S06120

ALT,
NCDENR
North Carolina Department of Environment and Natural Resources
Division of Coastal Management
Michael F. Easley, Governor James H. Gregson, Director William G. Ross Jr., Secretary
MEMORANDUM
TO: John Thayer, AICP, Manager, CAMA Local Planning and Access Programs
FROM: Charlan Owen 0ICP, NE DCM District Planner
SUBJECT: Closeout — Contract No. S-06120 Stormwater Management Plan Update Project
DATE: August 2, 2007
Attached is the closeout packet for the Town of Nags Head Coastal Stormwater/Non-Point
Source Grant. I have reviewed the contract, the submitted work, and the Town's information
regarding expenses and cash and in -kind match requirements.
The grant award anticipated a total project cost of $66,000 that included a $30,000 grant, a
$30,000 local cash match, and a $6,000 local in -kind match.
The actual total project cost was $66,494, which included $59,799 in consultant services
and $6,695 in local in -kind services. For this project, the grant award represented 50% of
the project cost not including in -kind services; therefore a revised grant award of $29,899.50
is requested. This is $100.50 less than the anticipated grant award.
Existing water quality data was made available on the Town's website and reviewed by the
consultant in the preparation of the Stormwater Management Plan. Non -point source
problem areas were identified by the Town's Stormwater Working Group, and by the public
through a property owner questionnaire and open house meetings. Treatment of
stormwater was determined to be the best alternative now available to address water quality
concerns given that sufficient land area does not exist within the Town to allow for the
elimination of existing outfalls to the ocean and sound. Seven (7) retrofit projects with Low
Impact Development (LID) techniques were selected to maximize treatment of runoff. The
recommended facilities include extended detention wetlands, pocket wetlands, grass
swales, wet detention ponds, sand filters, and infiltration basins. Ordinance revisions to
incorporate LID were also recommended.
Based on my review, the Town has met the cash and in -kind match requirements and the
work required under the grant, therefore I recommend closeout of this grant and a final
payment in full to the Town of $29,899.50 per the attached requisition.
attachments
1367 U.S. 17 South, Elizabeth City, North Carolina 27909
Phone: [phone] FAX: [phone] Internet: www,nccoastalmanagement.net
An Equal Opportunity \ Affirmative Action Employer — 50% Recycled 110% Post consumer Paper

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M. Renee Cahoon
Wayne Gray
Mayor
ro 1961 vim.
9GS HEAO�
Commissioner
Anna D. Sadler
Bob Oakes
Mayor Pro Tern
Town of Nags Head
Commissioner
Post Office Box 99
Charlie Cameron
Nags Head, North Carolina 27959
Doug Remaley
Town Manager
Telephone [phone]
Commissioner
Fax [phone]
www.townofnagshead.net
June 7, 2007
Mr. Charles S. Jones
Division of Coastal Management
Department of Environment and Natural Resources
400 Commerce Avenue
Morehead City, NC 28557
RE: Planning and Management Grant Contract Number: S-06120
Dear Mr. Jones:
As specified under the financial terms of our contract agreement, the Town of Nags Head
agreed to expend $30,000 in local cash funds and $6,000 as local in -kind to satisfy the match
requirement of the $30,000 grant award. Additionally, it was required that documentation of
in -kind match be provided to your agency. Due to required changes in the project scope, only
$59,799.00 was expended on the Water Quality aspects of the Stormwater Management Plan.
This resulted in the town expending $29,899.50 in direct financial support.
This letter certifies that the Town of Nags Head has expended $29,899.50 in direct financial
support to the program activities of the grant during the first phase of the grant period ending
April 30, 2007. The expenditure for staff salaries and other services claimed as in -kind match
during the grant period was $6,000 as specified on the attached in -kind match budget.
The original records of expenditures of local funds and the time sheets of employees and
services claimed as in -kind match are on file with the Town of Nags Head and will be retained
for audit for a minimum of three years following the termination date of the project.
Sincerely,
Charlie Cameron
Town Manager
Attachment: In -Kind Services Documentation Budget Form
C: Charlan Owens, NE District Planner, NC-DENR DCM

SUMMARY PROJECT COMPLETION REPORT
Local Government: Town of Nags Head
Contract Number. #S-06120
Amount of Grant $ 30,000
ProjectTitle: Stormwater Management Plan Update
The purpose of this project was to update the Town's 1995, and earlier, Stormwater Management Plans
by providing spec guidance In dealing with the existing water quantity and quality problems. Included
was a complete mapping of all town drainage features largerthan 15-Inch to 24-Inchdriveway culverts.
This task proved much larger than anticipated by all the engineering firms who proposed on the project
originally. The town's chosen consultant, W. K. Dickson, and all other proposing gnus, anticipated
roughly 300 drainage features In a town the size of Nags Head. In actuality, there were in excess of 600
features to be mapped. Due to the Board of Commissioners' concems regarding the Cost of the study,
the then Town Manager would not endorse a change order (cost Increase) to accommodate these
additional features (at $40 per feature = $24,000). This resulted In a modification to the Scope of
Services that reduced some of the "Water Quality' aspects of the study, including a more in depth
evaluation of existing town Stormwater regulations and analyzing the Town's currant stormwater policies
and practices In view of the requirements of the US -EPA NPDES Phase I[ Stormwater Regulations.. The
alternative would have been to only map %the town and only be able to develop solutions for drainage
problems, quality and quantity, south of the OBX Hospital.
With a complete map, a $72 million Stonnwater Capital Improvement Plan was developed. A total of 26
Flood Control and Water Quality Projects were conceptually designed and estimated costs developed.
This task was supported by two public meetings, held In May 2006, where citizens met with Town staff
and the consultant to describe water quality and quantity concerns they had. In addition, all property
owners were mailed a one page Stormwater Survey (copy attached) which they could return by mail, or
complete on-line. These two sources of public Input generated much valuable Information.
The consultant also reviewed existing Town Stormwater ordinances as well as recent studies regarding
stormwater and Low Impact Development on the Dare/Curituck Outer Banks. The results of both of
these studies (the Town's and the OBX Hydrology Management Committee's) are being reviewed to
determine how our ordinances can be amended to Incorporate LID practices. In regards to specific Water
Quality projects, grant funding sources are being sought to begin their Implementation.
The 1995 Stormwater Management Plan addressed Water Quality Issues only as they related to the
Impacts of 'standing water on public health and safety' (page 1), but not In regards to their specific Impact
on receiving waters. General measures to avoid future stormwater problems were set forth, but no
specific problem areas were Identified, and therefore, no specific solutions were proposed. The only two
general problems (Identified in the Forward) were ocean overwash and surfacing groundwater. The
former is not a serious 'Stormwater' problem In 2007, while the latter does continue to cause localized
problems. In addition, the 1995 Plan states (again, in the Forward) that it'does not provide a listing of
health and safety problems requiring Immediate resolution (there are none apparent in the Town as of this
writing, although there are some minor nuisance flooding problems)". The 2007 Plan not only provides
specific Water Quality projects (which could be partially or completely) grant eligible, but also Includes
water quality components within the other, principally Water Quantity, projects. While the overall cost of
the Stormwater CIP exceeds $7.2 million, and much of the work will need to be contracted, the Town has
scheduled portions of several 'neighborhood" projects for this fall. These will Involve creating swales to
capture street runoff (where no swales, or ditches, currently exist) to prevent this stormwater from
impacting on -site wastewater systems, or possibly creating contaminated stormwater runoff entering the
Town's collection system and eventually reaching the ocean, or sound.
With significant public input, and Involvement of Town staff, the final report provides a roadmap for the
Town to follow In improving our management of stormwater from both a quantity and quality standpoint.
While the average citizen only sees the problems associated with stormwater which doesn't move out of
their neighborhoods as quickly as they would like, town staff can now address those problems while also
Improving the quality of stormwater being discharged to the ocean and sound.
As a result of this plan, for example, the Town is now Investigating the installation of a stormwater
collection cistern to use for vehicle washing at its Public Works complex. Potable water Is now being
used for this purpose. This water goes into an on -she wastewater disposal system. If collected
stormwater were used for this purpose it would reduce potential runoff from the site, and displace potable
water now being used to wash trucks.
Work Products of this Study:
Town of Nags Head, NC, Stormwater Management Plan — Volume 1: Capital Improvement Plan
Town of Nags Head, NC, Stormwater Management Plan — Volume 11: Technical Report
DC1412LANPOa.M.7.6/97 DCM Pla,ming and Management Gam Closeout Package

PROJECT COMPLETION REPORT
(use additional space if needed)
Local Government: Town of Nags Head
Contract Number: #S-06120
Amount of Grant: $30,000
Project Title: Stormwater Management Plan Update
A. What activities were accomplished?
♦ The Town's 1995 Stormwater Management Plan was updated, looking at Water Quality problems
and recommended solutions;
♦ All town watersheds were determined and mapped, including the locations of all ocean and sound
outfalls (whether NC -DOT owned and maintained, or town maintained);
♦ A Stormwater Capital Improvements Plan (SCIP) was developed including 19 water
quantity/quality projects and 7 water quality projects using BMP's to specifically target areas
draining to the Roanoke Sound. Total cost for all projects is $7.2 Million;
♦ Existing town Stormwater ordinances were reviewed, along with recent studies of Low Impact
Development (LID) and other stormwater studies recently completed for the Dare/Currituck
County Outer Banks;
B. How does each activity relate to the implementation of the CAMA Land Use Plan?
The current "Town of Nags Head Land and Water Use Plan 2000", chapter 12, deals with
stormwater and water quality. The following "bullets" refer to the "Conclusion" section of this chapter,
pages 124-126.
• The Goal, as stated in the 2000 Land and Water Use Plan (LWUP), "is to manage stormwater
in ways that reduce the risk of flooding while disposing of stormwater in an
environmentally sensitive manner." This Plan provides specific projects to achieve that goal,
for the first time. It provides a "blueprint" to reduce flooding while also improving stormwater
quality before it reaches receiving waters. Several projects are particularly designed to improve
water quality in areas where no identifiable flooding problems exist.
♦ This plan is a direct response to the conclusion to "continually assess and evaluate the
Stormwater Management Plan and update the plan when necessary." This refers to the 1995
Stormwater Management Plan.
♦ This plan, through its mapping component, "supports the basinwide approach to water quality
planning which recognizes the need to regulate pollutant contributions from up -stream as well as
down stream uses"
♦ This plan recommends solutions that continue to "minimize the conflicts associated with the
disposal of both on -site sewage effluent and stormwater retention." Further, the Stormwater CIP
projects, as implemented, will reduce the possible incidence of stormwater run-off from creating
standing water problems above on -site wastewater disposal drainfields.
♦ The 2007 Plan recommends no new outfalls, either ocean or estuarine, and does, in fact, provide
projects to improve water quality at several of the estuarine outfalls.
C. Has the Local government adopted, endorsed or implemented the project?
The Board of Commissioners is evaluating the various SCIP projects to decide how best to implement
those that have components which can be accomplished with in-house ("force account") labor. The
town's Stormwater Utility generates $110,000 per year. Portions of some of the SCIP projects are
scheduled for implementation this fall with a newly purchased Stormwater backhoe.
D. What management procedures have been instituted or revised as a result of this project?
♦ All Stormwater problems are now being addressed on a watershed -wide basis.
♦ Water quality aspects (BMP's) are considered in conjunction with all stormwater maintenance and
construction projects.
DCM\PLANFORM.6-6/97 DCM Planning and Management Grant Closeout Package

REQUISITION FOR PAYMENT OF PLANNING AND MANAGEMENT ASSISTANCE
PROJECT FUNDS UNDER LOCAL GOVERNMENT CONTRACT
FROM: Town of Nags Head
ADDRESS: P.O. Box 99
Nags Head, NC 27959-0099
FOR: Planning assistance services as specified in Local Government Contract
Contract Number: S-06120 Expiration Date: April 30, 2007
CHECK ONE: 1ST PERIOD/QUARTER PAYMENT
2ND PERIOD/QUARTER PAYMENT
3RD PERIOD/QUARTER PAYMENT
4TH PERIOD/QUARTER PAYMENT
X PAYMENT IN FULL
(Per requirements specified in contract)
AMOUNT REQUESTED UNDER THIS REQUISITION: $ 29,899.50
I certify that all of the services required under the contract as identified above have been completed, that
copies of all required reports, maps documents, and other materials have been submitted to the
Department, and that the compensation requested herein is just and wholly unpaid.
LOCAL GOVERNMENT:
TITLE
DATE:
�T/own of Naas Head
Y7
Finance Officer
June 7. 2007
Check here to verify receipt of documentation for local cash expenditure if applicable.
(Section below to be completed by the Division of Coastal Management)
The above information is an accurate description of the stallus of acts'ties funded by the Division of
Coastal Management.
Signed by:
DCM District Planner
Approved for payment y
Yes No
Amount: $ Z911399,S'o
DCMtPLANFORM.5-6/97 DCM Planning and Management Grant Closeout Package

IN -KIND SERVICES DOCUMENTATION BUDGET
Local Government: Town of Nags Head
Contract #: S-06120
Amount of Grant: $30,000.00
Project Title: Update to Stormwater Management Plan
A. Personnel
1. Salaries (list each position claimed for in -kind match with yearly salary rate)
NAME OF POSITION YEARLY HOURS DOLLAR VALUE
EMPLOYEE TITLE SALARY CONTRIBUTED' CONTRIBUTION
David W. Clark Public Works $83,937 94 $ 3,793
Director
Ralph Barile Deputy PW $68,891 56 $ 1,855
Director
Total Personnel Support Hours: 150 $ 5,648
B. Program Support
1. Office Supplies
$
2. Printing
$ 647.00
3. Communication
$
4. Travel
$
5. Other (Postage)
$ 400.00
6. Other $
Total Program Support
$ 1,047.00
C. Total In Kind Services Contributed
$ 6,695.00
D. Overmatch (any difference between services
agreed to in contract and actual services contributed) $ 695.00
'Employees receiving federal funds are ineligible for in -kind matching purposes for federally funded projects.
DCMNLANFORM.10-6/97 DCM Planning and Management Grant Closeout Package

Department of Public Works
Administration
Maintenance Garage
Public Facilities Maintenance
Sanitation
Water Distribution
Water Operations
Town of Nags Head
Post Office Box 99
Nags Head, North Carolina 27959
Telephone [phone]
Fax [phone]
www.townofnagshead.net
MEMORANDUM
To: Charlan Owens, NE District Planner, NC
From: Dave Clark, P.E., Public Works Director
Date: 8 June 2007
Re: Stormwater Study Invoices
Dave Clark, P.E.
Public Works Director
Ralph Barile
Deputy Public Works Director
You will certainly notice that the first two invoices are for work done before May 1, 2006. This
proceeded the date on which the grant went into effect, and was due to two factors. First, our
contract with the engineering consultant required them to start in late February and be finished on
December 1, 2006. In order to meet this schedule, and get the Stormwater CIP to us before the
Board of Commissioners began holding their CIP discussion meetings, the consultant had to begin
in March. In addition, it took longer to get the Grant contract approved than we had originally
believed it would. However, the first two months of the consultant's work consisted primarily of
reviewing the previous town Stormwater Plans and organizing the field survey work (for the GIS
layer). We instructed the consultant to do no Water Quality related work until notified of the
grant's effective date by the Town. This was done.

rDIICKSON
PO Box 36005, Charlotte, NC 28236
INVOICE
Dave Clark
Town of Nags Head
5401 South Croatan Highway
PO Box 99
Nags Head, NC 27959
RECEIVED
APR 112 2006
TOWN OF NAGS HEAD
PUBLIC WORKS DEPT
Remit to: W.K. Dickson & Co., Inc.
PO Box 36005
Charlotte, NC 28236
[phone]
Due by 25th of month
March 31, 2006
Project No:
Invoice No:
60045.00.RA
0056022
Project 60045.00.RA Nags Head: Update of Stormwater Management Plan
Professional Services from March 1. 2006 to March 31 2006
--------- ------------------
Phase 01 Stormwater Management Plan
Fee
Total Fee
Percent Complete
Billings to Date
138,128.00
11.62 Total Earned
Previous Fee Billing
Current Fee Billing
Total Fee
16,050.47
0.00
16,050.47
16,050.47
Phase Amount $16,050.47
INVOICE TOTAL $16,050.47
Current Prior Total
16,050.47 0.00 16,050.47
Project Manager: Thomas Murray
a
Public Works - o ATE - wjo
Redd on 3 31 0100 6 .
P0# o'loo rp104S
Acct.
App for Pym4.
( ignature)
17 A\=D 1ti1, C L-14 f2K.
(Printed Name)
Date of App: 13
Payments not received within 30 days of due date will be charged interest.

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® IICKSON
Fo Box 36005, Chorlolfe, NC 28236
INVOICE
Dave Clark
Town of Nags Head
5401 South Croalan Highway
PO Box 99
Nags Head, NC 27959
Remit to: W.K. Dickson & Co., Inc.
PO Box 36005
Charlotte, NC 28236
[phone]
Due by 25th of month
April 30, 2006
Project No: 60045.00.RA
Invoice No: 0056253
Project 60045.00.RA Nags Head: Update of Stormwater Management Plan
Professional Services from April 1, 2006 to April 30, 2006
Phase 01
Fee
Total Fee
Percent Complete
Stormwater Management Plan.
RECEIVED
MAY 11 2006
TOWN OF NAGS HEAD
PUBLIC WORKS DEPT
Billings to Date
Project Manager: Thomas Murray
D'f;u -t.
6t.lz. 4-u
it MAY 0 5 2006
138,128.00
14.80 Total Earned
Previous Fee Billing
Current Fee Billing
Total Fee
20,442.94
16,050.47
4,392.47
4,392.47
Phase Amount $4,392.47
INVOICE TOTAL $4,392.47
Current Prior Total
4,392.47 16,050.47 20,442.94
Public Works • roikwwgA'T
Rec'd On 30,4 o1b
PO.# a00(�445
Acct. "#
App for Pymt.1g
(Signature)
(Printed Name)
Date of App,. 1a NAY ,a DO
Payments not received within 30 days of due date will be charged interest.

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WDICKSON
PO Box 36005, Charlotte, NC 28236
INVOICE
Dave Clark
Town of Nags Head
5401 South Croatan Highway
PO Box 99
Nags Head, NC 27959
RECEIVED
JUN 15 2006
TOWN OF NAGS HEAD
PUBLIC WORKS DEPT
Remit to: W.K. Dickson & Co., Inc.
PO Box 36005
Charlotte, NC 28236
(704) 2273453
Due by 25th of month
May 31, 2006
Project No: 60045.00.RA
Invoice No: 0056497
Project 60045.00.RA Nags Head: Update of Stormwater Management Plan
Professional Services from May 1, 2006 to May 31, 2006
Phase 01 Stormwater Management Plan
Fee
Total Fee 138,128.00
Percent_ Complete 15.50 Total Earned 21,409.84
Previous Fee Billing 20,442.94
Current Fee Billing 966.90
Total Fee
Phase Amount
INVOICE TOTAL
K
966.90
$966.90
$966.90
Current Prior Total
Billings to Date 966.90 20,442.94 21,409.84
Project Manager: Thomas Murray
Public Works - 5�b%h ►g_QP-- R100
Redd On S O co G
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Acct.
App for Pyr .
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Li JUN 0 S 2006 I (Printed Name)
Ey-- _ �w__J Date of App. 15 -:TU&iLc 600rp
Payments not received within 30 days of due date will be charged interest

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community infrastructure consultants
July 9, 2007
Dave Clark, PE
Public Works Director
Nags Head Town Hall
5401 South Croatan Highway
Nags Head, NC 27959
RE: Update of Stormwater Management Plan
WKD Project Number 60045.00.RA
��tr.ri°u r
W' t?£Nrt
At1
The preparation of the above referenced document was financed in part through a grant provided by the
North Carolina Non Point Source Program, through funds provided by the Coastal Zone Management
Act of 1972, as amended, which is administered by the Office of Ocean and Coastal Resource
Management, National Oceanic and Atmospheric Administration.
The total fee for the project was $138,128 and was completed in December of 2006. The portion of the
fee required to meet the goals of the grant provided by the North Carolina Non Point Source Program
was $59,799. Services rendered included the following:
• GPS mapping of the stormwater conveyance system including locations of all outfalls;
• Compilation and analysis of existing water quality data;
• Public outreach through questionnaires and meetings;
• Capital project identification for mitigating flooding and improving water quality;
• Identification of potential BMP retrofit locations specifically for improving water quality;
• Evaluation of existing outfalls and potential for BM retrofits to treat runoff prior to discharge;
• Review of existing stormwater ordinances and recommendations for appropriate revisions to
ordinances;
• Master Plan report including description of recommended capital projects with associated
preliminary construction costs estimates.
W.K. Dickson & Co., Inc.
Tom Murray, PE
Project Manager

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D IICKSON
PO Box 36005, Chorlotle, NC 28236
Remit to: W.K. Dickson & Co., Inc.
PO Box 36005
Charlotte, NC 28236
[phone]
I N V 0 1 C E RECEIVED Due by 25th of month
JUL 12 2006 June 30, 2006
Project No: 60045.00.RA
Dave Clark TOWN OF NAGS HEAD Invoice No: 0056799
Town of Nags Head PUBLIC WORKS DEPT
5401 South Croatan Highway
PO Box 99
Nags Head, NC 27959
Project 60045.00.RA Nags Head: Update of Stormwater Management Plan
Professional Services from June 1, 2006 to June 30. 2006
Phase 01 Stormwater Management Plan
Fee
Total Fee
Percent Complete
Billings to Date
138,128.00
29.10 Total Earned 40,195.25
Previous Fee Billing 21,409.84
Current Fee Billing 18,785.41
Current
18,785,41
Project Manager: Thomas Murray
'I JUL 1 Q 2000 A I
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Total Fee 18,785.41
Phase Amount $18,785.41
INVOICE TOTAL $18,785.41
Prior Total
21,409.84 40,195.25
Public Works - , roghmNA'r<{- ' 0
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Payments not received within 30 days of due date will be charged interest.

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PO Box 36005, Charlotte, NC 28236
INVOICE RECEIVED
Dave Clark
Town of Nags Head
5401 South Croatan Highway
PO Box 99
Nags Head, NC 27959
AUG - 8 2006
TOWN OF NAGS HEAD
PUBLIC WORKS DEPT
Remit to: W.K. Dickson & Co., Inc.
PO Box 36005
Charlotte, NC 28236
(704) 2273453
Due by 25th of month
July 31, 2006
Project No: 60045.00.RA
Invoice No: 0057091
Project 60045.00.RA Nags Head: Update of Stormwater Management Plan
Professional Services from July 1. 2006 to July 31, 2006
---------------------------
Phase 01 Stormwater Management Plan
Fee
Total Fee
Percent Complete
Billings to Date
Project Manager: Thomas Murray
138,128.00
32.24 Total Earned
Previous Fee Billing
Current Fee Billing
Total Fee
44,532.47
40,195.25
4,337.22
4,337.22
Phase Amount $4,337.22
INVOICE TOTAL $4,337.22
Current Prior Total
4,337.22 40,195.25 44,532.47
PUbIiC Wor S • S-r( TE-tR-�7ufoo
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(Signature)
Davzb \u . Cwaiar-- ,
(Printed Name)
Date of App. F3 �OO,2
Payments not received within 30 days of due date will he charged interest.

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Remit to: W.K. Dickson & Co., Inc.
aVDI�CKSON Charlotte,
Box36005
e,NC
Charlotte, NC 28236
PO Box 36005, Charlotte, NC 28236 [phone]
--------------------
I N V O I C E RECEIVED Due by 25th of month
SEP 12 2006 August 31, 2006
Dave Clark TOWN OF NAGS HEAD Project No: 60045.00.RA
Town of Nags Head PUBLIC WORKS DEPT Invoice No: 0057268
5401 South Croatan Highway
PO Box 99
Nags Head, NC 27959
Project 60045.00.RA Nags Head: Update of Stormwater Management Plan
Professional Services from August 1, 2006 to August 31, 2006
Phase 01 Stormwater Management Plan
Fee
Total Fee 138,128,00
Percent Complete 48.01 Total Earned 66,315.25
Previous Fee Billing 44,532.47
Current Fee Billing 21,782.78
Total Fee 21,782.78
Phase Amount $21,782.78
INVOICE TOTAL $21,782.78 -
Current Prior Total
Billings to Date 21,782.78 44,532.47 66,315.25
Project Manager: Thomas Murray Public Works - "J'TOTw\NATZEfZ t ui,4D
aee!d-efi VNioTk T\T6Ib'gU' : Tags+ 31.610C
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----------" 2 _ _ � Avs.D � : C.Lg421L
�lil (Printed Name)
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Payments not received within 30 days of due date will 4Evcharged interest.

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PO Box 36005, Charlotte, NC 28236
INVOICE
Dave Clark
Town of Nags Head
5401 South Croatan Highway
PO Box 99
Nags Head, INC 27959
Remit to: W.K. Dickson & Co., Inc.
PO Box 36005
Charlotte, NC 28236
[phone]
Due by 25th of month
September 30, 2006
Project No: 60045.00,RA
Invoice No: 0057599
Project 60045.00.RA Nags Head: Update of Stormwater Management Plan
Professional Services from September 1 2006 to September 30. 2006
Phase 01 Stormwater Management Plan
Fee
Total Fee 138,128.00
Percent Complete 64.91 Total Earned 89,658.88
Previous Fee Billing 66,315.25
Current Fee Billing 23,343.63
Total Fee 23,343.63
Phase Amount $23,343.63
Billings to Date
Project Manager:
Current
23,343.63
Thomas Murray
INVOICE TOTAL $23,343.63
Prior Total
66,315.25 89,658.88".
Public Works - �/YlI S� Or✓
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'109 _ 8
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(Printed Name)
OCT O2006 Date of App. Q00
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DIICKSON
PO BOX 36005, Chorloffe, NC 28236
INVOICE
Dave Clark
Town of Nags Head
5401 South Croatan Highway
PO Box 99
Nags Head, NC 27959
Remit to: W.K. Dickson & Co., Inc.
PO Box 36005
Charlotte, NC 28236
[phone]
Due by 25th of month
October 31, 2006
Project No: 60045.00.RA
Invoice No: 0057853
Project 60045.00.RA Nags Head: Update of Stormwater Management Plan
Professional Services from October 1 2006 to October 31 2006
Phase 01
Fee
Total Fee
Percent Complete
Stormwater Management Plan
RECEIVED
NOV 10 2006
138,128.00\
81.54 Total Earned
Previous Fee Billing
Current Fee Billing
Total Fee
112,629.57\
89,658.88
22,970.69 'N
22,970.69
Phase Amount $22,970.69 N
TOWN OF NAGS HEAD INVOICE TOTAL $22,970.69
PUBLIC WORKS DEPT
Current Prior Total
Billings to Date 22,970.69\, 89,658.88'\e 112,629.57\
Project Manager: Thomas Murray
Public Works - JToeMNI► �R L�sT
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Po Box 36005. Charlotte, NC 28236
INVOICE
Dave Clark
Town of Nags Head
5401 South Croatan Highway
PO Box 99
Nags Head, NC 27959
Remit to: W.K. Dickson & Co., Inc.
PO Box 36005
Charlotte, NC 28236
[phone]
Due by 25th of month
November 30, 2006
Project No: 60045.00.RA
Invoice No: 0058098
Project 60045.00.RA Nags Head: Update of Stormwater Management Plan
Professional Services from November 1 2006 to November 30 2006
Phase 01 Stormwater Management Plan
Fee
Total Fee 138,128.00
Percent Complete 85.91 Total Earned 11B,665.76
Previous Fee Billing 112,629.57
Current Fee Billing 6,036.19
Total Fee 6,036A9
Phase Amount $6,036.19
Current
Billings to Date 6,036.19
Project Manager: Thomas Murray
17 a u-Q.-
INVOICE TOTAL $6,036.19
Prior Total
112, 629.57 118, 665.76
Public Works - 5�R/iltt)R`�e2 r1 lit,
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Date of App. 1a— /a— & _
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�DIICKSON
PO Box 36005, Charlotte, NC 28236
INVOICE
Dave Clark
Town of Nags Head
5401 South Croatan Highway
PO Box 99
Nags Head, NC 27959
Remit to: W.K. Dickson & Co., Inc.
PO Box 36005
Charlotte, NC 28236
[phone]
Due by 25th of month
December 31, 2006
Project No: 60045.00.RA
Invoice No: 0058417
Project 60045.00.RA Nags Head: Update of Stormwater Management Plan
Professional Services from December 1, 2006 to December 31. 2006
Phase 01 Stormwater Management Plan
Fee
Total Fee 138,128.00
Percent Complete 100.00 Total Earned 138,128.00
Previous Fee Billing 118,665.76
Current Fee Billing 19,462.24
Total Fee 19,462.24
Phase Amount $19,462.24
Billings to Date
Current Prior
19,462.24 118,665.76,
Project Manager: Thomas Murray
Public Works - o�tArriZ �,.I,p
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( ignature)
(Printed Name)
Date of App. EE uary �' .p,b7
INVOICE TOTAL $19,462.24
Total
138,128.00
RECEIVED
JAN 10 2007
TOWN OF NAGS pfi€AP
PUBLIC `lF9OR D PIF
Payments not received within 30 days of due date will be charged interest.

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LOCAL GOVERNMENT PROGRESS REPORT FORM
Division of Coastal Management
LOCAL GOVERNMENT: Nags Head, Town of CONTRACT: S06120 QUARTER: 4T"
NOTE: All localities receiving CAMA planning grants are required to fill out a periodic report on each project for
which a grant was awarded. Please use a separate form for each project undertaken. Each locality must fill out
DATE: April 30, 2007
PROJECT: Stormwater Management Plan Update Project
WORK CALLED FOR THROUGH FOURTH QUARTER: (per ATTACHMENT E)
• Update of Board of Commissioners
• Preparation of Final Report/Plan
WORK COMPLETED DURING FOURTH QUARTER:
Volume II: Technical Report submitted, reviewed and updated
Final project presentation to Board of Commissioners
DEFICIENCIES:
None
PERCENTAGE OF WORK COMPLETED DURING PERIOD: 100%
SUMMARY OUTLOOK: Project completed during quarter ending April 30", 2007
DCM District Planner Local Government Representative
Chief Elected Official
\JAT\PL& M GT-Q u art-Rept.
10/02
- A S'4' - - - - ---
Planner In Charge

LOCAL GOVERNMENT PROGRESS REPORT FORM
Division of Coastal Management
LOCAL GOVERNMENT: Nags Head, Town of CONTRACT: S06120 QUARTER: 3`d
NOTE. All localities receiving CAMA planning grants are required to fill out a periodic report on each
which a grant was awarded. Please use a separate form for each project undertaken. Each locality r
DATE: January 31, 2007
PROJECT: Stormwater Management Plan Update Project
WORK CALLED FOR THROUGH THIRD QUARTER: (per ATTACHMENT E)
• Preparation of draft report and all associated documents
• Update of Board of Commissioners
• Preparation of Final Report/Plan
WORK COMPLETED DURING THIRD QUARTER:
Draft Stormwater Capital Improvement Plan (CIP) prepared and submitted
Draft CIP revised and submitted in final form
Draft Technical Report (volume 11) submitted
DEFICIENCIES:
None
PERCENTAGE OF WORK COMPLETED DURING PERIOD: 100%
for
FEB 5 2007
COAli�z®bethMAN AGE ENT
SUMMARY OUTLOOK:
One additional presentation to the Board of Commissioners (2 were provided for in the contract) scheduled
for January 3rd
Comments on technical report forwarded to consultant and final version submitted to the Town
DCM District Planner
Chief Elected Official
\J AT\ P L& M G T-Quart- R e p t.
10102
<�. ��2(
Local Government Representative
- CQW - ---------
Planner In Charge

LOCAL GOVERNMENT PROGRESS REPORT FORM
Division of Coastal Management
LOCAL GOVERNMENT: Nags Head, Town of CONTRACT: S06120 QUARTER: 2nd
NOTE: All localities receiving CAMA planning grants are required to fill out a periodic rE
which a grant was awarded. Please use a separate form for each project undertaken. E
DATE: October 31, 2006
PROJECT: Stormwater Management Plan Update Project
WORK CALLED FOR THROUGH SECOND QUARTER: (per ATTACHMENT E)
• Ordinance Review
• Data gap "closing"
• Progress meetings with staff
• Ordinance (other localities) review
• Meeting(s) with State agencies
• Additional public input meetings
WORK COMPLETED DURING SECOND QUARTER:
Compilation/analysis of public Input— returned questionnaires
Georeferencing of returned questionnaires
Completion of GIS layer
Draft Capital Improvement Plan (CIP) submitted for review
Draft Stormwater Management Plan
DEFICIENCIES:
None
on each project for
NOV
COGS),,
ELIZ _-..., 1,G�EN3
PERCENTAGE OF WORK COMPLETED DURING PERIOD: 49.3% (81.54% completed to date)
SUMMARY OUTLOOK: Incorporate CIP comments into final document
Present progress report to Board of Commissioners
Submit Stormwater Management Plan for review
Project completion
0CM District Planner
Chief Elected Official
Local Government Representative
41a -- ��
Planner In Charge
.T\PL&MGT-Quart-Rept.
02

LOCAL GOVERNMENT PROGRESS REPORT FORM
Division of Coastal Management
LOCAL GOVERNMENT: Nags Head, Town of CONTRACT: S06120 QUARTER: 1ST
NOTE: All localities receiving CAMA planning grants.are required to fill out a periodic re
which a grant was awarded. Please use a separate form for each project undertaken. E
ep riod.
DATE: July 31, 2006
PROJECT: Stormwater Management Plan Update Project
WORK CALLED FOR THROUGH FIRST QUARTER: (per ATTACHMENT E)
• Project commencement
• Staff/consultant meetings
• Data analysis
• Data gap Identification
• Ordinance review
• Initial public input meeting
WORK COMPLETED DURING FIRST QUARTER:
Project commencement
Staff/consultant initial and progress meetings
Data analysis
Town wide GIS mapping completed
2 public input meetings held
Stormwater questionnaires mailed/returned and compiled (600+ received)
DEFICIENCIES:
Ordinance review — to be accomplished in next quarter
PERCENTAGE OF WORK COMPLETED DURING PERIOD: 32.2%
SUMMARY OUTLOOK: Georeferenced questionnaire GIS layer to be completed
Existing conditions analysis to be completed
Draft Capital Improvements Plan (CIP) to be prepared
Draft Stormwater Management Plan to be prepared
Chief Elected Official
�-----------
Local Government Representative
- VS
Planner In Charge
on each project for
\. ';T\PLWGT-Quart-Rept.
1': 02

GRANT CONTRACT NO.S06120
F9!11_
STATE OF NORTH CAROLINA YV E�,RANTEE'S FEDERAL
COUNTY OF WAKE 6 2006 IDENTIFICATION
NUMBER 56-6034273
Morehead City DCMFDA CODE: 11.419
'-'this Contract is hereby made and entored into this 1st day of April, 2006, by and between the NORTH
CAROLINA DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES, (the "Agency") and
TOWN OF NAGS HEAD (the "Grantee") (referred to collectively as the "Parties").
1. Contract Documents: This Contract consists of the Grant Contract and its attachments, all of which
are identified by name as follows:
(1) Grant Contract No. S06120
(2) General Terms and Conditions (Attachment A)
(3) Request for Proposal or Grant Application form (Attachment B)
(4) Scope of Work, description of services, and Grantee's proposal (Attachment C)
(5) Line item budget and budget narrative (Attachment D)
(6) Project Schedule and Milestones (Attachment E)
(7) Assurances - Non Construction Programs (Attachment F)
These documents constitute the entire agreement between the Parties and supersede all prior oral or
written statements or agreements. The Parties may enter into Contract Amendments in accordance
with the General Terms and Conditions as described in Attachment A.
2. Precedence Among Contract Documents: In the event of a conflict between terms of the Contract
Documents, the term in the Contract Document with the highest relative precedence prevails. The
order of precedence is established by the order of documents in Paragraph 1, above, with the first -
listed document having the highest precedence and the last -listed document having the lowest
precedence. If there are multiple Contract Amendments, the most recent amendment has the
highest precedence and the oldest amendment has the lowest precedence.
3. Contract Period: This Contract shall be effective on 1st day.of May, 2006 and shall terminate on
30th day of April, 2007.
4. Grantee's Duties: The Grantee provides the services for a project titled, "Stormwater
Management Plan Update Project", as described in Attachment C and in accordance with the
approved budget in Attachment D.
5. Agency's Duties: The Agency shall pay the Grantee in the manner and in the amounts specified in
the Contract Documents.
The total amount paid by the Agency to the Grantee under this Contract shall not exceed THIRTY
THOUSAND DOLLARS ($30,000.00).
This amount consists of:
Dollars
Type of Funds
Funding Source
CFDA No.
$30,000.00
Federal Grant
NOAA 050 Grant
11.419
[ ] a. There are no matching requirements from the Grantee.

GRANT CONTRACT NO.S06120
[ x ] b. The Grantee's matching requiremenf,is $36,000.00, which shall consist of:
$
In -Kind
$
Cash
$36,000.00
x
Cash and In-..Kin.d,
$
Cash and/or In -Kind'"
Other / S erifxl,
$
The contributions from the Grantee shall be sourced from non-federal funds.
The total contract amount is $ 66,000.00.
6. Reversion of Unexpended Funds: Any unexpended grant funds shall revert to the Agency upon
termination of this Contract.
7. Reporting Requirements: Any Grantee receiving at least $15,000 but less than •$500,000 in state
funds from the Agency within any fiscal year is required to file with each funding state agency a
sworn accounting of receipts and expenditures of state funds in the format approved by the State
Auditor. This accounting must be attested to by the Grantee fiscal officer and one. other authorizing
officer of the Grantee. This accounting must be filed with each funding state agency within six
months after the end of the Grantee's operating year. If the Grantee receives STATE funds of
$500,000 or more during its fiscal year, it must file with the State Auditor and each funding agency its
audited financial statements in accordance with the standards and. formats prescribed by the State
Auditor in Memorandum NGO-2 "Grantee Audit Reports." 1f the Grantee receives $500,000 or more
in FEDERAL awards during its fiscal year from any source, including federal funds passed through
the State or other grantors, it must obtain a single audit or program -specific audit conducted in
accordance with the Federal Office of Management and Budget's Circular A-133 •"Audits of States,
Local Government and Non -Profit Organizations. If the above amounts are not met by one single
funding agency, but rather any combination of funding agencies, then the appropriate reports shall be
sent to the Office of the State Auditor and to the Agency. Also, a corrective action.plan for any audit
findings and recommendations must be submitted along with the audit report or within the period
specified by the applicable OMB Circular or Memorandum.
8. Payment Provisions: The Agency reimburses the Grantee for allowable expenditures according to
the amount specified per quarter in Attachment E up to ninety percent (90%) of. the total Agency
funds under this Contract: Allowable expenditures are defined as expenditures associated with work
performed to meet the milestones for a specific reporting period. If work is completed subsequent to
the quarter specified in Attachment E, the Agency may reimburse the Grantee at the end of the
quarter in which the work is completed or in the next quarter that a payment is due.. Work completed
in a quarter subsequent to the time specified in'Attachment E may be reimbursed up to the maximum
allowable for the specific milestones completed. The Agency retains a minimum of percent (10%)
of the total Agency funds under this contract until the end of the contract and all required activities
are completed and reports/deliverables are received and accepted by the Agency, including a final
report that describes in detail project accomplishments and expenditures. The Agency may withhold
payment on invoices when the Grantee fails to accomplish the milestones stated in. Attachment E.
9. Invoices: The Grantee submits invoices to the Contract Administrator at least uarterl Y. The final
invoice must be received y the Agency within 30 days after the end of the con ract period.
mended or c rr ' voi es must be received by the Agency's Office of the Controller within six
months after the end of the contract eriod. The Agency will not pay any invoice received more than
mon s a r e en o t e effective period.
Page 2 of 4

GRANT CONTRACT NO.S06120
10. Contract Administrators: Each Party submits notices, questions and correspondence to the other
Party's Contract Administrator. The name, post office address, street address, telephone number, fax
number, and email address of the Parties' initial Contract Administrators are set'out beiow. Either
Party may change the name, post office address, street address, telephone number, fax number, or
email address of its Contract Administrator by giving timely written notice to the other Party. 'Any
changes'in .the scope of the contract which increase or decrease the Grantee's compensation are
not effective until approved in writing by the Agency's Head or Authorized Agent.
For the Agency:
IF DELIVERED BY US POSTAL SERVICE
IF DELIVERED BY ANY OTHER MEANS
Charlan Owens
Charlan Owens
DENR-Division of Coastal Management.DENR-Division
of Coastal Management
1367 US'17 South
1367 US 17 South
Elizabeth City, NO 27909
Elizabeth City, NO 27909
Telephone: [phone]
Fax
Email: [e-mail]
For the Grantee:
IF DELIVERED BY US POSTAL SERVICE
IF DELIVERED BY ANY OTHER MEANS
Dave Clark
Dave Clark
Town of Nags Head
Town of Nags Head
PO Box 99
PQ Box 99
Nags Head, NO 27959-0099
Nags Head, NO 27959-0099
Telephone: [phone]
Fax
Email: clark@townofna shead.net
11. Supplementation of Expenditure of Public Funds: The Grantee assures that funds received
pursuant to this Contract shall be used only to supplement, not to supplant, the total amount of
federal, state and local public funds that the Grantee otherwise expends for a project titled,
ttormwater Management Plan Update Project", and related programs. Funds received under this
Contract shall be used to provide additional public funding for such services; the funds shall. not be
used to reduce the Grantee's total expenditure of other public funds for such services.
12. Disbursements: As a condition of this Contract, Grantee acknowledges and agrees to make
disbursements in accordance with the following requirements:
a. Implement adequate internal controls over disbursements;
b. Pre -audit all vouchers presented for payment to determine:
• Validity and accuracy of payment
• Payment due date
• Adequacy of documentation supporting payment
• Legality of disbursement
c. Assure adequate control of signature stamps/plates;
d. Assure adequate control of negotiable instruments; and
e. Implement procedures to insure that account balance is solvent and reconcile the account
monthly.
Da -'I -V A

GRANT CONTRACT NO.S06120
13. Outsourcing: The Grantee certifies that it has identified to the Agency all jobs related to .the
Contract that have been outsourced to other countries, if any. Grantee further agrees that it will not
outsource any such jobs during the term of this Contract without providing notice to the Agency and
Obtaining. written approval from the Contract Administrator prior to outsourcing.
14. Signature Warranty: The undersigned represent and warrant that they are authorized to bind their
principals to the terms -of this agreement.'
IN WITNESS WHEREOF, the Grantee and the Agency execute this agreement in four (4)
originals, one (1) of. which is retained by the Grantee and three (3) of which are retained by the
Agency', the day and year first above written.
TOWN OF NAGS HEAD
M. Renee Cahoon
Typed Name
Mayor, Town of Nags Head
Title
WITNESS:'
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL
RESOURCES
iliiam G. Ross,_ Jr., Secretary
Director/Division of
Purchase & Services'
By�cn� 4n�kS
gigna re
or Authorized Agent
WITNESS:
AZ
Signature
ORIGINAL
Page 4 of 4

Attachment A
General Terms and Conditions
Governmental Entities
DEFINITIONS
Unless indicated otherwise from the.context, the
following terms shall have the following
meanings in this Contract. All definitions are
from 9 NCAC 3M.0102 unless otherwise noted.
If the rule or statute that is the source of the
definition is changed by the adopting authority,
the change shall be incorporated herein.
(1) "Agency" (as used in the context of the
definitions below) means and includes
every public office, public officer or
official (State or local, elected or
appointed), institution, board,
commission, bureau, council,
department, authority or other unit of
government of the State or of any
county, unit, special district or other
political subagency of government. For
other purposes in this Contract,
"Agency' . meansthe entity identified as
one of the parties hereto,
(2) "Audit" means an examination of
records or financial accounts to. verify
their accuracy.
(3) "Certification of Compliance" means a
report provided by the Agency to the
Office of the State Auditor that states
that the Grantee has met the reporting
requirements established by this
Subchapter and included a statement of
certification by the Agency and copies of
the submitted grantee reporting
package.
(4) "Compliance Supplement" refers to the
North Carolina State Compliance
Supplement, maintained by the. State
and Local Government Finance Agency
within the North Carolina Department of
State Treasurer that has been
developed in cooperation with agencies
to assist the local auditor in identifying
program compliance requirements and
audit procedures for testing those
requirements.
(5) "Contract" means a legal instrument that
is used to reflect a relationship between
the agency, grantee, and subgrantee.
(6) "Fiscal Year" means the annual
operating year of the non -State entity.
(7) "Financial Assistance" means
assistance that non -State entities
receive or administer in the form of
grants, loans, loan guarantees, property
(including donated surplus property),
cooperative agreements, interest
subsidies, insurance, food commodities,
direct appropriations, and other
assistance. Financial assistance does
not include amounts received as
reimbursement for services rendered to
individuals for Medicare and Medicaid
patient services.
(8) "Financial Statement" means a report
providing financial statistics relative to a
given part of an organization's
operations or status.
(9) "Grant" means financial assistance
provided by an agency, grantee, or
subgrantee to . carry out activities
whereby the grain o 7— nticipates no
programmatic involvement with the -
grantee or subgrantee during the
performance of the grant.
(10) "Grantee" has the meaning in G.S. 143-
6.2(b): a non -State entity that receives a
grant of State' funds from a State
agency, department, or institution but
does not include any non -State entity
subject to the audit and other reporting
requirements of the Local Government
Commission. For other purposes in this
Contract, "Grantee" shall mean the
entity identified as one of the parties
hereto.
(11) "Grantor" means an entity that provides
resources, generally financial, to
another entity in order to achieve a.
specified goal or objective.' .
(12) "Non -State Entity" has the meaning in
WC.G.S. 143-6.2(a)(1): A firm,
corporation, partnership, association,
county, unit of local government, public
authority, or any other person,
organization, group, or governmental
entity that is not a State agency,
department, or institution.
(13) "Public Authority" has the meaning in
N.C.G.S. 143-6.2(a)(3): A municipal
corporation that is not a unit of local
government or a local governmental
authority, board, commission, council, or
agency that (i) is not a municipal
corporation and (ii) operates on an area,
regional, or multiunit basis, and the
budgeting and accounting systems of

which are not fully a part of the
budgeting and accounting systems of a
unit of local government.
(14) "Single Audit" means an audit that
includes an examination of an
organization's financial statements,
internal controls, and compliance with
the requirements of Federal or State
awards.
(15) ':Special Appropriation" means a
legislative act authorizing 'thee
expenditure of a designated amount of
public funds for a specific purpose.
(16) "State Funds" means any funds
appropriated by. the North Carolina
General Assembly or collected by the
State of North Carolina. State funds
include federal financial assistance
received by the State and transferred or
disbursed to non -State' entities. Both
Federal and State funds maintain their
identity as they are subgranted to other
organizations. Pursuant to N.C.G.S.
143-6.2(b), the terms'State grant funds"
and "State grants" do not include any
payment made by the Medicaid
program, .the Teachers' and State
Employees' Comprehensive Major
Medical Plan, or other. similar medical
programs.
(17) "Subgrantee" has the meaning in G.S.
143-6.2(b); a non -State entity that
receives a' grant of State funds from a
grantee or from another subgrantee but
does not include any non -State entity
subject to the audit and other reporting
requirements of the Local Government
Commission.
(18) "Unit of Local Government has the
meaning in G.S. 143-6.2(a)(2): A
municipal corporation. that has the
power to levy taxes, including a
consolidated city -county as defined by
G.S. 1606:2(1}, and. all boards,
agencies, commissions, authorities, and
institutions thereof that are not municipal
corporations.
Relationships of the Parties
Independent Contractor: The Grantee is and
shall be deemed to be an independent
contractor in the performance of this Contract
and as such shall be wholly responsible for the
work to be performed and for the supervision of
its employees. The Grantee represents that it
has, or shall secure at its own expense, all
personnel required in performing the services
under this agreement. Such employees shall not
be employees of, or have any individual
contractual relationship with, the Agency.
Subcontracting: To subcontract work to be
performed under this contract which involves
the specialized skill or expertise of the
Grantee or his employees, the Grantee first
obtains prior approval of the Contract
Administrator. In the event the Grantee
subcontracts for any or all of the services or
activities covered by this contract: (a) the
Grantee is not relieved of any of the duties
and responsibilities provided in this contract;
(b) the subcontractor agrees to abide by the
standards contained herein or to provide such
information as to allow the Grantee to comply
with these standards, and; (c) the
subcontractor agrees to allow state and
federal authorized representatives access to
any records pertinent to its role as a
subcontractor.
Subgrantees: The Grantee has the
responsibility to ensure that all subgrantees, if
any, provide all information necessary to permit
the Grantee to comply with the standards set
forth in this Contract.
Assignment: The Grantee may not assign the
Grantee's obligations or the Grantee's right to
receive payment hereunder. , However, upon
Grantee's written request approved by the
issuing purchasing authority, the Agency may:
(a) Forward the Grantee's payment
check(s) directly to any person or entity
designated by the Grantee, or
(b) Include any person or entity designated
by Grantee as a joint payee on the
Grantee's payment check(s).
Such approval and action does not obligate the
State to anyone other than the Grantee and the
Grantee remains responsible for fulfillment of all
contract obligations.
Beneficiaries: Except as herein specifically
provided otherwise, this Contract inures to the
benefit of and is binding upon the parties hereto
and their respective successors. It is expressly
understood and agreed that the enforcement of
the terms and conditions of this Contract, and all
rights of action relating to such enforcement, are
strictly reserved to the Agency and the named
Grantee. Nothing contained in this document
shall give or allow any claim or right of action
whatsoever by any other third person. It is the
express intention of the Agency and Grantee
that any third person receiving services or
Page 2 of 5

benefits under this Contract is an incidental
beneficiary only.
Indemnity
Indemnification: In the event of a claim against
either party by a third party arising out of this
contract, the party whose actions gave rise to
the claim is responsible for the defense of the
claim and any resulting liability, provided that a
party may not waive the other party's sovereign
immunity or similar defenses. The parties agree
to consult with each other over the appropriate
handling of a claim and, in the event they cannot
agree, to consult with the Office of the Attorney
General.
Default and Termination
Termination by Mutual Consent: Either party
may terminate this agreement upon thirty (30)
days notice in writing from the other party. In
that event, all finished or unfinished
documents and other materials , at the option
of the Agency, be submitted to the Agency. If
the contract is terminated as provided herein,
the Grantee is paid in an amount which bears
the same ratio to the total compensation as
the services actually performed bear to the
total services of the Grantee covered by this
agreement; for costs of work .performed by
subcontractors for the Grantee provided that
such subcontracts have been approved as
provided herein; or for each full day of
services performed where compensation is
based on each full day of services performed,
less payment of compensation previously
made. The Grantee repays to the Agency
any compensation the Grantee has received
which is in excess of the payment to which he
is entitled herein.
Termination for Cause: If, through any cause,
the Grantee fails to fulfill in timely and proper
manner the obligations under this agreement,
the Agency thereupon has the right to
terminate this contract by giving written notice
to the 'Grantee of such termination and
specifying the reason thereof and the effective
date thereof. In that event, all finished or
unfinished documents, data, studies, surveys,
drawings, maps, models, photographs, and
reports prepared by the Grantee , at the option
of the Agency, be submitted to the Agency,
and the Grantee is entitled to receive just and
equitable compensation for any satisfactory
work completed on such documents and other
materials. The Grantee is not relieved of
liability to the Agency for damages sustained
by the Agency by virtue of any breach of this
agreement, and the Agency may withhold
payment to the Grantee for the purpose of set
off until such time as the exact amount of
damages due the Agency from such breach
can be determined.
Waiver of Default: Waiver by the Agency of any
default or breach in compliance with the terms of
this Contract by the Grantee is not a waiver of
any subsequent default or breach and is not a
modification of the terms of this Contract unless
stated to be such in writing, signed by an
authorized representative of the Agency and the
Grantee and attached to the contract.
Availability of Funds: The parties to this
Contract agree and understand that the payment
of the sums specified in this Contract is
dependent and contingent upon and subject to
the appropriation, allocation, and availability of
funds for this purpose to the Agency.
Force Majeure: Neither party is in default of its
obligations hereunder if and it is prevented from
performing such obligations by any act of war,
hostile foreign action, nuclear explosion, riot,
strikes, civil insurrection; earthquake, hurricane,
tornado, or other catastrophic natural event or
act of God.
Survival of Promises: All promises,
requirements, terms, conditions,. provisions,
representations, guarantees, and warranties
contained herein shall survive the' contract
expiration or termination date unless specifically
provided otherwise herein, or unless superseded
by applicable federal or State statutes of
limitation.
Intellectual Property Rights:
Copyrights and Ownership of Deliverables:
Any and all copyrights resulting from. work
tinder this agreement shall belong to the
Grantee. The Grantee hereby grants to the
North Carolina Department of Environment
and Natural Resources a royalty -free, non-
exclusive, paid -up license to use, publish and
distribute results of work under this agreement
for North Carolina State Government purposes
only.
Compliance with Applicable Laws
Compliance with Laws: The Grantee
understands and agrees that is subject to
compliance with all laws, ordinances, codes,
rules, regulations, and licensing requirements
Dana 1 of C

that are applicable to the conduct of its
business, including those of federal, state, and
local agencies having jurisdiction and/or
authority.
Equal Employment Opportunity: The Grantee
understands and agrees that it is subject to
compliance with all federal and State laws
relating to equal employment opportunity.
Confidentiality
Confidentiality: The Grantee keeps
confidential any information, data, instruments,
documents, studies or reports given to or
prepared or assembled by the Grantee under
this agreement and does not divulge or make
them available to any individual or organization
without the prior written approval of the Agency.
The Grantee acknowledges that in receiving, '
storing, processing or otherwise dealing with any
confidential information it will safeguard and not
further disclose the information except as
otherwise provided in this Contract or without
the prior written approval of the Agency.
Oversight
Access to Persons and Records: The State
Auditor has access to persons and records as a
result of all contracts or grants entered into by
State agencies or political subdivisions in
accordance with N.C.G.S 147164.7.
Additionally, as the State funding authority, the
Agency has access to persons and records as a
result of -all contracts or grants entered into by
State agencies or political subdivisions.
Record Retention: The Grantee may not
destroy, purge or dispose of records without the
express written consent of the Agency. State
basic records retention policy requires all grant
records to be retained for a minimum of five
years or until all audit exceptions have been
resolved, whichever is longer. If the contract is
subject to Federdl policy and regulations, record
retention may be longer than five years since
records must be retained for a period of three
years following submission of the final Federal
Financial Status Report, if applicable, or three
years following the submission of a revised final
Federal Financial Status Report. Also, if any
litigation, claim, negotiation, audit, disallowance
action, or other action involving this Contract has
started before expiration of the five-year
retention period described above, the records
must be retained until completion of the action
and resolution of all issues which arise from it, or
until the end of the regular five-year period
described above, whichever is later.
Time Records: The GRANTEE will maintain
records of the time and effort of each employee
receiving compensation from this contract, in
accordance with the appropriate OMB circular.
Miscellaneous
Choice'of Law: The validity of this Contract
and any of its terms or provisions, as well as the
rights and duties of the parties to this Contract,
are governed by the laws of North Carolina. The
Grantee, by signing this Contract, agrees and
submits, solely for matters concerning this
Contract, to the exclusive jurisdiction of the
courts of North Carolina and. agrees, solely for
such purpose, that the exclusive venue for any
legal proceedings shall be Wake County, North
Carolina. The place of this Contract and all
transactions and agreements relating to it, and
their situs and forum, shall be Wake County,
North Carolina, where all matters, whether
sounding in contract. or tort, relating to the
validity, construction, . interpretation, . and
enforcement shall be determined.
Amendment: This Contract may not be
amended orally or, by performance. Any
amendment must be made in written form and
executed by duly authorized representatives of
the Agency and the Grantee.
,Severability: In the event that a court of
competent jurisdiction holds that a provision or
requirement of this Contract violates any
applicable law, each such provision or
requirement shall continue to be enforced to the
.extent it is not in violation of law or is not
otherwise unenforceable and all other provisions
and requirements of this Contract shall remain in
'.full force and effect.
Headings: The Section and Paragraph
headings in these General Terms and
Conditions are not material parts of the
agreement and should not be used to construe
the meaning thereof.
Time of the Essence: Time is of the essence in
the performance of this Contract.
Care of Property: The Grantee agrees that it
is be responsible for the proper custody and
care of any State owned property furnished
him for use in connection with the
performance of his contract and will reimburse
the State for its loss or damage.
Page 4 of 5

Ownership of equipment purchased under this
contract rests with the Agency. Upon approval
of the Contract Administrator, such equipment
may be retained by the Grantee for the time the
Grantee continues to provide services begun
under this contract.
Travel Expenses: All travel, lodging, and
subsistence costs are included in the contract
total and no additional payments will be made in
excess of the .contract amount indicated in
above. Contractor must adhere to the travel,
lodging and subsistence rates established in the
Budget Manual for the State of North Carolina.
Sales/Use Tax Refunds: If eligible, the
Grantee and all subgrantees shall: (a) ask the
North Carolina Department of Revenue for a
refund of all sales and use taxes paid by them in
the performance of this Contract, pursuant to
G.S. 105-164.14; and (b) exclude all refundable
sales and use taxes from all reportable
expenditures before the expenses are entered in
their reimbursement reports.
Advertising: The Grantee may not use the
award of this Contract as a part of any news
release or commercial advertising.
Recycled Paper: The Grantee ensures that all
publications produced as a result of. this contract
are printed double -sided on recycled paper.
Sovereign Immunity: The Agency does. not
waive its sovereign immunity by entering into
this contract and fully retains all immunities and
defenses provided by law with respect to any
action based on this contract.
Gratuities, Kickbacks or Contingency Fee(s):
The parties certify and warrant that no gratuities,
kickbacks or contingency fee(s) are paid in
connection with this contract, nor are any fees,
commissions, gifts or other considerations made
contingent upon the award of this contract.
Lobbying: The Grantee certifies that it (a) has
neither used nor will use any appropriated
funds for payments to lobbyist; (b) will disclose
the name, address, payment details, and
purpose of any agreement with lobbyists
whom the Grantee or its subtler contractor(s)
or subgrantee(s) will pay with profits or non -
appropriated funds on or after December 22,
1989; and (c) will file quarterly updates about
the use of lobbyists if material changes occur
in their use.

uYi i
NCDENR
North Carolina Department of Environment and Natural Resources
Division of Coastal Management
Morsel R Easiay, Gcverrcr Charles S. Jones, Director 1,11illiam G, Ross Jr., secrerr/
September 12, 2005
MEMORANDUM
TO:
FROM: John A. Thayer Jr., AICP Manager, CAMA Planning & Access Programs;
Gloria Putnam, DWQ Nonpoint Source Planning Unit
SUBJECT: NOTICE OF THE AVAILABILITY OF FUNDS- Local Planning & Management
Grant Funds for 2006 Calendar Year (Coastal Stormwater/ Nonpoint Source
Grant Funds)
We are pleased to notify local governments in the coastal area that the Division of
Coastal Management in concert with the state's Coastal Non -point Source Program
(NPS) has funding available for stormwater/NPS related local planning and
management projects for projects in calendar year 2006. Available grant funds total
$290,000 for one-year local projects beginning January 1, 2006.
Eligible Activities
Proposals will be accepted for projects that include planning or developing stormwater
programs or projects to reduce the concentration. of pollution in stormwater runoff and
volume of pollution from existing development. The purpose of the local program or
project should be to:
1. Limit surface water runoff volumes in order to minimize sediment loadings resulting
from the erosion of streambanks and shorelines and other natural conveyances of
stormwater and/or stabilize shorelines, stream banks and channels that are .being'
eroded from stormwater runoff (using "soft" stabilization practices);
2. Identify priority local and/or regional watershed pollutant reduction opportunities (for
example: improvements to existing stormwater runoff control structures to provide
improved treatment) and develop a schedule and plan for implementing appropriate
stormwater treatment controls; and/or
3. Preserve, enhance, or establish buffers along surface waterbodies and their
tributaries.
Example project proposals would include stormwater management plans for water
quality; the development of local ordinances and regulations; and educational efforts
toward maintaining existing water quality or improving water quality including "low
impact development design concepts".
400 Commerce Drive, Morehead City, North Carolina 28557

1n
77.i1OWENT Q
eering design component
for either retrofitting
Projects can also include an engin
clude implementation costs of the project, whic
existing or new facilities, but cannot in
requires construction or actual inst lilt funds ton. �mplemeritlwever proects may include provisions
the p oject. The Clean Water
and timing for app y 9
Management Trust is recommended as a funding source for implementation activities.
Matching Requirements 50% of the
All projects musincludethe-fedeotal projectt cost is $50,000 then a maximum t$25 000 in
costs. Forexample
grant funds may be requested and $25,000 non-federal cash and/or in -kind match must
ion. other state
be provided. inc hidng may be ed as part lof the match ash uprovided the ch as local tstataff eafundsta e not already
funds may
other federal funds.
being used to match
If your local government is interested in applying for funds, please fill out the enclosed
copies to the DCM District Planner serving your
application form and return two (te
lease note that the a lication form
region no later than November 3 2005. Also, js not the same. Applications
though. similar to_tliat for l�I d Use: Plan ----
submitted on the wrong form may not be accepted.
Please note that tnd
he grant contract will PIC) or proojectcondition
anagerwill any
require st�e
the designation of Planner In Chars ( )
approval piior-to entering into any subcontracts. If you have any questions about t
grant program or the application procedures, please call your District Planner or Gloria
Putnam. The planners and Gloria Putnam are listed in the attached enclosures.
We encourage your local government to consider applying for funds. We believe that
participating in this grant program can make a significant contribution toward achieving
your local and regional land -use and water quality objectives.
Selection Process Schedule
Proposal due date; November 3, 2005
Notification by: December 12, 2005
Grant contract start date: March 31, 2006
Project End date:
April 1, 2006
Enclosures:
List of Contact information for District Planners & Gloria Putnam
Grant Application (includes Attachment A & Budget Summary Form (�)
Planner In Charge (PIC) Designation
This correspondence and the application form are also e click oil available
Land Use losite Planning,
g the web page omt
hit :/Ncm2.enr.state.nc.us After Pullin up
then click on: Grant Program for Local Governments, then click on: Coastal Stormwater / Nonp
Source Grant Application Packet.

N. C. DIVISION OF COASTAL MANAGEMENT
Local Planning and Management - (Coastal Stormwater/NPS Grant Progr
Local Government:
Project Title:
Principal Responsible Person:
Address:
Phone & e-mail address:
Federal ID No.:
Authorized Signature:
GRANT APPLICATION Calendar Year 2006
(Please complete a separate application for each project.)
Title:
DC�1 USE ONLY
Type of Project:
Ranking:
(Please use additional pages as necessary to give complete
Brief description of proiect:
List oroiect obiectives & Intended outcomes (include the water quality issues being addressed and tt
water bodges bemg Impacted): '
Ex��ected products) of proiect and how the prolects success will be measured:
Person and address to wham contract should be mailed:
Budget Totals
(front page 2)
Local Alatch
Total Project Cost
Requested grant: $
Cash amount: $
In -Kind amount: $
$

H ]ENT
DCM PLANNING AND MANAGEMENT — Coastal Stormwater!NPS GRANT PROGRAM
CONTRACT ATTACHMENT "A"
Local Government Sponsor:
Project:
Grant: $ Local Cash Match: $ Total: $
Describe accurately and.in measurable terms the anticipated activities to be performed during
quarter. Indicate the percentage of the total work to be done each quarter and the amounts of
funds to be spent verses local cash match. Note this form only illustrates grant and local cash t.
Non -cash match is not illustrated or represented on this attachment.
ACTIVITIES TO BE COMPLETED EACH QUARTER
% of total work to be completed III
tfunds
III Local funds to be spent III
clo of total work to be completed 111
%
Grant funds to be spent
Local funds to be spent
% of total work to be completed III
Grant funds to be spent
Local funds to be spent
Wag
% of total work to be con
Grant funds to be spent
Local funds to be spent

s;� oos
Total Sa
BUDGET SUMMARY
C,rant
CNIEN
Local Match
�k �k In -Kind
C.
Supplies
D. Travel
E. Printing
r
BUDGET
Authorized Signature: Title: _
** Note. Match must be at least 50% of total project cost. Local employees may be listed as either cash a
non -cash match.
k.�. ..-... _..a iniri nr Arnioef rNnnnonr mrtcl ha annrnvod itv the local

I
Division of Coastal Management ,A� 4,GWAN 1
Coastal NPS/Local Planning and Management Grail �rogram
PLANNER -IN -CHARGE DESIGNATION
and management grants
tThe o localrgovernments lvision ol with the expectationastal anagement of suc essfull compl'etionsof planning
project.. The Division places
great importance on the quality of assistance offered to local communities by the Planner -in Gharge
(PIG), be that persona local government employee or a consultant. Minimum criteria have been .
project -by -
project
established to ensure that each local government has competent professional services available or
each rbasis eachtpe son designatedAlthough
as Planner- nhChaergedesignations
must tnonmalle considered on a meet the following minimum
general criteria depending cn the type of project pursued:
A. Direct experience in completing a project of the type proposed. For example, if the product is a
ge must demonstrate past experience and competence in
land use plan, the Planner -in -Char
n in-depth policy formulation, consensus building and in
working with local governments o
preparing a land use plan; and
B. A masters degree in the field of work proposed and two (2) years of progressive planning
experience; or an undergraduate degree in the field of work proposed and four (4) years of
progressive planning experience; or an equivalent combination of training and. experience ,it the
such
as that recognized by the A the Planner -in -Charge' tute Of Crrtshouidifiod l haver a(deg ee in' planning, public
product is a land use plan,
administration or field, which incorporates planning and policy formation planner c work experience er
land use
ff the'ng or projec�iserwise meet the a stbrmwater plan, journeyle el eng nrds for eer ng pr project certification.
management
qualifications may be considered as alternative.
In
xperience, the
addition to the more traditional f academic training sub ontractors work
fore planning and
Divisionfollowing
. considers the 9 in reviewing and approving
management projects:
A. Past work history which demonstrates the ability.of the subcontractor to deliver the expected
s outlined in Attachment A of the contract;
planning document on time and a
B. The present workload of the proposed subcontractor, including work other than projects funded
by the Division of Coastal Management; and
r must
show that
C If the
projthrequires the provision of as sufficient GIS capability or mlust provideS 'services' an explanationoof how.thehnreeded GIS
he/
capability will be provided.
rimary e agent of all
for
The person designated Planner-In-Chargegeneral rule,mt be the Pshou d be responsible for no more than sfour
which he/she is designated. As a gcase
(4) planning and management projects funded by DCM. Exceptions may be made on a case y
examination
Note complexity
Itonef etrsonrcan bects 'desived nateddorhero ect notpast ra history
o firma proposed
Plan
ience
A resume t be submitted ducaon and deor aoh proposed peojectaild orklnxa crordan of with the conditions onndit ons of o roposed Planner -in -Charge
n the grant
m s
of
contract, PIC ant designation
musi occur before the local governml ant elxecuteshanyyisubcontractdstal
Management a

IN'HH EN .
r ,.°_.S v,t�.
September 2C05
Coastal Nonpoint Source/Planning & Management Application Grant Contacts
If you have any questions concerning the NPS/Planning & Management Grant program
or application procedures, please feel free to contact the Division of Coastal
Management District Planner, or Gloria Putnam as listed below:
For local governments in Dare, Currituck, Camden, Perquimans, Pasquotank, Gates and
Chowan counties contact:
Charlan Owens, AICP
Division of Coastal Management
1367 U.S. 17. South
Elizabeth City, NC 27909
[phone] [e-mail]
In Bertie, Beaufort, Washington, Tyrrell, Hertford and Hyde counties contact:
Fred Landa
Division of Coastal Management
943 Washington Square Mall
Washington, N.C. 27889
[phone] [e-mail]
In Carteret, Onslow (north of the New River), Craven and Pamlico counties contact:
Maureen Meehan Will, District Planner
Division of Coastal Management
400 Commerce Avenue
Morehead City, NC 28557
[phone] [e-mail]
In Pender, Onslow (south of the New River), New Hanover_and Brunswick counties contact:
Mike Christenbury, District Planner
Division of Coastal Management
127 Cardinal Drive Extension
Wilmington, NC 28405-3845
[phone] [e-mail]
Gloria Putnam, DWQ Nonpoint Source Planning Unit
Division of Water Quality
[phone] ext. 567
[e-mail]

ATTACHMENT C
SCOPE OF WORK
INTRODUCTION
The Division of Coastal Management has received funds under the Planning and Management
Stormwater/Non Point Source Grant Program. .
BACKGROUND
The Department of Environment and Natural Resources (DEPARTMENT) is charged.with the responsibility
of assisting local governments with developing and carrying out local coastal planning and management
programs by Sections 113A-112 and 113A-124 of the General Statutes.
The General Statutes empower the DEPARTMENT (1) to provide planning assistance to local governments
and (2) to receive, disburse and expend federal, state and local funds for the purpose of providing planning
assistance to local governments, and to enter into contracts with local governments.
The DEPARTMENT desires to cooperate with the GRANTEE in initiating or furthering a local planning and
management program. The planning program shall be partially financed by the contribution of state, and/or
local funds or a combination of local funds and cash equivalent services.
PROJECT TIME PERIOD (note: Project cannot begin until grant contract has been fully executed.
May 1, 2006 through April 30, 2007
GRANTEE REQUIREMENTS
The GRANTEE hereby agrees to the following:
(a) Update of the Town's 1995 Stormwater Management Plan with funding specific to addressing water
quality issues.QAn analysis of existing water quality data and identification of non -point source
,--problem areas will be conducte�&ecommendations/strategies for alternat'iyy� to existing outfalls,
ater treatment that includes low impact development techniques (LID), anbrdinance revisions
will be provided.
(b) To make the following local contributions to the total projects costs which must match the grant
amount:
Local Cash Match $ 30,000.00
Local In -Kind Match $ 6,000.00
TOTAL LOCAL FUNDS $ 36,000.00
.(c) Ten (10) bound copies and two (2) digital/CD copies of the work called for in the contract will be
provided to the DEPARTMENT for review at the end of the contract period, the 30th day of April,
2007. The digital version shall be labeled with word-processing software and version.
(d) To satisfy the match requirement of this contract, the GRANTEE shall document for the
DEPARTMENT the expenditure of local cash match sum indicated in paragraph b. The
DEPARTMENT may withhold the initial payment of grant funds to the GRANTEE until the
GRANTEE has documented the expenditure of the local cash match sum. Local in -kind services
match must be documented by the GRANTEE to the DEPARTMENT by the end of the contract
period.

ATTACHMENT C
(e) Consistent with the attached Activities chart, the GRANTEE shall submit quarterly reports as to the
status and progress of the project. Additionally, a Final Report shall be submitted along with other
documentation as outlined in paragraph f. The Contract Administrator will provide the quarterly and
final monitoring report form template.
(f) The payment for services rendered under this contract will be paid quarterly upon receipt.of a
requisition for payment from the GRANTEE specifying that the work under this contract has been
performed and that the GRANTEE is entitled to receive the amount requisitioned under the terms of
the contract. Actual payment authorized shall be based on the Contract Administrators approval of
quarterly monitoring reports. Final invoices and all required documentation for closeout of this
contract shall be submitted to the Contract Administrator on or before thirty (30) days after the end
of this contract.
(g) To carry out the tasks described in this contract, the GRANTEE shall either utilize the services of its
in-house planning staff or it shall subcontract the services to be performed therein to a private
consultant or public agency. If the Contractor intends to primarily use it's in house planning staff,
such may only occur after written approval has been received by the Contract Administrator for the
Department. The person designated to carry out the GRANTEE's responsibilities is herein referred
to as Planner -In -Charge. The GRANTEE shall provide the Contract Administrator, prior to the
execution of a subcontract and not later than thirty (30) days from the beginning date of the
contract, a resume of the person proposed for Planner -.In -Charge designation, and a copy of the
proposed subcontract, if applicable, between the GRANTEE. and the Planner -In -Charge. The
Contract Administrator for the DEPARTMENT must approve the Planner -In -Charge and any sub-
contract before any work under this contract is commenced or any subcontract is executed. The
Contract Administrator will, disapprove any Planner -In -Charge who it, in its sole discretion,
determines is not able to adequately perform the requirements of this contract or the subcontract in
an -adequate and 'professional manner., Designation of an in-house Planner -In -Charge with a
substantial amount of.work to be completed in-house may result in reduction of the contract
amount.
(h) The GRANTEE shall assume complete responsibility for the faithful and satisfactory performance of
any Planner -In -Charge -and locally approved sub -contract retained in conjunction herewith, and
shall be wholly and completely liable for the satisfactory performance of any such Planner -In -
Charge, and shall hold the DEPARTMENT harmless and without liability with respect to the
performance of any such Planner -In -Charge. The Contract Administrator for the DEPARTMENT
must approve a change of Planner -In -Charge designee and any subcontract.
(i) The Plannerdn-Charge shall agree to allow state and federal authorized representatives access to
any records pertinent to its rple as a subcontractor.
0) The GRANTEE shall take the lead role in assuring that periodic monitoring meetings with the
DEPARTMENT are scheduled. The GRANTEE shall require its Planner -In -Charge to be present at
such meetings and will itself have an appropriate representative in attendance as well.
(k) The GRANTEE shall: (a) cooperate in every way in the conduct of this project and make available
research material, data, maps, and other statistical records of the GRANTEE; (b) arrange regular
meetings of the Planning Board and other officials to review work carried out under this contract
and make such recommendations as are required; and (c) pay for its proportionate share of the cost
of the project as set forth in paragraph b.
(1) Citizens in the GRANTEE's jurisdiction shall have the opportunity to help initiate and implement
plans as well as react to proposals. Clear and direct access to the decision making process shall
be provided to all citizens in the jurisdiction, and meeting places and times shall be widely
publicized on a regular basis. All information pertaining to these activities (except when such
o..,.o I .,F q

ATTACHMENT I
information is a breach of public trust) shall be available to citizens upon request, and information
shall be provided on a continuous basis and sufficiently in advance of public decisions to permit
a thorough citizen review of proposals and an opportunity to react.
(m) No payments for planning activities will be made unless all local ordinances are consistent with the
State Guidelines for Areas of Environmental Concern (15A NCAC 7H), as required in the Coastal
Area Management Act (G.S. 113A-111). To satisfy this requirement, the GRANTEE shall provide
the Contract Administrator with a letter and illustrative charts in a manner and form as provided by
the Contract Administrator. The DEPARTMENT has the sole authority for determining whether local
ordinances are consistent.
(n) Unless otherwise specified, the GRANTEE shall ensure that all the necessary services provided
under this contract shall be performed in connection with and respecting the planning jurisdiction of
the GRANTEE.
(o) The GRANTEE agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d, et.seq.) prohibiting discrimination on the grounds of race, color, or national origin, and
Department of Commerce Regulations implementing Title VI (15 CFR Part 8).
(p) The Americans with Disabilities Act 1990 (ADA) makes it unlawful to discriminate in employment
against a qualified individual with a disability and outlaws discrimination against individuals with
disabilities in State and local government services and public accommodations. The GRANTEE
certifies that it and its principals and subcontractors will comply with regulations in ADA Title I
(Employment), Title Il (Public Services), and Title III (Public Accommodations) in fulfilling the
obligations under this agreement.
(q) The GRANTEE certifies that it is in compliance with "Attachment F" Assurances -Non Construction
Program.
(r) The GRANTEE shall ensure that all final reports (excluding required. periodic progress reports)
developed under this contract shall be printed by the offset process or other process of similar
quality and cost efficiency approved by the DEPARTMENT. Each report shall be bound, and the
general format shall follow good literary practice approved by the DEPARTMENT.
(s) All reports, maps, and other documents completed as part of this contract, other than documents
exclusively for internal use within the DEPARTMENT, shall carry the.following notation:
"The preparation of this report (map, document, etc.) was financed in part through a grant
provided by the North Carolina Non Point Source Program, through funds provided by the
Coastal Zone Management Act of 1972, as amended, which is administered by the Office of
Ocean and Coastal Resource Management, National Oceanic and Atmospheric Administration."
(t) If any activity funded under this grant requires the preparation of an Environmental Impact
Assessment (EIA) under G.S. 113A-4, it will be the responsibility of the GRANTEE to prepare any
such document.
(u) The parties hereto do further mutually hereby adopt by reference OMB Circular A-128 and the
Financial Assistance Policy of the Grants Management Division, National Oceanic and Atmospheric
Administration. These documents shall govern all matters where expressly specified herein, and
additionally all matters upon which this contract is silent.

N. C. DIVISION OF COASTAL MANAGEMENT
Local Planning and Management - (Coastal Stormwater/NPS Grant Program—Y"
GRANT APPLICATION Calendar Year 2006 NOV J. 8 2005
(Please complete a separate application for each project.] ui ry
Local Government: tr>%J QF N S AHEAD
Project Title: L)o�r��Ce O �rmu��er 1""`+bnoaemeri
Principal Responsible Person: �)a�2-
Address: A0,AS i'li� �u��,� ,�Koi'\eS �12 1Tmenl
C c2'1 ..5__9-01
Phone & e-mail address: cD5a-� 414abl; Car U�runoT
Federal ID No.: 5�,-- 6034a`(3 ha w
rp oiect: The
t-eQ,sea iW.,
Vuo ,I 1
s 'JO f\ ' (
A-­0 U-%5 Q
M
Type of Project:
Ranking:
USE ONLY
�ecow.uY.er.�a�,onS �or oho ,o�n t�e�l ao,., 0-0— a%19I 0 r ,,A+/s�osMcuac-� d
pss,v ace s �o tec�uG� 8�4n i ,5t1.a r p C O { t,Q a ar. e n
SOUVN& a,.� �,n��a-ove �{,,�QD Quaff" y 0tu�nn °S L1�5C�+a1e ) iI\C�u
1ouo ,r.�eNs,�y de�Q\oQ.nene9 tl ..fl, ;v: oscq,r.anc2 �e<ow -n¢Z8a`i-;)nSje.)Cavnit
ao a1\� x�s� m&4--er, 4um.k�{% A�aotn�i _�_N;\\ Nc4E,tohes2 neceSs0.r-%,
0-v� �coVAOAP-A 0 Ltebz' me0, sce�o_t--"03 �kcr-e ts�Pt°p�ia4e,
son and address to whom contract should be mailed: Oe'�-k Low�asg Inwn R&ALMQ�-j Tow r
�i k5 _eo. TZ). box q9, Flags l eea , MC. CQ,71 8 1 - 669')
Budget Totals
(from page 2)
Requested grant: S30)000
Local Match
Cash amount:
In -Bind amount
$ 3O OO'O _
$ 000
$
Total Project Cost
TOTAL:

9/2005
BUDGET SUMMARY _.._.,
Grant
Local Match.
A. SMiq
Cash** In -Kind
e or
fl.Qc-
3 2 �00
�-Oo
0
;ae �r.
1 So
Total Salaries
13. Subcontract Costs ***
C
or Q.r o.u�d, aM¢n't'
ooID
Sao 0o0
Total Subcontract Costs
1 3 000
C. Su lies \yen
Sp
abS �v\ np-uz,%e s
D. Travel s W4o lvne
u--
1 O 0
O.
IT.
F. Other
I TOTAL BUDGET I$ 30 0 0 0_ $ 30.0 O O s 0. t,, n -I
authorized SignatureE� ls� ' ?� •�,,. .,,� Title
Note: Match must be at least 50% of total project cost. Local employees may be listed as either cash or
non -cash match.

9/2OU5
Note: Subcontracts must be approved by the local DCM District Planner i`;, { �',l ;..
DCM PLANNING AND MANAGEMENT - Coastal Stormwater/NPS GRANT PROGRAM
CONTRACT ATTACHMENT "A"
Local Government Sponsor: IT�wv� tk I A 5 kieJpp
Project: S�ormu�o'C e r v�o t avv¢0+ P \ar, Ug dm�e
Grant: $ 301000 Local Cash Match: $ 3[0)000 Total: $
Describe accurately and in measurable terms the anticipated activities to be performed during ea,
quarter. Indicate the percentage of the total work to be done each quarter and the amounts of gra
funds to be spent verses local cash match. Note this form only illustrates grant and local cash total
Non -cash match is not illustrated or represented on this attachment.
ACTIVITIES TO BE COMPIXTFn EACH 01TARTFR
% of total work to be completed
4�%
'c�o.n."t'�D-a-c�.. o1Dt��rJ�'C�V�•r(consu�'�'c�w\'}-
Grant fonds to be spent
11
�t O;P/i1\ COMrY.eJ�C Q MQ t��
t�1c-�`iJ�4 5
�p�Cl C�%t'
�oo a° B 'YC�enTrfiCC��; v�
po-a:��r`c¢ e eulecV _1
�n,�:�l ub\1c
$ '10 tao0
Local funds to be spent
�3 0C 0
% of total work to be completed ,
Aptri���utne o1oO�
Grant funds to be spent
pa o$rass rr OA C t,� a
Stare a�renc'�s
$ 9c)01JD
Local funds to be spent
$ l®00
% of total work to be completed
Grant Funds to be spent
o`Y 4�/1 t`ra`�/�_)i-
Pe�or'E' CvJ cL((
asso6ac-eAr. 0'CmeA+s
�a�Q p`F ��dtd `Ot ��MMISS�DApiS
$ 1.01000
Local funds to be spent
11 000
% of total work to be completed
Grant funds to be spent-_
r
Local funds to be spent ,

ATTACHMENT F
ASSURANCES - NON CONSTRUCTION PROGRAMS
The CONTRACTOR certifies that with regard to:
1. DEBARMENT and SUSPENSION - To the best of its knowledge and belief that it and its
principals:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal Department or agency;
(b) have not within a 3-year period preceding this proposal been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public (Federal,
State, or local) transaction or contract under a public transaction; violation of Federal
or State.antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, of receiving stolen
property;
(c) are not presently indicted for or' otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the offenses
enumerated in paragraph (1)(b) of this certification; and,
(d) have not within a 3-year period preceding this'applicatton/proposal had one or more
public transactions (Federal, State, or local) terminated.for cause or default.
2. LOBBYING - To the best of his or her knowledge and belief, that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the ,awarding of any
Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan; or cooperative
agreement.
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee_ of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of congress in connection with the Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
3. DRUG -FREE WORK PLACE REOUIREMENTS - It will comply by:
(a) Publishing a statement notifying employees that the unlawful manufacture,

ATTACHMENT F
distribution, dispensing, possession or use of a controlled substance is prohibited in
the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing a drug -free awareness program to inform employees about -
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance
programs; and,
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (a) above;
(d) Notifying the employee in the statement required by paragraph (a), above, that, as a
condition of employment under the grant, the employee will -
(1) Abide by the terms of the statement;. and,
(2) Notify the employer of any criminal drug statue conviction for a violation
occurring in the workplace no later than five (5) days after such conviction;
(e) Notifying the agency within ten (10) days after receiving notice under subparagraph
(d)(2), above, from an employee or otherwise receiving: actual notice of such
conviction;
(f) Taking one of the following actions, within 30 days of receiving notice under
subparagraph (d)(2), above with respect to any employee who is so convicted -
(1) Taking appropriate personnel action against such an employee, up to and
including termination; or,
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or tehabilitation program approved for such purposes by a Federal,
State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug -free workplace through
implementation of paragraphs (a), (b), (c),'(d), (e), and (f), above.
AND
4. Will comply with the provisions of the Batch Act which limit to political activities of
employees whose principal employment activities are funded in whole or in part with Federal
Funds.
5. Will comply, as applicable, with the provisions of the Davis -Bacon Act, the Copeland Act,
and the Contract Work Hours and Safety Standards Act regarding labor standards for
federally assisted construction sub -agreements.
6. Will comply with all applicable requirements of all other federal laws, executive orders,
regulations and policies governing this program.

1
NCDENR
North Carolina Department of Environment and Natural Resources
DIVISION OF PURCHASE AND SERVICES
Michael F. Easley, Governor Michael G. Bryant, Director William G. Ross, Jr., Secretary
Dave Clark
Town of Nags Head
P.O. Box 99
Nags Head, NC 27959-0099
Dear Mr. Clark:
June 5, 2006 aED
JIJN - 6 2006
mOrOhead City ®CM
Enclosed is a fully executed copy of Contract No. S06120 between Town of Nags Head
and the Department of Environment and Natural Resources.
Invoices or matters regarding work to be performed should be directed to the Contract
Administrator, Charlan Owens , DENR-Coastal Management, 1367 US 17 South,
Elizabeth City , NC 27909.
Please include Contract No. S06120 on invoices submitted for payment.
Should you have any questions regarding the contract, you may contact meat (919)
715-3880.
Sincerely,
r4l, MIR /
T. Mike Brendle, Chief
Purchase and Contract Section
Enclosure
MB/mw
cc: Ronda Bennett, DENR-Coastal Management
Controller's Office
One
1605 Mail Service Center, Raleigh, North Carolina 27699.1605 NOrthCar011na
Phone: [phone] FAX: [phone] Internet: www.admin.em-.state.nc �afirrallt�
An Equal Opportunity I Affirmative Action Employer • 50 % Recycled 110 % Post Consumer Paper

3100 - Contract Form (8101105) %.�� C4UDENR CONTRACT NO:
JUN - 6 200 S06120
DENR CONTRACT FORM - AGREEMENT INFORMATION (Assigned by Contract Coordinator
Cq
y
DENR Division & Section:
Coastal Management -Elizabeth City office
Address (MSC/Street):
1367 US 17 South
City
Elizabeth City
Zip
27909
Contract Administrator (Technical expertise):
Charlan Owens .
Phone No:
1 252-264-3901
E-mail address:
Charian.OwensCo0cmail .net
Contract Coordinator (Contract Process expee)
rtis
Ronda Bennett
Phone No:
1 252-808-2808
E-mail address:
I [e-mail]
CONTRACT INFORMATION:
& SERVICES ONLY
DPS Purchasing Agent:
Date Received:
Requisition No:
PO No: /L;60.5D&12J
AMENDMENT NO
Contractor: Town of Nags Head
Business IRS #:
Social Security #:
Check one of the following:
(Federal Tax ID#)
Contractor Key Contact Person: Dave Clark
56.6034273
Minority (510/o owned)
StreeUPO Box # P.O. Box 99
-
Woman (51%.owned)
City/State/Zip: Nags Head, N.C. 27959-0099
Handicapped (51% owned)
Phone No: 252-449-4201
X None of the above
E-mail Address: [e-mail]
Address (Mail Contract to for Execution): (Unless University)
Address (checks are mailed if different from Contract Execution address):
Name: Robert Muller, Mayor
Name:
Street/PO Box # P.O. Box 99
Street/PO Box #
City/State/Zip: Nags Head, N.C. 27959-0099
City/State/Zip:
Contract Period (Work cannot begin until fully executed contract is in place)
IStart Date: 04/01 /06
1 End Date: 03/31 /07
DENR Contract Amount (complete for Initial contract request only):
1 $
Amendment
Amendment Type:
No -Cost Time
Increase or Decrease
Revised Scope of Work Attached (check one):
No:
Extension
Contract Amount:
Yes No NA
(Required) Explain why amendment is necessary:
Time Extension from:
Time Extension to:
Amendment Amount:
Is
Revised Contract Total (Initial contract amount plus all amendments):
$
ENCUMBRANCE (Actual or Estimate Per FY):
FY 06 -- s 30,000.00 Co: 1601 Acct: 536962 Center 162562651805
PO Line s Co: Acct: Center
FY - s Co: —Acct: Center
PO Line s Co: Acct: Center
FY - s Co: —Acct: Center
PO Line s Co: Acct: Center
FY - $ Co: Acct: Center
PO Line s Co: Acct: Center
PAYMENT SCHEDULE Check one):
Reimburse for allowable expenditures according to amount specified in Scope of Work / a minimum of 10 % withheld until DENR accepts final work.
X
Reimburse 90% of all invoices for allowable expenditures with 10%withheld until DENR accepts final work.
Reimburse actual invoices submitted with a minimum of 10% of DENR Contract amount withheld until DENR accepts final work.
Lump sum payment when DENR accepts contract fulfillment.
Other (Specify):
MANDATORY SIGNATURE:
By signature, I certify that the above budget information is correct, appropriately budgeted & currently available in the
Division's budget as specified in the above encumbrance information. 1
DIVISION BUDGET OFFICER: `;
Signature
Date

n ill ovu i<v
�t Division Contract Coordinator for Contras eoues o.
DENR DIVISION: Coastal Management SECTION: Elizabeth City office
TYPE OF ACTION REQUESTED: (Contact Division of Purchase & Services for assistance in completing this farm - Main # 919-733-9746)
REQUEST FOR PROPOSALS (Issued by PURCHASE & SERVICES) -ESTIMATED COST: $ (Scope of Work attached)
SERVICE CONTRACT(compelitive solicitation; services by federal/state/local govt. or state -funded university) (Scope of Work attached)
MOA / MOU (exchange of services only - no payment for services) - Scope of Work attached
X GRANT CONTRACT (Grant application Issued by DENR or grant awarded through DENR - Grant application & Responses attached
PERSONAL SERVICE (INDIVIDUAL ONLY) Form 319 / Vita or Resume / Unique Qualifications Statement & Scope of Work attached
CONSULTANT CONTRACT (DPS solicits approval from GOVERNOR'S OFFICE & DOA P&C) - Scope of Work attached
AMENDMENT (CONTRACT NO. required: )
For increased funding amendments - Form 6000 & 6100 required) (For no cost time extensions - Form 6100 submitted to DPS only)
(Explanation required why increase in funding Is necessary):
BRIEF TITLE I PURPOSE OF CONTRACT: Stormwater/Non-Point Source Grant
JUSTIFICATION OF NEED FOR CONTRACT: Contract, results form grant to DENR for federal and state mandates
WHY WORK CANNOT BE PERFORMED WITHIN DENR; N/A
STATE / LOCAL / FEDERAL AGENCY OR STATE -FUNDED UNIVERSITY CONTACTED BUT UNABLE TO PROVIDE SERVICE
AGENCY / UNIVERSITY:.
CONTACT NAME:
AGENCY / UNIVERSITY:
CONTACT NAME:
PHONE NO:
PHONE NO:
FEDERAL AND/OR STATE REGULATIONS / CITATIONS APPLY: X YES NO
LIST OR PROVIDE AS ATTACHMENT: Attached
SOURCE OF FUNDS
Appropriations:
$
Receipts:
$
Federal Grant:
$
30,0(
Grant,No:
I NOAA o50
CFDAI,
Grant Expiration Date
1
3/31/:
Original Funding Available
Is
Obliqated / Approved to Date:
Is
CONTRACT INFORMATION (check one):
❑X Coitrajor,own - Formp100 Attached
PROPOSED ENCUMBRANCE FOR THIS REQUEST:
FY 06 — $
30,000.00 Cc:
1601 Acot: 536962
Center:
FY _— $
Cc:
Acct:
Center:
FY _— $
Co:
Acct
Center:
FY _-- $
Cc:
Acct:
Center:
FY _-- $
Co:
Acct:
Center:
FY _-- $
Co:
Acct
Center:
Mandatory
1
Budget Officer's I
Signature: w DATE:
0 Contractor Unknown
Charlan Owens Phone No: 252-264-3901
C tract Admi istrator ignature Typed or Printed Name E-mail: Charlan.Owensffnemail.net
(Certifies above request & information is in compliance with all State / Federal /local requirements & policies & DENR's strategic goals.)
SUBMITTED TO CONTRACT COORDINATOR: 2/24/2006 (date)
Page 1 of 2

X
NCDENR
North Carolina Department of Environment and Natural Resources
Division of Coastal Management
Michael F, Easley, Governor Charles S. Jones, Director William G. Ross Jr., Secretary
July 19, 2006
TRANSMITTED VIA FAX AND U. S. MAIL
Seth Lawless, Town Manager
Town of Nags Head
P. O. Box 99
Nags Head, NC 27959
Fax [phone]
RE: Acceptance of Planner -in -Charge Designee David W. Clark, P. E., Town Public Works
Director for Planning and Management Grant Contract Number S06120, "Stormwater
Management Plan Update Project"
Dear Mr. Lawless:
As specified under the financial terms of the contract between the Town of Nags Head and the
State of North Carolina, per Attachment C, Grant Requirements (g) of said agreement, I have
reviewed David Clark's qualifications submitted in support of his acceptance as "Planner -in -
Charge" for preparation of the Stormwater Management Plan Update.
Per this correspondence, Mr. Clark is accepted and designated as the "Planner -in -Charge" for
contract S06120.
If you have any questions concerning this correspondence please do not hesitate to contact me
at 252-264-3901 or email charlan.owens( ncmail net.
Sincerely,
Charlan Owens, AICP
NE DCM District Planner
cc: Dave Clark, P. E., Town of Nags Head Public Works Director
FILE
1367 U.S. 17 South, Elizabeth City, North Carolina 27909
Phone: [phone] FAX: [phone] Internet: www.nccoastaimanagement.net
An Equal Opportunity 1 Affirmative Action Employer— 50% Recycled 110% Post Consumer Paper

NCDENR
North Carolina Department of Environment and Natural Resources
Division of Coastal Management
1367 U. S. 17 South
Elizabeth City, INC 27909 Elizabeth Citm,
Phone [phone]
FAX [phone] District OfficL
To: Seth Lawless From: Charlan Owen
Fax: [phone] Pages: 2
Phone: Date: 7/19/2006
Re: Stormwater Management Plan Update CC:
Grrant— PIC Letter
❑ Urgent ❑ For Review ❑ Please Comment ❑ Please Reply ❑ Please Recycle
Comments:
SEE ATTACHED

TRANSACTION REPORT
TM
P. 01
DATE START RECEIVER
TX TIME PAGES TYPE
JUL-19-2006 WED 10:03 AM
NOTE M# DP
JUL-19 10:02 AM 912524410776 1'14" 2 SEND OK 589

M. Ren6e Cahoon
*HE
Wayne Gray
Mayor
Commissioner
Anna D. Sadler
Bob Oakes
Mayor Pro Tern
Town of Nags Head
Commissioner
Post Office Box 99
Seth Lawless
Nags Head, North Carolina 27959
Doug
g Remaley
Town Manager
Telephone [phone]
Commissioner
Fax [phone]
www.townofnagshead.net
July 12, 2006
JUL 13 2000
X)AST,:-,i_ N. ANAG1: MENT
Fi. l Z,AREcTH 01 T Y
Charlan Owens, AICP
NE District Planner
NCDENR — Division of Coastal Management
1367 U. S. 17 South
Elizabeth City, NC 27909-7634
Re: Planner -in -Charge Certification
Stormwater Management Plan Update
Contract #S-06120
Dear Charlan,
This is to request certification of David W. Clark, P.E., Public Works Director, as Planner -in -
Charge of the reference project. He was selected, and designated, by the Nags Head Board of
Commissioners as the "Principal Responsible Person" in the original grant application, submitted
in November 2005. Now that the grant has been approved, and the contract prepared and
executed, he will be the Planner -in -Charge of this project. As the Public Works Director, he is
the Town's principal contact with the consultant (sub -contractor) and is responsible for
monitoring the consultant's progress, and reviewing all task work products. A copy of his
current r6sum6 is enclosed for your review and consideration.
Stormwater is Public Works', and the Director's, number 1 priority at this time. His current
workload allows him to spend as much time as necessary on this project until it is complete.
Should you need any additional information, please feel free to contact me, or Dave. His direct
phone number is [phone].
Sincerely,
Seth Lawless
Town Manager
Enclosures

DAVID W. CLARK
2517 Compass Lane [phone]
Nags Head, NC 27959-9524 [e-mail]
ENGINEER/MANAGER
Civil ... Solid Waste... Industrial
2006
CAREER HIGHLIGHTS ELIZAEEMETH C!T v
PUBLIC WORKS DIRECTOR MANAGES PUBLIC SERVICES/MAINT. PROGRAMS
OVERSEES PROFESSIONAL SERVICES CONTRACTS
DEVELOPS PROJECT SPECIFICATIONS
♦ Responsible for managing Town public service functions dealing with environmental
compliance including Solid Waste Collection, Water Production and Water Distribution,
Public Facilities Maintenance and Fleet Management; develops specifications for, and
evaluates consultants complex engineering work; assists subordinate division
superintendents with staffing, problem solving and decision making.
♦ Develops and implements programs for disaster preparation and recovery; oversees
debris removal and infrastructure restoration following natural disasters; stays current
with policies governing state and federal reimbursement for public entity post -disaster
recovery costs.
♦ Represents town on regional Hydrology Study Committee; served on town Sanitation
Vehicle, Water System Enhancement, and Stormwater study committees.
COUNTY ENGINEER
COORDINATED ENVIRONMENTAL PROGRAMS
OVERSAW PROFESSIONAL SERVICES CONTRACTS
DEVELOPED PROJECT SPECIFICATIONS
Responsible for managing all County departments dealing with environmental
compliance, including Solid Waste Collection, Water Department, Mosquito and Animal
Control and Public Building Maintenance; developed solutions to complex engineering
problems; assisted subordinate department heads in decision making, problem solving
and personnel issues.
♦ Provided engineering assistance on Parks & Recreation, Airport Authority and Harbor
Authority projects; served on School Capital Projects team.
♦ Oversaw professional services (engineering, surveying, architecture) contracts from
Scope of Work preparation through project completion; supervised in-house construction
projects and monitored contract construction work.

DAVID W. CLARK, Page 2
PUBLIC WORKS DIRECTOR LANDFILL CONSTRUCTION OVERSIGHT
DISASTER RECOVERY
COORDINATED ENVIRONMENTAL PROGRAM
♦ Responsible for managing all County departments dealing with environmental issues _
Solid Waste Division, Water and Sewer Department, Mosquito Control, Keep Onslow
Beautiful and Buildings & Grounds; developed solutions to complex engineering
problems from study initiation to successful implementation; assisted subordinate
department heads in personnel issues and decision -making.
♦ Developed, bid and implemented contracts for debris management/removal after five
hurricanes; oversaw stream cleanup after natural disasters; coordinated FEMA buyout of
homes flooded by Hurricanes Fran and Bonnie; made presentations on "Disaster Debris
Management." at regional and national disaster recovery conferences.
♦ Duties included extensive contact with State Solid Waste, Water Supply and
Groundwater regulatory agencies; reviewed and edited feasibility studies prepared by
consultants; kept current on State and Federal Environmental regulations and their
potential impact on County activities and budgets.
♦ Oversaw the design and construction of the first three phases (total 24.1 acres) of the
County's Subtitle D landfill; developed and implemented corrective measures for landfill
gas (odor) and high strength leachate problems; oversaw closure of 28-acre unlined
landfill.
SOLID WASTE ENGINEER LANDFILL OPERATION AND GENERAL MANAGEMENT
POLICY AND OBJECTIVES FORMULATION
FISCAL DIRECTION AND RESPONSIBILITY
♦ Responsible for managing all County refuse collection and disposal activities, including a
50,000+ tons/year sanitary landfill; developed and administered capital and operating
budgets exceeding $1.5M. Designed landfills incorporating clay liners, leachate detection
and groundwater monitoring. Used PC extensively for record keeping, data reporting and
modeling.
♦ Conduct rate studies and prepare rate increase justifications. Develop specifications for
equipment purchases and engineering design work; monitor contractor/consultant
performance for contract compliance. Conduct legal and financial research, preparing
studies and reports.
♦ Duties involved extensive contact with State and local regulatory agencies. Initiated
ordinances for refuse collection and disposal. Implemented curbside recycling program as

DAVID W. CLARK, Page 3
part of regional contract. Point -of -contact for citizen inquiries regarding recycling, solid
waste and household chemical disposal.
♦ Supervised utility operations and construction. Managed vehicle maintenance garage and
oversaw County mosquito control program. Served as the public liaison officer, speaking
to public forums, civic organizations and before government agencies and elected boards.
SANITARY ENGINEER
REGULATORY ENFORCEMENT
OPERATOR TRAINING
COMPLIANCE INSPECTION
♦ Responsible for enforcement and implementation of Federal and State regulations
involving public water supplies and municipal wastewater treatment. Reviewed and
approved municipal and consulting engineer design plans.
Conducted sanitary facility surveys, reviewed chemical and bacteriological test results.
Provided technical assistance and information to governmental agencies and private
firms. Conducted sanitary facility operator training and maintained/updated computer
information system.
INDUSTRIAL ENGINEER
BUDGETDEVELOPMENT
FEASIBILITY STUDIES
REPORT ANALYSIS
♦ Conducted feasibility and time -and -motion studies; tested new products for specification
compliance and improved work processes for adoption. Prepared analytical reports and
recommendations based on data collected.
Prepared specifications and budget requests for new equipment. Designed and
implemented an innovative linen delivery system for a 600-bed training and research
hospital.

DAVID W. CLARK, Page 4
PROFESSIONAL EMPLOYMENT CHRONOLOGY
2002-Present Public Works Director, Town of Nags Head, North Carolina
2000-2002 County Engineer, Carteret County, North Carolina
1995-2000 Public Works Director, Onslow County, North Carolina
1980-1995 Solid Waste Engineer, James City County, Virginia
1978-1980 District Engineer, Virginia Health Department, Richmond, Virginia
1976-1978 Assistant District Engineer, Virginia Health Department, Lexington, Virginia
1971-1976 Industrial Engineer, University of Virginia Hospital, Charlottesville, Virginia
1966-1970 Cryptanalytic Specialist, U S Army (1967-1970 Pleiku, RVN)
FORMAL EDUCATION
MEM, 1991 Engineering Management, The George Washington University
BS, 1976 Civil Engineering, University of Virginia
LICENSES AND CERTIFICATES
Registered Professional Engineer, Virginia - 1980
Registered Professional Engineer, North Carolina - 1996
PROFESSIONAL MEMBERSHIPS
American Society of Civil Engineers
Solid Waste Association of North America
Distinguished Service Award, Virginia Chapter, 1992
President, Virginia Chapter, 1989-1991
Vice President, Virginia Chapter, 1988-1989
American Public Works Association
National Society of Professional Engineers

M. Renee Cahoon
Mayor
Anna D. Sadler
Mayor Pro Tern
Seth Lawless
Town Manager
NORTH CAROLINA
DARE COUNTY
Town of Nags Head
Post Office Box 99
Nags Head, North Carolina 27959
Telephone [phone]
Fax [phone]
www.townofnagshead.net
` fjo co�'vvl
{ 'L \ Q�
Wayne Gray
Commissioner
Bob Oakes
Commissioner
Doug Remaley
Commissioner
SERVICE CONTRACT // / (/T
PURCHASE ORDER # DO�P I O7O
THIS CONTRACT IS NOT VALID WITHOUT THE REQUIRED ACCOMPANYING/
CORRESPONDING PURCHASE ORDER
(C initials)
THIS CONTRACT is made and entered into this the 14'h day of February 2006, by and between
the TOWN OF NAGS HEAD, a public body corporate of the State of North Carolina, (hereinafter referred
to as "the TOWN") party of the first part and W. K. Dickson & Company, Inc., (hereinafter referred to as
"CONTRACTOR'), party of the second part.
1. SERVICES TO BE PROVIDED AND AGREED CHARGES
The services and/or material to be furnished under this contract (hereinafter referred to
collectively as "SERVICES") and agreed charges are as follows:
To furnish, in a professional manner, the services required to complete the
"Update of the Stormwater Management Plan" for the TOWN; in accordance
with the Scope of Services, as contained in the Request for Proposals For
Engineering Services entitled "Update of Stormwater Management Plan, Town
of Nags Head, North Carolina", dated October 24, 2005, and as revised, dated
1/5/2006 (copies attached). Work to be performed will be as described in the
CONTRACTOR'S "Contract for Services" and Attachments "A" and "B", thereto
(copies attached). Work will not commence on Tasks 5.1, 5.2, 5.5, 6.16.2,
7.1, 8.1, 8.2 and Tier III until after April 1, 2006. These tasks are as described
in CONTRACTOR'S Attachment "A" "Scope of Services".
Total contract price is $138,128.00 (One hundred thirty-eight thousand
one hundred twenty-eight dollars and no cents) to be paid upon acceptance of
work by Town. Work completed through the end of each month will be
invoiced based on percentage (%) completed for each Scope of Services task.
The DraftStormwater Management Plan, with all associated
documents, shall be submitted no later than October 18, 2006. This includes
all work under Tiers I, II and III as detailed in the above referenced "Contract
for Services". Liquidated damages in the amount of $ 150.00 per day will
begin accruing on October 19, 2006, and continue for each day the Draft
Stormwater Management Plan Is not submitted to the TOWN for review.

Town of Nags Head Stormwater Management Plan Update February 14, 2006
2. DESCRIPTION OF PROJECT
Work under this contract consists of Engineering and surveying services to
update the TOWN's Stormwater Management Plan, including the creation of a
Stormwater/Drainage layer on the TOWN's GIS system.
3. TERM OF CONTRACT
The term of this CONTRACT for SERVICES is from February 14, 2006 to December 1,
2006. Either party may nonetheless cancel this contract on thirty (30) days written notice to the
other party by certified mail or personal delivery. This contract is subject to the availability of
funds to purchase the specified SERVICES and may be terminated at any time if such funds
become unavailable.
4. PAYMENT TO CONTRACTOR
The TOWN agrees to pay at the rates specified for SERVICES satisfactorily performed in
accordance with this contract. Unless otherwise specified, the CONTRACTOR shall submit an
Itemized invoice to the TOWN by the end of the month during which SERVICES are performed.
Payment will be processed promptly upon receipt and approval by the TOWN of the invoice.
5. INDEPENDENT CONTRACTOR
Both the TOWN and the CONTRACTOR agree that the CONTRACTOR shall act as an
independent contractor and shall not represent itself as an agent or employee of the TOWN for
any purpose in the performance of the CONTRACTOR'S duties under this contract. Accordingly,
the CONTRACTOR shall be responsible for payment of all Federal, State and local taxes arising
out of the CONTRACTOR'S activities in accordance with this contract, including by way of
Illustration by not limitation, Federal and State income tax, Social Security tax, Unemployment
Insurance taxes, and any other taxes or business license fees as required.
In performing the SERVICES, the CONTRACTOR is acting as an independent contractor
and shall perform SERVICES in accordance with currently approved methods and practice in the
CONTRACTOR'S professional capacity and in accordance with the standards of applicable
professional organizations and licensing agencies.
6. INSURANCE AND INDEMNITY
The CONTRACTOR shall indemnify and save harmless the TOWN, its agents and
employees from and against all actions, liability, claims, suits, damages, cost or expenses of any
kind which may be brought or made against the TOWN or which the TOWN must pay and Incur
by reason of or in any manner resulting from injury, loss or damage to persons or property
resulting from negligent performance of or failure to perform any of Its obligations under the
terms of this CONTRACT.
The CONTRACTOR shall be fully responsible to the TOWN for the acts and omissions of
its sub -contractors and of persons either directly or indirectly employed by it, as the
CONTRACTOR is for the acts and omissions of persons directly employed by it.
In addition, the CONTRACTOR shall comply with the North Carolina Worker's
Compensation Act and shall provide for the payment of workers' compensation to its employees
in the manner and to the extent required by such Act. In the event the CONTRACTOR is

Town of Nags Head Stormwater Management Plan Update February 14, 2006
excluded from the requirements of such Act and does not voluntarily carry workers'
compensation coverage, the CONTRACTOR shall carry or cause Its employees to carry adequate
medical/accident insurance to cover any injuries sustained by its employees or agents during the
performance of SERVICES.
The CONTRACTOR agrees to furnish the TOWN proof of compliance with said Act or
adequate medical/accident insurance coverage upon request.
The CONTRACTOR upon request by the TOWN shall furnish a Certificate of Insurance
from an Insurance company, licensed to do business in the State of North Carolina and
acceptable to the TOWN verifying the existence of any Insurance coverage required by the
TOWN. The Certificate will provide for sixty (60) days advance notice in the event of termination
or cancellation of coverage.
7. HEALTH AND SAFETY
The CONTRACTOR shall be responsible for Initiating, maintaining and supervising all
safety precautions and programs in connection with the work. The CONTRACTOR shall take all
necessary precautions for the safety of, and shall provide the necessary protection to prevent
damage, injury or loss to all employees from the work and other persons who may be affected
thereby.
8. NON-DISCRIMINATION IN EMPLOYMENT
The CONTRACTOR shall not discriminate against any employee or applicant for
employment because of age, sex, race, creed, or national origin. The CONTRACTOR shall take
affirmative action to ensure that applicants are employed and that employees are treated during
employment without regard to their age, sex, race, creed, or national origin. In the event the
CONTRACTOR is determined by the final order of an appropriate agency or court to be in
violation of any non-discrimination provision of federal, state or local law or this provision, this
Contract may be cancelled, terminated or suspended in whole or in part by the TOWN, and the
CONTRACTOR may be declared ineligible for further contracts.
9. GOVERNING LAW
This contract shall be governed by and in accordance with the laws of the State of North
Carolina. All actions relating in any way to this contract shall be brought in the General Court of
Justice of the State of North Carolina or in the Federal District Court for the Eastern District of
North Carolina.
10. OTHER PROVISIONS
This Contract is subject to such additional provisions as are set forth in any addendum
executed separately by each party and attached hereto.
11. CONTRACT DOCUMENTS/AMENDMENTS
This document together with the purchase order and any attached exhibits constitutes
the entire Contract between the said two parties and may only be modified by a written mutual
agreement signed by the parties and attached hereto. If any conflict is found between this
contract and any attachments, the contract language will govern.
K]

Town of Nags Head
Stormwater Management Plan Update February 14, 2006
12. SIGNATURES
Both the TOWN and the CONTRACTOR agree to the above contract,
Witnessed or Attested By:
TOWN OF NAGS HEAD
By:�oamZ�,i�� - �—
Title:
Date:
CONTRACTOR
By: -5ldf ESE r[�
Title: ✓7'
Date:
"This instrument has been preaudited in the manner required by the Local Government Budget
and Fiscal Control Act."
33-Ob
Fina e OffWer
(:N
VAORNE
FORM LEGAL SUFFICIENCY,
0

CONTRACT FOR SERVICES
This CONTRACT for the Update of Stormwater Management Plan -by and between the
Town of Nags Head, hereinafter called the OWNER, and W.K. Dickson & Co., Inc.,
hereinafter called the CONSULTANT;
The parties hereto do mutually agree as follows:
Employment of CONSULTANT. The OWNER hereby engages the CONSULTANT
and the CONSULTANT hereby agrees to perform the professional services
hereinafter set forth.
Scope of Services. The CONSULTANT shall perform, in a professional manner, the
services set forth in Attachment A, Scope of Services, which attachment is
incorporated herein.
3. Additional Services. The CONSULTANT shall provide additional services, not
specifically called for in Attachment A, Scope of Services, upon request or
authorization of the OWNER.
4. Time of Performance. The CONSULTANT will commence work on or as soon as
practicable after the date of execution of this Contract and receipt of written Notice to
Proceed. All work as set forth in the Scope of Services shall be completed within 240
calendar days of that date, assuming: (1) the timely submission of all required data
and the scheduling of all meetings and reviews by the OWNER; (ii) no other impacts
or delays caused by third parties, including the contractor(s) or its subcontractors; or
(iii) other delays beyond CONSULTANT'S control.
If the OWNER requests modifications to the Scope of Services of the project, the
time of performance of the CONSULTANT shall be adjusted appropriately. Likewise
should the CONSULTANT'S services extend past the completion date above, at no
fault of the CONSULTANT, the CONSULTANT'S compensation shall be adjusted
accordingly in an amount mutually acceptable to the parties.
CONSULTANT'S services under this Contract, and each phase of services, if the
Scope of Services is so divided, shall be considered complete at the earlier of (1) the
date when the submissions for that phase have been accepted by the OWNER or
(2) thirty days after the date when such submissions are delivered to the OWNER.
5. Meetings. This Contract includes attendance by the CONSULTANT at meetings to
make presentations or to otherwise review the progress of the work as identified in
Attachment A.
6. Reports. The CONSULTANT shall prepare and submit to the OWNER reports
called for in Attachment A, Scope of Services, attached hereto.

7. Subsurface Investigations. In soils, foundation, groundwater, and other subsurface
investigations, the actual characteristics may vary significantly between successive
test points and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated underground
conditions may occur that could affect total project cost and/or execution. These
unforeseen conditions are not the responsibility of the CONSULTANT.
8. CONSULTANT'S Personnel at Construction Site. The presence or duties of
CONSULTANT'S personnel at a construction site, whether as onsite representatives
or otherwise, do not make CONSULTANT or CONSULTANT'S personnel in any way
responsible for those duties that belong to OWNER and/or the construction
contractors or other entities, and do not relieve the construction contractors or any
other entity of their obligations, duties, and responsibilities, including, but not limited
to, all construction methods, means, techniques, sequences, and procedures
necessary for coordinating and completing all portions of the construction work in
accordance with the construction Contract Documents and any health or safety
precautions required by such construction work. CONSULTANT and
CONSULTANT'S personnel have no authority to exercise any control over any
construction contractor or other entity or their employees in connection with their
work or any health or safety precautions and have no duty for inspecting, noting,
observing, correcting, or reporting on health or safety deficiencies of the construction
contractor(s) or other entity or any other persons at the site except the
CONSULTANT'S own personnel.
The presence of CONSULTANT'S personnel at a construction site is for the purpose
of providing to OWNER a greater degree of confidence that the completed work will
conform generally to the Contract Documents and that the integrity of the design
concept as reflected in the Contract Documents has been implemented and
preserved by the construction contractor(s). CONSULTANT neither guarantees the
performance of the construction contractor(s) nor assumes responsibility for
construction contractor's failure to perform their work in accordance with the
Contract Documents.
9. Compensation. The CONSULTANT agrees to perform the services provided for in
the Scope of Services, and the OWNER agrees to compensate the CONSULTANT
for such services as set forth in Attachment B, Basis of Compensation, which
attachment is incorporated herein. Compensation for additional services shall also
be as set forth in Attachment B, Basis of Compensation.
Payment by the OWNER to the CONSULTANT shall be due and payable on the
25th day of the month followinthe date of the invoice. Payments not received by
the CONSULTANT by said 30t day of the month following the date of the invoice
shall be overdue. A service charge of one and one-half (1'/2) percent per month
shall be added to all overdue amounts. OWNER agrees to pay CONSULTANT'S
cost of collection of all amounts due and unpaid after sixty (60) days including court

costs and reasonable attorney fees. CONSULTANT shall not be bound by any
provision wherein CONSULTANT waives any rights to a mechanic's lien, or any
provision implying payment to CONSULTANT is contingent upon payment to
OWNER by a third party. A failure by OWNER to pay CONSULTANT on a timely
basis shall entitle CONSULTANT at its election, to stop work on the Project until
such time as payment has been made, and upon seven days' notice and OWNER'S
failure to pay all amounts then due, to terminate this contract.
10. Personnel. The CONSULTANT represents that he has, or will secure at his own
expense, all personnel required to perform the services under this Contract and that
such personnel will be fully qualified to perform such services.
11. Responsibilities of the OWNER. It is agreed that the OWNER will have the following
responsibilities under this Contract:
a) The timely provision of all available information, data, reports, records, and maps
to which the OWNER has access and which are needed by the CONSULTANT
for the performance of the services provided for herein.
b) Providing assistance and cooperation for the CONSULTANT in obtaining any
other needed material which the OWNER does not have in its possession.
c) Making available the services of the OWNER as may be necessary to obtain
information as needed to perform the work program set forth in the Scope of
Services.
d) The designation of a single representative who will be authorized to make
necessary decisions required on behalf of the OWNER and will serve to provide
the necessary direction and coordination for the project.
e) Bear all costs for permitting and advertising for the project.
f) Provide access to all affected private property for CONSULTANT to perform all
necessary surveying, engineering and inspections.
All such OWNER responsibilities shall be conducted in a timely manner and without
undue delay so as not to delay the CONSULTANT in the performance of his
services.
12.Opinion of Probable Construction Costs. CONSULTANT'S opinion of probable
construction costs, if rendered as a service under this Agreement, is based on
assumed labor costs and approximate quantities of material and equipment, and
therefore is of a conditional character. CONSULTANT cannot and does not
guarantee the cost of work to be performed by others since market or bidding
conditions can change at any time and changes in the scope or quality of the project
may affect estimates.
3

13.Ownership of Materials. It is agreed that upon receipt of final payment, all final
documents, studies, surveys, drawings, maps, models, photographs and reports
prepared by the Consultant under this Contract, shall be considered the property of
the OWNER. However, the CONSULTANT shall retain such copies thereof as he
desires. There shall be no reuse by OWNER without written verification or
adaptation by CONSULTANT, and with compensation to CONSULTANT upon
mutually acceptable terms. Any use by OWNER without CONSULTANT'S written
verification of adaptation will be at OWNER'S sole risk and without liability or legal
exposure to CONSULTANT, and OWNER agrees to indemnify and hold
CONSULTANT harmless from and against any claims or liability, including attorneys'
fees resulting from any claim against CONSULTANT by any third party arising out of
OWNER'S use of the documents referred to herein, for any purpose other than the
completion of the Project.
14. Delays Beyond the Control of the CONSULTANT. It is agreed that events which are
beyond the control of the CONSULTANT may occur which may delay the
performance of the Scope of Services. In the event that the performance of the
Scope of Services by the CONSULTANT is delayed beyond his control, the
CONSULTANT shall notify the OWNER in writing of such delay and the reasons
therefore, and the OWNER shall extend the time of performance appropriately.
15.Chanoes. The OWNER or the CONSULTANT may, from time to time, request
modifications or changes in the Scope of Services. Such changes, including any
increase or decrease in the amount of the CONSULTANT's compensation, which
are mutually agreed upon by and between the OWNER and the CONSULTANT,
shall be incorporated in written amendments.
16.Termination of Contract. This Contract may be terminated by either the OWNER or
the CONSULTANT with 7 calendar days written notice. In the event of such
termination, all finished or unfinished plans, specifications and reports prepared by
the CONSULTANT shall, at the option of the OWNER, become OWNER's property,
subject to the provisions of paragraph 13. The CONSULTANT shall be entitled to
receive compensation for work accomplished and for reimbursable expenses
incurred prior to termination.
17.Assignability. This Contract shall not be assigned or transferred by either the
CONSULTANT or the OWNER without the prior written consent of the other.
Notwithstanding the foregoing, however, the CONSULTANT shall not be prohibited
from contracting with qualified sub -consultants or from assigning to a bank, trust
company, or other financial institution any claims for compensation due, or to
become due, without such prior written consent.
4

18.Liability and Standard of Care. CONSULTANT shall perform services for client in
professional manner, using that degree of care and skill ordinarily exercised by
consultants practicing in the same or similar locality as the project. CONSULTANT'S
liability to OWNER for any damages arising in any way out of performance or breach
of this contract, is limited to the total fees paid by client or fifty thousand dollars
($50,000) whichever is less. In no event shall either OWNER or CONSULTANT be
entitled to consequential damages.
OWNER acknowledges that the CONSULTANT is a Corporation and agrees that
any claim made by the OWNER arising out of any act or omission of any director,
officer or employee of the CONSULTANT in the execution or performance of this
agreement shall be made against the CONSULTANT and not against such director,
officer, or employee and OWNER waives any claim against all of CONSULTANT'S
directors, shareholders, officers and employees.
IN WITNESS WHEREOF, the CONSULTANT and the OWNER have executed this
Contract as of the date written below and under the laws of the State of
OWNER:
By:
Title: 17-e;k "
Date: ' �
Witness Vi—o .1� i(, J �
Title: !�R P . I b4 CJ to l , I
CONSULTANT:
W.K. DICKSON & CO., INC.
By: — Slard ,
Title: ✓�
Date: 2 00
Witness:
Title: PRdsr« MdN
5

ATTACHMENT A
Scope of Services
Completion of the Master Plan shall include the following list of services:
1.0 PROJECT ADMINISTRATION
1.1 Status Meetings: Conduct progress meetings with key staff as each major
task is nearing completion. One meeting can cover more than one task, as
appropriate. (1) Two meetings are anticipated for this task.
1.2 Monthly Status Reports: Provide monthly, written, status reports to key
staff detailing progress on all required tasks. Eight (8) status reports are
anticipated for this task.
1.3 Town Board Meetings: Make an initial ("kickoff') presentation to the Town
Board of Commissioners (at either a formal Board meeting, or Board
workshop) and a final presentation of the recommended plan to the Board.
1.4 Training of Town Staff: Conduct training of Town staff in use of data
collection techniques, stormwater modeling software, and CIS enhancement,
if using non-standard (proprietary) methods. Two (2) days of training are
anticipated for this task.
2.0 DATA COLLECTION
2.1 Review Available Data: Review all available information pertaining to the
Plan, including, but not limited to: previous drainage studies, associated
master drainage plans, flood event documentation, existing maps, proposed
development, proposed infrastructure improvements associated with the
area, etc.
2.2 Meet with Town Staff/Agencies/Citizens: Meet with Town staff, other
agencies, and citizens to collect additional related information. A total of two
(2) days of meetings are anticipated for this task.
3.0 PUBLIC INPUT
3.1 Public Meetings: Conduct at least two (2) Public Input meetings (1 evening,
1 daytime) to gather problem area data. A total of two (2) public meetings are
anticipated for this task. The task will include the preparation of up to five (5)
unique exhibits for each public meeting.
3.2 Public Survey: Conduct a mail based, and Web accessible, public input
survey (approx. 4,500 property owners will need to be "reached").
4.0 FIELD SURVEY
4.1 Delineate Basins: Identify and delineate the boundaries of the drainage
basins that contribute stormwater runoff within the Town as well as major
drainage features and drainage infrastructure within each basin (some
surveying will be required).
4.2 Stormwater Infrastructure Field Collection: Identify the point(s) of
discharge for each drainage basin. Collect structure and channel attributes
to be agreed upon between the Town and the consultant prior to field
collection. Horizontal location will be based on mapping grade GPS.
IS

Vertical location will be based on LIDAR topographic data and will not be
survey grade.
Include all drainage features - all ditches, swales and road (not driveway)
culverts in the GIS Drainage layer, with accompanying photos and
condition reports. This cost will reflect the incremental difference
between the two levels of GIS work. A total of 300 structures are
estimated for this task. Structures are defined as above.
Fees for the Stormwater Infrastructure are based on a per structure basis and
estimated based on the structure counts given above. Structure counts are
based on previous stormwater inventory studies and knowledge of the
Town's stormwater drainage network. Structures required to be attributed in
excess of the counts given above will be charged at the rate of $40/structure.
The consultant will not collect additional structures without written approval
from the Town.
4.3 GIS Mapping: Prepare CIS -based datasets of the aforementioned items
and map these items using the Town's CIS base map. CIS datasets shall
include any attribute information (to be agreed upon between the Town and
the consultant) that is necessary and useful for the completion of tasks
included in this scope of services.
4.4 GIS Submittal:The map(s) created under this task will be provided to the
Town in electronic format compatible with our CIS data format (ESRI
shapefile/coverage/personal geodatabase).
4.5 Vertical Survey Collection: Seven (7) days of vertical field survey will be
provided for key areas to be agreed upon between the Town and the
consultant.
5.0 STORMWATER MASTER PLAN
5.1 Existing Conditions Analysis: Analyze the existing storm drainage '
systems for all storms including the 2-yr, 5-yr, 10-yr, 25-yr, and 100-yr-24
hour rainfall events and provide a summary of the results. The Consultant
shall use SCS Unit Hydrograph methodology as contained in the HEC-1 or
HEC-HMS computer models to generate peak flows for the above
referenced rainfall events. The Consultant shall perform the hydraulic
analysis by using the standard step backwater method as contained in the
HEC-RAS computer program for mostly open systems to model the existing
storm drainage system. For mostly closed systems EPA SWMM will be used
to model the drainage system.
5.2 Prioritize Problem Areas: Develop list of prioritized areas for drainage
improvements.
5.3 Alternatives Analysis: Develop potential solutions for each area defined in
Task 5.2 and evaluate potential solutions to a feasibility level.
5.4 Cost Estimates: Feasibility level cost estimates shall also be provided for
each alternative.
5.5 Identify Potential Permits for Alternatives: Identify all permits and
agreements that the Town will need to obtain for each alternative solution
prior to starting any construction, which may include: applicable
environmental permits, DOT permits, and/or encroachment agreements.
AN

5.6 Determine annual operation and maintenance costs: Estimated annual
operation and maintenance costs will be determined for properly maintaining
the existing stormwater system as well as the projects to be added in the
future as part of the Capital Improvement Program.
6.0 WATER QUALITY ANALYSIS
.6.1 Evaluate Water Quality Benefit of Proposed Alternatives: Assess the
water quality benefits for each proposed alternatives.
6.2 Evaluate Town Outfalls: Evaluate the Town's use of ocean, and sound
(estuarine) stormwater outfalls. Identify each as to ownership and
maintenance responsibilities. For each non -NC DOT outfall, identify the
associated environmental issues, potential water quality enhancements, and
possible stormwater management alternatives. [Note: A detailed study of the
five (5) NC DOT owned, and maintained, ocean outfalls in Nags Head is
currently underway. This study/plan is not intended to overlap with that
study/plan.] Conceptual BMPs will be recommended where appropriate to
improve water quality at the outfalls. Detailed analysis and design for the
water quality BMPs is excluded from this contract.
7.0 POLICIES AND ORDINANCES
�7.1 Review Existing Town Ordinances: Review existing Town stormwater,
and stormwater related (development) policies and ordinances.
7.2 Recommend Changes to Town Ordinances: Recommend
alterations/improvements to stormwater related (development) policies and
ordinances.
7.3 NPDES Phase II Recommendations: The Town is not required to establish
a Phase II Stormwater Program, but wishes to see guidance in establishing
the elements of such a program included in the final report.
8.0 STORMWATER MASTER PLAN REPORT
'-8.1 Draft Report: Submit a Draft Stormwater Master Plan to the Town of Nags
Head outlining all tasks listed above.
-8.2 Final Report: Submit a Final Stormwater Master Plan to the Town of Nags
Head outlining all tasks listed above.
9.0 EXCLUSIONS
Services not specifically listed above are excluded and will be additional
services. The following items are specifically excluded:
9.1 FEMA coordination
9.2 Floodplain mapping
9.3 Utility, topographic, and boundary survey
9.4 Geotechnical services
9.5 Stormwater infrastructure data collection in addition to the 300 structures
outlined in task 4.2
ME

9.6 Stormwater infrastructure collection for structures identified as difficult
access
9.7 Vertical survey in addition to the amount listed above
9.8 Meetings in addition to those specifically listed above
9.9 Postage for the public survey
9.10 Installation of groundwater monitoring wells
9.11 Detailed analysis and design of water quality BMPs.
ATTACHMENT B
BASIS OF COMPENSATION
(Lump Sum Fee)
1. Basic Services: The OWNER shall pay the CONSULTANT for services set
forth in Attachment A, Scope of Services, according to the following table:
Phase
Fee
Type
Additional
Services
GIS Inventory*
$10,130
Not to Exceed
$40/structure
Vertical Survey
$8,496
Not to Exceed
$1,165/da **
Engineering
Services
$119,502
Lump Sum
NA
* The total number of structures to be collected in the GIS inventory shall not
exceed three hundred (300) structures unless additional services are authorized
by the town at a rate of $40 per structure. The total number of days of vertical
survey shall not exceed seven (7) days unless additional services are authorized
by the town at a rate of $1,165 per day.
A percentage of the Lump Sum Fee will be billed on the last day of each
month. The percentage billed will be the percentage of work estimated to be
complete as of the day of billing. The GIS inventory and vertical survey
services will be billed on the last day of each month based on the number of
structures collected and the number of days of vertical survey completed.
2. Additional Services. The OWNER shall pay the CONSULTANT for additional
services, which are not specifically called for in Attachment A, Scope of
Services, in accordance with the CONSULTANT'S standard rates.
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Robert W. Muller
Mayor
R. Brantley Murray
Mayor Pro Tern
Seth Lawless
Town Manager
Town of Nags Head
Post Office Box 99
Nags Head, North Carolina 27959
Telephone [phone]
Fax [phone]
www.townofnagshead.net
Anna D. Sadler
Commissioner
Wayne Gray
Commissioner
Bob Oakes
Commissioner
REQUEST FOR PROPOSALS (RFP) FOR ENGINEERING SERVICES
Update of Stormwater Management Plan
Town of Nags Head, North Carolina
October 24, 2005
I. Overview and Purpose
The Town of Nags Head Is seeking proposals from qualified engineering firms interested in
providing the design services required to update the Town's Stormwater Management Plan.
The update will provide the Town with an analysis of the existing stormwater management
policies, ordinances and infrastructure as well as identification of high priority areas for
stormwater drainage system improvements and options for those improvements. The goal of
the Town is to establish appropriate stormwater management practices to provide flood relief
while also maintaining/enhancing the existing water quality.
II. Scope of Services
Completion of the Master Plan shall include the following services:
Review all available Information pertaining to the Plan, including, but not limited to:
previous drainage studies, associated master drainage plans, flood event documentation,
existing maps, proposed development, proposed infrastructure improvements associated
with the area, etc.
Meet with Town staff, other agencies, and citizens to collect additional related information.
Identify and delineate the boundaries of the drainage basins that contribute stormwater
runoff within the Town as well as major drainage features and drainage infrastructure within
each basin (some surveying will be required). Identify the point(s) of discharge for each
drainage basin. Prepare GIS-based datasets of the aforementioned items and map these
items using the Town's GIS base map. GIS datasets shall include any attribute information
(to be agreed upon between the Town and the consultant) that Is necessary and useful for
the completion of tasks included in this scope of services. The map(s) created under this
task will be provided to the Town in electronic format compatible with our GIS data format
(ESRI shapefile/coverage/personal geodatabase).
Analyze the existing storm drainage systems for all storms including the 2-yr, 5-yr, 10-yr,
25-yr, and 100-yr-24 hour rainfall events and provide a summary of the results.
Develop list of prioritized areas for drainage improvements, and evaluate potential solutions
to a feasibility level. Assess the water quality benefits for each proposed alternatives.
Feasibility level cost estimates shall also be provided for each alternative.

Town of Nags Head Stormwater Management Plan Update Request for Proposals
October 24, 2005 Page 2
Identify all permits and agreements that the Town will need to obtain for each alternative
solution prior to starting any construction, which may Include: applicable environmental
permits, DOT permits, and/or encroachment agreements.
• Review existing Town stormwater, and stormwater related (development) policies and
ordinances and recommend alterations/Improvements.
• Evaluate the Town's use of ocean, and sound (estuarine) stormwater outfalls. Identify each
as to ownership and maintenance responsibilities. For each non -NC DOT outfall, identify the
associated environmental issues, potential water quality enhancements, and possible
stormwater management alternatives. [Note: A detailed study of the five (5) NC DOT
owned, and maintained, ocean outfalls in Nags Head Is currently underway. This study/plan
is not intended to overlap with that study/plan.]
• The Town is not required to establish a Phase II Stormwater Program, but wishes to see
guidance in establishing the elements of such a program included in the final report.
• Make periodic presentations of progress and/or proposed improvements to Town Council, or
other groups as deemed necessary during the process.
• Submit a Draft and Final Stormwater Master Plan to the Town of Nags Head outlining al
tasks listed above.
Available Data to Be Provided By the Town Includes But Is Not Limited to the
Following:
2002 Aerial Photography
2000 Land and Water Use Plan
1995 Stormwater Management Plan
1980 Town of Nags Head Surface Drainage Plan
Daily Rainfall Data (1965 — Present)
Water Quality Data (2001— Present)
August 1995 Map —Town of Nags Head Drainage Basins
III. Deliverables
• Draft Stormwater Master Plan Report
• Final Stormwater Master Plan Report
Iv. Schedule for Consultant Selection
The tentative schedule for selecting a consultant and completing the master plan is outlined
below. The actual schedules may vary.
October 24, 2005 Request for Proposals (RFP) issued
November 22, 2005 RFP's submitted
November 28 — Proposal evaluation, discussion, proposer interviews
December 23
January 4, 2006 Recommendation of consultant to Board of Commissioners
January 11, 2006 Contract execution
January 18, 2006 Project commencement
September 18, 2006 Submission of Draft Stormwater Management P/an with all
associated documents, as outlined In Section II, above

Town of Nags Head Stormwater Management Plan Update Request for Proposals
October 24, 2005 Page 3
V. Consultant Selection Criteria
Criteria for the selection of the consultant will include, but not be limited to the following;
• Quality of response to the RFP and subsequent interview, if short-listed.
• Applicable experience of consultant and design team.
• Approach chosen to accomplish this project.
• Consultants demonstration of having the ability to complete similar projects on
time and within budget. (Consultant shall explain any concerns with the schedule
or general scope of work associated with this project).
• Demonstrating the ability to develop effective, real life solutions for challenging
and sometimes highly publicized problems.
• Demonstrating the ability to produce design solutions that will serve as "integral
building blocks" for future town wide drainage improvements.
A selection committee may interview short-listed firms.
VI. Supervision of Consultant(s)
The consultant(s) will be under the supervision of the Director of Public Works or his designee.
Any questions relating to these projects shall be directed to this person.
VII. Contractual Arrangements
A standard form, Town of Nags Head contract for services (copy attached) will be entered into
to cover the work under this RFP.
VIII. Equal Employment Opportunity
See Section 8 of the attached standard form contract document,
IX. Contracting
Any contract developed for work will be in accordance with the laws of the State of North
Carolina. (See section 9 of the attached sample contract.)
X. Submission of Proposal
Proposals shall be signed by the person or member of the firm making the proposal, and in the
case of a corporation, by an authorized officer or agent subscribing the name of the Corporation
and his or her own name. The Proposer shall provide the following information regarding their
desire and ability to perform the work, The entire proposal is limited to 30 pages (or 15
pages double -sided) excluding appendices.

Town of Nags Head Stormwater Management Plan Update Request for Proposals
October 24, 2005 Page 4
A. Title Page
Firm's name, address and telephone number, email address and facsimile
number (of the engineering firm's principal office completing the work) and date of proposal.
B. Table of Contents
C. Letter of Transmittal
A statement of understanding of the scope of work required and a commitment to perform
these services shall be made. The letter should include the principal firm's contact
representative and the name of the engagement partner, if different from the contact
representative.
D. Profile of the Firm
1. Submit evidence that the firm is a legal and licensed entity in the State of North
Carolina and has performed continuous engineering services for a minimum of five (5)
years.
2. Identify the principal supervisory and management staff, including partners,
managers, other supervisors and specialists, who would be assigned to the engagement.
Indicate whether each person is licensed to practice as a certified public engineer in the
State of North Carolina. Provide information on the civil engineering experience of each
person, including specific engagements and information on relevant projects of similar
scope and complexity.
3. Describe your local office's experience in performing work similar to that required by
the scope of work contained in the RFP. List those projects of similar scope and
complexity completed within the last five years. Give a brief description to include:
a. Client (contact person, address and telephone number)
b. Dates project initiated and completed
c. Nature of work involved in each project
d. Degree of implementation accomplished
5. Description of insurance coverage maintained by the firm. Copy of declarations page
from current policies for each of the following types of insurance must be attached:
a. Worker's Compensation
b. General Commercial Liability
c, Professional Liability, Malpractice and Errors and Omission.
E. Work Approach
The proposal should set forth a written work plan, including an explanation of the methodology
to be followed, to perform the services required in Part II of this RFP.

Town of Nags Head Stormwater Management Plan Update Request for Proposals
October 24, 2005 Page 5
F. Project Schedule
Include a one -page schedule for completion of your project work plan, project updates, public
meetings, and delivery of the draft and final work product. Include the proposed start and end
dates and intermediate dates.
G. Additional Data
Additional information that the accounting firm deems appropriate to assist in evaluating the
proposal should be submitted.
Costs for developing a response to the RFP and costs attributed to the Interviews are at the
consultant's own expense and will not be eligible for reimbursement.
Fee negotiations will be initiated with the firm(s) found to be most qualified for this work by the
selection committee. As part of negotiations, the selected firm(s) will be expected to develop a
detailed Scope of Work for the plan.
The Town reserves the right to accept the proposal that best fits the Scope of Services as
defined by the Town of Nags Head and is deemed to be in the best interest of the Towxv�-or-the
Town can reject all proposals.
Ten (10) copies of all proposals must be received no later than 5:00 p.m., EST on November
22, 2005 by the Town Clerk, Nags Head Town Hall, 5401 South Croatan Highway, Nags Head,
NC 27959 (mailing address, P. 0. Box 99, Nags Head, NC 27959-0099). The responsibility for
getting the request for proposal to the Town on or before the specified time and date is solely
and strictly the responsibility of the Proposer. The Town will in no way be responsible for
delays caused by any other occurrence. Offers by telephone, telegram or fax will not be
accepted.
The receipt time will be scrupulously observed. Under no circumstances will proposals delivered
after the time specified be considered. Such proposals will be returned unopened. The Town
will not be responsible for any expenses incurred by a firm in preparing and submitting
proposals. All parties shall provide a straight forward, delineation of your capabilities to satisfy
the requirements of this request. Emphasis should be on completeness and clarity of content.
The qualifier is prohibited from assigning, transferring, conveying, subletting, or
otherwise disposing of this agreement or its rights, title of interest therein or Its power
to execute such agreement to any other person, company or corporation without the
previous consent and approval in writing by the Town.
The Town shall not be responsible for oral interpretations given by any Town issuance.
A written addendum is the only official method whereby interpretation, clarification or
additional information can be given. If any addendum are issued to this request for
proposal, the Town will attempt to notify all known providers, however, it shall be the
responsibility of each provider prior to submitting their proposal, to contact the Public Works
Director, Nags Head Public Works Department, 2200 S. Lark Avenue, Nags Head, NC 27959,
[phone], to determine if addendum were issued and to make such addendum a part of
the response. For information regarding technical matters of this request for proposal, please
contact: Dave Clark, P.E., Public Works Director, Town of Nags Head, [phone].

II. Scope of Services (revised 11512006)
Completion of the Master Plan shall Include the following revised list ofservices:
• Review all available information pertaining to the Plan, including, but not limited to:
previous drainage studies, associated master drainage plans, flood event
documentation, existing maps, proposed development, proposed infrastructure
improvements associated with the area, etc. (1)
• Meet with Town staff, other agencies, and citizens to collect additional related
information. (1)
• Identify and delineate the boundaries of the drainage basins that contribute
stormwater runoff within the Town as well as major drainage features and drainage
infrastructure within each basin (some surveying will be required). Identify the
point(s) of discharge for each drainage basin. Prepare GIS-based datasets of the
aforementioned items and map these Items using the Town's GIS base map. GIS
datasets shall Include any attribute information (to be agreed upon between the
Town and the consultant) that is necessary and useful for the completion of tasks
included in this scope of services. The map(s) created under this task will be
provided to the Town in electronic format compatible with our GIS data format (ESRI
shapefile/coverage/personal geodatabase). (1, 2)
• Conduct training of Town staff in use of data collection techniques, stormwater
modeling software, and GIS enhancement, if using non-standard (proprietary)
methods. (1)
• Analyze the existing storm drainage systems for all storms including the 2-yr, 5-yr,
10-yr, 25-yr, and 100-yr-24 hour rainfall events and provide a summary of the
results. (1)
• Develop list of prioritized areas for drainage improvements, and evaluate potential
solutions to a feasibility level. Assess the water quality benefits for each proposed
alternatives. Feasibility level cost estimates shall also be provided for each
alternative. (1)
• Identify all permits and agreements that the Town will need to obtain for each
alternative solution prior to starting any construction, which may include: applicable
environmental permits, DOT permits, and/or encroachment agreements. (1)
• Review existing Town stormwater, and stormwater related (development) policies
and ordinances and recommend alterations/improvements. (1)
• Evaluate the Town's use of ocean, and sound (estuarine) stormwater outfails.
Identify each as to ownership and maintenance responsibilities. For each non -NC
DOT outfall, identify the associated environmental issues, potential water quality
enhancements, and possible stormwater management alternatives. [Note: A
detailed study of the five (5) NC DOT owned, and maintained, ocean outfalls in Nags
Head is currently underway. This study/plan is not intended to overlap with that
study/plan.] (1)
• The Town is not required to establish a Phase II Stormwater Program, but wishes to
see guidance in establishing the elements of such a program included in the final
report. (3)
• Make an initial (kickoff' presentation to the Town Board of Commissioners (at
either a formal Board meeting, or Board workshop) and a final presentation of the
recommended plan to the Board. (1)

• Conduct progress meetings with key staff as each major task is nearing completion.
One meeting can cover more than one task, as appropriate. (1)
• Conduct at least two (2) Public Input meetings (1 evening, 1 daytime) to gather
problem area data, (1)
• Conduct a mail based, and Web accessible, public input survey (approx. 4,500
property owners will need to be "reached'o. (1)
• Provide monthly, written, status reports to key staff detailing progress on all
required tasks. (1)
• Submit a Draft and Final Stormwater Master Plan to the Town of Nags Head
outlining all tasks listed above. (1)

Cost Proposal (the Board of Commissioners has voted to exempt the town from the
provisions of the Mini Brooks Act — NCGS 143 — 64.31 through 64.35 — see attached e-
mail from the Town Clerk)
Tier I (see items marked "1", above):
All items of the Scope of Services except that the GIS portion will only include the major
drainage features — Ocean and Sound Outfalls, and major ditches — on the GIS Drainage
layer with accompanying photos and condition reports attached.
Tier II (see the item marked "2", above):
Include all drainage features — all.ditches, swales and road (not driveway) culverts in the
GIS Drainage layer, with accompanying photos and condition reports. This cost will
reflect the incremental difference between the two levels of GIS work.
Tier III (see the item marked "3", above):
Provide a separate price for the work associated with advising the Town regarding a
Phase II NPDES Stormwater Program, and what would have to be done to "tweak" our
practices to be in compliance.
Given an early February 2006 project start date, please provide a reasonable completion
date (submission of the draft Plan for review) for each Tier described above.

9/2005
N. C. DIVISION OF COASTAL MANAGEMENT s:
Local Planning and Management - (Coastal Stormwater/NPS Grant Program)"
GRANT APPLICATION Calendar Year 2006
a
Local Government WN NAGS pHEAb
Project Title: U Lr�lCe. p� V\arm v�er 1V�naaemen�Q�pn
Principal Responsible Person: low3c
Address:
C
Phone & e-mail address: o' =-4144-
Federal ID No.: "j(,-- G034a"13 V'Qa
E
Authorized Signature: �„�Title:
for each
NOV 18 2005
,()ASTA;_ NAANAGEMEN;
!ct.}`LJ/AFC_, � � C ITY
DCM USE ONLY
Type of Project:
Ranking:
(Ptease use additional pages as necessary to give complete responses.)
Brief description of ro'ect: pThe Tol., NS uPa lu� ��� 5to c�0.Eea t�l
\o n oS tev�secx ir\ 'V\0.V\0.�ew�eol�
�gg5, �oa�;cu\cam ev.. li.os s s
o -L1.� -�' Q0 (s� ocea_r\� ou`t�k
o nc v\uw\e ro�5 soua\p (estuat-'„\ o0, &, re- our s�r,,�W� e�
List project objectives & Intended Outcomes lincinrio rtio ,.,�♦o. .. ns..: ..
water bodies being impacted): D8ve\o o_
yP`-\wr. A-� ��,BQ �l.e ` tLOV\,
``V\C' S�Or w�lJ �'et- CUrreOA-�
C)cetA_r` o ndow oke Soutns, i
:�or ol�e� v.a Fives �o E�ese cl s
t ostea- Stor .w��ije�rj- j• � eVAe
Q p e;
!aVr$astc�Ul.eTe �T1e1s?61e. recoW..t.Q+.c�a�;onS
Reaow.rnet\aa-�;or\S _-or" olo
` g�-` o r\ revl c t o,.a�-
p7�.J-O_..-GeS
Soua
ua\'�-y o-f- tul.a` •,s ci;scl. v i.nclu e.
low .tc��evsi�y c�e.1¢�optne�T (L,�.fJ, ;v. osc4;r,e..nt.e r
e<ow�mQnCla'%:OnS� Qx0.w\ifl�
al\� xls%l cnev\ er quco� i da4o_ (an� �;\� i� QogS�Cui�F� P Y�2CeSSLty/,
�r Lseoun,N+e�c9. btsea ry\e�'i- scenarios �wtiacF+-2 6-Pp'�Dp1r��a`ie,
son and address to whom contract should be mailed: $e'1=6\ 1 wu1e5S Tncur U\ay.cer� Tow r\
}Jogs ea ,V U $ox I aAs e , KC CQ71"-1)899
Budget Totals FCash
Match Total Project Cost
(from page 2)
amomtt: $ 30�00�0
4 d amomtt: $Cr'O O $ 6 b C) o
Requested grant: $30,OOb $L:

0/2005
B. Subcontract Costs ***
C.
D. Travel
E.
T. Other
Costs
:e
BUDGET SUMMARY
TOTAL BUDGET $ 30.0O
n-Kiud
d0 O
1600
DO
�bk�
56 o /
ED
Authorized Signature Title:
wl1, Title:
Z
Note: Match must be at least 50% of total non -cash match. project cost Local employees may be listed as either cash or

9/2005
Note: Subcontracts must be approved by the local DCM District Planner
DCM PLANNING AND MANAGEMENT - Coastal Stormwater/NPS GRANT PROGRAM
CONTRACT ATTACHMENT "A"
Local Government Sponsor: roW� p� �0 5 ReJ
Project: 5b r, ,,,>cA p r-
Grant: $ 3010fJD Local Cash Match: $ 3r,, t100
� Total:$�G,.pt�f�
Describe accurately and in measurable terms the anticipated activities to be performed during each
quarter. Indicate the percentage of the total work to be done each quarter and the amounts of grant
funds to be spent verses local cash match. Note this form only illustrates grant and local cash totals.
Non -cash match is not illustrated or represented on this attachment.
ACTIVITIES TO BE
% of total work to be completed
34__ R %
Ko-rd, at>o6
Grant funds to be spent
$ 3,,C)
Local funds to be spent
% of total work to be completed
33.3 %
41"A-Tune c101�
Grant funds to be spent
S 0p
Local funds to be spent
,000
OX) of total work to be completed
31. %
u\y` Sep`, aop�
Grant funds to be spent
$ 1o,po 0
Local funds to be spent
11, 000
`Yo of total work to be completed
Grant funds to be
Local funds to be
EACH QUARTER
Pro�ec� CoMw.ev.C•¢Mpv��
S•i,�:t�l pub\;c ',np�'E" rr�e�e.'C'�
,
©S��e•o..nce Co���,r �ocal;�-:e5, revi@(�
S%gypenc;es
Cad �',�', o,��� Quin\; c � n tj- m ee+ I N 4 _S
&t-e.T T P(�or'i' &AA a_((
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U��o�e tD`F" �'pa-r�p-�- o't �Dma��SS�onPrS
�TQgaraT;�� O�

apartment of Public Works
Administration
Maintenance Garage
Public Facilities Maintenance
Sanitation
Water Distribution
Water Operations
Town of Nags Head
Post Office Box 99
Nags Head, North Carolina 27959
Telephone [phone]
Fax [phone]
www.townofnagshead.net
To: Charlan Owens, NC Division of Coastal anagemen W1�
From: Dave Clark, P.E., Public Works Director
Date: November 16, 2005
Re: Nags Head StormwaterManagement Plan Update Grant Request
Dave Clark, P.E.
Public Works Director
Ralph Barile
Deputy Public Works Director
'� jr,))` r-j p
Nov 1 8 ZG,
CO6L 'ANgcE,ytENT
I'm sorry I was not able to "connect" with you this past week, but when I returned to the office this
afternoon (after three meetings outside the office) you had already left for the CRC meeting.
The one question that I didn't feel appropriate to answer within the body of the Grant Application
itself was the one about the Outer Banks Hydrology Group's recommendations and plan of action.
The OBX Hydrology Group consists of a representative from Dare County, Currituck County, and each
of the Town's in Dare County. I served as Nags Head's representative on that task force that met
from September 2004 to January 2005 before issuing our draft final report. Their identification and
mapping of problem areas throughout the Dare/Currituck Outer banks is totally dependent on input
from each of the local government's representatives. Some large scale maps were prepared, using
Lidar data to display possible means (directions) for stormwater accumulation attenuation. I am not
aware of any plans by the OBX Hydro Group to actually solve any of these problems. They currently
have no funding mechanism to do so.
The Town of Nags Head will be solely responsible for implementing solutions to stormwater problems
within our borders and we are looking to this proposed study to help us accomplish that goal. As the
Town's Septic Health Initiative program, and numerous environmental awards, gives testimony to,
Nags Head places a high priority on preventing degradation, and improving the quality, of the natural
environment.

0/2005
Division of Coastal Management
Coastal NPS/Local Planning and Management Grant Program
PLANNER -IN -CHARGE DESIGNATION
The North Carolina Division of Coastal Management (DCM) awards planning and management grants to
local governments with the expectation of successful completion of the project. The Division places great
importance on the quality of assistance offered to local planning and governing boards by the Planner -in -
Charge (PIC), be that person a local government employee or a consultant. Minimum criteria have been
established to ensure that each local government has competent professional services available for each
project undertaken. Although all Planner -in -Charge designations are considered on a project -by -project
basis, each person designated as Planner -in -Charge must normally meet the following minimum general
criteria:
A. Direct experience in completing a project of the type proposed. For example, if the product is a land
use plan, the Planner -in -Charge must demonstrate past experience and competence in working with
local governments on in-depth policy formulation, consensus building and in preparing a land use
plan; and
B. A masters degree in the field of work proposed and two (2) years of progressive planning
experience; or an undergraduate degree in the field of work proposed and four (4) years of
progressive planning experience; or an equivalent combination of training and experience, such as
that recognized by the American Institute of Certified Planners (AICP). For example, if the product is
a land use plan, the Planner -in -Charge should have a degree in planning, public administration or
field, which incorporates planning and policy formation and work experience in land, use planning or
otherwise meet the AICP standards for planner certification. For storm water related projects
engineering project management qualifications may be considered.
In addition to the more traditional requirements of academic training and related work experience, the
Division considers the following in reviewing and approving subcontractors for planning and management
projects:
A. Past work history which demonstrates the ability of the subcontractor to deliver the expected
Planning document on time and as outlined in Attachment A of the contract;
B. The present workload of the proposed subcontractor, including work other than projects funded by
the Division of Coastal Management; and
C. If the project requires the provision of GIS services, the subcontractor must either show that he/she
has sufficient GIS capability or must provide an explanation of how the needed GIS capability will be
provided.
The person designated Planner -in -Charge must be the primary responsible agent of all projects for which
he/she is designated. As a general rule, each PIC should be responsible for no more than four (4) planning
and management projects funded by DCM. Exceptions may be made on a case -by -case examination of the
complexity of the projects involved and the past work history of the proposed Planner -in -Charge.
A resume showing education and detailed work experience of the proposed Planner -in -Charge must be
submitted for each proposed project. In accordance with Condition #9 in the grant contract, PIC
designation is approved solely at the discretion of the Division of Coastal Management and must occur
before the local government executes any subcontract.

Planning and Development
Department
Town of Nags Head
Post Office Box 99
Nags Head, North Carolina 27959
www.townofnagshead.net
November 2, 2005
Ms. Charlan Owens
Division of Coastal Management
1367 US 17 South
Elizabeth City, NC 27909
Dear Charlan;
a SIL C �ED
NOV - 4 2005
COASTAL MANAGEMENT
ELIZABETH CITY
Telephone [phone]
FAX [phone]
Please find attached two final applications for the N.0 Division of Coastal Management
Coastal Stormwater/NPS Grant Program to update our Stormwater Management Plan.
Our elected Board has made a strong commitment to addressing stormwater in Nags
Head and has allocated up to $70,000 in Town funds for this project. I have also
included a copy of the Town's RFP soliciting firms to perform this work. Should you
nee additional information, please fee free to contact me.
mce y,
Bruce M. Bortz, AICP A�L
Deputy Planning Director

N. C. DIVISION OF COASTAL MANAGEMENT . �ogra �
Local Planning and Management - (Coastal Stormwater/NPS Grant P
GRANT APPLICATION Calendar Year 2006 NOV - 4 2005
COASTAL. MANAGEMENT
a separate application for each proje&JZAeL-J ti CITY
Local Government: Tom w CA- Ndu S IMP aJ
Project Title: 0y&oke J 5k%vtn, ' v,,- �o+�eeMee,+
Principal Responsible Person: p�avQ
Address:�S Reec� \uko. C 1�ork5
boa 9g. Nom s Iie�c�, �AC. <A115,1-0099
Phone & e-mail address: cl
Federal ID NO.:
F .xn
DCM USE
Type of Project: k
Rankin : 4 A
gi�Q
Authorized Signature: — Title: % =v ^7'
(Please use additional pages as necessary to give complete responses.) (� '
Brief description of project: T1�2 )�ou>n has )oeq ue, 4-(c_ Pro<psS of upola
`tuna Si=mw (rMvAaer`� r ees 1�9s:� a&-oty &AZa.cteGurDeV\}ly out ar Aq
�es�onse .
as (Include the water guality issues beina ad
water bodies being impacted):
denl;inq
ib+er
Lox+goi— ru Pr\ daa�-
�� �$
So�ur, hieidd�L
St
0.o4 ar\�; e 6ceah,
Expected products) of project and how the projects success will be measured:
Recow.me-�.�a3c-Oe�S �or ot�;✓.a�cQ �eu�s on/P�op�;m
ro�olP+. e S,� , ..bQ�e�op v for �.c�aE er C�1yer �orQ Ocun'S
da-1��bse, u� 0/-1�-Q/1 euelo^&.r4-%Q -� c4-bt he,, tlP
Y\wvy Cre&' l p t �/
e`J�orw\cv&+,eI- ,v
Budget Totals
(from page 2)
Requested grant: $ 30� C)(D
Local Match
Cash amount -
In -Kind amount:
TOTAL:
Sett. Lta Loss,Touon MmH ems,
$ '40.bc) O
$ 10' oDo
$ O DO O
Project Cost
$ 11C), 00 0
X7

IC 111"MINUO1u/\.�•1
Grant
Local Match
Cash** In -Kind
A. Salaries (List Personnel)
u \;c- Wof <s Uercc dr
AMO
Vc uk �'Lo c pr
Zo00
\ate rQc or
Z. 000
IZA
Total Salaries
�D O
B. Subcontract Costs ***
30 1 00 O
O OD 0
Total Subcontract Costs
zo 0D 0
'*O bO
., i
AQ .._--
D. Travel
o r
SV
V QA ,
E.
F. Other (List)
TOTAL BUDGET/ $ /30 00 O $ '100000 1 $ 1 O
Authorized Signature: 1� :�a� Title: /f-✓ /fir ��; n—
,
** Note: Match must beat least 50% of total project cost. Local employees may be listed as either cash or
non -cash match.
*** Note: Subcontracts and Planner In Charge (PIC) or Project Manager must be approved by the local
DCMDistrict Planner prior to local approval of subcontracts.

DCM PLANNING AND MANAGEMENT— Coastal Stormwater/NPS GRANT PROGRAM
CONTRACT ATTACHMENT "A"
Local Government Sponsor:
Project:
Local Cash Match: $ RO1 O C O Total: $
Grant: $ 30l 0 0 0
Describe accurately and in measurable terms the anticipated activities to be performed during each
quarter. Indicate the percentage of the total work to be done each quarter and the amounts of grant
funds to be spent verses local cash match. Note this form only illustrates grant and local cash totals.
Non -cash match is not illustrated or represented on this attachment.
ACTIVITIES TO BE COMPLETED EACH QUARTER
% of total work t:becompleted
Yro�ecT COw. Q K C Q wl 2 K/Cocnso�'�ve,`E- w.QeGrant funds to bD��� I CAk, V\av�ce Q
$ 1p D O O I
Local funds to be spent ��,� t�� Qub� Ane e`t ` lk
$ 36,00o
of total work to be completed
3b %
A00(0
Grant funds to be spent
$ \
LO boo
ocal unds to be spent
D,000
% of total work to be completes
a1 %
qu\y — SeF�. 2006
Grant funds to be spent
$ k0 boo
Local funds to be spent
S 20.000
of total work to be
Grant funds to be
Local funds to be
$
�0')C-0- 3 �� Lkcw_ctl 1 f
JAc- w.QQ`C;�$
Prtress W Q4tvZ %a5 W%
Dv\ 0`( n��S L/r�yQr
�repasa� a� D`C tkTa`�`} (1a—epor�
0.�� &�Ssoc,&++PJZ-0Me4t'1
1Qre0,\ aco E;esoi~fi

N. C. DIVISION OF COASTAL MANAGEMENT
Local Planning and Management - (Coastal Stormwater/NPS Grant Program)"
GRANT APPLICATION Calendar Year2006 NOV -42005
COASTAL MANAGEMEN
e complete a separate application for each project.) ELILABLihi CITY
Local Government: Tom, 0-� Ndms Revs
Project Title: Uocia�e o� S�orw.,tyina %�or`e��en�eot'�
Principal Responsible Person: p�ag� '�11ork
Address:. S " Read \ ub� C 1No�k S �ep0.= ..ek4
Phone & e-mail address:
Federal ID No.:
DCM USE ONLY
Type of Project:
Ranking:
Authorized Signature: Title:
(Please use additional pages as necessary to give complete responses.) n ' Brief description of project: -rkQ ' 'o u9n has tour uk+ +t c Proc psS up ; ,�
k-\r,a StoTrrw +er Mmv\a�ewE�.� �kar` Vr�&Sf rev ses Ir. 1�995-. Pn RF�
(,covy o�Er,cGec� %S ���pe�+ly but -For e1\4 r,eer"r\\4 response .
List project objectives & Intended Outcomes (include the water quality issues being addressed and the
water bodies being impacted): Z) J 4 o U (
p'`lnff.v� �O ViC`� cln�,LTDrJh JJiV� dEa1�V�q
SLOT LoaT6r Cc�r Pr\ �
-Eo �(• oo r oKe St)ue\ a,n�- A�lnr. e �C_4P
E xpected product(s) of project and how the projects success will be measured:
iZecor.rnent�a� o,�s `�or or�;,na�c� ��o`rrot5otebN;r. docao��. r,e�oaiSt�e�Se�Qorp %Sr� J`u'�rco�r�.cr�e%a�seiron /Cgy/nepr 0�AI ;Ae&/o
'y
or re
os>eA-e/deolop &x4_,u�s�orwr��FeyP
6A� [NT140ArJ
�\ew\y CSe4cC41 ,�a'-er- C ,L,�y. cc
iow� e
Budget Totals
(front page 2)
Requested grant: $ 30� 00
Local Match
Cash amount:
In -Kind amount:
TOTAL:
.SeH^ L_aw�OSS�TOta�n %'�QiHligeri
$ t 40.00 0
$ IL) ODo
$ bo, DO 0
Total Project Cost

BUDGET SUMMARY
Grant
Local Match
Cash** In -Kind
A. Salaries (List Personnel)
u \iC \mOt <s ".roc W
A 00
pn Olt- ! iQ " G D r'
Z 0 0 0
\aa � ;rQc os'
2 000
Total Salaries
�0
B. Subcontract Costs ***
30 a0 0
"4O 00 0
Total Subcontract Costs
30 00 0
'�O 00 0
C. supplies
D. Travel
D. Travel
C r.
w a s I S
0 O
E.
F. Other (List)
TOTAL BUDGET $ 30.1000 1 $ '40 O $ 10 O
Authorized Signature: T_,�- Title:r—
** , Note. Match must beat least 50% of total project cost. Local employees may be listed as either cash or
non -cash match.
*** Note: Subcontracts and Planner In Charge (PIC) or Project Manager must be approved by the local
DCMDistrict Planner prior to local approval of subcontracts.

DCM PLANNING AND MANAGEMENT- Coastal Stormwater/NPS GRANT PROGRAM
CONTRACT ATTACHMENT "A"
Local Government Sponsor:
Project:
Grant: $ 30,00 O Local Cash Match: $ RD1 0D (9 Total: $
Describe accurately and in measurable
quarter. Indicate percentage the percenge oftterms anticipated activities
hework rk to be done each quarter and the amounts of grant
funds to be spent verses local cash match. Note this form only illustrates grant and local cash totals.
Non -cash match is not illustrated or represented on this attachment.
MPLETEn EACH QUARTER
AC17v111LS TO
BE CO
% of total work to be completed
3 (0.4 ft °r°
�co'ec� cow.�.etic�¢K+
�
fah.— ��6rct" 200
StmF� lCons�l� c��`F w.Qe� S
Grant funds to be spent
Db: -D_ I CAa, V\d_KCQ 2v,Q
$ lO 600
iT: a,( Q u b� a A\e
Local funds to be spent
$ 30,000
% of total work to be completed
3�'rE %
A00
ruse Lot s�-a
Grant funds to be spent
G C `_�� S)to_ ,e (Le J
weer v` 5 Ct9 T
$ \0 300
Local unds to be spent
$30000
CZU 5 L&v er-
% of total work to be completed
a�
qu\
'is
d r`� OJ 0-95 oC
Grant funds to be spent
$ 10 000
Local funds to be spent
$ 20,000
% of total work to be completed
Grant funds to be spent
Local funds to be spent
$

�'POWN O
�
Robert
REQUEST FOR PROPOSALS (RFP) FOR ENGINEERING SERVICES
Update of Stormwater Management Plan
Town of Nags Head, North Carolina
October 24, 2005
I.Overview and Purpose
The Town of Nags Head is seeking proposals from qualified engineering firms interested in
providing the design services required to update the Town's Stormwater Management Plan.
The update will provide the Town with an analysis of the existing stormwater management
policies, ordinances and infrastructure as well as identification of high priority areas for
stormwater drainage system improvements and options for those improvements. The goal of
the Town is to establish appropriate stormwater management practices to provide flood relief
while also maintaining/enhancing the existing water quality.
II. Scope of Services
Completion of the Master Plan shall include the following services:
Review all available information pertaining to the Plan, including, but not limited to:
previous drainage studies, associated master drainage plans, flood event documentation,
existing maps, proposed development, proposed infrastructure improvements associated
with the area, etc.
Meet with Town staff, other agencies, and citizens to collect additional related information.
Identify and delineate the boundaries of the drainage basins that contribute stormwater
runoff within the Town as well as major drainage features and drainage infrastructure within
each basin (some surveying will be required). Identify the point(s) of discharge for each
drainage basin. Prepare GIS-based datasets of the aforementioned items and map these
items using the Town's GIS base map. GIS datasets shall include any attribute information
(to be agreed upon between the Town and the consultant) that is necessary and useful for
the completion of tasks included in this scope of services. The map(s) created under this
task will be provided to the Town in electronic format compatible with our GIS data format
(ESRI shapefile/coverage/personal geodatabase).
Analyze the existing storm drainage systems for all storms including the 2-yr, 5-yr, 10-yr,
25-yr, and 100-yr-24 hour rainfall events and provide a summary of the results.
Develop list of prioritized areas for drainage improvements, and evaluate potential solutions
to a feasibility level. Assess the water quality benefits for each proposed alternatives.
Feasibility level cost estimates shall also be provided for each alternative.

Town of Nags Head Stormwater Management Plan Update Request for Proposals
October 24, 2005 Page 2
Identify all permits and agreements that the Town will need to obtain for each alternative
solution prior to starting any construction, which may include: applicable environmental
permits, DOT permits, and/or encroachment agreements.
Review existing Town stormwater, and stormwater related (development) policies and
ordinances and recommend alterations/improvements.
Evaluate the Town's use of ocean, and sound (estuarine) stormwater outfalls. Identify each
as to ownership and maintenance responsibilities. For each non -NC DOT outfall, identify the
associated environmental issues, potential water quality enhancements, and possible
stormwater management alternatives. [Note: A detailed study of the five (5) NC DOT
owned, and maintained, ocean outfalls in Nags Head is currently underway. This study/plan
is not intended to overlap with that study/plan.]
The Town is not required to establish a Phase II Stormwater Program, but wishes to see
guidance in establishing the elements of such a program included in the final report.
Make periodic presentations of progress and/or proposed improvements to Town Council, or
other groups as deemed necessary during the process.
Submit a Draft and Final Stormwater Master Plan to the Town of Nags Head outlining all
tasks listed above.
Available Data to Be Provided By the Town Includes But Is Not Limited to the
Following:
2002 Aerial Photography
2000 Land and Water Use Plan
1995 Stormwater Management Plan
1980 Town of Nags Head Surface Drainage Plan
Daily Rainfall Data (1985 — Present)
Water Quality Data (2001 — Present)
August 1995 Map — Town of Nags Head Drainage Basins
III. Deliverables
Draft Stormwater Master Plan Report
Final Stormwater Master Plan Report
IV. Schedule for Consultant Selection
The tentative schedule for selecting a consultant and completing the master plan is outlined
below. The actual schedules may vary.
October 24, 2005 Request for Proposals (RFP) issued
November 22, 2005 RFP's submitted
November 28 — Proposal evaluation, discussion, proposer interviews
December 23
January 4, 2006 Recommendation of consultant to Board of Commissioners
January 11, 2006 Contract execution
January 18, 2006 Project commencement
September 18, 2006 Submission of Draft Stormwater ManaoementP/an with all
associated documents, as outlined in Section II, above

Town of Nags Head Stormwater Management Plan Update Request for Proposals
October 24, 2005 Page 3
V. Consultant Selection Criteria
Criteria for the selection of the consultant will include, but not be limited to the following:
• Quality of response to the RFP and subsequent interview, if short-listed.
• Applicable experience of consultant and design team.
• Approach chosen to accomplish this project.
• Consultant's demonstration of having the ability to complete similar projects on
time and within budget. (Consultant shall explain any concerns with the schedule
or general scope of work associated with this project).
• Demonstrating the ability to develop effective, real life solutions for challenging
and sometimes highly publicized problems.
• Demonstrating the ability to produce design solutions that will serve as "integral
building blocks" for future town wide drainage improvements.
A selection committee may interview short-listed firms,
VI. Supervision of Consultant(s)
The consultant(s) will be under the supervision of the Director of Public Works or his designee.
Any questions relating to these projects shall be directed to this person.
VII. Contractual Arrangements
A standard form, Town of Nags Head contract for services (copy attached) will be entered into
to cover the work under this RFP.
VIII. Equal Employment Opportunity
See Section 8 of the attached standard form contract document.
IX. Contracting
Any contract developed for work will be in accordance with the laws of the State of North
Carolina. (See section 9 of the attached sample contract.)
X. Submission of Proposal
Proposals shall be signed by the person or member of the firm making the proposal, and in the
case of a corporation, by an authorized officer or agent subscribing the name of the Corporation
and his or her own name. The Proposer shall provide the following information regarding their
desire and ability to perform the work. The entire proposal is limited to 30 pages (or 15
pages double -sided) excluding appendices.

Town of Nags Head Stormwater Management Plan Update Request for Proposals
October 24, 2005 Page 4
A. Title Page
Firm's name, address and telephone number, email address and facsimile
number (of the engineering firm's principal office completing the work) and date of proposal.
B. Table of Contents
C. Letter of Transmittal
A statement of understanding of the scope of work required and a commitment to perform
these services shall be made. The letter should include the principal firm's contact
representative and the name of the engagement partner, if different from the contact
representative.
D. Profile of the Firm
1, Submit evidence that the firm is a legal and licensed entity in the State of North
Carolina and has performed continuous engineering services for a minimum of five (5)
years.
2. Identify the principal supervisory and management staff, including partners,
managers, other supervisors and specialists, who would be assigned to the engagement.
Indicate whether each person is licensed to practice as a certified public engineer in the
State of North Carolina. Provide information on the civil engineering experience of each
person, including specific engagements and information on relevant projects of similar
scope and complexity.
3. Describe your local office's experience in performing work similar to that required by
the scope of work contained in the RFP. List those projects of similar scope and
complexity completed within the last five years. Give a brief description to include:
a. Client (contact person, address and telephone number)
b. Dates project initiated and completed
c. Nature of work involved in each project
d. Degree of implementation accomplished
5. Description of insurance coverage maintained by the firm. Copy of declarations page
from current policies for each of the following types of insurance must be attached:
a. Worker's Compensation
b. General Commercial Liability
c. Professional Liability, Malpractice and Errors and Omission.
E. Work Approach
The proposal should set forth a written work plan, including an explanation of the methodology
to be followed, to perform the services required in Part II of this RFP.

Town of Nags Head Stormwater Management Plan Update Request for Proposals
October 24, 2005 Page S
F. Project Schedule
Include a one -page schedule for completion of your project work plan, project updates, public
meetings, and delivery of the draft and final work product. Include the proposed start and end
dates and intermediate dates.
G. Additional Data
Additional information that the accounting firm deems appropriate to assist in evaluating the
proposal should be submitted.
Costs for developing a response to the RFP and costs attributed to the interviews are at the
consultant's own expense and will not be eligible for reimbursement.
Fee negotiations will be initiated with the firm(s) found to be most qualified for this work by the
selection committee. As part of negotiations, the selected firm(s) will be expected to develop a
detailed Scope of Work for the plan.
The Town reserves the right to accept the proposal that best fits the Scope of Services as
defined by the Town of Nags Head and is deemed to be in the best interest of the Town; or the
Town can reject all proposals.
Ten (10) copies of all proposals must be received no later than 5:00 p.m., EST on November
22, 2005 by the Town Clerk, Nags Head Town Hall, 5401 South Croatan Highway, Nags Head,
NC 27959 (mailing address, P. O. Box 99, Nags Head, NC 27959-0099). The responsibility for
getting the request for proposal to the Town on or before the specified time and date is solely
and strictly the responsibility of the Proposer. The Town will in no way be responsible for
delays caused by any other occurrence. Offers by telephone, telegram or fax will not be
accepted.
The receipt time will be scrupulously observed. Under no circumstances will proposals delivered
after the time specified be considered. Such proposals will be returned unopened. The Town
will not be responsible for any expenses incurred by a firm in preparing and submitting
proposals. All parties shall provide a straight forward, delineation of your capabilities to satisfy
the requirements of this request. Emphasis should be on completeness and clarity of content.
The qualifier is prohibited from assigning, transferring, conveying, subletting, or
otherwise disposing of this agreement or its rights, title of interest therein or its power
to execute such agreement to any other person, company or corporation without the
previous consent and approval in writing by the Town.
The Town shall not be responsible for oral interpretations given by any Town issuance. .
A written addendum is the only official method whereby interpretation, clarification or
additional information can be given. If any addendum are issued to this request for
proposal, the Town will attempt to notify all known providers, however, it shall be the
responsibility of each provider prior to submitting their proposal, to contact the Public Works
Director, Nags Head Public Works Department, 2200 S. Lark Avenue, Nags Head, NC 27959,
[phone], to determine if addendum were issued and to make such addendum a part of
the response. For information regarding technical matters of this request for proposal, please
contact: Dave Clark, P.E., Public Works Director, Town of Nags Head, [phone].

PO W/y ��
�,.
Robert ay Muller Anna i Sadler
Mayor y 1961 �. Commissioner
IQ HEA��
R. Brantley Murray Wayne Gray
Mayor Pro Tern Town of Nags Head Commissioner
Post Office Box 99
Seth Lawless Nags Head, North Carolina 27959 Bob Oakes
Town Manager Telephone [phone] Commissioner
Fax [phone]
www.townofnagshead.net
REQUEST FOR PROPOSALS (RFP) FOR ENGINEERING SERVICES
Update of Stormwater Management Plan
Town of Nags Head, North Carolina
October 24, 2005
I. Overview and Purpose
The Town of Nags Head is seeking proposals from qualified engineering firms interested in
providing the design services required to update the Town's Stormwater Management Plan.
The update will provide the Town with an analysis of the existing stormwater management
policies, ordinances and infrastructure as well as identification of high priority areas for
stormwater drainage system improvements and options for those improvements. The goal of
the Town is to establish appropriate stormwater management practices to provide, flood relief
while also maintaining/enhancing the existing water quality.
II. Scope of Services
Completion of the Master Plan shall include the following services:
• Review all available information pertaining to the Plan, including, but not limited to:
previous drainage studies, associated master drainage plans, flood event documentation,
existing maps, proposed development, proposed infrastructure improvements associated
with the area, etc.
• Meet with Town staff, other agencies, and citizens to collect additional related information.
• Identify and delineate the boundaries of the drainage basins that contribute stormwater
runoff within the Town as well as major drainage features and drainage infrastructure within
each basin (some surveying will be required). Identify the point(s) of discharge for each
drainage basin. Prepare GIS-based datasets of the aforementioned items and map these
items using the Town's GIS base map. GIS datasets shall include any attribute information
(to be agreed upon between the Town and the consultant) that is necessary and useful for
the completion of tasks included in this scope of services. The map(s) created under this
task will be provided to the Town in electronic format compatible with our GIS data format
(ESRI shapeflle/coverage/personal geodatabase).
• Analyze the existing storm drainage systems for all storms including the 2-yr, 5-yr, 10-yr,
25-yr, and 100-yr-24 hour rainfall events and provide a summary of the results.
• Develop list of prioritized areas for drainage improvements, and evaluate potential solutions
to a feasibility level. Assess the water quality benefits for each proposed alternatives.
Feasibility level cost estimates shall also be provided for each alternative.

Town of Nags Head Stormwater Management Plan Update Request for Proposals
October 24, 2005 Page 2
Identify all permits and agreements that the Town will need to obtain for each alternative
solution prior to starting any construction, which may include: applicable environmental
permits, DOT permits, and/or encroachment agreements.
Review existing Town stormwater, and stormwater related (development) policies and
ordinances and recommend alterations/improvements.
Evaluate the Town's use of ocean, and sound (estuarine) stormwater outfalls. Identify each
as to ownership and maintenance responsibilities. For each non -NC DOT outfall, identify the
associated environmental issues, potential water quality enhancements, and possible
stormwater management alternatives. [Note: A detailed study of the five (5) NC DOT
owned, and maintained, ocean outfalls in Nags Head is currently underway. This study/plan
is not intended to overlap with that study/plan.]
The Town is not required to establish a Phase II Stormwater Program, but wishes to see
guidance in establishing the elements of such a program included in the final report.
Make periodic presentations of progress and/or proposed improvements to Town Council, or
other groups as deemed necessary during the process.
Submit a Draft and Final Stormwater Master Plan to the Town of Nags Head outlining all
tasks listed above.
Available Data to Be Provided By the Town Includes But Is Not Limited to the
Following:
2002 Aerial Photography
2000 Land and Water Use Plan
1995 Stormwater Management Plan
1980 Town of Nags Head Surface Drainage Plan
Daily Rainfall Data (1985 — Present)
Water Quality Data (2001— Present)
August 1995 Map — Town of Nags Head Drainage Basins
III. Deliverables
• Draft Stormwater Master Plan Report
• Final Stormwater Master Plan Report
IV. Schedule for Consultant Selection
The tentative schedule for selecting a consultant and completing the master plan is outlined
below. The actual schedules may vary.
October 24, 2005 Request for Proposals (RFP) issued
November 22, 2005 RFP's submitted
November 28 — Proposal evaluation, discussion, proposer interviews
December 23
January 4, 2006 Recommendation of consultant to Board of Commissioners
January 11, 2006 Contract execution
January 18, 2006 Project commencement
September 18, 2006 Submission of Draft StormwaterManaoementP/an with all
associated documents, as outlined in Section II, above

Town of Nags Head Stormwater Management Plan Update Request for Proposals
October 24, 2005 Page 3
V. Consultant Selection Criteria
Criteria for the selection of the consultant will include, but not be limited to the following:
• Quality of response to the RFP and subsequent interview, if short-listed.
• Applicable experience of consultant and design team.
• Approach chosen to accomplish this project.
• Consultant's demonstration of having the ability to complete similar projects on
time and within budget. (Consultant shall explain any concerns with the schedule
or general scope of work associated with this project).
• Demonstrating the ability to develop effective, real life solutions for challenging
and sometimes highly publicized problems.
• Demonstrating the ability to produce design solutions that will serve as "integral
building blocks" for future town wide drainage improvements.
A selection committee may interview short-listed firms.
VI. Supervision of Consultant(s)
The consultant(s) will be under the supervision of the Director of Public Works or his designee.
Any questions relating to these projects shall be directed to this person.
VII. Contractual Arrangements
A standard form, Town of Nags Head contract for services (copy attached) will be entered into
to cover the work under this RFP.
VIII. Equal Employment Opportunity
See Section 8 of the attached standard form contract document.
IX. Contracting
Any contract developed for work will be in accordance with the laws of the State of North
Carolina. (See section 9 of the attached sample contract.)
X. Submission of Proposal
Proposals shall be signed by the person or member of the firm making the proposal, and in the
case of a corporation, by an authorized officer or agent subscribing the name of the Corporation
and his or her own name. The Proposer shall provide the following information regarding their
desire and ability to perform the work. The entire proposal is limited to 30 pages (or 15
pages double -sided) excluding appendices.

Town of Nags Head Stormwater Management Plan Update Request for Proposals
October 24, 2005 Page 4
A. Title Page
Firm's name, address and telephone number, email address and facsimile
number (of the engineering firm's principal office completing the work) and date of proposal.
B. Table of Contents
C. Letter of Transmittal
A statement of understanding of the scope of work required and a commitment to perform
these services shall be made. The letter should include the principal firm's contact
representative and the name of the engagement partner, if different from the contact
representative.
D. Profile of the Firm
1. Submit evidence that the firm is a legal and licensed entity in the State of North
Carolina and has performed continuous engineering services for a minimum of five (5)
years.
2. Identify the principal supervisory and management staff, including partners,
managers, other supervisors and specialists, who would be assigned to the engagement.
Indicate whether each person is licensed to practice as a certified public engineer in the
State of North Carolina. Provide information on the civil engineering experience of each
person, including specific engagements and information on relevant projects of similar
scope and complexity.
3, Describe your local office's experience in performing work similar to that required by
the scope of work contained in the RFP. List those projects of similar scope and
complexity completed within the last five years. Give a brief description to include:
a. Client (contact person, address and telephone number)
b. Dates project initiated and completed
c. Nature of work involved in each project
d. Degree of implementation accomplished
5. Description of insurance coverage maintained by the firm. Copy of declarations page
from current policies for each of the following types of insurance must be attached:
a. Worker's Compensation
b. General Commercial Liability
c. Professional Liability, Malpractice and Errors and Omission.
E. Work Approach
The proposal should set forth a written work plan, including an explanation of the methodology
to be followed, to perform the services required in Part II of this RFP.

Town of Nags Head Stormwater Management Plan Update Request for Proposals
October 24, 2005 Page 5
F. Project Schedule
Include a one -page schedule for completion of your project work plan, project updates, public
meetings, and delivery of the draft and final work product. Include the proposed start and end
dates and intermediate dates.
G. Additional Data
Additional information that the accounting firm deems appropriate to assist in evaluating the
proposal should be submitted.
Costs for developing a response to the RFP and costs attributed to the interviews are at the
consultant's own expense and will not be eligible for reimbursement.
Fee negotiations will be initiated with the firm(s) found to be most qualified for this work by the
selection committee. As part of negotiations, the selected firm(s) will be expected to develop a
detailed Scope of Work for the plan.
The Town reserves the right to accept the proposal that best fits the Scope of Services as
defined by the Town of Nags Head and is deemed to be in the best interest of the Town; or the
Town can reject all proposals.
Ten (10) copies of all proposals must be received no later than 5:00 p.m., EST on November
22, 2005 by the Town Clerk, Nags Head Town Hall, 5401 South Croatan Highway, Nags Head,
NC 27959 (mailing address, P. 0. Box 99, Nags Head, NC 27959-0099). The responsibility for
getting the request for proposal to the Town on or before the specified time and date is solely
and strictly the responsibility of the Proposer. The Town will in no way be responsible for
delays caused by any other occurrence. Offers by telephone, telegram or fax will not be
accepted.
The receipt time will be scrupulously observed. Under no circumstances will proposals delivered
after the time specified be considered. Such proposals will be returned unopened. The Town
will not be responsible for any expenses incurred by a firm in preparing and submitting
proposals. All parties shall provide a straight forward, delineation of your capabilities to satisfy
the requirements of this request. Emphasis should be on completeness and clarity of content.
The qualifier is prohibited from assigning, transferring, conveying, subletting, or
otherwise disposing of this agreement or its rights, title of interest therein or its power
to execute such agreement to any other person, company or corporation without the
previous consent and approval in writing by the Town.
The Town shall not be responsible for oral interpretations given by any Town issuance. .
A written addendum is the only official method whereby interpretation, clarification or
additional information can be given. If any addendum are issued to this request for
proposal, the Town will attempt to notify all known providers, however, it shall be the
responsibility of each provider prior to submitting their proposal, to contact the Public Works
Director, Nags Head Public Works Department, 2200 S. Lark Avenue, Nags Head, NC 27959,
[phone], to determine if addendum were issued and to make such addendum a part of
the response. For information regarding technical matters of this request for proposal, please
contact: Dave Clark, P.E., Public Works Director, Town of Nags Head, [phone].

Town of Nags Head
Planning Department
Post Office Box 99
Nags Head, NC 27959
Fax Cover Sheet
DATE: Nov 3, 2005
TO: Charlan Owens AICP PHONE:
FAX: Z-T Z 26 Y - 3 / 23
FROM: Bruce M. Bortz, AICP PHONE: [phone]
Deputy Director
PLANNING AND DEVELOPMENT FAX: [phone]
Number of pages including cover sheet 4
RE: Grant Application: Stormwater
I mailed the originals on Tuesday. I had also given Lynn the
unsigned copies and backup RFP. In the event you
have not received them yet, attached is the signed
grant application form. If ok with you, our RFP is
attached for supporting backup. Thanks
I'd 06Zb IbbZSZT peaH 52eN 3o umol

N. C. DIVISION OF COASTAL MANAGEMENT
Local Planning and Management -(Coastal Stormwater/NPS Grant Program)
GRANT APPLICATION Calendar Year 2006
a separate application for each
Local Government: `r .t�
Project Title: 0?&A�e J Sk-ov
Principal Responsible Person: U6.,J0 cja�rkI �•� • A
Address: 1%u4 ?ub1;c it v-ks Depar�,.er,`F9
i)-�,9g_ �am5RemcS. I�IC �l459—Mc>49
Phone & e-mail address:
Federal ID
DCM USE ONLY
Type of Project:
Ranking:
Authorized Signature: Title: % 0,>�
(Please use additional pages as necessary to give complete responses.)
Brief description of project: Ti,Q 7�o wn inns beiue, �! t.Q Peoe pSS ups ; �(cVo`pQy So toTme��} er M�Na�la
oGw /`asf ae�isecQ 1. 159s �,. Pe-
C_u VrOA�ky out 44r
09 reSPoAse,
_naam uVU1tl.7 UCIl�4 uuPGGltl u/: �tt eue�op w Mo J' Cr- n.t�a� er
t:Sv.CMepwr�e0.p�
deaJ;v\ 614
�e;IG. e Iuan
Sr1�curio✓. �
av4 Ptl(C. eP&V\ Expected products) of project and how the projects success will be measured:
Racow.meVNPO:�IonS
�D '�iYOCT I NcQ���
y Cse d� ebL
Budget Totals
(from page 2)
`�or oTL-;,nQr\cQ �eu�5�on flp�:oni icQar,T`�'y
or 4re/Beuelopt at wN&A-4- / C�4-or-m4-5A-4
91t•'-S Q.� OICF S �iCnQ Ipain/fl
orw.cv&'�er
Cash amount.
Requested grant: $
30T0 0 [� In -Kind amount:
_—
TOTAL:
z'd 06ZbIboaseI
I: Se'Ei,. LawlosS,�/vn M�Nt�er
Total Project Cost
$_
$ so' 000 $110! 0
$ -To' ao 0
peaH s2eN •}o umol

BUDGET SUMMARY
Grant
Local Match
Cash** In -Kind
A. Salaries (List Personnel)
u \iC Dior <S '.roc a
q OD
rA Or—
2660
u
lo. ray as
2 600
To Salaries
pp 0
B. Subcontract Costs ***
30 00 O
14000 O
Total Subcontract Costs
30 00 O
'i0 DO
C. Supplies co `n
,rips `c yr a S
5o O
oas ;� rQw rs
D. Travel e t V, Q.a : S
0 0 O
w Sto. e �1 rs
F.Other(List)
TOTAL BUDGET S 30 00 O I S "40 O $ O
Authorized Signature:Title: /o << ✓ / Zr�,; r—_
** Note: Match trust beat least 50% of total project cost. Local employees may be listed as either cast: or
non -cash match.
*** Note: Subcontracts and Planner In Charge (PIC) or Project Manager must be approved by the local
DCMDistrict Planner prior to local approval of subcontracts.
E'd 06ZbibbZSZT peaH S2eu JO umol

DCM PLANNING AND MANAGEMENT— Coastal Stormwater/NPS GRANT PROGRAM
CONTRACT ATTACHMENT "A"
Local Government Sponsor:
Project:
Grant: $. 30) 00 0 Local Cash Match: $ Rol 00 0 Total: $
Describe accurately and in measurable terms the anticipated activities to be performed during each
quarter. Indicate the percentage of the total work to be done each quarter and the amounts of grant
funds to be spent verses local cash match. Note this form only illustrates grant and local cash totals.
Non -cash match is not illustrated or represented on this attachment.
A CTYVTTfF.c Tn RF. (nNfPT.ri.TFT) FACM nTTARTRR
% of total work to be completed
3(0VW %
mar,— �AarcA,, 200
Grant funds to be spent
f
�to�etT Cow.M.enc e K"f
StcaP�lr^ons�l%f>�`E wce�: S
TIN ���
vbxca. os�l; na r\ce Q
��; q Qu b� ; e A\C C�2 ti d
d
$ 1D oo o
Local funds to be spent
s 3o poo
% of total work to be completed
Apr,\ — UtJ&e 200�
Grant funds to be spent
progress ►Ia:�s 5�'a
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N. C. DIVISION OF COASTAL MANAGEMENT R
C2WOA WbMd Management - (Coastal Stormwater/NPS Grant Program
GRANT APPLICATION Calendar Year 2006
complete a separate application for each
Local Government: o-� Ndu S I \e.OS
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Principal Responsible Person:
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DCM USE ONLY
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Ranking:
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BUDGET SUMMARY
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Authorized Signature:
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Title:
** Note: Match must beat least 50% of total project cost. Local employees may be listed as either cash or
non -cash match.
*** Note: Subcontracts and Planner In Charge (PIC) or Project Manager must be approved by the local
DCMDistrict Planner prior to local approval of subcontracts.

DCM PLANNING AND MANAGEMENT
ATTACHMENT "A"
ater/NPS GRANT PROGRAM
CONTRA
Local Government Sponsor:
Project:
0
Grant: $ 3010 0 Local Cash Match: $ gOl OO Total: $
Describe accurately and in measurable terms the anticipated activities to be performed during each
quarter. Indicate the percentage of the total work to be done each quarter and the amounts of grant
funds to be spent verses local cash match. Note this form only illustrates grant and local cash totals.
Non -cash match is not illustrated or represented on this attachment.
ACTIVITIES TO BE COMPLETED EACH
% of total work to be completed
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Robert W. Muller
*HE7Q
Anna D. Sadler
Mayor
Commissioner
R. Brantley Murray
Wayne Gray
Mayor Pro Tern
Town of Nags Head
Commissioner
Seth Lawless
Post Office Box 99
Nags Head, North Carolina 27959
Bob Oakes
Town Manager
Telephone [phone]
Commissioner
Fax [phone]
www.townofnagshead.net
REQUEST FOR PROPOSALS (RFP) FOR ENGINEERING SERVICES
Update of Stormwater Management Plan
Town of Nags Head, North Carolina
October 24, 2005
I. Overview and Purpose
The Town of Nags Head is seeking proposals from qualified engineering firms interested in
providing the design services required to update the Town's Stormwater Management Plan.
The update will provide the Town with an analysis of the existing stormwater management
policies, ordinances and infrastructure as well as identification of high priority areas for
stormwater drainage system improvements and options for those improvements. The goal of
the Town is to establish appropriate stormwater management practices to provide flood relief
while also maintaining/enhancing the existing water quality.
II. Scope of Services
Completion of the Master Plan shall include the following services:
Review all available information pertaining to the Plan, including, but not limited to:
previous drainage studies, associated master drainage plans, flood event documentation,
existing maps, proposed development, proposed infrastructure improvements associated
with the area, etc.
Meet with Town staff, other agencies, and citizens to collect additional related information.
Identify and delineate the boundaries of the drainage basins that contribute stormwater
runoff within the Town as well as major drainage features and drainage infrastructure within
each basin (some surveying will be required). Identify the point(s) of discharge for each
drainage basin. Prepare GIS-based datasets of the aforementioned items and map these
items using the Town's GIS base map. GIS datasets shall include any attribute information
(to be agreed upon between the Town and the consultant) that is necessary and useful for
the completion of tasks included in this scope of services. The map(s) created under this
task will be provided to the Town in electronic format compatible with our GIS data format
(ESRI shapefile/coverage/personal geodatabase).
Analyze the existing storm drainage systems for all storms including the 2-yr, 5-yr, 10-yr,
25-yr, and 100-yr-24 hour rainfall events and provide a summary of the results.
Develop list of prioritized areas for drainage improvements, and evaluate potential solutions
to a feasibility level. Assess the water quality benefits for each proposed alternatives.
Feasibility level cost estimates shall also be provided for each alternative.

Town of Nags Head Stormwater Management Plan Update Request for Proposals
October 24, 2005 Page 2
• Identify all permits and agreements that the Town will need to obtain for each alternative
solution prior to starting any construction, which may include: applicable environmental
permits, DOT permits, and/or encroachment agreements.
• Review existing Town stormwater, and stormwater related (development) policies and
ordinances and recommend alterations/improvements.
• Evaluate the Town's use of ocean, and sound (estuarine) stormwater outfalls. Identify each
as to ownership and maintenance responsibilities. For each non -NC DOT outfall, identify the
associated environmental issues, potential water quality enhancements, and possible
stormwater management alternatives. [Note: A detailed study of the five (5) NC DOT
owned, and maintained, ocean outfalls in Nags Head is currently underway. This study/plan
is not intended to overlap with that study/plan.]
• The Town is not required to establish a Phase II Stormwater Program, but wishes to see
guidance in establishing the elements of such a program included in the final report.
• Make periodic presentations of progress and/or proposed improvements to Town Council, or
other groups as deemed necessary during the process.
• Submit a Draft and Final Stormwater Master Plan to the Town of Nags Head outlining all
tasks listed above.
Available Data to Be Provided By the Town Includes But Is Not Limited to the
Following:
2002 Aerial Photography
2000 Land and Water Use Plan
1995 Stormwater Management Plan
1980 Town of Nags Head Surface Drainage Plan
Daily Rainfall Data (1985 — Present)
Water Quality Data (2001— Present)
August 1995 Map — Town of Nags Head Drainage Basins
III. Deliverables
• Draft Stormwater Master Plan Report
• Final Stormwater Master Plan Report
IV. Schedule for Consultant Selection
The tentative schedule for selecting a consultant and completing the master plan is outlined
below. The actual schedules may vary.
October 24, 2005 Request for Proposals (RFP) issued
November 22, 2005 RFP's submitted
November 28 — Proposal evaluation, discussion, proposer interviews
December 23
January 4, 2006 Recommendation of consultant to Board of Commissioners
January 11, 2006 Contract execution
January 18, 2006 Project commencement
September 18, 2006 Submission of DraftStormwaterManaoementP/an with all
associated documents, as outlined in Section II, above

Town of Nags Head Stormwater Management Plan Update Request for Proposals
October 24, 2005 Page 3
V. Consultant Selection Criteria
Criteria for the selection of the consultant will include, but not be limited to the following:
• Quality of response to the RFP and subsequent interview, if short-listed.
• Applicable experience of consultant and design team.
• Approach chosen to accomplish this project.
• Consultant's demonstration of having the ability to complete similar projects on
time and within budget. (Consultant shall explain any concerns with the schedule
or general scope of work associated with this project).
• Demonstrating the ability to develop effective, real life solutions for challenging
and sometimes highly publicized problems.
• Demonstrating the ability to produce design solutions that will serve as "integral
building blocks" for future town wide drainage improvements.
A selection committee may interview short-listed firms.
VI. Supervision of Consultant(s)
The consultant(s) will be under the supervision of the Director of Public Works or his designee.
Any questions relating to these projects shall be directed to this person.
VII. Contractual Arrangements
A standard form, Town of Nags Head contract for services (copy attached) will be entered into
to cover the work under this RFP.
VIII. Equal Employment Opportunity
See Section 8 of the attached standard form contract document.
IX. Contracting
Any contract developed for work will be in accordance with the laws of the State of North
Carolina. (See section 9 of the attached sample contract.)
X. Submission of Proposal
Proposals shall be signed by the person or member of the firm making the proposal, and in the
case of a corporation, by an authorized officer or agent subscribing the name of the Corporation
and his or her own name. The Proposer shall provide the following information regarding their
desire and ability to perform the work. The entire proposal is limited to 30 pages (or 15
pages double -sided) excluding appendices.

Town of Nags Head Stormwater Management Plan Update Request for Proposals
October 24, 2005 Page 4
A. Title Page
Firm's name, address and telephone number, email address and facsimile
number (of the engineering firm's principal office completing the work) and date of proposal.
B. Table of Contents
C. Letter of Transmittal
A statement of understanding of the scope of work required and a commitment to perform
these services shall be made. The letter should include the principal firm's contact
representative and the name of the engagement partner, if different from the contact
representative.
D. Profile of the Firm
1. Submit evidence that the firm is a legal and licensed entity in the State of North
Carolina and has performed continuous engineering services for a minimum of five (5)
years.
2. Identify the principal supervisory and management staff, including partners,
managers, other supervisors and specialists, who would be assigned to the engagement.
Indicate whether each person is licensed to practice as a certified public engineer in the
State of North Carolina. Provide information on the civil engineering experience of each
person, including specific engagements and information on relevant projects of similar
scope and complexity.
3. Describe your local ofFce's experience in performing work similar to that required by
the scope of work contained in the RFP. List those projects of similar scope and
complexity completed within the last five years. Give a brief description to include:
a. Client (contact person, address and telephone number)
b. Dates project initiated and completed
c. Nature of work involved in each project
d. Degree of implementation accomplished
5. Description of insurance coverage maintained by the firm. Copy of declarations page
from current policies for each of the following types of insurance must be attached:
a. Worker's Compensation
b. General Commercial Liability
c. Professional Liability, Malpractice and Errors and Omission.
E. Work Approach
The proposal should set forth a written work plan, including an explanation of the methodology
to be followed, to perform the services required in Part II of this RFP.

Town of Nags Head Stormwater Management Plan Update Request for Proposals
October 24, 2005 Page 5
F. Project Schedule
Include a one -page schedule for completion of your project work plan, project updates, public
meetings, and delivery of the draft and final work product. Include the proposed start and end
dates and intermediate dates.
G. Additional Data
Additional information that the accounting firm deems appropriate to assist in evaluating the
proposal should be submitted.
Costs for developing a response to the RFP and costs attributed to the interviews are at the
consultant's own expense and will not be eligible for reimbursement.
Fee negotiations will be initiated with the firm(s) found to be most qualified for this work by the
selection committee. As part of negotiations, the selected firm(s) will be expected to develop a
detailed Scope of Work for the plan.
The Town reserves the right to accept the proposal that best fits the Scope of Services as
defined by the Town of Nags Head and is deemed to be in the best interest of the Town; or the
Town can reject all proposals.
Ten (10) copies of all proposals must be received no later than 5:00 p.m., EST on November
22, 2005 by the Town Clerk, Nags Head Town Hall, 5401 South Croatan Highway, Nags Head,
NC 27959 (mailing address, P. 0. Box 99, Nags Head, NC 27959-0099). The responsibility for
getting the request for proposal to the Town on or before the specified time and date is solely
and strictly the responsibility of the Proposer. The Town will in no way be responsible for
delays caused by any other occurrence. Offers by telephone, telegram or fax will not be
accepted.
The receipt time will be scrupulously observed. Under no circumstances will proposals delivered
after the time specified be considered. Such proposals will be returned unopened. The Town
will not be responsible for any expenses incurred by a firm in preparing and submitting
proposals. All parties shall provide a straight forward, delineation of your capabilities to satisfy
the requirements of this request. Emphasis should be on completeness and clarity of content.
The qualifier is prohibited from assigning, transferring, conveying, subletting, or
otherwise disposing of this agreement or its rights, title of interest therein or its power
to execute such agreement to any other person, company or corporation without the
previous consent and approval in writing by the Town.
The Town shall not be responsible for oral interpretations given by any Town issuance. .
A written addendum is the only official method whereby interpretation, clarification or
additional information can be given. If any addendum are issued to this request for
proposal, the Town will attempt to notify all known providers, however, it shall be the
responsibility of each provider prior to submitting their proposal, to contact the Public Works
Director, Nags Head Public Works Department, 2200 S. Lark Avenue, Nags Head, NC 27959,
[phone], to determine if addendum were issued and to make such addendum a part of
the response. For information regarding technical matters of this request for proposal, please
contact: Dave Clark, P.E., Public Works Director, Town of Nags Head, [phone].