WQCSD0093_Compliance Evaluation Inspection_20190812

Permit: WQCSD0093
SOC:
County: Carteret
Region: Wilmington
Compliance Inspection Report
Effective: 03/01/00 Expiration: Owner: Sugarloaf Utility Inc
Effective: Expiration: Facility: Sugarloaf Utility Deemed Collection System
Contact Person: William T Smith Title:
Directions to Facility:
System Classifications:
Primary ORC:
Secondary ORC(s):
On -Site Representative(s):
Certification:
Related Permits:
WQ0004059 Sugarloaf Utility Inc - Atlantic Station WWTF
Inspection Date: 08/08/2019 Entry Time: 01:30PM
Primary Inspector: Robb Mairs
Secondary Inspector(s):
Phone: [phone]
Phone:
Exit Time: 03:30PM
Phone: [phone]
Bryan Lievre
Helen I Perez
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions General Grease Control
Spills/Response Plan Inspections Pump Stations
(See attachment summary)
Page 1 of 5

Permit: WQCSDO093 Owner - Facility: Sugarloaf Utility Inc
Inspection Date: 08/08/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
A collection system inspection was conducted on 8/8/2019. The inspector would like to thank Mr. RC Howard, Ms.
Samantha Howard and Mr. Dan Fortin for their assistance through the inspections. We met at the WWTP initially to go over
the paper work. Pumping Stations at the Dollar Tree and Food Lion locations within the shopping center were then
inspected first. Pump Stations at Needle Rush, The Cottages and Bayridge residential locations were then inspected, and
were all checked and found to be in compliance. The visual alarm a pump station at Bayridge was not operable; however, the
backup ORC indicated that he will have it addressed in a timely manner.
The collection system has many pumping stations with hook-up for temporary auxiliary power generators. It was noted that
most pumping stations are configured for single phase power, but some are configured for 3 phase power. The power
phasing capability of the roll -around generators should match that of the pumping station. Otherwise, spill abatement plans
should include pump truck capability if roll -up generator is not compatible with pumping station power requirements.
Page 2 of 5

Permit: WQCSD0093 Owner - Facility: Sugarloaf Utility Inc
Inspection Date: 08/08/2019 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
General
Yes No NA NE
# Is this system a satellite system?
❑
0 ❑ ❑
# If Yes, what is system name or permit number?
Is there a overall sewer system map?
❑ ❑ ❑
Does the map include:
Pipe sizes
❑ ❑ ❑
Pipe materials (PVC, DIP, etc)
❑ ❑ ❑
Pipe location
❑ ❑ ❑
# Flow direction
❑ ❑ ❑
# Approximate pipe age
❑ ❑ ❑
# Pump station ID, location and capacity
❑ ❑ ❑
# Force main air release valve location & type
❑ ❑ ❑
# Location of satellite connections
❑
❑ ❑
Are system maintenance records maintained?
❑ ❑ ❑
Comment:
Grease Control
Yes No NA NE
Is grease/sewer education program documented with req'd customer distribution?
❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc?
❑
❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
For public systems, is there a Grease Control Program via an ordinance/agreement?
❑
❑ ❑
If Yes, does it require grease control devices at applicable locations?
❑
❑ ❑
Is the Grease Control Program enforced via periodic inspections/records review?
❑
❑ ❑
Is action taken against violators?
❑
❑ ❑
Comment:
Spills and Response Action Plan
Yes No NA NE
# Is system free of known points of bypass?
❑ ❑ ❑
If No, describe type of bypass and location
# Have there been any sewer spills in the past 3 years?
❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria?
❑
❑ ❑
If applicable, is there documentation of press releases and public notices issued?
❑
❑ ❑
Are all spills or sewer related issues/complaints documented?
❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
❑
❑ ❑
# If Yes, is there a corrective action plan?
❑ ❑ ❑
Is a Spill Response Action Plan available?
❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel?
❑ ❑ ❑
Page 3 of 5

Permit: WQCSD0093 Owner - Facility: Sugarloaf Utility Inc
Inspection Date: 08/08/2019 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
Does the plan include:
# 24-hour contact numbers
❑ ❑ ❑
# Response time
❑ ❑ ❑
# Equipment list and spare parts inventory
❑ ❑ ❑
# Access to cleaning equipment
❑ ❑ ❑
# Access to construction crews, contractors, and/or engineers
❑ ❑ ❑
# Source of emergency funds
❑ ❑ ❑
# Site sanitation and cleanup materials
❑ ❑ ❑
# Post-overflow/spill assessment
❑ ❑ ❑
Comment: Non -reporting spill occurred
Inspections
Yes No NA NE
Are adequate maintenance records maintained?
0
❑ ❑ ❑
Are pump stations being inspected at the required frequency?
0
❑ ❑ ❑
Is at least one complete functionality test conducted weekly per pump station?
0
❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually?
❑ ❑ ❑
Is the annual inspection documented?
❑ ❑ ❑
# Does the system have any high -priority lines/locations?
❑
❑ ❑
Are inspections of HPL documented at least every 6 months?
❑
❑ ❑
Are new lines being added to the HPL list when found or created?
❑
❑ ❑
Comment:
Pump Stations
Yes No NA NE
Please list the Pump Stations Inspected:
Dollar Tree (simplex), Food Lion (duplex), Needle Rush (simplex), The Cottages and Bayridge (Coral Bay)
(simplexes).
# Number of duplex or larger pump stations in system
1
# Number of vacuum stations in system
0
# Number of simplex pump stations in system
4
# Number of simplex pump stations in system serving more than one building
0
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
0
# A simple one-way telemetry/communication system (auto -dialer) installed?
5
For pump stations inspected:
Are they secure with restricted access?
❑
❑ ❑
Were they free of by-pass structures/pipes?
❑ ❑ ❑
Were wet wells free of excessive grease/debris?
❑ ❑ ❑
# Do they all have telemetry installed?
❑ ❑ ❑
Is the telemetry system functional?
❑ ❑ ❑
Page 4 of 5

Permit: WQCSDO093 Owner - Facility: Sugarloaf Utility Inc
Inspection Date: 08/08/2019 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
Is a 24-hour notification sign posted ?
0
❑ ❑ ❑
Does the sign include:
Owner Name?
0
❑ ❑ ❑
Pump station identifier?
0
❑ ❑ ❑
# Address?
0
❑ ❑ ❑
Instructions for notification?
0
❑ ❑ ❑
24-hour emergency contact numbers?
0
❑ ❑ ❑
Are audio and visual alarms present?
0
❑ ❑ ❑
Are audio and visual alarms operable?
❑
0 ❑ ❑
# Is there a backup generator or bypass pump connected?
❑
0 ❑ ❑
If tested during inspection, did it function properly?
0
❑ ❑ ❑
Is the back-up system tested at least bi-annually under normal operating conditions?
❑
❑ ❑
# Does it have a dedicated connection for a portable generator?
0
❑ ❑ ❑
# Is the owner relying on portable units in the event of a power outage?
0
❑ ❑ ❑
# If Yes, is there a distribution plan?
❑
❑ ❑
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
Visual alarm at Bayridge (Coral Bay) complex was not operable.
# Does Permittee have the approved percentage of replacement simplex pumps?
❑
❑ ❑
Is recordkeeping of pump station inspection and maintenance program adequate?
0
❑ ❑ ❑
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
0
❑ ❑ ❑
Inspecting and exercising all valves?
0
❑ ❑ ❑
Inspecting and lubricating pumps and other equipment?
0
❑ ❑ ❑
Inspecting alarms, telemetry and auxiliary equipment?
0
❑ ❑ ❑
Comment:
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