NCS000500_Ayden Self Audit Report_20191029

MUNICIPAL SEPARATE STORM SEWER SYSTEM (M34)
PROGRAM SELF -AUDIT REPORT
NPDES PERMIT NO. NCS000500
AYDEN, NORTH CAROLINA
4144 West Avenue
Ayden, NC 28513
Self -Audit Date: October 22, 2019
Report Date: October 22, 2019

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NC5000500_Ayden M545e1f-Audit_20191022

TABLE OF CONTENTS
AuditDetails...........................................................................................................................................01
PermitteeInformation.............................................................................................................................2
Listof Supporting Documents..................................................................................................................3
Public Education and Outreach................................................................................................................4
Public Involvement and Participation.......................................................................................................7
Construction Site Runoff Controls.................................................................................................a.....6....9
DISCLAIMER
This audit consists of an evaluation of program compliance with the issued permit and implementation of
the approved Stormwater Management Plan. This audit report does not include a review of all program
components, and program deficiencies in addition to those noted may be present. The permittee is
required to assess program progress and permit compliance, and to implement the approved Stormwater
Management Plan in accordance with the issued permit.
NCS000500_AydenM54Self-Audit_20191022 ii

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NCS000500_Ayden M54 Self-Audit_20191022 iii

Self -Audit Details
Self -Audit ID Number:
Self -Audit Date(s):
NCS000500_Ayden MS4 Self-Audit_20191022
October 22, 2019
Minimum Control Measures Evaluated:
❑ Program Implementation, Documentation & Assessment
IN Public Education & Outreach
® Public Involvement & Participation
❑ Illicit Discharge Detection & Elimination
Construction Site Runoff Controls — No delegated Sediment and Erosion Control Program
❑ Construction Site Runoff Controls — Delegated Sediment and Erosion Control Program
❑ Post -Construction Site Runoff Controls
❑ Pollution Prevention and Good Housekeeping for Municipal Operations
❑ Total Maximum Daily Loads (TMDLs)
Field Site Visits:
❑ Municipal Facilities. Number visited: 11
❑ MS4Outfalls. Number visited: Choose an item.
❑ Construction Sites. Number visited: Choose an item.
❑ Post -Construction Stormwater Runoff Controls. Number visited: I
❑ Other: . Number visited: Choose an item.
❑ Other: . Number visited: Choose an item.
Inspector(s) Conducting Self -Audit
Name, Title
Organization
Richard B. Moore, P.E., Engineer
McDavid Associates, Inc.
Self -Audit Re Author•
Date:
October 22, 2019
Signature
Self -Audit Report Aut or:
Date
Signature
NCS000500_Ayden MS4 Self-Audit_20191022 Page 1 of 9

Permittee Information
MS4 Permittee Name:
Town of Ayden
Permit Effective Date:
02/20/2017
Permit Expiration Date:
02/19/2022
Mailing Address:
4144 West Ave, P.O. Box 219, Ayden, NC 28513
Date of Last MS4 Inspection/Audit:
07/23/2019 (DEMLR)
Co-permittee(s), if applicable:
N/A
Permit Owner of Record:
Steven L. Harrell, Town Manager
Primary MS4
Representatives Participating in Self -Audit
Name, Title
Organization
Richard B. Moore, P.E., Engineer
McDavid Associates, Inc.
Steven L. Harrell, Town Manager
Town of Ayden
Stephen Smith, Planning Director
Town of Ayden
la'Warren Cooper, Public Works Director
Town of Ayden
MS4 Receiving Waters
Waterbodv
Classification
Impairments
Swift Creek (27-97-(0.5)
C;Sw;NSW
Poor bioclassification, Benthos (Nar, AL, FW)
UTs Swift Creek
C;Sw;NSW
NCS000500_Ayden MS4 Self-Audit_20191022 Page 2 of 9

List of Supporting Documents
Item
Number
Document Title
When Provided
(Prior to/During/After)
Notice of Violation (NOV-2019-PC-0539)
Prior to
2
Stormwater Permit No. NCS000500
Prior to
3
Phase II Stormwater Management Program
Prior to
4
Stormwater Ordinance
Prior to
5
Public Facility Inventory and Assessment
During
6
Public Education and Outreach Flyers
During
7
Draft Stormwater Management Program
During
NC5000500_Ayden M54 Self-Audit_20191022 Page 3 of 9

Public Education and Outreach
Staff Interviewed:
Steven L. Harrell, Town Manager, Administrator of the Town
(Name, Title, Role)
Stephen Smith, Planning Director, Coordinator of Stormwater Permitting
Kimberly Raynor, Assistant Town Clerk, Maintains Town web site and social media
Ja'Warren Cooper, Public Works Director, Maintains Town Public Facilities
Permit Citation
Program Requirement Status Supporting
Doc No,
ILB.2.a
The permittee defined goals and objectives of the Local Public Education and
Goals and
partial
Outreach Program based on community wide issues.
Objectives
Comments (Generally describe process for establishing goals/objectives)
Section 7.1 of the Town's Phase II Stormwater Management Program identifies measurable goals to include development and
distribution of materials, publishing a stormwater related newsletter, maintain a stormwater page on the Town's website and
promote/provide additional educational programs. The Town has developed promotional flyers that are available at the Town Hall,
Town Operations Center, and Town website. The Town is working on incorporating stormwater information in existing newsletters
and will publish/maintain copies for inclusion in annual reports. The Town's website has been updated to provide information al
flyers and contact information. The Town will work on additional education programs, seeking local groups to discuss issues. All
involvement will be documented and included in annual reviews
II.B.2.b
The permittee maintained a description of the target pollutants and/or stressors and
Partial
3
Target Pollutants
likely sources.
Comments (List target pollutants, note any that are missing or not appropriate)
Target pollutants identified in the Town's Phase II Stormwater Management Program include sediment, litter/yard waste, and general
household and landscape chemicals.
11.6.2.c
The permittee identified, assessed annually and updated the description of the target
Partial
Target Audiences
audiences likely to have significant storm water impacts and why they were selected.
Comments (Describe any changes made, if applicable)
Identified target audiences in the Town's Phase II Stormwater Management Program are local citizens and business owners.
Businesses are targeted due to typical high impervious surface ratios at locations.
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Public Education and Outreach
II.B.2.d Residential
The permittee described issues, such as pollutants, the likely sources of those
d In andustrial/
pollutants, potential impacts, and the physical attributes of stormwater runoff in
Partial
3
Commercial Issues
their education/outreach program.
Comments (Generally describe the residential/industrial/commercial issues addressed)
Information flyers identify pollutants, likely sources, potential impacts and the importance of managing stormwater runoff to protect
and enhance surface water assets.
The permittee promoted and maintained an internet web site designed to convey the
11.B.2.e
Informational
Partial
3
Web Site
program's message.
Comments (list web page address and general contents, or attach screen shot of landing page)
Town has updated its internet website to provide information (flyers) and contact information for stormwater-related
concerns/questions.
11.6.2.f
The permittee distributed stormwater educational material to appropriate target
Public Education
Partial
3
Materials
groups.
Comments (List distributed materials and quantity, message, distribution mechanism, target audience for each if not included In
program documentation/annual reporting)
To date, the Town has developed education materials and provided access through the Town's website, placement of information
at the Town Hall, and placement of information at the Town Operations Center. Additional distribution activities (newsletters, local
civic group presentation, local events, etc.) are being organized to provide compliance with the Town's Stormwater Management
Plan.
II.S.2.g
The permittee promoted and maintained a stormwater hotline/helpline for the
Hotline/Help Line
purpose of public education and outreach.
Partial
3
Comments (Note hotline contact information and method(s) for advertising it)
The Town does not have dedicated staffing specific to stormwater management/outreach. Contact information has been added to
the Town's website and public information materials. All Town staff will be responsible for receiving calls and relaying concerns to
the Town's Public Works Department to address concerns.
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Public Education and Outreach
11.B.2.h The permittee's outreach program, including those elements implemented locally or
Public Education through a cooperative agreement, included a combination of approaches designed to Partial 3
and Outreach reach the target audiences.
Program
For each media, event or activity, including those elements implemented locally or
through a cooperative agreement the permittee estimated and recorded the extent No 3
of exposure.
Comments (Generol/y describe approaches, extent of exposure. Note any cooperating entities, agreements and scope of services,
or reference comments in Section I1.A.6. above.)
Identified target audiences are 'local citizens and business owners". The Town's first priority in public education and outreach has
been to develop educational flyers and make them available on the Town's website and at key public locations. Direct outreach is
the next step of implementation, consistent with the Town's Stormwater Management Plan, The Town will document any public
outreach event and maintain records for documentation of compliance with stormwater permit and in support of annual reporting.
Additional The Town has a Stormwater Ordinance that has been available on the Town's website and has been distributed
Comments: to potential developers to assist in permitting questions. Prior Town administration developed a Phase II
Stormwater Management Program that is dated as "July 2010 — Draft". There is not documentation of formal
adoption of the Phase II Stormwater Management Program. The Town has used existing material to support
renewal of its Stormwater Permit. The Town recognizes the need to formally adopt stormwater policies and
procedures and to develop and implement mechanisms to monitor/document/promote its stormwater
program to insure compliance with its permit. A formal adoption of a Phase II Stormwater Management
Program is a key upcoming step to move forward with successful implementation. The prior draft document
will require revisions to identify staff responsibilities and place into effect objectives that can be promoted
among the public. The Town is committed to achieving compliance with its issued Stormwater permit.
NC5000500_Ayden MS4 Self-Audit_20193022 Page 6 of 9

Public Involvement and Participation
Staff Interviewed:
Steven L. Harrell, Town Manager, Administrator of the Town
(Name, Title, Role)
Stephen Smith, Planning Director, Coordinator of Stormwater Permitting
Permit Citation
Program Requirement. Status Supporting
Doc No.
II.C.2.a volunteer
Community
The permittee included and promoted volunteer opportunities designed to promote
No 3
Involvement
ongoing citizen participation.
Program
Comments (Note opportunities promoted and dates) of volunteer events)
To date, no volunteer events have been scheduled or promoted. The Town must adopt policies and procedures to support the need
to implement public involvement and participation. The Town recognizes its obligation to promote citizen participation and will
schedule opportunities soon that will be appropriately documented.
II.C.2.b
Mechanism for
The permittee provided and promoted a mechanism for public involvement that
No
3
Public
provides for input on stormwater issues and the stormwater program.
Involvement
Comments (Note mechanism(s) for input and how promoted)
Public involvement has not been promoted atthis time as the Town has concentrated on cleanup at public locations and development
of public education and outreach. The Town will be moving forward with public involvement in the near future.
II.C.2.c
The permittee promoted and maintained a hotline/helpline for the purpose of public
No
3
Hotline/Help Line
involvement and participation.
Comments (Note hotline contact information and how it is promoted)
Public involvement has not been promoted at this time as the Town has concentrated on cleanup at public locations and development
of public education and outreach. The Town will be moving forward with public involvement in the near future.
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Public Involvement and Participation
Additional
Comments:
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Construction Site Runoff Controls
Staff Interviewed:
Steven L. Harrell, Town Manager, Administrator of the Town
(Name, Title, Role)
Stephen Smith, Planning Director, Coordinator of Stormwater Permitting
Program Delegation Status:
❑ The permittee has a delegated Sediment and Erosion Control Program and implements the North Carolina
Sedimentation Pollution Control Act (SPCA) of 1973 components of this minimum measure (complete the permit
citation and SPCA citation sections).
❑x The permittee does not have a delegated Sediment and Erosion Control Program and relies on DEMLR to comply
with the North Carolina Sedimentation Pollution Control Act (SPCA) of 1973 components of this minimum measure
(complete only the permit citation section).
Permit Citation Program Requirement Status supporting
Dot No.
II.E.3 Construction
Site Runoff Controls The permittee provides and promotes a means for the public to notify the
(NPDESPermit No. appropriate authorities of observed erosion and sedimentation problems (e.g., No 3
NCS000435] promoting the existence of the DEQ DEMLR "Stop Mud" hotline).
Comments (Describe how provided and promoted)
The Town's draft Phase II Stormwater Management Program states that Pitt County is the delegated authority to permit and inspect
sedimentation and erosion control. Pitt County is responsible for inspecting construction projects and to take appropriate action for
any non-compliance issues.
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