WQCS00016_BIMS Report_20200720

Compliance Inspection Report
Permit:WQCS00016 Effective:10/04/18 Expiration:09/30/26 Owner :City of Albemarle
SOC:
Contact Person:
Region:
County:
Directions to Facility:
Stanly
Mooresville
Michael Leonas
Effective:Expiration:Facility:Albemarle Collection System
PO Box 190
Albemarle NC 280020190
Title:Phone:[phone]
Secondary ORC(s):
704-984-9644Phone:994223Certification:Bryan L HinsonPrimary ORC:
CS3,System Classifications:
On-Site Representative(s):
Related Permits:
NC0024244 City of Albemarle - Long Creek WWTP
Secondary Inspector(s):
Primary Inspector:
Inspection Date:Exit Time:Entry Time:
Phone:
07/16/2020 10:00AM 01:00PM
Tony Parker 704-663-1699
Facility Status:
Permit Inspection Type:
Reason for Inspection:Inspection Type:
Not CompliantCompliant
Routine
Collection system management and operation
Collection System Inspect Non Sampling
Question Areas:
Miscellaneous Questions General Sewer & FOG Ordinances
Capital Improvement Plan Map Reporting Requirements
Inspections Spill Response Plan Spills
Lines Manholes Pump Stations
(See attachment summary)
Page 1 of 7
7/17/2020
SOC negotiations complete and awaiting signature.
Inspection Date:
Permit:
Inspection Type :
Owner - Facility:
Reason for Visit:
WQCS00016
07/16/2020 Collection System Inspect Non Sampling
City of Albemarle
Routine
Inspection Summary:
This inspection revealed that the City has spent considerable time, effort and money in repairing their aged infastructure and
are continuing this much needed and necessary effort. The City had very capable and knowledgeable staff that assisted with
this inspection visit.
Page 2 of 7
Inspection Date:
Permit:
Inspection Type :
Owner - Facility:
Reason for Visit:
WQCS00016
07/16/2020 Collection System Inspect Non Sampling
City of Albemarle
Routine
General Yes No NA NE
Is there a properly designated primary ORC and at least one back-up of proper grade?
Are logs being reviewed by the system management or owner on a regular basis?
# What is that frequency?Weekly
# Are there any issues being addressed currently or any in the planning stages?
Is there a specific pump failure plan available for all pump stations?
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
Are new/significantly upgraded pump stations equipped with anti-corrosion materials?
Does the permittee have a copy of their permit?
# Is permit expiring within the next 6 months?
If Yes, has the Permittee applied for renewal?
The current permit expires September 30, 2026.Comment:
Sewer and FOG Ordinances Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced?
Is there a Grease Control Program that legally requires grease control devices?
What is the standard grease trap cleaning requirement in the FOG ordinance?Variable
Is Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
# Have satellite systems adopted an equivalent or more stringent ordinance?
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
Mail outs 2/year, online and annual report.
Comment:
Capital Improvement Plan Yes No NA NE
Has a Capital (CIP) or System Improvement Plan been developed and adopted?
Is it designated for wastewater only or does it have a dedicated section?
Does CIP cover three to five year period of earmarked improvements?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Considerable funds have been allocated for future needs and phase 2 rehab was recently
completed.
Comment:
Page 3 of 7
Inspection Date:
Permit:
Inspection Type :
Owner - Facility:
Reason for Visit:
WQCS00016
07/16/2020 Collection System Inspect Non Sampling
City of Albemarle
Routine
Map Yes No NA NE
Is there a overall sewer system map?
Does the map include:
Pipe Type (GS/FM)
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
Flow direction
Approximate pipe age
Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Is the map being updated for changes/additions within 1 year of activation?
The City uses various paper maps and have transistoned some of these to online maps. GIS
mapping has been budgeted.
Comment:
Reporting Requirements Yes No NA NE
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Is an Annual Wastewater Performance Report being filed with the Division, if required?
Is the report being made available to all its sewer customers?
# How is it being made available?on line
The City is not free of spills but does a good job of reporting and record keeping. Previous spills
have been addresed and the City is also negoiating an SOC with NCDEQ.
Comment:
Inspections Yes No NA NE
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
# Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high-priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Are new lines being added to the HPL list when found or created?
All maintenance activities are well documented.Comment:
Spill Response Action Plan Yes No NA NE
Is a Spill Response Action Plan available?
Page 4 of 7
Inspection Date:
Permit:
Inspection Type :
Owner - Facility:
Reason for Visit:
WQCS00016
07/16/2020 Collection System Inspect Non Sampling
City of Albemarle
Routine
Is a Spill Response Action Plan available for all personnel?
Does the plan include:
24-hour contact numbers
Response time
Equipment list and spare parts inventory
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
Source of emergency funds
Site sanitation and cleanup materials
Post-overflow/spill assessment
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
Comment:
Spills Yes No NA NE
Is system free of known points of bypass?
If No, describe type of bypass and location
Multiple spills at some locations have been recorded due to I/I and other issues. The City has completed
some phased upgrades and are starting other phases of rehab.
Are all spills or sewer related issues/complaints documented?
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
# If Yes, is there a corrective action plan?
See above comments.Comment:
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Phase 2, Phase 3 and Phase 4 outfalls and a new aerial on Hamilton outfall that was recently replaced after
the old one was washed away during flooding. Also visited Poplins Grove outfall. Outfalls were all mowed
and well maintained and documented.
Are right-of-ways/easements maintained for full width for access by staff/equipment?
If No, give details on temporary access:
Is maintenance documented?
Are gravity sewer cleaning records available?
Has at least 10% of lines older than 5 yrs been cleaned annually?
Were all areas/lines inspected free of issues?
The City cleaned 23 miles of line exceedding the 10% minimum requirement which is currently
18.8 miles.
Comment:
Manholes Yes No NA NE
Please list the Manholes Inspected:
Various manholes were inspected and no issues were observed. In addition 8 manholes were recently
rehabed with more planned.
Page 5 of 7
Inspection Date:
Permit:
Inspection Type :
Owner - Facility:
Reason for Visit:
WQCS00016
07/16/2020 Collection System Inspect Non Sampling
City of Albemarle
Routine
Are manholes accessible?
# Are manhole covers/vents above grade?
Are manholes free of visible signs of overflow?
Are manholes free of sinkholes and depressions?
Are manhole covers present?
# Are manholes properly seated?
# Are manholes in good condition?
# Are inverts in good condition?
Is flow unrestricted in manholes?
Are manholes free of excessive amounts of grease?
Are manholes free of excessive roots?
Are manholes free of excessive sand?
Are manhole vents screened?
Are vents free of submergence?
Are manholes free of bypass structures or pipes?
All M/H's inspected had no issues. City staff indicated one area observed had a 90 degree bend
at one M/H and this is planned to be rerouted to eliminate SSO's for this section.
Comment:
Pump Stations Yes No NA NE
Please list the Pump Stations Inspected:
Pump Stations # 2, # 3, # 4 and East Main P/S. Pump stations visited were well maintained, monitored and
documentation complete.
# Number of duplex or larger pump stations in system 7
# Number of vacuum stations in system 0
# Number of simplex pump stations in system 1
# Number of simplex pump stations in system serving more than one building 0
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?0
# A simple one-way telemetry/communication system (auto-dialer) installed?6
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the communication system functional?
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Page 6 of 7
Inspection Date:
Permit:
Inspection Type :
Owner - Facility:
Reason for Visit:
WQCS00016
07/16/2020 Collection System Inspect Non Sampling
City of Albemarle
Routine
Pump station identifier?
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
The City has dedicated and portable generators that serve all P/S's. In addition all stations visited had quick
connect hook up's for a bypass pump.
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
Good record keeping noted.Comment:
Page 7 of 7