WQCSD0093_Compliance Evaluation Inspection_20150818

Permit: WQCSD0093
SOC:
County: Carteret
Region: Wilmington
Compliance Inspection Report
Effective: 03/01/00 Expiration: Owner: Sugarloaf Utility Inc
Effective: Expiration: Facility: Sugarloaf Utility Deemed Collection System
Contact Person: William T Smith Title:
Directions to Facility:
System Classifications:
Primary ORC: Joseph A Lawrence
Secondary ORC(s):
On -Site Representative(s):
Certification: 13060
Related Permits:
WQ0004059 Sugarloaf Utility Inc - Atlantic Station WWTP
Inspection Date: 08/18/2015 Entry Time 12:10PM
Primary Inspector: James B Bushardt
Secondary Inspector(s):
Phone: [phone]
Phone: [phone]
Exit Time: 01:15PM
Phone: [phone]
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions Performance Standards Operation & Maint Reqmts
Records Inspections Pump Station
(See attachment summary)
Page 1 of 5

Permit: WQCSDO093 Owner - Facility: Sugarloaf Utility Inc
Inspection Date: 08/18/2015 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
A collection system inspection was conducted on 8/18/2015. Pumping Stations #10 and #12 were checked and found to be
in compliance. The electrical junction box of PS#10 is located below the manhole rim and is not of the sealed type. It poses
a shock hazard if submerged.
The collection system has many pumping stations with hook-up for temporary auxiliary power generators. It was noted that
most pumping stations are configured for single phase power, but some are configured for 3 phase power. The power
phasing capability of the roll -around generators should match that of the pumping station. Otherwise, spill abatement plans
should include pump truck capability if roll -up generator is not compatible with pumping station power requirements.
Page 2 of 5

Permit: WQCSDO093 Owner - Facility: Sugarloaf Utility Inc
Inspection Date: 08/18/2015 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Performance Standards
Yes No NA NE
Is Public Education Program for grease established and documented?
❑ ❑ ❑
What educational tools are used?
NCDENR BMPs for FOG. The writer could not confirm that biannual distribution of information has been
provided to customers.
Is Sewer Use Ordinance/Legal Authority available?
❑
❑ ❑
Does it appear that the Sewer Use Ordinance is enforced?
❑
❑ ❑
Is Grease Trap Ordinance available?
❑
❑ ❑
Is Septic Tank Ordinance available (as applicable, i.e. annexation)
❑
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List enforcement actions by permittee, if any, in the last 12 months
Has an acceptable Capital Improvement Plan (CIP) been implemented?
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Does CIP address short term needs and long term \"master plan\" concepts?
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❑ ❑
Does CIP cover three to five year period?
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Does CIP include Goal Statement?
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Does CIP include description of project area?
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Does CIP include description of existing facilities?
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Does CIP include known deficiencies?
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Does CIP include forecasted future needs?
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Is CIP designated only for wastewater collection and treatment?
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Approximate capital improvement budget for collection system?
Total annual revenue for wastewater collection and treatment?
CIP Comments
CIP not required per 15A NCAC 02T.0403, but recommended
Is system free of known points of bypass?
❑
❑ ❑
If no, describe type of bypass and location
Is a 24-hour notification sign posted at ALL pump stations?
❑ ❑ ❑
# Does the sign include:
Instructions for notification?
❑
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Pump station identifier?
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24-hour contact numbers
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If no, list deficient pump stations
Pump Stations #10 and #12 were inspected. At each station, weekly checks are conducted. Pump Run time
meter records indicated dual pumps operating. Generator pigtail and transfer switch was available for single
phase power connection at PS #12. Simulated high water conditions at both stations produced AN alarms
and autodialer call to operator. Both wetwells were well maintained and contained no excessive grease
accumulations.
# Do ALL pump stations have an "auto polling" feature/SCADA?
❑
❑ ❑
Number of pump stations
11
Page 3 of 5

Permit: WQCSDO093 Owner - Facility: Sugarloaf Utility Inc
Inspection Date: 08/18/2015 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Number of pump stations that have SCADA 0
Number of pump stations that have simple telemetry 11
Number of pump stations that have only audible and visual alarms 0
Number of pump stations that do not meet permit requirements 0
# Does the permittee have a root control program? ❑ 0 ❑ ❑
# If yes, date implemented?
Describe:
The pumping stations include #1,#2,#3,#4, #5, #6, #9, #10, #11A, #11B and #12.
Comment: no comment
Operation & Maintenance Requirements
Yes No NA NE
Are all log books available?
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0 ❑ ❑
Does supervisor review all log books on a regular basis?
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❑ ❑
Does the supervisor have plans to address documented short-term problem areas?
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What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas?
Operations staff should develope a maintenance log
Are maintenance records for equipment available?
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Is a schedule maintained for testing emergency/standby equipment?
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What is the schedule for testing emergency/standby equipment?
Do pump station logs include:
Inside and outside cleaning and debris removal?
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Inspecting and exercising all valves?
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Inspecting and lubricating pumps and other equipment?
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Inspecting alarms, telemetry and auxiliary equipment?
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Is there at least one spare pump for each pump station w/o pump reliability?
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Are maintenance records for right-of-ways available?
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Are right-of-ways currently accessible in the event of an emergency?
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Are system cleaning records available?
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Has at least 10% of system been cleaned annually?
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What areas are scheduled for cleaning in the next 12 months?
This is a deemed permitted system. There is no requirement for 10% annual cleaning, but it is
recommended.
Is a Spill Response Action Plan available?
❑ ❑ ❑
Does the plan include
24-hour contact numbers ❑ ❑ ❑
Response time ❑ ❑ ❑
Equipment list and spare parts inventory ❑ ❑ ❑
Access to cleaning equipment ❑ ❑ ❑
Access to construction crews, contractors, and/or engineers ❑ ❑ ❑
Page 4 of 5

Permit: WQCSDO093 Owner - Facility: Sugarloaf Utility Inc
Inspection Date: 08/18/2015 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Source of emergency funds ❑ ❑ ❑
Site sanitation and cleanup materials ❑ ❑ ❑
Post-overflow/spill assessment ❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel? 0 ❑ ❑ ❑
Is the spare parts inventory adequate? ❑ ❑ ❑ ❑
Comment: none
Records Yes No NA NE
Are adequate records of all SSOs, spills and complaints available? ❑ ❑ ❑
Are records of SSOs that are under the reportable threshold available? ❑ ❑ ❑
Do spill records indicate repeated overflows (2 or more in 12 months) at same location? ❑ ❑ ❑
If yes, is there a corrective action plan? ❑ ❑ ❑
Is a map of the system available? ❑ ❑ ❑
Does the map include:
Pipe sizes
0❑
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Pipe materials
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Pipe location
❑ ❑ ❑
Flow direction
❑ ❑ ❑
Approximate pipe age
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Number of service taps
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Pump stations and capacity
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If no, what percent is complete?
List any modifications and extensions that need to be added to the map
none
# Does the permittee have a copy of their permit?
❑
0 ❑ ❑
Comment: This is a deemed permitted system. There is no permit.
Inspections Yes No NA NE
Are maintenance records for sewer lines available? ❑ ❑ ❑ ❑
Are records available that document pump station inspections? ❑ ❑ ❑
Are SCADA or telemetry equipped pump stations inspected at least once a week? ❑ ❑ ❑
Are non-SCADA/telemetry equipped pump stations inspected every day? ❑ ❑ ❑
Are records available that document citizen complaints? ❑ ❑ ❑
# Do you have a system to conduct an annual observation of entire system? ❑ ❑ ❑
# Has there been an observation of remote areas in the last year? ❑ ❑ ❑
Are records available that document inspections of high -priority lines? ❑ ❑ ❑
Has there been visual inspections of high -priority lines in last six months? ❑ ❑ 0 ❑
Comment: No high priority lines exist acccording to operations staff
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