe between shoring walls at culvert.
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Looking from Case Street towards the culvert at King Creek.
#100
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Check dams in diversion ditch at top of slope leading to slope drain pipe near culvert.
#102,104
Silt pond near the pipe under Case Street. Inlet protection for the pipe is in the background of
this photo.

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#102
Pipe inlet protection mentioned in a previous photo at Case Street.
Howard Gap Road in the background.
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Burch, Brian C
From: Powell, Aaron C
Sent: Monday, August 08, 20114:26 PM
To: Burch, Brian C
Subject: FW: Follow up photos R-4430 Upward Road
Attachments: DSC_0004.JPG; DSC_0005.JPG; DSC_0006.JPG; DSC_0010.JPG; DSC_0012.JPG; DSC_
0015.JPG; DSC_0030.JPG; DSC_0031.JPG; DSC_0033.JPG; DSC_0035.JPG; DSC_0037.JPG;
DSC_0038.J PG
-----Original Message----
From: Leeds, David
Sent: Monday, August 08, 20113:36 PM
To: Powell, Aaron C
Subject: FW: Follow up photos R-4430 Upward Road
-----Original Message-----
From: Leeds, David
Sent: Monday, August 08, 20111:16 PM
To: '[e-mail]'
Subject: FW: Follow up photos R-4430 Upward Road
Ms. Pope,
Here are the initial repairs performed on the project that I was talking about on the phone. As you can see, this work
was done by March 11, 2011 and includes a very brief description of the location. It sounded like you never received
this email, so I am forwarding it on to you, and the rest of the information you requested will follow. Thanks for your
help.
David Leeds
Assistant Resident Engineer
NCDOT - Mills River Construction
Office: 828-891-5367
Cell: 828-226-1251
-----Original Message-----
From: Leeds, David
Sent: Friday, March 11, 201112:06 PM
To: [e-mail]
Cc: Powell, Aaron C
Subject: Follow up photos R-4430 Upward Road
Burch, Brian C
From: Leeds, David
Sent: Monday, March 07, 201110:12 AM
To: [e-mail]
Cc: Powell, Aaron C; Burch, Brian C
Subject: EPA Inspection R-4430
Araceli,
Following your site inspection on March 3, 2011 of the Upward Road project in Henderson County, several items have
been addressed:
- All weekly NPDES inspection sheets have been reviewed once again and signed. Notations have been made where the
contractor has failed to fill out the forms properly. We will be working with Mike Parker to alleviate this problem.
- Repairs and maintenance of the in place erosion control measures such as skimmers, sediment basins, silt fence and
check dams are continuing.
- Rip rap has been installed at the temporary slope drain pipe outlets throughout most of the project and will continue
until complete.
The contractor will stabilize disturbed areas as required as conditions permit and install erosion control measures as
needed to minimize sediment discharges. I am still searching to find an answer to your question on the permitting
process. Please let me know if you need any other information.
David Leeds
Assistant Resident Engineer
NCDOT-Mills River Construction
Office-828-891-5367
Cell-828-226-1251
Email correspondence to and from this sender is subject to the N.C. Public Records Law and may be disclosed to third
parties.
Burch, Brian C
From: Leeds, David
Sent: Thursday, March 24, 20118:25 AM
To: [e-mail]
Cc: Parker, Mike; Davis, Mark S; Burch, Brian C
Subject: EPA Report R-4430 Henderson County C202067
Attachments: EPA Report.doc
Araceli,
Attached is an updated report on the continuing erosion control work in progress on the above referenced project. The
contractor has repaired all areas that you pointed out during your inspection on March 3, 2011 and continues to install
and maintain other devices as needed. Some of the work was slowed due to two rainfalls of about 3" each in the week
following your visit, but the necessary repairs and stabilization are now complete.
If you have any question or need more information, please contact me.
David Leeds
Assistant Resident Engineer
NCDOT-Mills River Construction
Office-828-891-5367
Cell-828-226-1251
Email correspondence to and from this sender is subject to the N.C. Public Records Law and may be disclosed to third
parties.
Araceli,
Enclosed are more pictures of repair work done on the Upward Road project in
Henderson County. These are areas that you highlighted on your inspection of this
project.
Silt fence installed along right of way to protect project from erosion caused by dirt
stockpile off the project. This material is not involved with the project and is on private
property and did not originate from the project.
Intersection of Upward
road and S. Allen
.. . W -Y4 ppe?r- ,~ ?" c: .. •? a u -e . .r:
f
4 k
'Y
Repaired silt fence.
Near Howard Gap Road
These two pictures are at the same location of fence repair with an overview of the
sediment control fence also.

Rip rap placed at temporary slope drain outlet. This is across the drive from UTI to Dunn
Creek. All locations with temp. slope drains now have rip rap at outlets.
Below is fill placed over the 48" pipe to Dunn Creek.
t

r _ - • < - Aug-.

Seeded and mulched area along EB I-26

ramp.
.`?5 - -,

?• 2 ;
-4

Y? 2
- ? ate
4+
K
,. j

.. ' x
"
r r • ?
? '
. ?
.yam
T 1- <
-r??'?
?`
r i:: .'
14" ??
,?
? ,;;,? =
?
?
? a ??
x:

Seeded and mulched area with silt fence along roadway as you recommended.
Same area.
owl;

J

Temporarily stabilized.
Same basin with skimmer. This whole area along Bat Fork Creek has been flooded 2
times since you visited the site. Water was over the top of the rip rap in the picture.
Contractor used class 2 rip rap due to the several floods in this area the past six months to
Looking across the creek from skimmer basin.
Another view across the creek.
worked on while you were on site.
T
Inlet protection with berm at intersection of old and new 72" pipes.
Erosion control measures near Bat Fork Creek.
Same thing at the other 72" pipes.

Outlet of one of the 72" pipes with rock vane and ditch to creek.
Silt fence to protect from erosion coming from off project limits. Property owner had
cleared and graded that area recently. This is near the culvert outlet at UTI to King
Creek.

Inlet protection at temporary slope drains near the Marathon Station. A basin is currently
under construction at the outlet of these drains.
We are working with the contractor and Mike Parker to resolve any issues with the
stormwater inspection records and to ensure that they are filled out properly. The
contractor is working to install, maintain and repair erosion control devices as needed.
This addresses all the areas that you expressed concern over while visiting the project. If
there is any additional information that you would like, please feel free to contact me.
Thank you,
David Leeds
Assistant Resident Engineer
NCDOT Mills River Construction
Burch, Brian C
From: Powell, Aaron C
Sent: Monday, August 08, 20114:27 PM
To: Burch, Brian C
Subject: FW: EPA Follow Up Report
Attachments: EPA Follow Up Report-2.doc
-----Original Message-----
From: Leeds, David
Sent: Monday, August 08, 20113:54 PM
To: [e-mail]
Cc: Powell, Aaron C
Subject: EPA Follow Up Report
Ms. Pope,
Attached is the latest report on repairs made to the erosion control that were complete by March 24, 2011. These are
current photos to document the stabilized and repaired areas that were noted in Ms. Bonilla's report following the
inspection of March 3, 2011 and the Administrative Order No. CWA-04-2011-4772 received by Mr. Joel Setzer with the
North Carolina Department of Transportation on July 21, 2011.
Where possible the photos are referenced to photos that Ms. Bonilla took during the inspection of March 3, 2011.
There will also be a hard copy of this report sent to you along with the other information you requested.
David Leeds
Assistant Resident Engineer
NCDOT - Mills River Construction
Office: 828-891-5367
Cell: 828-226-1251
Email correspondence to and from this sender is subject to the N.C. Public Records Law and may be disclosed to third
parties.
Araceli,
Attached are several photos of the repair work that took place on the project earlier this week. Listed below are the
brief details for each photo.
4-outlet at culvert
5&10-between shoring walls at culvert
6-temporary ditch above culvert
12-check dams near sewer relocation near Bat Fork Creek 15-72" pipe outlet near Bat Fork Creek 30-slope drain at dry
pond 31-repaired silt fence at UTI to Dunn Creek 33,35,37-repaired skimmer basin outlet at Bat Fork Creek 38-repaired
and additional silt fence at Bat Fork Creek
Please let me know if there are any other pictures you would like.
David Leeds
Assistant Resident Engineer
NCDOT-Mills River Construction
Office-828-891-5367
Cell-828-226-1251
Email correspondence to and from this sender is subject to the N.C. Public Records Law and may be disclosed to third
parties.

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