WQCS00220_Renewal (Application)_20201216

Town of Jefferson
ALDERMEN 302 East Main Street MAYOR
Cathy Ballou PO Box 67 Bluferd Eldreth
Charles Caudill Jefferson, NC 28640 TOWN MANAGER
Mark Johnston Cathy L. Howell
Wes Williams Phone [phone] FINANCE OFFICER
Max Yates Fax [phone] Anna M. Brooks
Tax ID # 56-0896625
December 7, 2020
North Carolina Division of Water Resources
Municipal Permitting Unit
ATTN: WQCS Renewals
1617 Mail Service Center
Raleigh, NC 27699-1617
Ms. Christyn L. Fertenbaugh, P.E. RECEIVED
SUBJECT: Town of Jefferson Collection System Permit DEC 1 6 2020
Permit Renewal Application NCDEQIDWRINPDES
Permit No. WQCS00220
Dear Ms. Fertenbaugh:
Please find enclosed the original application for the Town of Jefferson Sanitary Sewer
Collection System Permit renewal, Permit No. WQCS00220. Requisite supporting
documentation as per Form CSA 04-16 is provided in the following order:
• System-Wide Wastewater Collection System (Form: CSA 04-16) Application
• Pump Station List/Narrative with Pump Station Inspection Form
• System-Wide Manhole Study Format Card
• Pump Station Inspection Form
• High Priority Lines Description/Rights of Way Maintenance
• Annual Budget for the Collection System
• Capital Improvement Plan
• Response Action and Contingency Plan
• Comprehensive Collection System Map (Map Grid Book provided in a PDF format.)
If you have questions or require additional information please contact me at Jefferson Town
Hall. [phone]. Thank you for your assistance.
Respectfully,
CAPit _n
Cathy Howell, Town Manager
Town of Jefferson

I. APPLICANT INFORMATION:
1. Applicant's name(Municipality, Public Utility, etc): Town of Jefferson
2. Facility Information: Name: Town of Jefferson Collection System Permit No.: WQCS00220
3. Applicant type: ®Municipal ❑ State ❑ Privately-Owned Public Utility
El County ❑ Other:
4. Signature authority's name: Cathy Howell per 15A NCAC 02T.0106(b)
Title: Town Manager
5. Applicant's mailing address: PO Box 67
City:Jefferson State:NC Zip:28640-
6. Applicant's contact information:
Phone number: [phone] Fax number: [phone] Email address:[e-mail]
II. CONTACT/CONSULTANT INFORMATION:
1. Contact Name:
2. Title/Affiliation:
3. Contact's mailing address: RECEIVED
4. City: State: Zip: - DEC 16 2020
5. Contact's information: NCDEQ/DWR/NPDES
Phone number: (_) - Fax number: (_)= Email address:
III. GENERAL REQUIREMENTS:
1. New Permit or Premit Renewal? ❑New ® Renewal
2. County System is located in: Ashe County
3. Owner&Name of Wastewater Treatment Facility(ies)receiving wastewater from this collection system:
Owner(s)&Name(s): Town of Jefferson
4. WWTF Permit Number(s): NC0021709
5. What is the wastewater type? 99%Domestic or 1 %Industrial(See 15A NCAC 02T.0103(20))
Is there a Pretreatment Program in effect?® Yes or❑No
6. Wastewater flow: 0.250 MGD(Current average flow of wastewater generated by collection system)
7. Combined permitted flow of all treatment plants: 0.600 MGD
8. Explain how the wastewater flow was determined: ❑ 15A NCAC 02T.0114 or® Representative Data
9. Population served by the collection system: 1.480
IV. COLLECTION SYSTEM INFORMATION:
1. Line Lengths for Collection System:
Sewer Line Description Length
Gravity Sewer 18(miles)
Force Main 2(miles)
Vacuum Sewer (miles)
Pressure Sewer (miles)
APPLICATION CSA 04-16 Page 3 of 5

2. Pump Stations for Collection System:
Pump Station Type Number
Simplex Pump Stations(Serving Single Building)
Simplex Pump Stations(Serving Multiple Buildings)
Duplex Pump Stations 4
3. Submit a list of all major(i.e. not simplex pump station serving a single family home)pump stations. Include the following
information:
> Pump Station Name
> Physical Location
> Alarm Type(i.e. audible, visual,telemetry, SCADA)
> Pump Reliability(Can convey peak hourly wastewater flow with largest single pump out of service)
•
• Reliability Source(permanent/portable generator,portable pumps)
• Capacity of Station(Pump Station Capacity in GPM)
4. Submit a list of all high priority lines according per ISA NCAC 02T_0402 S_'-1 known to exist in the collection system. Head
the list with"Attachment A for Condition V(4)"and include the system name.
> Use the same line identification regularly used by the applicant
> Indicate type of high priority line(i.e. aerial),material and general location
V. COLLECTION SYSTEM ADMINISTRATION:
I. Provide a brief description of the organizational structure that is responsible for management, operation and maintenance of
the collection system.
Mayor-Town Manager-Water Resources Director-Operators
2. Indicate the current designated collection system operators for the collection system per 15A NCAC 08G.0201
Main ORC Name: Tim Church Certification Number: 13756
Back-Up ORC Name: Jessie Ch a les Call 1 Certification Number: 999396
See the"WOCS Contacts and ORC Report" for a current listing of the ORC(s)the Division has on file for WQCS permit
3. Approximate annual budget for collection system only: S 4L9,4ou
4. Submit a copy of your current annual budget.
5. Approximate capital improvement budge for the collection system only: S 7 o�p
6. Submit a copy of your current capital improvement plan.
7. Is this collection system currently a satellite system ❑ Yes or® No
8. Do any satellite systems discharge to this collection system IZ/ Yes or❑ No(If yes complete table below)
Satellite System Contact Information (Name, Address, Phone Number)
Jefferson Landing Golf Course Sonny Coldiron POB 110 Jefferson, NC 28640 336 877-0268
flow is less +har, ZOO,000 GPI)
/Complete for Satellite Systems that have a flow or capacity greater than 200,000 GPD(Average daily flow)
9. List any agreements or ordinances currently in place to address flows from satellite systems:
N/A
APPLICATION CSA 04-16 Page 4 of 5

VI. COLLECTION SYSTEM COMPLIANCE:
1. Is a Response Action Plan currently in place® Yes or❑No
2. If Yes,submit a copy of the Response Action Plan or see table 6 below.
3. Is a pump station contingency plan currently in place?®Yes or❑No
4. If Yes,submit a copy of the pump station contingency plan or see table 6 below.
5. Is a comprehensive collection system map currently in place? ®Yes or❑No
6. Submit a submit a copy of the collection system map(CD or hardcopy)or indicate a schedule for completion
7. Thoroughly read and review the System-Wide Collection System Permit Conditions. Typically compliance schedules
are only offered to NEW permit applicants and NOT permit renewals. Any compliance dates must be included within
the permit prior to issuance or the permit holder will be found in violation upon inspection.
Current If no,Indicate a Typical
Permit Condition Compliance? Compliance Compliance
Date Schedule
I(4)—Grease ordinance with legal authority to inspect/enforce ® Yes ❑No 12—18 mo.
I(5)— Grease inspection and enforcement program ® Yes ❑No 12—18 mo.
Plan. X Yes No
12-18mo.
I(6)—Three to five year current Capital Improvement ❑
I(8)—Pump station contingency plan ®Yes ❑No 3 mo.
I(9)—Pump station identification signs. ® Yes ❑No 3 mo.
I(11)—Functional and conspicuous audible and visual alarms. ® Yes ❑No 3—6 mo.
II(5)—Spare pumps for any station where one pump cannot
handle peak flows alone(in a duplex station,the 2nd pump is ® Yes ❑No 6—9 mo.
the spare if pump reliability is met).
II(7)—Accessible right-of-ways and easements. ® Yes ❑No 6— 12 mo.
II(9)—Response action plan with Items 9(a—h). ® Yes ❑No 3 mo.
II1(3)—Comprehensive collection system map ® Yes ❑No 10%per year
For conditions not listed,compliance dates are not typically offered. List any permit conditions that may be difficult for the
applicant to meet(attach clarification if needed):
VII. APPLICANT'S CERTIFICATION per 15A NCAC 02T.0106(b):
I,Cathy Howell,Town Manager attest that this application for Town of Jefferson Collection System
(Signature Authority's Name&Title from Item 1.4) (Facility name from Item 1.1)
has been reviewed by me and is accurate and complete to the best of my knowledge. I understand that if all required parts of this
application are not completed and that if all required supporting information and attachments are not included,this application package
will be returned to me as incomplete.
Note: In accordance with NC General Statutes 143-215.6A and 1.43-215.6B, any person who knowingly makes any false statement,
representation, or certification in any application shall be guilty of a Class 2 misdemeanor which may include a fine not to exceed
$10,000 as well as civil penalties up to$25,000 per violation.
Signature: 0—)0•41906O . .11JUw1 Date: I a-3 - a0
APPLICATION CSA 04-16 Page 5 of 5

Town of Jefferson Collection System Reporting Checklist
Map of the Collection System
The Town of Jefferson has two maps for its collection system.
1. A single aerial photography map shows all sewer mains, including pump stations,
manholes, pipe size and materials. Street names are also indicated. Each manhole is
numbered and corresponds to the Manhole Study that evaluates the interior
configuration and condition of each manhole in the collection system. This map and
manhole study were completed by McGill Associates. It is wall-mounted in the
office/lab at the WWTP, along with the Manhole Study.
2. The second map is a Map Book Grid, completed by the High Country Council of
Governments in 2010. It is 27 pages in length, each page a color high definition aerial
photo detailing 0.2 square mile of service area. A copy is located at the WWTP and at
the Town of Jefferson Public Works Office. A PDF version is also on file at the WWTP
and is included in the digital format of this application.
Manhole Information
A system-wide manhole study has been performed by McGill Associates. This includes a
report card for each manhole, an identification number, location, configuration of inlets and
outlets, materials, overall condition, and evaluation of potential inflow and infiltration. The
study includes a system map detailing manhole numbers, sewer main sizes, and street
names. A copy of one report card is included in this application.
Pump Station Information
The Town of Jefferson operates four pump stations, each one a duplex facility. An
information page containing the requested checklist information is included in this
application.
Capital Improvement Plan
This document is included in the application.
Grease Control Planning is addressed within the Town of Jefferson Sewer Use Ordinance,
adopted by the Town of Jefferson Board of Aldermen on December 19, 2012 and approved
by NC DENR PERCS Unit on November 7, 2012. The SUO enforces Oil & Grease discharges
under Section 2.2(14) and a requirement for Oil & Grease interceptors is provided in Section
2.7 (b) 4. A variety of public information and educational documents are on file at the
WWTP.

Town of Jefferson Water Resources
Sanitary Sewer Collection System
Pump Station Narrative
Each of the four pump stations in the Town of Jefferson Collection System are
duplex facilities. All of them are equipped with audible and visual alarms. The
Town is currently acquiring price quotes for the installation of telemetry at each
location in the coming budget year.
Pump reliability allows each location to easily convey peak hourly wastewater
flow with the largest single pump out of service. Each pump station receives a •
relatively low volume of flow in respect to the volume of the wet wells and pump
capacities. A portable truck-mounted generator is located at the Town of
Jefferson Public Works Facility. Local vacuum trucks are capable of removing flow
from these pump stations to allow maintenance and repair as needed.
The capacity of each pump station is listed in the pages attached.

Town of Jefferson Water Resources
Sanitary Sewer Collection System
Name and Physical Address of Pump Station
American Emergency Vehicles
828 Don Walters Road
Jefferson, NC 28640
This pump station is located in the pasture field 300 yards south of the
farmhouse at 828 D. Walters Rd. Signage and contact information is present.
Pump Type, Model, and Capacity
Myers VS30-21-35
3 HP, 230 volts, 3450 rpm. 40 GPM at 68 TDH This is a duplex station.
Service information is at "Preferred Sources Inc."
930 Culp Road Pineville, NC 28134
[phone] www.preferredsources.com Justin Hewitt
No back-up power source at this location.
Two tributary connections are present.
The main user is American Emergency Vehicles located at 165 American Way and
Don Walter Road. The second source of flow is from the Town of Jefferson Water
Treatment Plant which contributes only domestic flow from the plant's lab, office,
and restroom.

Town of Jefferson Water Resources
Sanitary Sewer Collection System
Name and Physical Address of Pump Station
Ashe Family Central
626 Ashe Central School Road
Jefferson, NC 28640
Turn right after entering parking lot. The pump station is located behind the
gymnasium inside the fenced area. Signage with contact information is present.
Pump Type, Model, and Capacity
Hydromatic HPG 200M2-2 Serial # 10066735
2 HP, 208 volts, 3450 rpm, 36 gpm at 68 ft. TDH This is a duplex station.
Service and parts provided by Water & Wastewater Equipment, Inc.
2335 Shady Lane Cleveland, Tenn. 37312 [phone] Becky Isom
No back-up power at this location.
Two tributaries are present. The lower pipe entering the wet well services the
main portion of the facility, including the gymnasium, ball fields, and offices.
The second pipe enters the wet well at a point about 18" higher than the lower
pipe and serves the cafeteria, commercial kitchen, and technical training building.

Town of Jefferson Water Resources
Sanitary Sewer Collection System
Name and Physical Address of Pump Station
McFarland Publishing
960 NC Highway 88
Jefferson, NC 28640
Pump station is located in front parking area. Signage with contact information
is present.
Pump Type, Model, and Capacity
Hydromatic HPG This is a duplex pump station.
2 HP, 208 volts, 3450 rpm, 36 gpm at 68 ft. TDH
Service and parts provided by Water & Wastewater Equipment, Inc.
2335 Shady Lane Cleveland, Tenn. 37312 [phone] Becky Isom
No back-up power at this location.
This only flow into this pump station is provided by McFarland Publishing
Company.

Town of Jefferson Water Resources
Sanitary Sewer Collection System
Name and Physical Address of Pump Station
Roses Pump Station
676 South Main Street
Jefferson, NC 28640
Pump Type, Model, and Capacity
Hydromatic This is a duplex pump station.
3 HP, 208 volts, 3450 rpm, 36 gpm at 68 ft. TDH
Service information: Southern Water Service [phone]
No back-up power at this location.
This pump station serves a portion of the small shopping area at 676 South Main
Street.

McFarland Pump Station Inspection
Date Time
Breakers on ALARM Test Light Buzzer
PUMP # 1 Meter Reading Will it run? Yes 0 No 0
Will it pump? Yes 0 No 0 Noise?
PUMP # 2 Meter Reading Will it run? Yes 0 No 0
Will it pump? Yes 0 No 0 Noise?
WET WELL
Water Level
Condition of Floats
Trash or Grease
Comments
McFarland Pump Station Inspection
Date Time
Breakers on ALARM Test Light Buzzer
PUMP # 1 Meter Reading Will it run? Yes 0 No 0
Will it pump? Yes 0 No 0 Noise?
PUMP # 2 Meter Reading Will it run? Yes 0 No 0
Will it pump? Yes 0 No 0 Noise?
WET WELL
Water Level
Condition of Floats
Trash or Grease
Comments:

TOWN OF JEFFERSON
ASHE COUNTY, NC
SANITARY SEWER
COLLECTION SYSTEM
MANHOLE INSPECTION FORMS

;-----
TOWN OF JEFFERSON
MANHOLE CARD
MANHOLE NO. y Z ( LOCATION ,:.,.,,.t INSPECTED BY Tt>,_
E , _- ,� -r�fiEP� .. . TIME 7 ^ �
DATE �; 1; }�; l •
MANHOLE CONDITION AND DESCRIPTION
COND T ICON . ,,_ ., HT ABOVE GROUND
LID TYPE c.��<� � L'v �
MH MATERIAL MH CONDITION T IOINJ .r r4,r DEPTH 5
L
rFr`� I MH DIAMETER tf ',1 STEPS CONDITION r , r' INV CONDITION rill I
FLOW DEPTH I SUPCHARGING EV IDENCE I
INFILTRATION yds - r. • , ,y__ ftr ff
INFLOW t:lo .
GENERAL COMMENTS ,, ,,r,.,k_
l' i. IA r+'C I,Jrn : (' :C.0'-.(-1 S Ti N 4 0 5 r-r--0 c Ti v-r/ !nJ L-1 nk'
.i
,2. V c_ I
i
•
40,44 , ,_ /,
his 4orrno was-
4 b! JoWP,O -- -Of DCh rani°
in - - col/e ' y
uano-,HO a�CORAu 1'cGtlL ASSOCtA'ES. P.A. 5. BROAD STREET, ASMEhLIE, NORTH CAROUNn 25801
PROJECT No. 03703 TOWN OF JEFFcog^v v.+`.�.

Town of Jefferson Sanitary Sewer Collection System WQCS 00220
High Priority Lines Description
1. Stream crossing, sub-waterway: Highway 221 at West end of South Street.
Between Dollar Mart and Weaver Equipment. Gravity sewer main is
submerged in the small creek west of Highway 2214 lane. This line was re-
fitted with a ductile iron pipe in order to remove a seam that was under
water.
2. Stream crossing, sub-waterway: Highway 221 at Wade Bare Road.
Confluence of Naked Creek and Ezra Fork. Sewer main is exposed to
stream flow when the creek rises.
3. Stream crossing, sub-waterway: Highway 16 88. Manhole #6 to #7. Sewer
main runs adjacent to and crosses under Naked Creek. Evaluate regularly
for stream bank condition. For inspection and maintenance, enter this area
at the bridge on Minnow Creek Road.
4. Stream crossing, sub-waterway: Force main from AEV pump station to the
WWTP crosses under Naked Creek. This is a ductile iron mechanical joint
and is visible in the stream bed approximately 10 feet downstream of the
bridge that crosses from WWTP to the Walters pasture going to the AEV
pump station.

Town of Jefferson Collection System
Rights of Way Maintenance/Mowing Sites
1. Minnow Creek Bridge to WWTP
2. Town of Jefferson Maintenance Garage at Academy Street to Tyson Park
3. Best Western Motel at Waugh Street to Gary Bare at 221 4-lane
4. McConnell Street to JB Blevins Drive
5. Farm Bureau Office at Long Street to Highway 221 By-pass.
6. 244 Luther Road (Maloney) to dead end above Government Circle
7. Autoshine Carwash, Welch's Produce to Vannoy Construction. MH 32 — 27
8. Mountain View Elementary School to Intersection of 221, 16, and 88.

Town of Jefferson
Unit
ANNUAL BUDGET ESTIMATE—EXPENDITURES
Fiscal Year: 2020-2021
Code: 30 Fund: Water&Sewer Department: Summary Page No.9
Last Year Current Year Coming Year
Object of Expenditure Number Actual Budget Actual to Estimated Estimated Requested Recommended Approved
February 28 Mar/June Entire Year By Board
Water Department 30-810- 427,500.00 229,507.79 142,142.21 371,650.00 439,450.00
Sewer Department 30-811- 455,200.00 229,334.38 142,565.62 371,900.00 469,600.00
Contribution to Capital
Projects Fund
Reimburse General 30-810-92
Reimburse General 30-811-92
Contingency 14,700.00
TOTALS 897,400.00 458,842.17 284,707.83 743,550.00 909,050.00

Town of Jefferson
Unit
ANNUAL BUDGET ESTIMATE—REVENUES
Fiscal Year: 2020-2021
Code: 30-300 Fund: Water&Sewer Department: All Page No. 8
Last Year Current Year Coming Year
Account Number Actual Budget Actual to February 28 Estimated Entire Year Budget Officer's Est. Approved Estimate
Water Department:
Tax Refund-N C Sales Tax 30-367-00
Water Charges 30-371-00 410,000.00 330,941.82 472,000.00 410,000.00
Tap&Connection Fees 30-373-00 1,000.00 638.12 638.12 1,000.00
Sale of Materials 30-381-00
Contributions from General
Interest Earned 30-329-00 24,000.00 27,112.34 35,000.00 24,000.00
Water Availability Fee 30-383-00 250.00 250.00
Interest Earned 30-329-02 2,400.00 1,952.87 2,400.00 2,400.00
Reconnect Fee 30-375-00 1,770.00 1,770.00
Miscellaneous Fees 30-335-00 3,000.00 18,932.81 25,000.00 3,000.00
Grants 30-348-00
Sewer Department:
Tax Refund-NC Sales Tax 30-367-01
Sewer Charges 30-371-01 220,000.00 210,066.27 293,000.00 220,000.00
Tap&Connection Fees 30-373-01 109.38 109.38
Sale of Materials 30-381-01
Inspection Fees 30-357-01
Grants 30-348-01
Interest Earned 30-329-01 12,000.00 17,659.04 21,000.00 12,000.00
Sewer Availability Fee 30-383-01 0.00 250.00 250.00
Contribution from:
General Fund 30-397-03 200,000.00 0.00 240,000.00 200,000.00
Other Funds 30-397-00
Miscellaneous Fees 30-335-01 25,000.00 22,357.11 30,000.00 25,000.00
Local Option Sales Tax-Water 30-345-00
Local Option Sales Tax-Sewer 30-345-01
Fund Balance Appropriated 11,650.00
Sale of Land 30-382-00
TOTALS 897,400.00 632,039.76 1,121,417.50 909,050.00

Town of Jefferson
Unit
ANNUAL BUDGET ESTIMATE—EXPENDITURES
Fiscal Year: 2020-2021
Code: 30-810 Fund: Water&Sewer Department: Water Page No. 10
Last Year Current Year _ Coming Year
Object of Expenditure Number Actual Budget Actual to Estimated Estimated Requested Recommended Approved
February 28 Mar/June Entire Year By Board
Salaries&Wages 30-810-02 186,000.00 110,731.21 54,268.79 165,000.00 188,000.00
Retirement 30-810-03 15,900.00 9,796.83 5,003.17 14,800.00 19,300.00
Professional Services 30-810-04 20,000.00 12,063.19 6,936.81 19,000.00 25,000.00
FICA Tax Expense 30-810-05 14,300.00 8,204.10 4,795.90 13,000.00 14,600.00
Telephone&Postage 30-810-11 4,500.00 2,002.23 1,997.77 4,000.00 4,500.00
Utilities 30-810-13 50,000.00 24,611.18 20,388.82 45,000.00 50,000.00
Travel 30-810-14 2,000.00 1,095.29 904.71 2,000.00 2,000.00
Maint&Rep-Bldgs&Grounds 30-810-15 8,000.00 0.00 5,000.00 5,000.00 8,000.00
Maint&Rep-Equipment 30-810-16 8,000.00 11,621.36 3,378.64 15,000.00 8,000.00
Maint&Rep-Autos&Trucks 30-810-17 3,000.00 206.54 1,293.46 1,500.00 3,000.00
Advertising 30-810-26 500.00 0.00 250.00 250.00 250.00
Automotive Supplies 30-810-31 6,000.00 2,045.36 2,454.64 4,500.00 6,000.00
Dept Supplies&Mat-Office 30-810-33 3,000.00 290.45 2,709.55 3,000.00 3,500.00
Dept Supplies&Mat-Meter&Bc 30-810-33-10 7,500.00 1,827.85 4,172.15 6,000.00 7,500.00
Dept Supplies&Mat-Other 30-810-33-20 20,000.00 2,968.98 7,031.02 10,000.00 20,000.00
Chemicals 30-810-34 20,000.00 11,739.00 8,261.00 20,000.00 20,000.00
NC Sales Tax 30-810-37 3,000.00 1,311.36 1,088.64 2,400.00 3,000.00
County Sales Tax 30-810-39 1,500.00 621.20 378.80 1,000.00 1,500.00
Water Analysis 30-810-46 18,000.00 13,429.29 4,570.71 18,000.00 18,000.00
Dues 30-810-53 4,000.00 2,517.50 1,482.50 4,000.00 4,000.00
Insurance&Bonds 30-810-54 15,000.00 12,424.87 1,575.13 14,000.00 15,000.00
Miscellaneous Expense 30-810-57 300.00 0.00 _ 200.00 200.00 300.00
New Equipment 30-810-61 8,000.00 0.00 2,000.00 2,000.00 8,000.00
Capital Outlay-Other Imp 30-810-73 5,000.00 I 0.00 2,000.00 2,000.00 5,000.00
Capital Outlay-Equipment 30-810-74 0.00
Capital Outlay-Const in progress 30-810-75 5,000.00 0.00 0.00 0.00 5,000.00
Capital Outlay-Land 30-810-76 _
Capital Outlay-Interest on Bonds 30-810-78 0.00 _
TOTALS 427,500.00 229,507.79 142,142.21 371,650.00 439,450.00

Town of Jefferson
Unit
ANNUAL BUDGET ESTIMATE—EXPENDITURES
Fiscal Year: 2020-2021
Code: 30-811 Fund: Water&Sewer Department: Sewer Page No. 11
Last Year Current Year Coming Year
Object of Expenditure Number Actual Budget Actual to Estimated Estimated Requested Recommended Approved
February 28 Mar/June Entire Year By Board
Salaries&Wages 30-811-02 165,000.00 102,439.98 38,560.02 141,000.00 170,000.00
Retirement 30-811-03 14,200.00 9,092.07 3,707.93 _ 12,800.00 17,400.00
Professional Services 30-811-04 5,000.00 0.00 3,000.00 3,000.00_ 10,000.00
FICA Tax Expense 30-811-05 12,800.00 7,622.20 3,377.80 11,000.00 13,200.00
Telephone&Postage 30-811-11 7,300.00 5,141.12 2,158.88 7,300.00 7,500.00
Utilities 30-811-13 70,000.00 37,073.28 30,926.72 68,000.00 70,000.00
Travel 30-811-14 1,000.00 _ 80.00 220.00 300.00 1,000.00
Maint&Rep-Bldgs&Grounds 30-811-15 5,000.00 140.49 1,859.51 2,000.00 5,000.00
Maint&Rep-Equipment 30-811-16 30,000.00 8,909.57 8,090.43 17,000.00 30,000.00
Maint&Rep-Autos&Trucks 30-811-17 5,000.00 904.06 2,095.94 3,000.00 5,000.00
Advertising 30-811-26 500.00 0.00 300.00 300.00 500.00
Automotive Supplies 30-811-31 6,000.00 2,103.81 2,396.19 4,500.00 6,000.00
Dept Supplies&Materials
Office 30-811-33-10 3,000.00_ 418.08 1,781.92 2,200.00 3,000.00
Other 30-811-33-20 25,000.00 13,944.15 - 8,055.85 22,000.00 25,000.00
N C Sales Tax 30-811-37 3,000.00 1,486.88 813.12 2,300.00 3,000.00 _
County Sales Tax 30-811-39 1,500.00 701.04 298.96 1,000.00_ 1,500.00
Wastewater Analysis 30-811-45 28,000.00 9,619.83 13,380.17 23,000.00 28,000.00
Dues&Subscriptions 30-811-53 8,500.00 2,077.50 5,422.50 _ 7,500.00 8,500.00
Insurance&Bonds 30-811-54 15,000.00 13,299.16 700.84_ 14,000.00 15,000.00
Miscellaneous 30-811-57 2,400.00 1,780.54 919.46 2,700.00 3,000.00 _
New Equipment 30-811-61 15,000.00 12,411.81 588.19 13,000.00 15,000.00
Capital Outlay-Other Improveme 30-811-73 5,000.00 0.00 2,000.00 2,000.00 5,000.00
Capital Outlay-Equipment 30-811-74 2,000.00 0.00 2,000.00 2,000.00 2,000.00
Capital Outlay-Land 30-811-75 0.00
Contribution to Debt Service 30-811-91 0.00
I/I Sewer Rehab 30-811-93 25,000.00 88.81 9,911.19 10,000.00 25,000.00
TOTALS 455,200.00 229,334.38 142,565.62 371,900.00 469,600.00

CAPITAL IMPROVEMENTS PLAN
The following is a summary of the capital improvements recommended by this report for
the Town of Jefferson. The Town should use this Capital. Improvement Plan as a
planning tool to establish and modify rate structures and seek grants and loans as needed
to fund these improvements. In this manner, the Town can better define its strategic
planning goals in terms of capital outlay requirements as these projects are implemented.
This report and associated Capital Improvement Plan outlines a course of action to
improve the Town of Jefferson's water and sewer systems over a twenty-year period. It
is anticipated that over this period of time projects will be completed and needs and
priorities may change. Therefore, we recommend that as these needs and priorities
change, the Master Plan is reevaluated to ensure it is up to date with current cost
projections and needs assessments.
hi
ghlights following
table hi hlights the recommended improvements and an anticipated
timeline in order to construct these improvements. Due to the length of construction
times and/or affordability you will note that some projects have been spread over two
fiscal years. That is to say that a project may be begun during one fiscal year. but
completed in the following fiscal year.
We anticipate that the completion of these projects will depend heavily on funding
provided by grants and other sources beyond user fees. Therefore, the availability of
these funds in the future will significantly affect the Town's ability to complete the
recommended projects in the timefrane described in this report.
The current climate for grant and loan funds is quite different than it was even two years
ago. North Carolina voters passed an almost one billion dollar bond referendum for a
variety of public works projects in 1998, including numerous water and sewer programs.
As of 2005, the vast majority of those funds have been expended, and the availability of
pure grant funding is greatly diminished. Grant opportunities still exist at the federal

level through a direct appropriation from the Environmental Protection Agency's Special
Appropriations Projects (SpAP), but they still require a 45 percent local match to the
finds. Loan programs are currently the most readily available forms of assistance,
primarily through the North Carolina Department of Environment and Natural Resources
State Revolving Loan Fund and the United States Department of Agriculture's Rural
Utilities Service. The North Carolina Legislature is actively pursuing passage of a
permanent revenue source for water and sewer infrastructure improvements, and the
funding climate for infrastructure project is a dynamic and challenging environment.
Should the Town need assistance funding any of the specific improvements listed in this
report, it is recommended that inquiries should be made with persons knowledgeable
about the current grant programs that exist.
I
I
I

level through a direct appropriation from the Environmental Protection Agency's Special
Appropriations Projects (SpAP), but they still require a 45 percent local match to the
finds. Loan programs are currently the most readily available forms of assistance,
primarily through the North Carolina Department of Environment and Natural Resources
State Revolving Loan Fund and the United States Department of Agriculture's Rural
Utilities Service. The North Carolina Legislature is actively pursuing passage of a
permanent revenue source for water and sewer infrastructure improvements, and the
funding climate for infrastructure project is a dynamic and challenging environment.
Should the Town need assistance funding any of the specific improvements listed in this
report, it is recommended that inquiries should be made with persons knowledgeable
about the current grant programs that exist.
1
I

The Town budgets $25,000 each year for collection system rehabilitation. In 2009 some of these
funds have been used to purchase new liquid smoke testing equipment and epoxy coatings for
repairing manhole walls where I/I is known to occur.
On May 28, 2009 a CCTV camera demonstration was conducted for the Town by Public Works
Equipment and Supply. Inc. (Mr. Sherwin Speight). The cost of this equipment is approximately
$65,000.00. This equipment could be purchased over a three year period and the Town could
remain within its budgeted amounts for I/I. It is hoped the aldermen will look favorably upon
this resource.
Leasing similar equipment and contracting the labor is typically priced at$3.00 per lineal foot.
Therefore each thousand feet of collection system contracted for inspection would cost$3,000.
At that rate the $65,000 that could be spent for the camera would pay for inspecting less than 5
miles of our system. That's less than 20%of our total linear footage and significantly reduces
the possibility of locating any specific sources of I/I. Purchasing the equipment rather than
leasing seems to be a more prudent choice.

......_ .
1111
II
TOWN OF JEFFERSON WATER AND SEWER SYSTEM
ASHE COUNTY,NORTH CAROLINA
Pli
CAPITAL IMPROVEMENT PLAN
MARCH 2005
II 2005-200612006-200712007-200812008-200912009-201012010-201112011-201212012-201312013-201412014-2015(2015-201612016-20-
r' WATER SYSTEM IMPROVEMENTS
SO REPLACEMENTT WATER l
LINE I I
0 McCONNELL AND MAPLE STREET 1--
WATER LINE REPLACEMENT -
0 THOMAS STREET WATER
LINE REPLACEMENT T—$107,700
COURT STREET WATER LINE
REPLACEMENT
Pill 10-INCH PVC WATER MAIN $111,300
$75,500
REPLACEMENT
�
LOOP CONNECTION AT
0 ASHE LIVING CENTER
$78,800
LOOP CONNECTION ATi
GOVERNMENT CIRCLE I l I
WATER MOUNTAIN
VIEW ELEMENTARY I I $275,0001 1 1 I II
WATER SYSTEM HYDRAULIC S20,000 1MOM
MODEL
F, SEWER SYSTEM IMPROVEMENTS
SEWER SYSTEM MANHOLE S30,200 _____L
REHABILITATION
MAIN SEWER INTERCEPTOR
REPLACEMENT-PHASE 1unimmomaur
MAIN SEWER INTERCEPTOR
REPLACEMENT-PHASE 2 $97,000
TRINITY LANE SEWER
I 1
EXTENSION; H $48,800
COURT STREET SEWER
EXTENSION
TOTAL $50 200 5111 300 S0 $275 000 S01 $75 500 $78,800 SO j S156,500 $OI 597,000
p

TOWN OF JEFFERSON WATER AND SEWER SYSTEM
ASHE COUNTY,NORTH CAROLINA
CAPITAL IMPROVEMENT PLAN
MARCH 2005
)9-2010 4 2010-2011 2011-2012(2012-2013]2013-2014J 2014-20151 2015-2016]2016-2017]2017-2018j 2018-2019]2019-2020]2020-2021]2021-20221 2022-2023(2023-2024T 2024-2025
$130,900
$127,800
$144,700
$107,700
$75,500
$78,800
$563,850
$563,850
$97,000
$48,80 -
$01 $75,5001 $78,800 $01 $156,501 $0 $97,0001 $OI $563,8501 $01 S130,9001TOTAL CAPITAL IMPROVEMENTS COST$144,700 $2,375,4 0

•
Town of Jefferson Water Resources
Spill Response Action Plan
*Sanitary Sewer Collection System
*Sewer Pump Stations
*Class B Liquid Residuals Land Application Program

In the event of a Sanitary Sewer Overflow it is the responsibility of the Water Resources Director to submit
Form CS-SSO to the NC Division of Water Quality Winston-Salem Regional Office within 5 days of the time
the Town becomes aware of the 550. This response should be forwarded through the BIMS system. A
call should be placed to the Winston-Salem Regional Office within 24 hours at [phone].
Sanitary Sewer Overflow or Class B Residuals Spill Contact Numbers
NC Division of Water Quality, Winston-Salem Regional Office 1 [phone]
Ashe County Emergency Management Coordinator [phone]
Jefferson Town Manager [phone]
Jefferson Water Resources Director [phone]
Jefferson Maintenance Superintendent [phone]
Also reference the attached list with the "Contingency Plan for Pump Station Failures" to find numbers
for Plumbers, Contract Pump & Haul Trucks, Electricians, and Equipment Contractors.
Containment Procedures
A. Upon reaching the SSO the first priority will be to contain the spill and prevent the
material from reaching surface waters. If there is no danger of the spill reaching surface
waters, contain the event to the smallest area possible.
B. Secure the area of the event to prevent any unauthorized persons from entering the
contaminated area. This includes the stream banks of any surface waters the overflow
has reached.
C. Containment may be achieved in a number of ways, including but not limited to the
construction of ditches, dikes, berms, ponds, or dams. In some situations containment
booms used by the Fire Departments and Emergency Management may be effective. The
material captured within these structures shall be pumped back to the sanitary sewer or
transported to the WWTP by pump truck.
D. In the event of a sewer main blockage, a bypass may be accomplished using a trash pump
suction within the overflowing manhole and pumping the flow into the next downstream
manhole until the blockage is removed. At least one employee shall remain on site until
the pumps are no longer required.
II. Blockage Correction Procedures
A) Upon containment of the spill and the establishment of a bypass pumping system,
attempt to eliminate the blockage by checking for problems in the invert of the
overflowing manhole.
B) Utilizing Town or contract equipment eliminate the blockage. Containment structures
and bypass pumping should remain operational until the blockage is removed.
C) Shortly after the S50 is eliminated and clean-up is completed, contact the Water
Resources Director or the Town Manager to discuss and verify the nature and possible
causes of the blockages.

D. Open Areas
1) Use warning tape to prevent public access around the spill.
2) Apply lime and till. Repeat. Seed and cover with straw.
3) In undergrowth wash with liberal amounts of water. Push toward containment area
and pump site. Continue until no waste remains. After 12 to 24 hours lime the area.
Avoid liming when heavy precipitation is forecast.
4) When a citizens yard is involved till the area whenever possible. Apply lime, seed, and
straw. If unable to till, apply lime and 2 inches of topsoil mixing thoroughly. Lime,
Town of Jefferson Water Resources Contingency, Staging, & Mobilization
Equipment Resources and Storage Locations
A) Standby Portable Generator Maintenance Shop Bucket Truck
6I Portable Trash Pump WWTP Biosolids Building
C) Portable Water Pump WWTP Biosolids Building
0) Portable Mud Pump Maintenance Shop
E) 2 Case Backhoes Maintenance Shop
F) Ford Tractor WWTP Garage
G) New Holland Tractor 4X4 Maintenance Shop
ri) Sludge Truck 1800 gallon WWTP Garage
l) Tripod, Harness, Winch Maintenance Shop cage
J) Confined Entry Equipment and Oxygen Meter Maintenance Shop office
KI Personal Protection Equipment Maintenance Shop office
II. Contractors, Technicians, and Engineering
Blue Ridge Electric Membership 1 800 448-2383
R.L. Electric Service 336 877-7216
David Wright Electrician 336 977-0873
Potter Electric Service 336 384-1989
Wilkes Electric Motors 336 973-4507
High Country Electric Motors 336 838 4808
Doug Cox Backhoe and Septic Pumping 336 982-8640
Myers Septic Service... 336 838 5045
Jefferson Rent-All 336 246-8136
Ernie Carpenter Utilities 336 384-3800
McGill Associates, P.E 828 252 0575
Technical information files for the Pump Stations such as drawings pump curves, installation, and
manufacturing data are located in the brown filing cabinet in the #1 Lab Building at the WWTP at
the Pump Control Panel.

III. Clean-Up Procedures for Various Spill Events
At the site of any spill there will likely be an assortment of trash/debris littering the area. Remove
all paper, plastic, and any other non-decomposing material from the site. Such material should
be bogged in a container clearly identified as a BIOHAZARD transported to the WWTP.
A. Spills on Asphalt or Concrete
1. Set up containment at or near the storm drain system. Do not allow the spill to enter
the storm drain.
2. highly Install a hi hl visible perimeter (warning tape, cones, barricades, etc.) around area.
3. Spread hydrated lime on the spill and sand to a depth of 1 inch. Allow to stand for an
hour and sweep up. If moisture/grease remains repeat the procedure.
4. After removing contaminated material wash down the area with water and household
chlorine bleach. Dispose this material to the sewer system.
5. If this spill goes into the storm drainage system refer to procedure for spills into
streams.
B. Spills into Streams
1) If possible a dam should be constructed near a manhole or at a location which is
accessible to the pump truck. Station two pumps at the dam capable of handling
stream flow. Use the second pump as a backup. Provide a backhoe at the site with
materials sufficient to repair any breech that might occur. At least two workers are
to be onsite during pumping operations. Pump water from the dam into the manhole.
Notify the WWTP operator regarding this procedure. The volume of some streams
may render this response unacceptable.
2) Place warning tape from the spill to the pump site on either side of the stream. In
populated areas restrict any public access to the spill area.
3) Flush the stream with water from a hydrant or fire truck to remove spillage from the
stream. Request the Water Resources department to collect stream samples and
analyze at the Water Plant Laboratory. Sampling should continue at 24 hour intervals
until Fecal coliform results are 500 colonies/100 ml. or less at a point 100 feet below.
4) When riprap is in the stream implement a high pressure washing until there is no
waste residue remaining on or within the riprap structure.
5) If sludge is present in the stream broom the bottom and sides until no residue remains
6) If the stream flows into a body of water used for recreation or drinking notify the
affected county and local health department officials immediately. This procedure
also applies to spills affecting ponds and lakes.
C. Spills into Ponds or Lakes
1) Place warning tape and/or barriers on the shoreline at site of contamination.
2) Request Water Resources operator to collect fecal coliform samples and dissolved
oxygen samples around the entire circumference.
3) If initial fecal coliform samples exceed 8,000 colonies/100 ml contact the Winston-
' Salem Regional Office of DWQ for appropriate action.
4) Continue pumping until results of S00 colonies or less are obtained.
5) Continue monitoring until NC DWQ or Regional Health Department no longer requires
monitoring.

S
Town of Jefferson Wastewater Treatment Plant
Class B Residuals Land Application Program
Permit Number WQ0004166
tSpill Prevention and Control Plan
In the event of accidental loss of liquid biosolids from the transport tanker after it has left the
wastewater treatment facility, the driver is to immediately notify the Town of Jefferson Water
Resources Director via the following numbers.
WWTP 336 246-2165
Water Plant 336 982-2828
Cell Phone [phone]
Based on the nature of the event, the following contacts may need to be completed:
NC Division of Water Quality: Winston-Salem Regional Office 336 776-9800
Ashe County Emergency Management Coordinator 336 846-5521
For specific steps to be implemented in the event of a significant spill, refer to the
Spill Response Action Plan that is attached.

•
,
ktViS
11 /284
Town of Jefferson Water Resources
Contingency Plan for Responding' to Pump Station Failures
I. Equipment Typically Required and its Storage Location
Equipment Location
a) Standby Portable Generator Maintenance Shop on Bucket Truck
b) Portable Trash Pump 3" Wastewater Plant Biosolids bldg.
c) Portable Water Pump 2" Wastewater Plant Equipment Shed
d) Portable Mud Pump Maintenance Shop
e) Case Backhoe #1 Maintenance Shop
0 Case Backhoe #2 Maintenance Shop
g) Sludge Truck 1800 gal. Wastewater Plant Garage
i) Tripod, Harness, Winch Maintenance Shop, cage
j) Heavy Winch Maintenance Shop Bucket Truck
k) Oxygen Meter Maintenance Shop cage
1) Disposable Tyvek Suits/Gloves Wastewater Plant Laboratory
m) Rubber Boots Wastewater Plant Blower Room
n) Hydrated lime, Straw, Seed Maintenance Shop

Town of Jefferson Water Resources
Contingency Plan for Responding to Pump Station Failures
II. Private Contractors, Technicians, and Engineering Contact Information
Blue Ridge Electric Membership Corporation [phone] 800 448-2383
Ashe County Sherriff's Office [phone]
Ashe CountyEmergency Management [phone]
g Y g
R.L. Electric [phone]
David Wright [phone]
Jerry Baker, Ashe County School Maintenance [phone]
Potter Electric [phone]
High Country Electric Motors [phone]
Wilkes Electric Motors [phone] [phone]
Doug Cox Backhoe/Septic Service [phone]
Myers Pumping [phone] [phone]
Doby's Plumbing, Pump Trucks [phone]
Ernie Carpenter Utilities [phone] 384-2720
McGill Associates, P.E. [phone]
SUNBELT RENTALS 800 736-2504 [phone]
JEFFERSON RENT ALL [phone]
SURE GEN / GENERATORS [phone]
RAIN FOR RENT [phone]
Technical information files for the pump stations, such as drawings, pump
curves, installation, manufacturing data are located in the laboratory/office at
the WWTP in the computer credenza.

.
Town of Jefferson Water Resources
Contingency Plan for Responding to Pump Station Failures
III. Narrative for Response to Pump Station Failures
In the event of a failure at any of the four pump stations, the first priority is to immediately
initiate steps to prevent an overflow of the wet well. At the FAMILY CENTRAL STATION the
possibility of such an overflow is low because the flow will back into the sewer main of the
building for an extended amount of time. The wet well's top elevation is higher than most of
the service line. Due to a low flow volume, in most situations, a vacuum truck can easily
remove the flow from the wet well much faster than it is entering. Doug Cox Backhoe Service is
our primary contact for that issue. Roy Wyatt is the technician, cell phone number (336) 620-
2262. Allow him to dump at the wastewater plant.
For any pump station failure indicated by a rising water level in the wet well, the initial step
should be to determine the primary cause. This can typically be traced to any of three sources.
1. An electrical problem in the control panel. Always look for a breaker that has tripped or
a fuse that has blown. Relays inside the control panel can also fail. Sometimes a fuse
may be blown on the main power line belonging to Blue Ridge Electric.
2. An electrical problem in one or both pumps, possibly a motor failure in the windings. An
electrician will be needed in order to make this determination, or to trace a more
significant problem in the control panel. R.L Electric is the primary service provider.
3. A pump blockage in the impeller. This will require the removal of the pump using a
winch that is on site, or the tripod located at the WWTP. Always remember that wet
wells are considered a confined space and entry will require following the proper
protocols given by the Town Manager. Do not attempt to make major repairs without
another Town employee on site to give assistance. Contact the Maintenance Supervisor
or the Water Resources Director immediately upon discovering a problem.
The McFARLAND PUMP STATION also has a low flow volume entering the facility. It can
certainly be handled by a vacuum truck while repairs are being made to the station.
The ROSES PUMP STATION can also be accommodated by a vacuum truck due to low flow
conditions.
AMERICAN EMERGENCY VEHICLES Pump Station receives a flow volume that cannot always be
removed by a vacuum truck. Due to its location in the pasture at the Walters Farm, turf
conditions are not always conducive to access by a large truck.
If a Sanitary Sewer Overflow is imminent, take measures to activate containment measures as
instructed in the Spill Response Action Plan located inside the control panel at each station.