The URL can be used to link to this page

Home My WebLink AboutNCG590016_Regional Office Historical File Pre 2016AL NCDENR North Carolina Department of Environment and Natural Resources Pat McCrory Governor March 27, 2015 Mr. Robert F. Scott, Jr., Town Manager Town of Madison 120 North Market Street Madison, NC 27025 Subject: Compliance Evaluation Inspection NPDES Permit NCO085626 Town of Madison Water Treatment Plant Rockingham County Dear Mr. Scott: Donald van der Vaart Secretary Mr. Lon Snider of the Winston-Salem Regional Office of the North Carolina Division of Water Resources (DWR) conducted a compliance evaluation inspection of the Madison Water Treatment Plant (WTP) on March 19, 2015. The assistance and cooperation of Mr. Kevin Yates, Operator in Responsible Charge (ORC) were greatly appreciated. Inspection findings are summarized below and an inspection report is attached for your records. The facility is located at 403 Lindsey Bridge Road in Madison, Rockingham County, North Carolina. Treated wastewater is discharged from the plant to Big Beaver Island Creek, which is currently classified as Class C waters in the Roanoke River Basin. The wastewater treatment system consists of two lagoons used to settle solids in filter backwash and sedimentation basin washout. Site Review The facility was very clean and well secured. The treatment system was inspected and found to be well - maintained and operational. Vegetation and animal control around the lagoons are excellent. One lagoon is in the process of being dewatered and the other one still has plenty of storage. Records are kept in the ORC's office. No discrepancies from the permit were noted. The outfall was also inspected, where only a slight trickle of effluent was observed. The effluent and receiving waters appeared clear and free of solids and foam. Access to the discharge point was well - maintained. Back-up power is provided by several portable generators. These generators are tested on a regular schedule and are capable of providing power to the entire wastewater treatment system in the case of power loss. 450 West Hanes Mill Road, Suite 300, Winston-Salem, NC 27105 Phone: 336-776-9800 \ Internet: www.ncwateraualitv.org An Equal Opportunity \ Affirmative Action Employer— Made in part by recycled paper Documentation Review Visitation and operation logs were reviewed and found to be complete and current. Process control data was also available for all required parameters. Sludge disposal records were available and accurate. Mr. Lon Snider evaluated laboratory data during the inspection. Comparison of available lab reports and field monitoring data with discharge monitoring reports (DMRs) showed no concerns or errors. Chain of custody records was available and complete. All required testing for the facility is conducted either by the WTP lab, which is certified by the State of North Carolina, or by Pace Analytical Laboratories. We appreciate your efforts to effectively operate and maintain this treatment system. No additional response to this letter is required. If you have questions regarding the inspection or this letter, please do not hesitate to contact Lon Snider (336) 776-9701. Sincerely, Sherri V. Knight, PE Assistant Regional Supervisor Water Quality Regional Operations Division of Water Resources Attachments: 1. BIMS Inspection Report CC: Central Files w/attachment WSRO/SWP w/attachment FP7 United States Environmental Protection Agency Form Approved. EPA Washington, D.C. 20460 OMB No. 2040-0057 Water Compliance Inspection Report Approval expires 8-31-98 Section A: National Data System Coding (i.e., PCS) Transaction Code NPDES yr/mo/day Inspection Type Inspector Fac Type 1 E 2 15 I 3 I NCO085626 I11 12 15/03/19 17 181 C 1 19 G j 20I 21IIII I I I I I III 11 I I I I I I I I I I I I I I I I I I I I III I I I I I r6 Inspection Work Days Facility Self -Monitoring Evaluation Rating B1 QA ----Reserved 67 1 j 70 u 71 IJ 72 L� J 73 II I 174 75I Ill I I I I80 lJ I I Section B: Facility Data Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include Entry Time/Date Permit Effective Date POTW name and NPDES permit Number) 09:30AM 15/03/19 13/02/01 Madison WTP 403 Lindsey Bridge Rd Exit Time/Date Permit Expiration Date Madison NC 27025 10:15AM 15/03/19 17/05/31 Name(s) of Onsite Representative(s)fritles(s)/Phone and Fax Number(s) Other Facility Data /// J Kevin Yates/ORC/336-427-3971/ Name, Address of Responsible Official/Title/Phone and Fax Number Contacted Robert F Scott,120 N Market St Madison NC 27025//336-427-0221 / No Section C: Areas Evaluated During Inspection (Check only those areas evaluated) ' Permit Flow Measurement Operations & Maintenance Records/Reports Self -Monitoring Program Sludge Handling Disposal Facility Site Review Effluent/Receiving Waters Laboratory Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) (See attachment summary) Name(s) and Signature(s) of Inspector(s) Agency/Office/Phone and Fax Numbers Date Lon Snider WSRO WQ//704-663-1699/ c [30(�Jy Signature of Management Q A Reviewer Agency/Office/Phone and Fax Numbers Date JA'1V- "._31a-7 t✓ EPA Form 3560-3 (Rev 9-94) Previous editions are obsolete. Page# NPDES yr/mo/day Inspection Type 31 N00085626 I11 12 15/03/19 17 18 ICI Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) Page# Permit: NCO085626 Owner - Facility: Madison WTP Inspection Date: 03/19/2015 Inspection Type: Compliance Evaluation Operations & Maintenance Yes No NA NE Is the plant generally clean with acceptable housekeeping? 0 ❑ ❑ ❑ Does the facility analyze process control parameters, for ex: MLSS, MCRT, Settleable ❑ ❑ ❑ Solids, pH, DO, Sludge Judge, and other that are applicable? Comment: Plant is and lagoon area is clean. Permit Yes No NA NE (If the present permit expires in 6 months or less). Has the permittee submitted a new ❑ ❑ ❑ application? Is the facility as described in the permit? 0 ❑ ❑ ❑ # Are there any special conditions for the permit? ❑ 0 ❑ ❑ Is access to the plant site restricted to the general public? ❑ ❑ ❑ Is the inspector granted access to all areas for inspection? ❑ ❑ ❑ Comment: New Permit was issued and effective Feb. 1. 2013 Record Keepinq Yes No NA NE Are records kept and maintained as required by the permit? 0 ❑ ❑ ❑ Is all required information readily available, complete and current? E ❑ ❑ ❑ Are all records maintained for 3 years (lab. reg. required 5 years)? ❑ ❑ ❑ Are analytical results consistent with data reported on DMRs? ❑ ❑ ❑ Is the chain -of -custody complete? ❑ ❑ ❑ Dates, times and location of sampling Name of individual performing the sampling Results of analysis and calibration Dates of analysis Name of person performing analyses Transported COCs Are DMRs complete: do they include all permit parameters? E ❑ ❑ ❑ Has the facility submitted its annual compliance report to users and DWQ? ❑ ❑ N ❑ (If the facility is = or > 5 MGD permitted flow) Do they operate 24/7 with a certified operator ❑ ❑ 0 ❑ on each shift? Is the ORC visitation log available and current? N ❑ ❑ ❑ Is the ORC certified at grade equal to or higher than the facility classification? 0 ❑ ❑ ❑ Is the backup operator certified at one grade less or greater than the facility classification? 0 ❑ ❑ ❑ Is a copy of the current NPDES permit available on site? 0 ❑ ❑ ❑ Page# 3 Permit: NCO085626 Owner -Facility: MadisonWTP Inspection Date: 03/19/2015 Inspection Type: Compliance Evaluation Record Keeping Yes No NA NE Facility has copy of previous year's Annual Report on file for review? ❑ ❑ ❑ Comment: Laboratory Yes No NA NE Are field parameters performed by certified personnel or laboratory? ❑ ❑ ❑ Are all other parameters(excluding field parameters) performed by a certified lab? ❑ ❑ ❑ # Is the facility using a contract lab?0 ❑ ❑ ❑ # Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees ❑ ❑ ❑ Celsius)? Incubator (Fecal Coliform) set to 44.5 degrees Celsius+/- 0.2 degrees? ❑ ❑ 0 ❑ Incubator (BOD) set to 20.0 degrees Celsius +/-1.0 degrees? ❑ ❑ 0 ❑ Comment: The lab is a state certified lab and they send off samples to Pace for analysis. Lagoons Yes No NA NE Type of lagoons? Facultative # Number of lagoons in operation at time of visit? 2 Are lagoons operated in? Parallel # Is a re -circulation line present? ❑ 0 ❑ ❑ Is lagoon free of excessive floating materials? 0 ❑ ❑ ❑ # Are baffles between ponds or effluent baffles adjustable? ❑ ❑ 0 ❑ Are dike slopes clear of woody vegetation? 0 ❑ ❑ ❑ Are weeds controlled around the edge of the lagoon? 0 ❑ ❑ ❑ Are dikes free of seepage? 0 ❑ ❑ ❑ Are dikes free of erosion? M ❑ ❑ ❑ Are dikes free of burrowing animals? 0 ❑ ❑ ❑ # Has the sludge blanket in the lagoon (s) been measured periodically in multiple ❑ ❑ ❑ locations? # If excessive algae is present, has barley straw been used to help control the growth? ❑ ❑ 0 ❑ Is the lagoon surface free of weeds? 0 ❑ ❑ ❑ Is the lagoon free of short circuiting? 0 ❑ ❑ ❑ Comment: One lagoon is being dewatered now to remove the sludge. Effluent Sampling Yes No NA NE Is composite sampling flow proportional? ❑ ❑ M ❑ Page# 4 Permit: NCO085626 Owner - Facility: Madison WTP Inspection Date: 03/19/2015 Inspection Type: Compliance Evaluation Effluent Sampling Yes No NA NE Is sample collected below all treatment units? 0 ❑ 110 Is proper volume collected? 0 ❑ ❑ ❑ Is the tubing clean? ❑ ❑ N ❑ # Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees ❑ ❑ E ❑ Celsius)? Is the facility sampling performed as required by the permit (frequency, sampling type representative)? Comment: Flow Measurement - Effluent # Is flow meter used for reporting? Is flow meter calibrated annually? Is the flow meter operational? (If units are separated) Does the chart recorder match the flow meter? Comment: The staff uses pump cycles for flow rate. Effluent Pipe Is right of way to the outfall properly maintained? Are the receiving water free of foam other than trace amounts and other debris? If effluent (diffuser pipes are required) are they operating properly? Comment: ■0■■BSI Yes No NA NE Yes No NA NE ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ■ ❑ Page# 5 COMPLIANCE EVALUATION INSPECTION Facility: IVI_ wTP NPDES: Permit Effective Dates: k c � to Xok--) Inspection Dater i C Inspection Time: 4q-c>3 am/pm PERMIT Complete copy of current NPDES permit SELF -MONITORING PROGRAM DMRs (Dates: 1404 gbkS to ) LABORATORY �ab Data (per DMR dates) laboratories used for analysis. ---65ain of Custody forms (per DMR dates) fluent and/or effluent samplers b� �1nh,� _ Field Parameter certification # 54(Niz __�— FLOW MEASUREMENT ,-Flow meter calibration records &j Flow charts JNJ I,ft SLUDGE HANDLING DISPOSAL Sludge / Residuals hauling records NJdI -- _ ORC current certificatio Back Up certification_ OPERATION & MAINTENANCE t� Process control data (includes field, parameters tested and equipment calibrations) XGenerator Inspection / under load checks RECORDS & REPORTS —)(Wastewater Annual Report (fiscal or calendar year — if applicable) aily Operator's log / ORC visitation log Maintenance log ice, FACILITY SITE REVIEW Plant visual inspection of treatment units EFFLUENT/RECEIVING WATERS Stream accessible for inspection (at effluent discharge pipe) rrr LPKWA �� NCDENR North Carolina Department of Environment and Natural Resources Division of Water Quality Pat McCrory Charles Wakild, P. E. Governor Director 10 April 2013 Mr. Robert F. Scott, Jr., Town Manager Town of Madison 120 North Market Street Madison, NC 27025 Subject: Compliance Evaluation Inspection NPDES Permit NCO085626 Town of Madison Water Treatment Plant Rockingham County Dear Mr. Scott: John E. Skvarla, III Secretary Ms. Aana Taylor -Smith of the Winston-Salem Regional Office of the North Carolina Division of Water Quality (DWQ) conducted a compliance evaluation inspection of the Madison Water Treatment Plant (WTP) on 10 April 2013. The assistance and cooperation of Mr. Kevin Yates, Operator in Responsible Charge (ORC) were greatly appreciated. Inspection findings are summarized below and an inspection report is attached for your records. The facility is located at 403 Lindsey Bridge Road in Madison, Rockingham County, North Carolina. Treated wastewater is discharged from the plant to Big Beaver Island Creek, which is currently classified as Class C waters in the Roanoke River Basin. The wastewater treatment system consists of two lagoons used to settle solids in filter backwash and sedimentation basin washout. Site Review The facility was very clean and well secured. The treatment system was inspected and found to be well - maintained and operational. Vegetation and animal control around the lagoons are excellent. One lagoon's sludge level is getting high, but Mr. Yates mentioned that it will be de -watered this summer in order to remove sludge. Records are kept in the ORC's office. No discrepancies from the permit were noted. The outfall was also inspected, where only a trickle of effluent was observed. The effluent and receiving waters appeared clear and free of solids and foam. Access to the discharge point was well -maintained. It was noted during the inspection that upstream and downstream sampling are no longer required as per the new permit effective February 1, 2013. Back-up power is provided by several portable generators. These generators are tested on a regular schedule and are capable of providing power to the entire wastewater treatment system in the case of power loss. North Carolina Division of Water Quality, Winston-Salem Regional Office Location: 585 Waughtown St. Winston-Salem, North Carolina 27107 Phone: 336-771-50001 FAX: 336-771-46301 Customer Service: 1-877-623-6748 Internet: www.ncwaterquality.org An Equal Opportunity 1 Affirmative Action Employer One NorthCarolina ;Vatura!!rl Madison Water Treatment Plant 04/10/2013 Page 2 of 2 Documentation Review Visitation and operation logs were reviewed and found to be complete and current. Process control data was also available for all required parameters. However, maintenance logs are not kept with operation logs. Please be sure to keep records of any maintenance that may be performed at the plant. Sludge disposal records were available and accurate. Ms. Taylor -Smith evaluated laboratory data during the inspection. Comparison of available lab reports and field monitoring data with discharge monitoring reports (DMRs) showed no concerns or errors. Chain of custody records were available and complete. All required testing for the facility is conducted either by the WTP lab, which is certified by the State of North Carolina, or by Pace Analytical Laboratories. Toxicity testing was performed by Pace Analytical for the first time in March 2013, as required by the new permit. We appreciate your efforts to effectively operate and maintain this treatment system. No additional response to this letter is required. If you have questions regarding the inspection or this letter, please do not hesitate to contact Ms. Taylor -Smith or me at (336) 771-5000. Sincerely, W. Corey Basinger Surface Water Regional Supervisor Winston-Salem Regional Office Division of Water Quality Attachments: 1. BIMS Inspection Report CC: Central Files w/attachment WSRO/SWP w/attachment a United States Environmental Protection Agency Form Approved. EPA Washington, D.C. 20460 OMB No. 2040-0057 Approval expires 8-31-98 Section A: National Data System Coding (i.e., PCS) Transaction Code NPDES yr/mo/day Inspection Type Inspector Fac Type 1 I N I 2 1 5 I 31 NCO085626 111 121 13/04/10 117 181 C I 19I S I 201 I I_! L= ! Remarks 211111IIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIII1116 Inspection Work Days Facility Self -Monitoring Evaluation Rating B1 QA --------------- ----------Reserved -------------- ------- 67 I 169 70IU 71 U 72 L N I 73 L1J 74 751 I( I I I I 180 �— Section B: FacilityData Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include Entry Time/Date Permit Effective Date POTW name and NPDES permit Number) Madison WTP 09:15 AM 13/04/10 13/02/01 Exit Time/Date Permit Expiration Date 403 Lindsey Bridge Rd Madison NC 27025 10:15 AM 13/04/10 17/05/31 Name(s) of Onsite Representative(s)/Titles(s)/Phone and Fax Number(s) Other Facility Data J Kevin Yates/ORC/336-427-3971/ Name, Address of Responsible Official/Title/Phone and Fax Number Contacted Robert F Scott,120 N Market St Madison NC 27025//336-427-0221/ No Section C: Areas Evaluated During Inspection (Check only those areas evaluated) Permit Flow Measurement Operations & Maintenance Records/Reports Self -Monitoring Program Sludge Handling Disposal Facility Site Review Effluent/Receiving Waters Laboratory Section D: Summary of Finding/Comments Attach additional sheets of narrative and checklists as necessary) (See attachment summary) Name(s) and Signature(s) of Inspector(s) Agency/Office/Phone and Fax Numbers Date Aana Taylor -Smith WSRO WQ//336-771-5000/ / 2 �,/ iD Signature of Management Q A Reviewer Agency/Office/Phone and Fax Numbers Date EPA Form 3560-3 (Rev 9-94) Previous editions are obsolete. Page # 1 NPDES yr/mo/day Inspection Type 3I NCO085626 I11 12 13/04/10 I17 18U Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) Please refer to inspection letter. Page # 2 IPV Permit: NCO085626 Owner - Facility: Madison WTP Inspection Date: 04/10/2013 Inspection Type: Compliance Evaluation Record Keeping Yes No NA NE Are records kept and maintained as required by the permit? ■ ❑ ❑ ❑ Is all required information readily available, complete and current? ■ ❑ ❑ ❑ Are all records maintained for 3 years (lab. reg. required 5 years)? ■ ❑ ❑ ❑ Are analytical results consistent with data reported on DMRs? ■ Cl ❑ ❑ Is the chain -of -custody complete? ■ ❑ ❑ ❑ Dates, times and location of sampling ■ Name of individual performing the sampling ■ Results of analysis and calibration ■ Dates of analysis ■ Name of person performing analyses ■ Transported COCs ■ Are DMRs complete: do they include all permit parameters? ■ ❑ ❑ ❑ Has the facility submitted its annual compliance report to users and DWQ? ❑ ❑ ■ ❑ (If the facility is = or > 5 MGD permitted flow) Do they operate 24/7 with a certified operator on each shift? ❑ ❑ ■ ❑ Is the ORC visitation log available and current? ■ ❑ 0 ❑ Is the ORC certified at grade equal to or higher than the facility classification? ■ ❑ ❑ ❑ Is the backup operator certified at one grade less or greater than the facility classification? ■ ❑ ❑ ❑ Is a copy of the current NPDES permit available on site? ■ ❑ 0 ❑ Facility has copy of previous year's Annual Report on file for review? ❑ ❑ ■ ❑ Comment: Please keep records of any maintenance in the future. Permit Yes No NA NE (If the present permit expires in 6 months or less). Has the permittee submitted a new application? ❑ ❑ ■ ❑ Is the facility as described in the permit? ■ ❑ 0 ❑ # Are there any special conditions for the permit? ❑ ■ ❑ ❑ Is access to the plant site restricted to the general public? ■ ❑ ❑ ❑ Is the inspector granted access to all areas for inspection? ■ 0 ❑ ❑ Comment: New permit issued Dec. 2012, effective as of Feb. 1, 2013. Laboratory Yes No NA NE Are field parameters performed by certified personnel or laboratory? ■ ❑ ❑ ❑ Page # 3 Permit: NCO085626 Owner - Facility: Madison WTP Inspection Date: 04/10/2013 Inspection Type: Compliance Evaluation Laboratory Yes No NA NE Are all other parameters(excluding field parameters) performed by a certified lab? ■ ❑ ❑ ❑ # Is the facility using a contract lab? ■ 0 ❑ ❑ # Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees Celsius)? ■ ❑ ❑ ❑ Incubator (Fecal Coliform) set to 44.5 degrees Celsius+/- 0.2 degrees? ❑ ❑ ■ ❑ Incubator (BOD) set to 20.0 degrees Celsius +/- 1.0 degrees? ❑ ❑ ■ ❑ Comment: Madison WTP has certified lab on -site, also uses Pace Analytical. Effluent Sampling Yes No NA NE Is composite sampling flow proportional? ❑ ❑ ■ ❑ Is sample collected below all treatment units? ■ ❑ ❑ ❑ Is proper volume collected? ■ 0 ❑ ❑ Is the tubing clean? ❑ ❑ ■ ❑ # Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees Celsius)? ■ ❑ ❑ ❑ Is the facility sampling performed as required by the permit (frequency, sampling type representative)? ■ ❑ ❑ ❑ Comment: First toxicity test performed & passed in March 2013 as required by new permit. Upstream / Downstream Sampling Yes No NA NE Is the facility sampling performed as required by the permit (frequency, sampling type, and sampling location)? ■ ❑ ❑ ❑ Comment: New permit no longer requires upstream/downstream sampling - effluent only. Lagoons Yes No NA NE Type of lagoons? Facultative # Number of lagoons in operation at time of visit? 2 Are lagoons operated in? Parallel # Is a re -circulation line present? ❑ ■ ❑ 0 Is lagoon free of excessive floating materials? ■ ❑ ❑ ❑ # Are baffles between ponds or effluent baffles adjustable? ❑ ❑ ■ ❑ Are dike slopes clear of woody vegetation? ■ ❑ ❑ ❑ Are weeds controlled around the edge of the lagoon? ■ ❑ ❑ ❑ Are dikes free of seepage? ■ ❑ ❑ I] Are dikes free of erosion? ■ ❑ ❑ ❑ Page # 4 Permit: NCO085626 Owner - Facility: Madison WTP Inspection Date: 04/10/2013 Inspection Type: Compliance Evaluation Lagoons Yes No NA NE Are dikes free of burrowing animals? ■ ❑ ❑ ❑ # Has the sludge blanket in the lagoon (s) been measured periodically in multiple locations? ■ ❑ ❑ ❑ # If excessive algae is present, has barley straw been used to help control the growth? ❑ ❑ ■ ❑ Is the lagoon surface free of weeds? ■ ❑ ❑ ❑ Is the lagoon free of short circuiting? ■ ❑ ❑ ❑ Comment: One lagoon will be de -watered this summer to remove sludge. Flow Measurement - Effluent Yes No NA NE # Is flow meter used for reporting? ❑ ■ ❑ ❑ Is flow meter calibrated annually? ❑ ❑ ■ ❑ Is the flow meter operational? ❑ ❑ ■ ❑ (If units are separated) Does the chart recorder match the flow meter? ❑ ❑ ■ ❑ Comment: Pump cycles are used to determine flow rate. This is checked frequently via the bucket & stopwatch method. Effluent Pipe Yes No NA NE Is right of way to the outfall properly maintained? ■ ❑ ❑ ❑ Are the receiving water free of foam other than trace amounts and other debris? ■ ❑ ❑ ❑ If effluent (diffuser pipes are required) are they operating properly? ❑ ❑ ■ ❑ Comment: Operations & Maintenance Yes No NA NE Is the plant generally clean with acceptable housekeeping? ■ ❑ ❑ ❑ Does the facility analyze process control parameters, for ex: MLSS, MCRT, Settleable Solids, pH, DO, Sludge ■ ❑ ❑ ❑ Judge, and other that are applicable? Comment: Please keep records of any maintenance in the future. Page # 5 Taylor -Smith, Aana From: Taylor -Smith, Aana Sent: Wednesday, April 10, 2013 12:43 PM To: 'kyateswtp@gmail.com' Subject: Madison WTP Inspection 4/10/13 Attachments: Inspection Letter 04-10-13.pdf Hi Kevin, It was great to meet you today! I just sent the inspection letter, but it was sent to the town manager of Madison. I thought you might like a copy, so I've attached a signed copy in PDF format. Don't forget that when reporting TSS values on the DMR that are below detection limit, it should be <2.5 mg/L as per Pace Analytical's lab reports (which I didn't put in the inspection letter). Let me know if you have any questions! Thanks, and have a great week! Aana Taylor -Smith Surface Water Protection Section Winston-Salem Regional Office Division of Water Quality Phone: (336) 771-4950 Fax (336) 771-4630 E-mail correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties. ppppppp- COMPLIANCE EVALUATION INSPECTION Permit Effective Dates: 2 111 1� to S 1-1 10 Inspection Date: `UXI i� Inspection Time: ��aJpm PERMIT (� Complete copy of current NPDES permit SELF -MONITORING PROGRAM �C DMRs (Dates: to ) 03/2_012 O q / 2012— LABORATORY Lab Data (per DMR dates) 44- Laboratories used for analysis PP�n �rY1,� 1 (;GLI N D = G 2,5 ,Y\ Chain of Custody forms (per DMR dates) Influent and/or effluent samplers V, Field Parameter certification # bW Y11 fJ 14lb 25-1 LOh 3 FLOW MEASUREMENT _ Flow meter calibration records NIA Flow charts t 4- IAJYI 12 0 W 0A,0 S t SLUDGE HANDLING DISPOSAL Sludge / Residuals hauling records 9f)nlg - 1(��h� Led OPERATION & MAINTENANCE ORC current certification aViYI xi -CS -1 GLeZ -, Back Up certification . 6MI o_S - [ J�DyOJ ppppppp- Process control data (includes field parameters tested and equipment calibrations) "I Air,rany 0:t ALI hYDICA ];�" 1(gQkrAr A-:W=li PYDY1,b Generator Inspection / under load checks RECORDS & REPORTS W lAr Wastewater Annual Report (fiscal or calendar year — if applicable) L MOr &TTMI.Im. FACILITY SITE REVIEW Plant visual inspection of treatment units %WLj�tx)d- 1 1 R 1 EFFLUENT/RECEIVING WATERS Stream accessible for inspection (at effluent discharge pipe) \Je! 1 . it t6l- ry-y _ V GkCxA V I D4d ojcs v\jtp 6)9 nr-�Cu I - Lu /Vc6<s / Mayor Kenneth Y. Hawkins Board of Aldermen Thomas Rogers Arthur Gwaltney David Stewart Janice Tate Justin Terrell Leon Wall July 11, 2012 RECEIVED N.C.Dept. of ENR AD'0f JUL 17 2012 = Town Manaaer Winston Salem Robert F. Scott A Regional OffiWtcou@townoftnadison.org nadison.org �y�RiFREO `61 Town Attorney Town of Madison Michael Cassidy 120 N. Market Street 336427-2559 Madison, North Carolina 27025 Town Clerk (336)427-0221 • Fax: (336)427-2565 Lannette F. Johnson www.townofmadison.oIjohnson@townofmadison.org Mr. Tom Belnick, Supervisor Western NPDES Unit 1617 Mail Service Center Raleigh, NC 27699-1617 Mr. Belnick, Asper T15A NCAC 213.0506: I hereby authorize Kevin Yates, Chief Operator/ORC of the Madison Water Treatment Plant and Henry D. Jones, back-up ORC, to sign Discharge Monitoring Report for NC 0085626. If you have any questions, please feel free to contact me at (336) 427-0221 during regular business hours. Sincerely, Robert F. Scott, Manager Town of Madison Water Pollution Control System Operator Designation Form WPCSOCC NCAC 15A 8G .0201 Permittee Owner/Officer Name: %QLUA/ 0TE Z)9a_d ,- S o tJ Mailing Address: /i20 A/ . IY&A_r 7 City: Ad, so &J State: NX Zip:,? 70I. 5-- Phone #: ( 331A 4Q 7 - 0 as / Email address: b 5Co 400-W c-P ty,g i so �i . Of-5 Signature:Date: ................................................................................................................................................ Facility Name: / /[ ,eLdr,5on1 t.d(•t.4Qt' 72.La.fm w, 14111WA Permit #: A)C-0 9S(0v2(� ! SUBMIT A SEPARATE FORM FOR EACH TYPE OF SYSTEM! Facility Type & Grade: Grade Grade Biological WWTP Surface Irrigation N/A Physical/Chemical Land Application N/A Collection System Operator in Responsible Charge (ORC) Print Full Name: // .,I..t / J cpot Certificate Type / Grade / Number: IllMr d I ' Work Phone #: ( 53 [ ) q%L 7- 39 -7 f' Signature: Date:_ "I certify that I agree to my designation as the Operator in Responsible Charge for the facility noted. I understand and will abide by the rules and regulations pertaining to the responsibilities of the ORC as set forth in 15A NCAC 08G .0204 and failing to do so can result in Disciplinary Actions by the Water Pollution Control System Operators Certification Commission." Back -Up Operator in Responsible Charge (BU ORC) Print Full Name: lj L g5-gg3 Certificate Type / Grade / Number: husk4d 'ccj 1 Work Phone #: ( 33l ) L{a - 3 q 7 Signature: _-71Date: "I certify that I agreeo my des' nation as a B ck-up O rator in Responsible Charge for the facility noted. I understand and will abide by the rules and regulations pertaining to th responsibilitie f th U ORC as set forth in 15A NCAC 08G .0205 and failing to do so can result in Disciplinary Actions by the Water Pollution Control System O razors Certification Commission." ................................................................................................................................................. Mail or Fax to: WPCSOCC 1618 Mail Service Center Raleigh, NC 27699-1618 Fax: 919/733-1338 (See next page for designation of additional back-up operators. Designation of more than one back-up operator is optional.) Revised 1-2010 fi=mj;rA NCDENR North Carolina Department of Environment and Natural Resources Division of Water Quality Beverly Eaves Perdue Charles Wakild, P.E. Governor Director January 25, 2012 ROBERT F SCOTT TOWN MANAGER TOWN OF MADISON 120 NORTH MARKET STREET MADISON NC 27025 Dee Freeman Secretary RECEIVED N.C.Dept. of ENR FEB 14 2012 Winston-� :� Regional Office Subject: Receipt of permit renewal application NPDES Permit NCO085626 Madison WTP Rockingham County Dear Mr. Scott: The NPDES Unit received your permit renewal application on November 16, 2011. A member of the NPDES Unit will review your application. They will contact you if additional information is required to complete your permit renewal. You should expect to receive a draft permit approximately 30-45 days before your existing permit expires. If you have any additional questions concerning renewal of the subject permit, please contact Bob Sledge at (919) 807-6398. Sincerely, Dina Sprinkle Point Source Branch cc: CENTRAL FILES Winston-Salem Regional Office/Surface Water Protection NPDES Unit 1617 Mail Service Center, Raleigh, North Carolina 27699-1617 Location: 512 N. Salisbury St. Raleigh, North Carolina 27604 One Phone: 919-807-63001 FAX: 919-807-6492 North Carolina Internet: www.ncwaterquality.org 'J\ ��i�N� //� , An Equal Opportunity 1 Affirmative Action Employer N �/ Kl "il/.! pppppp�AEVjjA NCDENR North Carolina Department of Environment and Natural Resources Division of Water Quality Beverly Eaves Perdue Coleen H. Sullins Governor Director 2 May 2011 Town of Madison Attn: Mr. Michael O. Morrison, Director of Public Utilities 120 North Market Street Madison, NC 27025 Subject: Compliance Evaluation Inspection NPDES Permit NCO085626 Madison Water Treatment Plant Rockingham County Dear Mr. Morrison: Dee Freeman Secretary Mr. Mike Thomas of the Winston-Salem Regional Office of the North Carolina Division of Water Quality conducted a compliance evaluation inspection of the Madison Water Treatment Plant (WTP) on 27 April 2011. The assistance and cooperation of Mr. David Jones and Mr. Kevin Yates was greatly appreciated. Inspection findings are summarized below. The WTP is located at 403 Lindsey Bridge Road, in Madison, Rockingham County, North Carolina. Wastewater produced at the facility is currently discharged into Big Beaver Island Creek, this section is currently classified as Class C waters in the Roanoke River Basin. The wastewater treatment system consists of two lagoons used to settle solids in filter backwash and sedimentation basin washout. Site Review The facility was clean and well secured. The treatment system was inspected and found to be operational. No discrepancies from the permit were noted. At the time of the inspection one of the lagoons was in need of maintenance. Sludge accumulation has reduced the overall storage capacity of the lagoon and is allowing vegetation to grow along the edge. The amount of vegetation was not excessive but should be addressed in a timely manner to reduce the risk of further problems. The outfall was also inspected and there was very little discharge at the time of inspection. The discharge point appeared free of pollutant indicators and was in very good condition. Access to the discharge point was well maintained. Documentation Review North Carolina Division of Water Quality, Winston-Salem Regional Office Location: 585 Waughtown St. Winston-Salem, North Carolina 27107 Phone: 336-771-50001 FAX: 336-771-46301 Customer Service: 1-877-623-6748 Internet: www.ncwaterquality.org An Equal Opportunity 1 Affirmative Action Employer ne NorthCarolina Naturallm Town of Madison Compliance Evaluation Inspection NPDES0085626 5/2/2011 Page 2 Mr. Thomas evaluated laboratory data during the inspection. Comparison of available lab reports and field monitoring data with discharge monitoring reports (DMR) showed no concerns or errors. Chain of custody records were available and complete. The visitation and operation/maintenance logs were reviewed and found to be complete and current. During the course of the inspection Mr. Thomas learned that Mr. Yates has no Operator Certification. Even though he is not listed as the backup operator for the facility he unofficially serves in that capacity and steps should be taken immediately for him to obtain the proper certification. We appreciate your efforts to effectively operate and maintain this treatment system. No additional response to this letter is required. If you have questions regarding the inspection or this letter, please do not hesitate to contact Mr. Thomas or me at (336) 771-5000. Sincerely, W. Corey Basinger er Regional Supervisor Surface Water Protection Winston-Salem Region Attachments: 1. BIMS Inspection Report Cc: WSRO — SWP w/ atch Central Files w/ atch NPDES West Unit PPPPPPP' United States Environmental Protection Agency Form Approved. EPA Washington, D.C. 20460 OMB No. 2040-0057 Water Compliance Inspection Report Approval expires 8-31-98 Section A: National Data System Coding (i.e., PCS) Transaction Code NPDES yr/mo/day Inspection Type Inspector Fac Type 1 IJ 2 I 5l 31 NC0085626 Ill 12I 11/04/27 117 181 r1 19 cl 20IU LJ 1- J Remarks 21111111111111111111111111111111111111111111111116 Inspection Work Days Facility Self -Monitoring Evaluation Rating B1 QA -----------Reserved--- 67 I 169 70 UI 71 IJ 72 L N I 73 LJJ 74 751 I I I 11 I 180 �-- Section B: FacilityData Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include Entry Time/Date Permit Effective Date POTW name and NPDES permit Number) Madison WTP 10:00 AM 11/04/27 07/11/01 Exit Time/Date Permit Expiration Date 403 Lindsey Bridge Rd Madison NC 27025 11:30 AM 11/04/27 12/05/31 Name(s) of Onsite Representative(s)/Titles(s)/Phone and Fax Number(s) Other Facility Data Henry David Jones/ORC/336-427-3971/ Name, Address of Responsible Official/Title/Phone and Fax Number Contacted Micheal 0 Morrison,120 N Market St Madison NC 27025//336-427-3971/ No Section C: Areas Evaluated During Inspection (Check only those areas evaluated) Permit E Flow Measurement Operations & Maintenance Records/Reports Self -Monitoring Program 0 Facility Site Review Effluent/Receiving Waters Laboratory Section D: Summary of Finding/Comments Attach additional sheets of narrative and checklists as necessary) (See attachment summary) Name(s) and Signature(s) of Inspectors) Agency/Office/Phone and Fax Numbers Date Michael S Thomas WSRO WQ/// — M z-- ;� /�� Z /W/,/— Signature Q A Reviewer Agency/Office/Phone and Fax Numbers I �ojffMManagement �DaI 1j1AM�-P-,1 4�� EPA Form 3560-3 (Rev 9-94) Previous editions are obsolete. Page # 1 NPDES yr/mo/day Inspection Type 3I NCO085626 I11 12I 11/04/27 I17 18,,,l Section D: Summary of Finding/Comments (Attach additionallssheets of narrative and checklists as necessary) Page # 2 Permit: NCO085626 Inspection Date: 04/27/2011 Record Keeping Are records kept and maintained as required by the permit? Is all required information readily available, complete and current? Are all records maintained for 3 years (lab. reg. required 5 years)? Are analytical results consistent with data reported on DMRs? Is the chain -of -custody complete? Dates, times and location of sampling Name of individual performing the sampling Results of analysis and calibration Dates of analysis . Name of person performing analyses Transported COCs Are DMRs complete: do they include all permit parameters? Owner - Facility: Madison WTP Inspection Type: Compliance Evaluation Has the facility submitted its annual compliance report to users and DWQ? (If the facility is = or > 5 MGD permitted flow) Do they operate 24/7 with a certified operator on each shift? Is the ORC visitation log available and current? Is the ORC certified at grade equal to or higher than the facility classification? Is the backup operator certified at one grade less or greater than the facility classification? Is a copy of the current NPDES permit available on site? Facility has copy of previous year's Annual Report on file for review? Comment: Permit (If the present permit expires in 6 months or less). Has the permittee submitted a new application? Is the facility as described in the permit? # Are there any special conditions for the permit? Is access to the plant site restricted to the general public? Is the inspector granted access to all areas for inspection? Comment: Laboratory Are field parameters performed by certified personnel or laboratory? Yes No NA NE ❑■n0 Page # 3 Permit: NC0085626 owner - Facility: Madison wTP Inspection Date: 04/27/2011 Inspection Type: Compliance Evaluation Laboratory Yes No NA NE Are all other parameters(excluding field parameters) performed by a certified lab? ■ 0 0 # Is the facility using a contract lab? ■ n ❑ n # Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees Celsius)? n n n ■ Incubator (Fecal Coliform) set to 44.5 degrees Celsius+/- 0.2 degrees? n Q ■ n Incubator (BOD) set to 20.0 degrees Celsius +/- 1.0 degrees? n n ■ n Comment: The town is pursuing certification for field parameters and their lab. Effluent Sampling Yes No NA NE Is composite sampling flow proportional? n n ■ n Is sample collected below all treatment units? ■ ❑ n n ■ ❑ ❑ ❑ Is proper volume collected? n n ■ Q Is the tubing clean? # Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees Celsius)? n Q Q ■ Is the facility sampling performed as required by the permit (frequency, sampling type representative)? ■ n n n Comment: Upstream / Downstream Sampling Yes No NA NE by the (frequency, sampling type, and sampling location)? ■ n Q n Is the facility sampling performed as required permit Comment: Yes No NA NE Lagoons Type of lagoons? Facultative # Number of lagoons in operation at time of visit? 1 Parallel Are lagoons operated in? # Is a re -circulation line present? Q ■ n Cl Is lagoon free of excessive floating materials? ■ n n Q # Are baffles between ponds or effluent baffles adjustable? Cl ❑ ■ n ■ n ❑ n Are dike slopes clear of woody vegetation? Are weeds controlled around the edge of the lagoon? ■ n n n ■ n n n Are dikes free of seepage? ■ n n n Are dikes free of erosion? ■ Q n n Are dikes free of burrowing animals? # Has the sludge blanket in the lagoon (s) been measured periodically in multiple locations? ■ n n n Page # 4 Permit: NCO085626 Owner - Facility: Madison WrP Inspection Date: 04/27/2011 Inspection Type: Compliance Evaluation Lagoons Yes No NA NE # If excessive algae is present, has barley straw been used to help control the growth? ❑ ❑ ■ ❑ Is the lagoon surface free of weeds? ■ ❑ ❑ ❑ Is the lagoon free of short circuiting? ■ ❑ ❑ ❑ Comment: Flow Measurement - Effluent Yes No NA NE # Is flow meter used for reporting? ❑ ■ ❑ ❑ Is flow meter calibrated annually? ❑ ❑ ■ ❑ Is the flow meter operational? ❑ ❑ E ❑ (If units are separated) Does the chart recorder match the flow meter? ❑ ❑ ■ ❑ Comment: The facility uses pump cycles to determine flow rate. Effluent Pipe Yes No NA NE Is right of way to the outfall properly maintained? ■ ❑ ❑ ❑ Are the receiving water free of foam other than trace amounts and other debris? ■ ❑ ❑ ❑ If effluent (diffuser pipes are required) are they operating properly? ❑ ❑ ■ ❑ Comment: Operations & Maintenance Yes No NA NE Is the plant generally clean with acceptable housekeeping? ■ ❑ ❑ ❑ Does the facility analyze process control parameters, for ex: MLSS, MCRT, Settleable Solids, pH, DO, Sludge ■ ❑ ❑ ❑ Judge, and other that are applicable? Comment: Page # 5 Ali, RECEVED N.C. Deo[. o' �%4R OCT 0 4 2010 Winston -Saar-. Regicnal ? _ Notice of Discharge of Untreated Wastewater The Town of Madison, located at 120 N. Market Street, had two discharges of untreated wastewater from our collection system. The locations of the discharges were on Water Street and West View Drive for a combined total of approximately 11,148 gallons. The discharges occurred on September 30, 2010 between the hours of 8:00 am. and 9:10 am. The untreated wastewater entered the Dan River Basin and the Beaver Island Creek. The cause of the discharge was due to heavy rainfall and flooding in the area. North Carolina General Statute Article 143.215c requires this notice. TOWN OF MADISON Public Utilities 120 North Market Street Madison, NC 27025 336/427-0221 • FAX: 336/427-2565 August 24, 2010 WASTEWATER COLLECTION REPORT FISCAL YEAR 2010 Permit #: WQCS00144 INTRODUCTION ©CT 04 2010 4'.'Ins:cn-Salem f2egional Office The General Assembly of the State of North Carolina has passed a law (House Bill 1160) requiring that all entities that own or operate wastewater collection and treatment systems make an annual report available to their customers. This report must include information as to how well the system operated, what violations occurred, and other information. This report is produced in compliance with these requirements. The Town of Madison Public Utilities Department operates no wastewater treatment plants; wastewater is treated by the Town of Mayodan. The Town of Madison Public Works Department operates a sewage collection system that collects and transports the sewage to this plant. Following are the professionals designated by the state as the "Operators in Responsible Charge" (ORC) of the respective systems and permits for the systems: Sewage Collection System Permit process in development, ORC John Shuff, Backup ORC Keith Tucker, 336-548-6041 System Overview The sewage collection and wastewater treatment of the Town of Madison begins with approximately 1198 connections that serve homes, commercial establishments, and industries. Every day sewage is generated in our homes and industries that must be collected, transported, and treated to very stringent standards before it is released back into our environment (in our streams). This service is provided by the town's Public Works Departments and is funded almost entirely from the user charges that are paid either monthly or quarterly by our customers. In FY 2009 the budgeted cost for these services totaled $ 575,866. Nearly all of the sewage or wastewater that is generated by customers' flows by gravity through sewers that range from 6 to 18 inches in diameter. Madison operates over 23.6 miles of these gravity sewer lines. As the lines leave neighborhoods they increase in size to accommodate the flows that are collected from the many areas that are served. These sewers generally follow terrain to take advantage of gravity flow but at certain points pumping stations are used to transfer the flow to different basins, or gravity sewers at higher elevations. The town currently operates 9 pumping stations. The real purpose of the collection system is to transport the mixture of Madison's liquid wastes to the wastewater treatment plant that process the mixture so that it can be returned to our streams with minimal environmental impact. The Town of Madison contracts with the Town of Mayodan for wastewater treatment. The wastewater treatment facility is a complex plant that uses physical, chemical, and biological processes to clean the wastewater. It is screened and settled to remove most suspended materials, but the heart of the plant is a biological process that uses bacterial cultures to remove the largest part of the suspended and dissolved wastes that are produced within the city. This biological process, called activated sludge, is sensitive to temperature, high flows produced by rainfall leaking into sewers, and toxic discharges that can be produced by industries or even homes. This sensitivity to factors largely beyond the control of the operators of the plants makes them susceptible to process upsets that can result in discharging constituents beyond the amount permitted by regulating authorities. Collection System Performance The Town of Madison operates a sewage collection system comprised of 23.67 miles of gravity line, 587 manholes, 9 pump stations, and 6256 linear feet of pressurized sewage force main. The State of North Carolina has developed a permit system for such systems and Madison has been assigned the permit number: WQCS00144. Most notably, this permit requires that if sewage escapes from the collection system for whatever reason and reaches a surface water body in an amount exceeding 1,000 gallons, it must be reported to all outlets of the news media. In addition, all spills of any volume reaching a water body must be reported to the State. Sewage spills from a collection system can be caused by a number of reasons. Tree roots can find their way into sewer lines obstructing them, grease from residences or commercial establishments can collect in sewers and obstruct them. Foreign objects can be dropped in sewers or manholes, rainwater can find its way into -sewers overloading them, and pump stations can fail for mechanical or electrical reasons. Madison, like all towns, has experienced these problems in the last year of operation. A listing of these incidents that exceeded 1,000 gallons of discharge of wastewater from our collection system is included at the end of this report. There were no detected environmental impacts from any of these incidents. The Town of Madison has an on going cleaning and inspection program to monitor and maintain our sewer system, including rodding, high pressure washing, and closed circuit television inspection of lines. Summary The Madison Public Works Department is proud that given the age of our system, our permit departures have been minimal. We recognize however, that in the changing climate of environmental concern, the public demands total compliance. For this reason, the Town of Madison has entered into an agreement with the Town of Mayodan to treat the wastewater generated by Madison. Construction of the pump station and pressure ling* was completed in April 2005. The Town of Madison is continuing to refurbish our collection system. This is being paid for in higher sewer and water user fees, but we feel that the public must support this major effort to protect our surface water resources. While we maintain generators at many stations and can move mobile generators to the others, we are investigating the installation of automatic backup at stations that experience repeat loss of power that cannot be restored quickly. It should be noted that of the 151,736,100 gallons of sewage produced in Madison in FY 2010 no sewage escaped our system. The Town of Madison received 3,181,521 gallons of sewage from Rockingham County in FY 2009, this collection system is permit number: WQCS00364. TOWN OF MADISON Public Utilities 120 North Market Street Madison, NC 27025 336/427-0221 - FAX: 336/427-2565 August 24, 2010 WASTEWATER COLLECTION REPORT FISCAL YEAR 2009 Permit #: WQCS00144 INTRODUCTION The General Assembly of the State of North Carolina has passed a law (House Bill 1160) requiring that all entities that own or operate wastewater collection and treatment systems make an annual report available to their customers. This report must include information as to how well the system operated, what violations occurred, and other information. This report is produced in compliance with these requirements. The Town of Madison Public Utilities Department operates no wastewater treatment plants; wastewater is treated by the Town of Mayodan. The Town of Madison Public Works Department operates a sewage collection system that collects and transports the sewage to this plant. Following are the professionals designated by the state as the "Operators in Responsible Charge" (ORC) of the respective systems and permits for the systems: 1. Sewage Collection System Permit process in development, ORC John Shuff, Backup ORC Keith Tucker, 336-548-6041 System Overview The sewage collection and wastewater treatment of the Town of Madison begins with approximately 1198 connections that serve homes, commercial establishments, and industries. Every day sewage is generated in our homes and industries that must be collected, transported, and treated to very stringent standards before it is released back into our environment (in our streams). This service is provided by the town's Public Works Departments and is funded almost entirely from the user charges that are paid either monthly or quarterly by our customers. In FY 2009 the budgeted cost for these services totaled $ 513,260. Nearly all of the sewage or wastewater that is generated by customers' flows by gravity through sewers that range from 6 to 18 inches in diameter. Madison operates over 23.6 miles of these gravity sewer lines. As the lines leave neighborhoods they increase in size to accommodate the flows that are collected from the many areas that are served. These sewers generally follow terrain to take advantage of gravity flow but at certain points pumping stations are used to transfer the flow to different basins, or gravity sewers at higher elevations. The town currently operates 9 pumping stations. The real purpose of the collection system is to transport the mixture of Madison's liquid wastes to the wastewater treatment plant that process the mixture so that it can be returned to our streams with minimal environmental impact. The Town of Madison contracts with the Town of Mayodan for wastewater treatment. The wastewater treatment facility is a complex plant that uses physical, chemical, and biological processes to clean the wastewater. It is screened and settled to remove most suspended materials, but the heart of the plant is a biological process that uses bacterial cultures to remove the largest part of the suspended and dissolved wastes that are produced within the city. This biological process, called activated sludge, is sensitive to temperature, high flows produced -by rainfall leaking into sewers, and toxic discharges that can be produced by industries or even homes. This sensitivity to factors largely beyond the control of the operators of the plants makes them susceptible to process upsets that can result in discharging constituents beyond the amount permitted by regulating authorities. Collection System Performance The Town of Madison operates a sewage collection system comprised of 23.67 miles of gravity line, 587 manholes, 9 pump stations, and 6256 linear feet of pressurized sewage force main. The State of North Carolina has developed a permit system for such systems and Madison has been assigned the permit number: WQCS00144. Most notably, this permit requires that if sewage escapes from the collection system for whatever reason and reaches a surface water body in an amount exceeding 1,000 gallons, it must be reported to all outlets of the news media. In addition, all spills of any volume reaching a water body must be reported to the State. Sewage spills from a collection system can be caused by a number of reasons. Tree roots can find their way into sewer lines obstructing them, grease from residences or commercial establishments can collect in sewers and obstruct them. Foreign objects can be dropped in sewers or manholes, rainwater can find its way into sewers overloading them, and pump stations can fail for mechanical or electrical reasons. Madison, like all towns, has experienced these problems in the last year of operation. A listing of these incidents that exceeded 1,000 gallons of discharge of wastewater from our collection system is included at the end of this report. There were no detected environmental impacts from any of these incidents. The Town of Madison has an on going cleaning and inspection program to monitor and maintain our sewer system, including rodding, high pressure washing, and closed circuit television inspection of lines. Summary The Madison Public Works Department is proud that given the age of our system, our permit departures have been minimal. We recognize however, that in the changing climate of environmental concern, the public demands total compliance. For this reason, the Town of Madison has entered into an agreement with the Town of Mayodan to treat the wastewater generated by Madison. Construction of the pump station and pressure line was completed in April 2005. The Town of Madison is continuing to refurbish our collection system. This is being paid for in higher sewer and water user fees, but we feel that the public must support this major effort to protect our surface water resources. While we maintain generators at many stations and can move mobile generators to the others, we are investigating the installation of automatic backup at stations that experience repeat loss of power that cannot be restored quickly. It should be noted that of the 143,670,000 gallons of sewage produced in Madison in FY 2009 no sewage escaped our system. The Town of Madison received 2,522,522 gallons of sewage from Rockingham County in FY 2009, this collection system is permit number: WQCS00364. Town of Madison Violations Collection System Volume of Volume Reaching Date Spill/Bypass, Surface Waters, gallons Location Probable Cause gallons No Known violations NCDENR North Carolina Department of Environment and Natural Resources Beverly Eaves Perdue Governor MICHEAL O MORRISON TOWN OF MADISON 120 N MARKET ST MADISON NC 27025 Division of Water Quality Coleen H. Sullins Director August 18, 2009 SUBJECT: Payment Acknowledgment Civil Penalty Assessment Madison WTP Permit Number: NCO085626 Case Number: LR-2009-0008 Rockingham County Dear Mr. Morrison: k6a.- RECEIVED N.C. Deot. of ENR AUG 19 M9 Winston-Salem Regional Office Dee Freeman Secretary This letter is to acknowledge receipt of check number 061335 in the amount of $600.00 received from you dated August 12, 2009. This payment satisfies in full the above civil assessment levied against the subject facility, and this case has been closed. Payment of this penalty in no way precludes future action by this Division for additional violations of the applicable Statutes, Regulations, or Permits. If you have any questions, please call Maureen P Scardina at 919-807-6388. Sincerely, Jovonah Weeden cc: Central Files DWQ Winston-Salem Regional Office Supervisor 1617 Mail Service Center, Raleigh, North Carolina 27699-1617 Location: 512 N. Salisbury St. Raleigh, North Carolina 27604 One Phone: 919-807-63001 FAX: 919.807-64921 Customer Service:1-877-623-6748 NorthCarolina Internet: www.ncwaterquality.org r� //� An Equal Opportunity', Affirmative Action Employer �atu` l Beverly Eaves Perdue Governor EJA. NCDENR North Carolina Department of Environment and Natural Resources Division of Water Quality Coleen H. Sullins Director RECEIVED July 30, 2009 CERTIFIED MAIL 7007-0710-0000-5376-7938 RETURN RECEIPT REQUESTED Mr. Michael O. Morrison Town of Madison 120 North Market Street Madison, North Carolina 27025 N.C. Dept. of ENR AUG 0 7 2009 Winston-Salem Regional Office SUBJECT: Assessment of Civil Penalty for Violations of the Reporting Requirements NPDES Permit NCO085626 Town of Madison Town of Madison WTP Case No. LR-2009-0008 Rockingham County Dear Mr. Morrison: This letter transmits a notice of a civil penalty assessed against Town of Madison in the amount of $600.00 (includes $100.00 in enforcement costs). Dee Freeman Secretary This assessment is based upon the following facts: the May 2009 discharge monitoring report ("DMR") was not filed with the Division of Water Quality within the thirty (30) day reporting period in accordance with the monitoring and reporting requirements contained in the subject NPDES permit. A Notice of Violation was sent to the facility dated September 29, 2008, for failure to submit the July 2008 DMR. Within said notice, you were informed that future reports not received within the required timeframe would result in a recommendation for assessment of civil penalties. As of the date of this document, DWQ has not received the May 2009 DMR. The State's enforcement costs in this matter may be assessed against Town of Madison pursuant to NCGS. 143-215.3(a)(9) and NCGS 143B-282.I(b)(8). Based upon the above facts, I conclude as a matter of law that Town of Madison violated the terms, conditions or requirements of NPDES Permit NCO085626 and G.S. 143-215.65 in the manner and extent shown above. In accordance with the maximums established by G.S. 143-215.6A(a)(2), a civil penalty may be assessed against any person who violates the terms, conditions or requirements of a permit required by G.S. 143-215.1(a). Based upon the above findings of fact and conclusions of law, and in accordance with authority provided by the Secretary of the Department of Environment and Natural Resources and the Director 1617 Mail Service Center, Raleigh, North Carolina 27699-1617 Location: 512 N. Salisbury St. Raleigh, North Carolina 27604 Phone: 919-807-63001 FAX: 91M07-64921 Customer Service:1-877-623-6748 Internet: www.ncwatemuality.org An Equal Opportunity 1 Affirmative Action Employer NorthCarolina Natltrally of the Division of Water Quality, I hereby make the following civil penalty assessment against Town of Madison: $ 500.00 For violation of NCGS 143-215.65 and NPDES Permit NC0085626 , for failing to submit the Discharge Monitoring Report for May 2009. $ 100.00 Enforcement Costs $ 600.00 TOTAL AMOUNT DUE Pursuant to G.S. 143-215.6A(c), in determining the amount of the penalty I have taken into account the Findings of Fact and Conclusions of Law and the factors set forth at G.S. 143B- 282.1(b), which are: (1) The degree and extent of harm to the natural resources of the State, to the public health, or to private property resulting from the violation; (2) The duration and gravity of the violation; (3) The effect on ground or surface water quantity or quality or on air quality; (4) The cost of rectifying the damage; (5) The amount of money saved by noncompliance; (6) Whether the violation was committed willfully or intentionally; (7) The prior record of the violator in complying or failing to comply with programs over which the Environmental Management Commission has regulatory authority; and (8) The cost to the State of the enforcement procedures. Within thirty days of receipt of this notice, you must do one of the following: 1. Submit payment of the penalty: Payment should be made directly to the order of the Department of Environment and Natural Resources (do not include waiver form). Payment of the penalty will not foreclose further enforcement action for any continuing or new violation(s). Please submit payment to the attention of: Point Source Branch Division of Water Quality 1617 Mail Service Center Raleigh, North Carolina 27699-1617 OR 2. Submit a written request for remission or mitigation including a detailed justification for such request: Please be aware that a request for remission is limited to consideration of the five factors listed below as they may relate to the reasonableness of the amount of the civil penalty assessed. Requesting remission is not the proper procedure for contesting whether the violation(s) occurred or the accuracy of any of the factual statements contained in the civil penalty assessment document. Because a remission request forecloses the option of an administrative hearing, such a request must be accompanied by a waiver of your right to an administrative hearing and a stipulation and agreement that no factual or legal issues are in dispute. Please prepare a detailed statement that establishes why you believe the civil penalty should be remitted, and submit it to the Division of Water Quality at the address listed below. In determining whether a remission request will be approved, the following factors shall be considered: (1) whether one or more of the civil penalty assessment factors in NCGS 143B-282. I (b) was wrongfully applied to the detriment of the petitioner; (2) whether the violator promptly abated continuing environmental damage resulting from the violation; (3) whether the violation was inadvertent or a result of an accident; (4) whether the violator had been assessed civil penalties for any previous violations; or (5) whether payment of the civil penalty will prevent payment for the remaining necessary remedial actions. Please note that all evidence presented in support of your request for remission must be submitted in writing. The Director of the Division of the Division of Water Quality will review your evidence and inform you of his decision in the matter of your remission request. The response will provide details regarding the case status, directions for payment, and provision for further appeal of the penalty to the Environmental Management Commission's Committee on Civil Penalty Remissions (Committee). Please be advised that the Committee cannot consider information that was not part of the original remission request considered by the Director. Therefore, it is very important that you prepare a complete and thorough statement in support of your request for remission. In order to request remission, you must complete and submit the enclosed "Request for Remission of Civil Penalties, Waiver of Right to an Administrative Hearing, and Stipulation of Facts" form within thirty (30) days of receipt of this notice. The Division of Water Quality also requests that you complete and submit the enclosed "Justification for Remission Request." Both forms should be submitted to the following address: Point Source Branch Division of Water Quality 1617 Mail Service Center Raleigh, North Carolina 27699-1617 OR 3. File a petition for an administrative hearing with the Office of Administrative Hearings: If you wish to contest any statement in the attached assessment document you must file a petition for an administrative hearing. You may obtain the petition form from the Office of Administrative Hearings. You must file the petition with the Office of Administrative Hearings within thirty (30) days of receipt of this notice. A petition is considered filed when it is received in the Office of Administrative Hearings during normal office hours. The Office of Administrative Hearings accepts filings Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m., except for official state holidays. The original and one (1) copy of the petition must be filed with the Office of Administrative Hearings. The petition may be faxed - provided the original and one copy of the document is received in the Office of Administrative Hearings within five (5) business days following the faxed transmission. The mailing address for the Office of Administrative Hearings is: Office of Administrative Hearings 6714 Mail Service Center Raleigh, North Carolina 27699-6714 Telephone (919) 733-2698 Facsimile: (919) 733-3478 AND Mail or hand -deliver a copy of the petition to PO Box 325, General Counsel Department of Environment and Natural Resources 1601 Mail Service Center Raleigh, North Carolina 27699-1601 Please indicate the case number (as found on page one of this letter) on the petition. Failure to exercise one of the options above within thirty (30) days of receipt of this letter, as evidenced by an internal date/time received stamp (not a postmark), will result in this matter being referred to the Attorney General's Office for collection of the penalty through a civil action. Please be advised that additional penalties may be assessed for violations that occur after the review period of this assessment. If you have any questions, please contact Maureen Scardina at 919-807-6388. Sincerely, �Jeffoupart 3V_rV1 o Y Date ATTACHMENTS cc: Winston-Salem Region WQ Supervisor w/attachments Enforcement File LR-2009-0009 w/attachments Central Files w/attachments JUSTIFICATION FOR REMISSION REQUEST DWQ Case Number: LR-2009-0008 Assessed Entity: Permit No.: Town of Madison WTP NCO085626 County: Rockingham Amount Assessed: S 600.00 Please use this form when requesting remission of this civil penalty. You must also complete the "Request For Remission, Waiver of Right to an Administrative Hearing, and Stipulation of Facts" form to request remission of this civil penalty. You should attach any documents that you believe support your request and are necessary for the Director to consider in evaluating your request for remission. Please be aware that a request for remission is limited to consideration of the five factors listed below as they may relate to the reasonableness of the amount of the civil penalty assessed. Requesting remission is not the proper procedure for contesting whether the violation(s) occurred or the accuracy of any of the factual statements contained in the civil penalty assessment document. Pursuant to N.C.G.S. § 14313-282.1(c), remission of a civil penalty may be granted only when one or more of the following five factors apply. Please check each factor that you believe applies to your case and provide a detailed explanation, including copies of supporting documents, as to why the factor applies (attach additional pages as needed). ❑ (a) one or more of the civil penalty assessment factors in N.C.G.S. 143B-282.1(b) were wrongfully applied to the detriment of the petitioner (the assessment factors are listed in the civil penalty assessment document); ❑ (b) the violator promptly abated continuing environmental damage resulting from the violation (i.e., explain the steps that you took to correct the violation and prevent future occurrences); ❑ (c) the violation was inadvertent or a result of an accident (i.e., explain why the violation was unavoidable or something you could not prevent or prepare for); ❑ (d) the violator had not been assessed civil penalties for any previous violations; ❑ (e) payment of the civil penalty will prevent payment for the remaining necessary remedial actions (i.e., explain how payment of the civil penalty will prevent you from performing the activities necessary to achieve compliance). EXPLANATION: STATE OF NORTH CAROLINA COUNTY OF ROCKINGHAM IN THE MATTER OF ASSESSMENT OF CIVIL PENALTIES AGAINST TOWN OF MADISON PERMIT NO. NCO085626 qq DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES WAIVER OF RIGHT TO AN ADMINSTRATIVE HEARING AND STIPULATION OF FACTS FILE NO. LR-2009-0008 Having been assessed civil penalties totaling J700,00 for violation(s) as set forth in the assessment document of the Division of Water Quality dated , 2009, the undersigned, desiring to seek remission of the civil penalty, does hereby waive the right to an administrative hearing in the above -stated matter and does stipulate that the facts are as alleged in the assessment document. The undersigned further understands that all evidence presented in support of remission of this civil penalty must be submitted to the director of the Division of Water Quality within thirty (30) days of receipt of the notice of assessment. No new evidence in support of a remission request will be allowed after (30) days from the receipt of the notice of assessment. This the day of 12009. SIGNATURE ADDRESS TELEPHONE RECEIVED �� ✓ T N.C. DeoL of ENR - A"I 12 2009 r� Winston•Sale,T, Regional Office North Carolina Department of Environment and Natural Resources Division of Water Quality Beverly Eaves Perdue Coleen H. Sullins Dee Freeman Governor Director Secretary Mr. Bob Scott Town of Madison 120 North Market Street Madison, NC 27025 System: Madison WTP (Rockingham County) Classification: Grade 1 Physical Chemical System Subject: Designation of ORC and Backup ORC for Physical / Chemical Permit: NCO085626 Dear Mr. Scott: April 24, 2009 DWQ-S ixw. The Water Pollution Control System Certification Commission has classified the subject facility as a Grade 1 Physical Chemical Pollution Control Treatment System based upon your permit, the Water Pollution Control System Certification Commission Rules 15A NCAC 8G .0306 (a), and input from the Division of Water Quality / Mooresville Regional Office. In accordance with 15A NCAC 8G .0202 and your permit, you must designate an Operator in Responsible Charge (ORC) and Back -Up Operator who has a current physical chemical certification of the appropriate level. Your facility requires a Grade 1 or higher Physical Chemical Treatment Plant Operator in Responsible Charge and Grade 1 or higher Back -Up Operator. Failure to designate a properly certified operator and back-up operator constitutes a violation of the permit issued for this facility. Our records indicate that this facility does not have a certified Physical Chemical Grade 1 operator as ORC and Backup designated at this time. An ORC and a Backup ORC with the required certification must be designated within 60 calendar days prior to wastewater or residuals being introduced into this system. Enclosed is a new designation form. Please complete this designation form and submit it to the Technical Assistance and Certification Unit. If individuals managing this system do not have a Physical Chemical Grade 1 certification then they must complete a Commission approved school and take the state's certification examination. Contact NCAWWA/WEA (919) 784-9030 or Environmental Training Associates (800) 441-7023 or Lenoir Community College (252) 527-6223 ext. 133 for school information. If you have any questions concerning this facility classification and ORC requirement, please reference to our website 1617 Mail Service Center, Raleigh, North Carolina 27699-1617 Location: 512 N. Salisbury St. Ralegh, North Carolina 27604 One Phone: 919-807-63001 FAX: 919-807-64921 Customer Service:1-877-623-6748 roli Internet www.ncwaterquality.org North C arohna An Equal Opportunity 1 Affirmative Action Employer V'�, ti u�I'Ii iA r- - - (h2o.enr.state.nc.us/tacu) and search under "Wastewater Rules." Sincerely, James Pugh, Education and Training Specialist Technical Assistance and Certification Unit cc: Central Files TAC Files Mooresville Regional Office 1617 Mail Service Center, Raleigh, North Carolina 27699-1617 Location: 512 N. Salisbury St. Raleigh, North Carolina 27604 Phone: 919-807-63001 FAX: 919-807-64921 Customer Service: 1-877-623-6748 Internet: www.ncwaterquality.org An Equal Opportunity 1 Affirmative Action Employer One NorthCarolina �atura!!t� Pr RECEIVED N.C. Dept of ENR Town of Madison MAR 2 6 2009 Madison Water Treatment Plant I w - F Regional Salem Office � 20 March 2009 North Carolina Division of Water Quality, Winston-Salem Regional Office Attn: Steve W. Tedder, Water Quality Regional Supervisor 585 Waughtown St. Winston-Salem, NC 27107 Subject: Reply to Compliance Evaluation Inspection NPDES permit NCO085626 Madison Water Treatment Plant Rockingham County Dear Mr. Tedder: This letter is in reply for the corrective actions needed for the deficiencies found by Ron Boone's inspection on 13 January 2009. 1. Operator in Responsible Charge (ORC): A Water Pollution Control System Operator Designation Form has been completed and send to WPCSOCC in Raleigh, NC. We do not at this time have a BORC. A copy is on file and included with this letter. 2. Signing of reverse of DMR's authorization letter: A letter of authorization to sign the back of the monthly DMR's is completed and on file and included with this letter. 3. Laboratory Certification: In contact with Pat Connell and Ron Boone to determine which certification (lab or field) is needed for the Water Treatment Plant. 4. East Lagoon Solids: We have contracted Precision Land Application (PLA) to remove all the solids. PLA will start removing the solids within 90 days. If you any questions regarding this letter, please contact me at (336) 427-3971. Dave Jones Plant Supervisor, ORC Town Of Madison Water Treatment Plant 120 N. Market St. Madison, NC 27025 PV Mayor Micky S. Silvers Board of Aldermen Tom Rogers Arthur Gwaltney Monte McIntosh Janice Tate Leon Wall Jerry Welch March 12, 2009 otM!►��to O � r 1� Town of Madison 120 N. Market Street Madison, North Carolina 27025 (336) 427-0221 9 Fax: (336) 427-2565 www.townofinadison.org Mr. Tom Belnick, Supervisor Western NPDES Unit 1617 Mail Service Center Raleigh, NC 27699-1617 Mr. Belnick: Town Manmer Robert F. Scott, Jr. bscott©townofrnadison.org Town Attorne9 Michael Cassidy 427-2559 Town Cleri Lannette Johnson ljohnson@townofinadison.org As per T15A NCAC 2B.0506: I hereby authorize Henry D. Jones, Chief Operator/ORC of the Madison Water Treatment Plant, to sign Discharge Monitoring Report for NC 0085626. If you should have any questions, please feel free to contact me at 336-427-0221 during regular business hours. Sincerely, Robert F. Scott, Manager Town of Madison PV Water Pollution Control System Operator Designation Form WPCSOCC NCAC 15A 8G .0201 Permittee Owner/Officer Name:: /01-JGl- VI /` Mailing Address: �o7D �(J, A�4-1 ' ` C 7,zS Phone City: O State: Zip: 02 � 3 "z Signature: 1 ,k JeAt `-. o��w- ""��'�� Date: 3f�/a9 ...................... ........................................................................... ................................................ .. Facility Name: ®/�C�/J'°� �J�'� e /A11_01 Permit #• /1P d 0g51,0,2 i ! SUBMIT A SEPARATE FORM FOR EACH TYPE OF SYSTEM! Facility Type & Grade: Type Grade Biological WWTP Physical/Chemical Collection System Operator in Responsible Charge (ORC) Print Full Name: Surface Irrigation Land Application County:i.J Grade N/A N/A Certificate Type / Grade / Number: Al Z ��si��'S Work Phone #: (J_.7) 4Q,7- 2971 Signature: `2"Date: •�-� �� d�1n "I certify that I agree tom designation as the OpLor in Responsible Charge for the facility noted. I understand and will abide by the rules and regulations pertaining to the responsibilities of the ORC as set forth in 15A NCAC 08G .0204 and failing to do so can result in Disciplinary Actions by the Water Pollution Control System Operators Certification Commission." ................................................................................................................................................. Back -Up Operator in Responsible Charge (BU ORC) Print Full Name: AVDAe � �s fi Certificate Type / Grade / Number: Signature: Work Phone #: ( ) Date: "I certify that I agree to my designation as a Back-up Operator in Responsible Charge for the facility noted. I understand and will abide by the rules and regulations pertaining to the responsibilities of the BU ORC as set forth in 15A NCAC 08G .0205 and failing to do so can result in Disciplinary Actions by the Water Pollution Control System Operators Certification Commission." .................................................................................................................................................. Mail or Fax to: WPCSOCC 1618 Mail Service Center Raleigh, NC 27699-1618 Fax: 919n33-1338 (See next page for designation of additional back-up operators. Designation of more than one back-up operator is optional.) Revised 8-2007 LWIWA AMA . NCDENR North Carolina Department of Environment and Natural Resources Division of Water Quality Beverly Eaves Perdue Coleen H. Sullins Dee Freeman Governor Director Secretary 11 February 2009 Town of Madison Attn: Mr. Michael O. Morrison, Director of Public Utilities 120 North Market Street Madison, NC 27025 SUBJECT: Compliance Evaluation Inspection NPDES Permit NCO085626 Madison Water Treatment Plant Town of Madison Rockingham County Dear Mr. Morrison: Mr. Ron Boone of the Winston-Salem Regional Office (WSRO) of the NC Division of Water Quality (DWQ or Division) conducted a compliance evaluation inspection (CEI) of the Town of Madison's water treatment plant (WTP) on 13 January 2009. The assistance and cooperation during the inspection, of Dave Jones, plant operator, were greatly appreciated. Inspection findings are summarized below and an inspection report is attached for your records. 2. The facility is located at 403 Lindsey Bridge Road, in Madison, Rockingham County, North Carolina. Wastewater produced at the facility is currently discharged to Big Beaver Island Creek via outfall 001, which is currently classified as Class C waters in the Roanoke River basin. The wastewater treatment system consists of two lagoons used to settle solids in filter backwash water and sedimentation basin washout. SITE REVIEW The entire facility was clean and well maintained. The western most lagoon is currently in use. The eastern lagoon is still full of solids, as it has been since 1996, and as has been pointed out in several past inspections by this office dating back to 2004. Mr. Jones indicated this was due to the lack of funding. The town has actually built an additional berm all the way around this lagoon, presumably to increase its capacity due to the amount of solids in it. The berm is NOT properly constructed, as it has not been properly stabilized and seeded. The town needs to remove and properly dispose of these solids immediately to make more room for solids and prevent unauthorized discharges or overflows from the lagoons. This will also allow the operators the ability to operate the system as it was intended. 4. The outfall was visited and the receiving waters were free of pollutant indicators and in good condition. The right-of-way to the outfall was also well maintained. Mr. Jones mentioned during the inspection that an ongoing road project in the area is preventing him from accessing his normal upstream sampling point and requested that he be allowed to move the sampling point slightly further downstream on a temporary basin. DWQ allows this but the sampling point should revert to its former upstream location upon completion of construction. DOCUMENTATION REVIEW 5. Operator visitation logs, as well as operation and maintenance logs for the facility, were reviewed and found to meet requirements. Documentation was complete and current. North Carolina Division of Water Quality, Winston-Salem Regional Office Location: 585 Waughtown St. Winston-Salem, North Carolina 27107 One Phone: 336-771-50001 FAX: 336-77146301 Customer Service:1-877-623-6748 NorthCarolina Internet: www.ncwaterquality.org �� An Equal Opportunity 1 Affirmative Action Employer Town of Madison Attn: Mr. Michael O. Morrison, Director of Public utilities Dan River Steam Station NPDES Permit NCO085626 11 February 2009 - Page2 of 2 6. Discharge monitoring reports (DMR) were reviewed and compared with laboratory reports. No mistakes or transcription errors were noted. All lab data, including chains of custody, were complete and current. Tri- Test performs the Total Suspended Solids (TSS) test required by the permit. Mr. Jones and his lab techs perform all other parameters at the WTP's in-house lab. The facility does NOT have a laboratory - certification for the performance of the lab tests required by the NPDES permit. The town must immediately apply for and attain the certification from DWQ's Laboratory Certification Unit. Failure to do so is a violation of the NPDES permit. You may download and submit the application from the website: http://h2o.enr.state.nc.us/lab/cert.htm. Mr. Jones currently signs the reverse side of the DMRs for monthly submission but does not have a signature delegation letter from the town authorizing him to do so. Please ensure Mr. Jones is provided such a letter to allow him to sign the DMRs in accordance with Part Il, Section B, Paragraph 11. 8. There is currently no one assigned as the Operator in Responsible Charge (ORC) or the backup ORC for the NPDES permit, as required by Part II, Section C, Paragraph 1 of the permit. The town must immediately assign both the ORC and BORC positions. You may do so by going to DWQ's Technical Assistance and Certification Unit's (TACU) website at: http://h2o.enr.state.nc.us/tacu/index.html; here you can download the operator designation form and submit it. Please ensure that both the designated ORC and BORC, as well as the permittee sign the form in the designated areas and that you follow completely all other instructions on the form. 9. Please reply to this letter in writing within 30 days of receiving it. Your reply should include a corrective action with implementation schedule for the deficiencies noted above in paragraphs 3 and 6 through 8. You are reminded that the Division may assess civil penalties not to exceed $25,000 per day for violations of NC General Statute 143-215.1 and the NCO085626 NPDES permit. 10. Thank you for your attention to these matters. If you have any questions regarding the inspection or this letter, please contact Mr. Boone or me at (336)771-5000. Sincerely, ( I leh(-- Steve W. Tedder Water Quality Regional Supervisor Winston-Salem Region Division of Water Quality Attachments: BIMS Inspection Checklist CC: Central Files w/ atchs NPDES West Unit w/ atchs WSRO/SWP Files w/ atchs Technical Assistance and Certification Unit Laboratory Section, Certification Branch Dave Jones Town of Madison 120 North Market Street Madison, NC 27025 United States Environmental Protection Agency Form Approved. EPA Washington, D.C. 20460 OMB No. 2040-0057 Water Compliance inspection Report Approval expires 8-31-98 Section A: National Data System Coding (i.e., PCS) Transaction Code NPDES yr/mo/day Inspection Type Inspector Fac Type 1 2 L5I 31 NCO085626 I11 121 09/01/13 117 18 rl 19ISI 20IU !_! r— I-J Remarks 21111111111111 11111111 1111 1111111111111111 IIII1116 Inspection Work Days Facility Self -Monitoring Evaluation Rating 61 CIA ------------------ —------- Reserved --- ------------------- 67I ( 69 70I I 71 I tyI 72 (N I 73 � 74 751 I I I I I I 180 t— t— Section B: Facility Data Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include Entry Time/Date Permit Effective Date POTW name and NPDES permit Number) 09:00 AM 09/01/13 07/11/01 Madison WTP Exit Time/Date Permit Expiration Date 403 Lindsey Bridge Rd Madison NC 27025 10:30 AM 09/01/13 12/05/31 Name(s) of Onsite Representative(s)/Titles(s)/Phone and Fax Number(s) Other Facility Data Name, Address of Responsible Official/Title/Phone and Fax Number Contacted Micheal 0 Morrison,120 N Market St Madison NC 27025//336-427-3971/ No Section C: Areas Evaluated During Inspection (Check only those areas evaluated) Permit Flow Measurement Operations & Maintenance Records/Reports Self -Monitoring Program Sludge Handling Disposal Facility Site Review Effluent/Receiving Waters Laboratory Section D: Summary of Finding/Comments Attach additional sheets of narrative and checklists as necessary) (See attachment summary) Name(s) and Signature(s) of Inspector(s) Agency/Office/Phone and Fax Numbers Date Ron Boone WSRO WQ//704-663-1699 Ext.2202/ !� Signature of Management Q A Reviewer Agency/Office/Phone and Fax Numbers Date EPA Form 3560-3 (Rev 9-94) Previous editions are obsolete. Page # 1 NPDES yr/mo/day Inspection Type 3I N00085626 1 11 12I 09/01/13 1 17 18UC Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) Please refer to attached inspection summary letter. Page # 2 Permit: NCO085626 Owner - Facility: Madison WTP Inspection Date: 01/13/2009 Inspection Type: Compliance Evaluation Record Keeping Yes No NA NE Are records kept and maintained as required by the permit? ■ ❑ ❑ ❑ Is all required information readily available, complete and current? ■ ❑ ❑ ❑ Are all records maintained for 3 years (lab. reg. required 5 years)? ■ ❑ ❑ ❑ Are analytical results consistent with data reported on DMRs? ■ ❑ ❑ ❑ Is the chain -of -custody complete? ■ ❑ ❑ ❑ Dates, times and location of sampling ■ Name of individual performing the sampling ■ Results of analysis and calibration ■ Dates of analysis ■ Name of person performing analyses ❑ Transported COCs ■ Are DMRs complete: do they include all permit parameters? ■ ❑ ❑ ❑ Has the facility submitted its annual compliance report to users and DWQ? ❑ ❑ ■ ❑ .(If the facility is = or > 5 MGD permitted flow) Do they operate 24/7 with a certified operator on each shift? ❑ ❑ ■ ❑ Is the ORC visitation log available and current? ■ ❑ ❑ ❑ Is the ORC certified at grade equal to or higher than the facility classification? ❑ ❑ ■ ❑ Is the backup operator certified at one grade less or greater than the facility classification? ❑ ❑ ■ ❑ Is a copy of the current NPDES permit available on site? ■ ❑ ❑ ❑ Facility has copy of previous year's Annual Report on file for review? ❑ ❑ ■ ❑ Comment: Neither an ORC nor BORC have been designated. Please refer to attached inspection summary letter. Permit Yes No NA NE (If the present permit expires in 6 months or less). Has the permittee submitted a new application? ❑ ❑ ■ ❑ Is the facility as described in the permit? ■ ❑ ❑ ❑ # Are there any special conditions for the permit? ❑ ■ ❑ ❑ Is access to the plant site restricted to the general public? ■ ❑ ❑ ❑ Is the inspector granted access to all areas for inspection? ■ ❑ ❑ ❑ Comment: Please refer to attached inspection summary letter. Laboratory Yes No NA NE Are field parameters performed by certified personnel or laboratory? ❑ ■ ❑ ❑ Page # 3 Permit: NCO085626 Owner -Facility: Madison WTP Inspection Date: 01/13/2009 Inspection Type: Compliance Evaluation Laboratory Yes No NA NE Are all other parameters(excluding field parameters) performed by a certified lab? ❑ ■ ❑ ❑ # Is the facility using a contract lab? ■ ❑ ❑ ❑ # Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees Celsius)? ❑ ❑ ❑ ■ Incubator (Fecal Coliform) set to 44.5 degrees Celsius+/- 0.2 degrees? ❑ ❑ ■ ❑ Incubator (BOD) set to 20.0 degrees Celsius +/- 1.0 degrees? ❑ ❑ ■ ❑ Comment: Please refer to attached inspection summary letter. Effluent Sampling Yes No NA NE Is composite sampling flow proportional? ❑ ❑ ■ ❑ Is sample collected below all treatment units? ■ ❑ ❑ ❑ Is proper volume collected? ■ ❑ ❑ ❑ Is the tubing clean? ❑ ❑ ■ ❑ # Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees Celsius)? ❑ ❑ ❑ ■ Is the facility sampling performed as required by the permit (frequency, sampling type representative)? ■ Q ❑ ❑ Comment: Please refer to attached inspection summary letter. Upstream I Downstream Sampling Yes No NA NE Is the facility sampling performed as required by the permit (frequency, sampling type, and sampling location)? ■ ❑ ❑ ❑ Comment: Please refer to attached inspection summary letter. Lagoons Yes No NA NE Type of lagoons? # Number of lagoons in operation at time of visit? 1 Are lagoons operated in? Parallel # Is a re -circulation line present? ❑ ■ ❑ ❑ Is lagoon free of excessive floating materials? ■ ❑ ❑ ❑ # Are baffles between ponds or effluent baffles adjustable? Cl ❑ ■ ❑ Are dike slopes clear of woody vegetation? Cl ■ ❑ ❑ Are weeds controlled around the edge of the lagoon? ❑ ■ ❑ ❑ Are dikes free of seepage? ❑ ■ ❑ ❑ Are dikes free of erosion? ❑ ■ ❑ ❑ Are dikes free of burrowing animals? ❑ ❑ ❑ ■ # Has the sludge blanket in the lagoon (s) been measured periodically in multiple locations? ❑ ■ ❑ ❑ Page # 4 Permit: NCO085626 Owner - Facility: Madison WTP Inspection Date: 01/13/2009 Inspection Type: Compliance Evaluation Lagoons Yes No NA NE # If excessive algae is present, has barley straw been used to help control the growth? n n ■ n Is the lagoon surface free of weeds? n ■ n n Is the lagoon free of short circuiting? ■ ❑ n n Comment: Please refer to attached inspection summary letter. Flow Measurement - Effluent Yes No NA NE # Is flow meter used for reporting? n ■ n n Is flow meter calibrated annually? n n ■ n Is the flow meter operational? Cl n ■ n (If units are separated) Does the chart recorder match the flow meter? n n ■ Q Comment: Pumps use to determine flow. Please refer to attached inspection summary letter. Effluent Pipe Yes No NA NE Is right of way to the outfall properly maintained? ■ n n n Are the receiving water free of foam other than trace amounts and other debris? ■ n n If effluent (diffuser pipes are required) are they operating properly? n n ■ n Comment: Please refer to attached inspection summary letter. Operations & Maintenance Yes No NA NE Is the plant generally clean with acceptable housekeeping? ■ n n n Does the facility analyze process control parameters, for ex: MLSS, MCRT, Settleable Solids, pH, DO, Sludge ■ ❑ ❑ n Judge, and other that are applicable? Comment: Please refer to attached inspection summary letter. Page # 5 P_ k 5 PPPPF,_, y (A MIA // / -;--/d I beIV L _F,71 6 5 wwa ) P(2 1 INDIVIDUAL NPDES WASTEWATER DISCHARGE PERMIT PRE -INSPECTION CHECKLIST ............... . . . . . . ........ ....... ......... . ......... .. .. ......... ... ... ......... .... ................ ....... . ...... ........ All information/documentation listed below must be available to the DWQ inspector at the scheduled 'inspection. ..................... . . .................................... . .......................................................... ... .......................................... ... .............. ................ I .............. ....................................... ..................................... .......... .... ... I ........ . ............ .................................................... ........... ...... I-- .... ...... ............ .... I ....... ............ .. .... .............. . . .. .......... ............ ..... ........ ................. 1 Discharge Monitoring Reports Dates: Through: 2 Lab Data, field and non -field Dates: Through: 3 Chain of Custody Forms Dates: Through: 4 Copies of current field lab certifications and lab certification 4. -, 5 If outside lab is used to conduct non-fielo parameters, lab's name and certification number. 6 Com fete copy of the NPDES permit V 7 , Status of SOC or moratorium issuance and ongoing related issues if applicable) N Z4t 8 ORC: and BORC: current certifications 9 Wastewater annual report if applicable) 10, Daily Operator's Log/ORC Visitation 11 Plant operations/maintenance to 1,1 , 12 Process control data, which includes field parameters tested and equipment palibrations 13 Flow meter calibrition records 011A -K-�n Ud 14 Flow Charts N 15 Influent and effluent samplers 16 Generator inspection and test run records (may ask torn generator under load) tJ 14-r 17 Spill response plan with current emergency contacts 18 Sludge/residuals hauling records t -w, 10 �2�, 44�-,, 4-, 19 Visual inspection of plant and treatment units 20.Stream must be accessible for inspection at discharoe point ............... ............ ............... ...................... .............. ........ ........ . ......... ... ........... ...................... Call with Questions: Ron Boone NC Department of Environment and Natural Resources Division of Water Quality Winston-Salem Regional Office ,(336) 771-5000 I Fax: (336) 771-4630 3 :� _#j P, 04t_ PPPPPP' Regional Field Inspectors Check List for Field Parameters Name of site to be Inspected: .tip'dd" s>., 1-J7 P Date: Field certification # (if applicable): Inspector:' NPDES M � 5 4- ZG Region: /'1 )k6 I. Circle the parameter or parameters performed at this site. Residual Chlorine, Settleable Solids, pH, DO, Conductivity, Temperature II. Instrumentation: A. Does the facility have the equipment necessary to analyze field parameters as circled above? 1. A pH meter Yes No 2. A Residual Chlorine meter Yes No 3. DO meter Yes No 4. A Cone for settleable solids Yes No 5. A thermometer or meter that measures temperature. Yes No 6. Conductivity meter Yes No III. Calibration/Analysis: 1. Is the pH meter calibrated with 2 buffers and checked with a third buffer each day of use? Yes No 2. For Total Residual Chlorine, is a check standard analyzed each day of use? Yes No 3. Is the air calibration of the DO meter performed each day of use? Yes No 4. For Settleable Solids, is 1 liter of sample settled for 1 hour? Yes No 5. Is the temperature measuring device calibrated annually against a certified thermometer? Yes No 6. For Conductivity, is a calibration standard analyzed each day of use? Yes No PPPF' IV. Docume 1. Is the dat 2. Is the sam 3. Is the sam 4. Is the ana 5. Did the a 6. Is record 7. For Settle 1 hour tim 8. For Tern the measu Comments: ntation: e and time that the sample was collected documented? Yes No ple site documented? Yes No ple collector documented? Yes No lysis date and time documented? Yes No nalyst sign the documentation? Yes No of calibration documented? Yes No able Solids, is sample volume and e settling time documented? Yes No Please submit a copy of this completed form to the Laboratory Certification Program. DWQ Lab Certification Chemistry Lab Courier # 52-01-01 FIELD INSPECTOR CHECKLIST REV. 04/23/2002 MONITORING REPORT(MR) VIOLATIONS for: Report Date 01/13/09 Page 1 of 1 Permit: nc0085626 MRs Between: - and - Region: % Violation Category: % Program Category: Facility Name: % Param Name: County: % Subbasin: % Violation Action: Major Minor: % PERMIT: NCO085626 FACILITY: Town of Madison - Madison WTP COUNTY: Rockingham REGION: Winston-Salem Monitoring Violation MONITORING OUTFALL / VIOLATION UNIT OF CALCULATED REPORT PPI LOCATION PARAMETER DATE FREQUENCY MEASURE LIMIT VALUE VIOLATION TYPE VIOLATION ACTION 08 -2008 001 Effluent Aluminum, Total (as Al) 08/02/08 Weekly mg/1 Frequency Violation None 08 -2008 001 Effluent Chlorine, Total Residual 08/02/08 Weekly mg/I Frequency Violation None 08 -2008 001 Effluent Flow, in conduit or thru 08/02/08 Weekly mgd Frequency Violation None treatment plant 08 -2008 001 Effluent Fluoride, Total (as F) 08/02/08 Weekly 08 -2008 001 Effluent Iron, Total (as Fe) 08/02/08 Weekly 08 -2008 001 Effluent Solids, Settleable 08/02/08 Weekly 08 -2008 001 Effluent pH 08/02/08 Weekly Reporting Violation mg/I Frequency Violation None ug/I Frequency Violation None ml/I Frequency Violation None su Frequency Violation None MONITORING OUTFALL / VIOLATION UNIT OF REPORT PPI LOCATION PARAMETER DATE FREQUENCY MEASURE 07 -2008 08/31/08 V�' �1 r` -!J CALCULATED LIMIT VALUE VIOLATION TYPE VIOLATION ACTION Late/Missing DMR Proceed to NOV O�0� W AT �90G r Michael F. Easley Governor William G. Ross, Jr., Secretary North Carolina Department of Environment and Natural Resources Coleen H. Sullins, Director Division of Water Quality September 29, 2008 RECEIVED D� CERTIFIED MAIL 7002-0860-0006-5836-2155 N.C.eot of ENR RETURN RECEIPT REQUESTED OCT 0 2 Wlnston-salem Mr. Michael O. Morrison Regional Office Town of Madison 120 N. Market Street Madison, North Carolina 27025 Subject: NOTICE OF VIOLATION Town of Madison WTP NPDES Permit NCO085626 Rockingham County NOV-2008-LR-0062 Dear Mr. Morrison: This is to inform you that the Division of Water Quality has not received your monthly monitoring report for July 2008. This is in violation of Part II, Condition D(2) of the NPDES permit, as well as 15A NCAC 2B .506(a), which requires the submittal of Discharge Monitoring Reports no later than the thirtieth (30'h) day following the reporting period. Failure to submit reports as required will subject the violator to the assessment of a civil penalty of up to $25,000 per violation. You will be considered noncompliant with the self -monitoring requirements of your NPDES permit until the report has been submitted. To prevent further action, please submit said report within fifteen (15) days of receipt of this notice. The Division must take these steps because timely submittal of discharge monitoring reports is essential to the efficient operation of our water quality programs. We appreciate your assistance in this matter. If you have any questions about this letter or Discharge Monitoring Reports, please contact me at 919-807-6388. Sincerely, ti f, `mot --- Ma een Scardina cc: Maureen Scardina, NPDES Unit DWQ Winston-Salem Regional Office Supervisor Central Files NoCarolina Ntura!!y North Carolina Division of Water Quality 1617 Mail Service Center Raleigh, NC 27699-1617 Phone (919) 733-5083 Customer Service Internet h2o.enr.state.nc.us 512 N. Salisbury St. Raleigh, NC 27604 FAX (919) 733-0719 1-877-623-6748 An Equal Opportunity/Affirmative Action Employer— 50% Recycled110% Post Consumer Paper