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Home My WebLink AboutWQ0004166_Staff Report_20200710DocuSign Envelope ID: 8373970D-FDDB-4259-872A-7A68F90299A4 July 10, 2020 State of North Carolina Division of Water Resources Water Quality Regional Operations Section Staff Report To: DWR Central Office — WQ, Non -Discharge Unit Application No.: W00004166 Attn: Poonam Giri Facility name: Town of Jefferson, Class B RLAP From: Patrick Mitchell Winston-Salem Regional Office Note: This form has been adapted from the non -discharge facility staff report to document the review of both non -discharge and NPDES permit applications and/or renewals. Please complete all sections as they are applicable. L GENERAL AND SITE VISIT INFORMATION 1. Was a site visit conducted? ® Yes or ❑ No a. Date of site visit: July 7, 2020 b. Site visit conducted by: P. Mitchell & C. Caudle c. Inspection report attached? ❑ Yes or ® No d. Person contacted: Tim Church, ORC and their contact information: (336) 246 - 2165 e. Driving directions: See file. II. EXISTING FACILITIES: MODIFICATION AND RENEWAL APPLICATIONS 1. Are there appropriately certified Operators in Charge (ORCs) for the facility? ® Yes ❑ No ❑ N/A 2. Are the design, maintenance and operation of the treatment facilities adequate for the type of waste and disposal system? ® Yes or ❑ No Note: The screening device at the head of the WWTP needs repair to prevent trash from enteringthe he system and ending up in the residuals for land application. ORC indicated that parts have been ordered and repaired soon. 3. Are the site conditions (e.g., soils, topography, depth to water table, etc) maintained appropriately and adequately assimilating the waste? ® Yes or ❑ No 4. Has the site changed in any way that may affect the permit (e.g., drainage added, new wells inside the compliance boundary, new development, etc.)? ❑ Yes or ® No 5. Is the residuals management plan adequate? ® Yes or ❑ No 6. Are the existing application rates (e.g., hydraulic, nutrient) still acceptable? ® Yes or ❑ No 7. Is the existing groundwater monitoring program adequate? ❑ Yes ❑ No ® N/A 8. Are there any setback conflicts for existing treatment, storage and disposal sites? ® Yes or ❑ No Note: Site map for Site No.3 (Fred Walters) has been modified to add a new area to the land application area. This area is unsuitable due to slopes and a large head slope runningthrough hrough the center. See attached site map sketch. 9. Is the description of the facilities as written in the existing permit correct? ® Yes or ❑ No 10. Were monitoring wells properly constructed and located? ❑ Yes ❑ No ® N/A 11. Are the monitoring well coordinates correct in BIMS? ❑ Yes ❑ No ® N/A 12. Has a review of all self -monitoring data been conducted (e.g., Annual Report)? ® Yes or ❑ No 13. Are there any permit changes needed in order to address ongoing BIMS violations? ❑ Yes or ® No 14. Check all that apply: ® No compliance issues FORM: WQROSSR 04-14 ❑ Current enforcement action(s) ❑ Currently under JOC Page 1 of 2 DocuSign Envelope ID: 8373970D-FDDB-4259-872A-7A68F90299A4 Have all compliance dates/conditions in the existing permit been satisfied? ® Yes ❑ No ❑ N/A 15. Are there any issues related to compliance/enforcement that should be resolved before issuing this permit? ❑ Yes ®No❑N/A III. REGIONAL OFFICE RECOMMENDATIONS 1. Do you foresee any problems with issuance/renewal of this permit? ❑ Yes or ® No 2. List any items that you would like the NPDES Unit or Non -Discharge Unit Central Office to obtain through an additional information request: Item Reason Revised site map for Site New area added that is unsuitable. The acreage applied for did not reflect the No. 3 (Fred Walters) new area and therefore the acreage is still ok.Previously 8.0 acres and proposed as 8.0 acres for renewal. 3. List specific permit conditions recommended to be removed from the permit when issued: Condition Reason Footnote #2 on Attachment B This footnote should be removded. It provided a total exemption from TCLP sampling. This should be once per permit cycle or annual testing. 4. List specific special conditions or compliance schedules recommended to be included in the permit when issued: 5. Recommendation: ® Hold, pending receipt and review of additional information by regional office ® Hold, pending review of draft permit by regional office ❑ Issue upon receipt of needed additional information ❑ Issue ❑ Deny (Please state reasons: ) DocuSigned by: Signature of report preparer: �(� �l if cal. ,— caE+,s;mgd- Signature of regional supervisor`: .. Date: July 10, 2020 145B49E225C94EA. IV. ADDITIONAL REGIONAL STAFF REVIEW ITEMS WSRO staff made a site visit to the subject facility on July 7, 2020 for a review associated with application for permit renewal with no modifications. Mr. Tim Church accompanied staff on the visit. Below is a summary of notes from the review. • Footnote 2. in the existing permit Attachment B needs to be removed. This was a typo that provided exemption from TCLP sampling. TCLP could be listed as a minimum frequency of once per 5 years based on prior testing. Frequency must be either once per year or once per permit cycle. • Fields (hay and pasture fields) were found to have good vegetative cover present. • The site map for Site No. 3 (Fred Walters) has been modified to add a new area to the northwest along the property line. This area is unsuitable for land application due to slopes and a large head slope drain running through the center of the area. A revised site map is needed for this site. • No other changes were noted to site maps and no changes were noted to properties surrounding the application fields. • WSRO staff to follow-up on the screening device at the head of the WWTP to ensure repairs are made to prevent land application of trash that makes its way through the plant into residuals. FORM: WQROSSR 04-14 Page 2 of 2 Compliance Inspection Report Permit: WQ0004166 Effective: 08/25/15 Expiration: 07/31/20 Owner: Town of Jefferson SOC: Effective: Expiration: Facility: Town of Jefferson RLAP County: Ashe 1233 Hwy 16 S Region: Winston-Salem Jefferson NC 286400067 Contact Person: Cathy Howell Title: Town Manager Phone: 336-246-2165 Directions to Facility: System Classifications: LA, Primary ORC: Timothy Church Secondary ORC(s): On -Site Representative(s): Certification: 14736 Phone:336-246-2165 Related Permits: NC0021709 Town of Jefferson - Jefferson WWTP Inspection Date: 07/07/2020 Entry Time 10:OOAM Primary Inspector: Patrick Mitchell Secondary Inspector(s): Exit Time: 12:OOPM Phone: 336-776-9698 Caitlin Caudle Reason for Inspection: Other Inspection Type: Reconnaissance Permit Inspection Type: Land Application of Residual Solids (503) Facility Status: ❑ Compliant ❑ Not Compliant X Neither Question Areas: Miscellaneous Questions (See attachment summary) Page 1 of 3 Permit: WQ0004166 Owner - Facility: Town of Jefferson Inspection Date: 07/07/2020 Inspection Type : Reconnaissance Reason for Visit: Other Inspection Summary: WSRO staff made a site visit to the subject facility on July 7, 2020 for a review associated with application for permit renewal with no modifications. Mr. Tim Church accompanied staff on the visit. Below is a summary of notes from the review. • Footnote 2. in the existing permit Attachment B needs to be removed. This was a typo that provided exemption from TCLP sampling. TCLP could be listed as a minimum frequency of once per 5 years based on prior testing. Frequency must be either once per year or once per permit cycle. • Fields (hay and pasture fields) were found to have good vegetative cover present. • The site map for Site No. 3 (Fred Walters) has been modified to add a new area to the northwest along the property line. This area is unsuitable for land application due to slopes and a large head slope drain running through the center of the area. A revised site map is needed for this site. • No other changes were noted to site maps and no changes were noted to properties surrounding the application fields. • WSRO staff to follow-up on the screening device at the head of the WWTP which is allowing trash to pass, to ensure repairs are made to prevent land application of trash that makes its way through the plant into residuals. Page 2 of 3 Permit: WO0004166 Inspection Date: 07/07/2020 Type Distribution and Marketing Land Application Owner - Facility: Town of Jefferson Inspection Type : Reconnaissance Reason for Visit: Other Yes No NA NE Page 3 of 3 '53, 19., rlltil°; 7' Bower Walters It r..4 Site 3 WQ0004166 T' , ,.77.. Ilk N 1 inch = 350 feet