57-03 Operations and Maintenance Manual

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JUN L 0 Z002
Whittaker Point Residential Marina
Operations and Maintenance Manual
•
Pamlico County, NC
Prepared for:
North Carolina Deparunent of Natural Resources
Raleigh, NC
Prepared by:
Land Management Group, Inc.
Wilming on, NC
•
June 2002
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Table of Contents
List of Figures and Appendices............................................................................................ii
1.0 Introduction........................................................................................................................ I
2.0 Marina Operations.............................................................................................................I
3.0 Water Quality Management...............................................................................................2
3.1 Live-aboards..................................................................................................................2
3.2 Sewage Pollution Management......................................................................................2
3.3 Pump Out Facilities.......................................................................................................
3
3.4 Potable Water Supply.....................................................................................................
3
3.5 Fueling System and Facilities and Oil Pollution Management........................................3
3.6 Water Quality Monitoring..............................................................................................
3
3.7 Stormwater Management...............................................................................................
3
4.0 Contingency Plan for Spills of Oil and Other Hazardous Substances .............................3
5.0 Marina Rules and Regulations...........................................................................................4
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List of Figures and Appendices
Figure1. Vicinity map................................................................................................................5
Figure2. Marina site plan............................................................................................................6
• Appendix A. Monitoring Parameters at Whittaker Creek
Appendix B. Contingency Plan for the Spill of Oil or Other Hazardous Materials
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Whittaker Point Marina
Operations and Maintenance Manual
1.0 Introduction
This Operations and Maintenance Manual describes the procedures to be used at
the Whittaker Point Marina, a residential open water facility associated with the
Whittaker Point residential development. It is the intent of this document to outline
proper procedural operations designed to ensure an environmentally sound operation.
This manual was developed using best management practices (BMPs) recommended by
the North Carolina Clean Marina Program, the Division of Coastal Management, and the
North Carolina. Sea Grant.
This manual is designed to serve as a guide to marina personnel, specifically the
dockmaster, and for the information of others who may have an interest in marina
operations. Individual initiative and discretion, within the guidelines established, shall be
used in those situations where the following procedures do not apply, or should not be
applied.
2.0 Marina Operations
The Whittaker Point Marina is located near the town of Oriental at the confluence
of Whittaker Creek and the Neuse River, in Pamlico County, North Carolina (Figure 1).
The facility contains 53 slips. The water depth is approximately 4.5 to 5 feet throughout
the structure. Slip size varies (3005 (4), 20x50 (23), 18x40 (16), 1605 (10)) and is
based on water depth, with larger slips being located in deeper water (Figure 2).
The marina is part of the Whittaker Point residential development and is intended
for use by residents and their guests only. The marina office is located adjacent to the
marina itself (Figure 3) and copies of this document will be available there.
The hours of operation for the Whittaker Point Marina are 8:00 a.rrL to 5:00 p.m.,
daily.
The marina staffing consists of one dockmaster, whose name and telephone
number shall be noted on the back of this document.
The Whittaker Point Marina maintains an experienced marina operator,
designated as the dockmaster. The dockmaster shall be responsible for assuring that the
marina is operated and maintained in accordance with the requirements presented in this
manual at all times. The marina operator and the Whittaker Point Marina are responsible
for compliance with all specifications and conditions in the permits and the principles and
procedures established in this manual.
The Dockmaster shall have a complete copy of the CAMA Major permit at the
marina, including this manual and all specifications and conditions or requirements
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placed on the permits. The dockmaster shall inspect the marina at least once daily to
insure compliance with the manual. The dockmaster will report all violations promptly.
3.0 Water Quality Management
The Whittaker Point Marina shall comply with any water quality monitoring
programs required by the CAMA permit. It is the intent of the marina to maintain an
environmentally sound marina operation.
The Whittaker Point Marina is located within waters that are classified as SA and
nutrient sensitive waters (NSW) by the NC Division of Water Quality. This area is also
classified as a primary nursery area (PNA) by the NC Division of Marine Fisheries. The
SA classification means that the waters are suitable for shellfishing for market purposes,
recreation, and aquatic life propagation. However, these waters have been historically
closed to shellfishing. The NSW classification means that the waters may be more
susceptible to eutrophication and require limitations on nutrient inputs to the area. The
PNA classification means that a variety of juvenile finfish and shrimp develop in these
waters that require minimal bottom disturbance.
Restrooms (one women's and one men's facility) are located at the marina
office/bath house. There are no fish cleaning stations at the marina facility and overboard
dumping of bait and chum will not be allowed.
The marina pump out station consists of a hand -operated portable unit. The unit is
free to the public and is equipped with an attached transfer tank mounted on wheels to
facilitate sanitary system discharge. Controlled discharge will be completed through the
use of septic tank pumpers. Additionally, "No Overboard Discharge" and "Free Pump out
Available" signs will be posted at several sites throughout the marina including the
terminal end of the southwest dock.
3.1 Live -aboard
Live-aboards are strictly prohibited at Whittaker Point Marina.
• 3.2 Sewage Pollution Management
The dockmaster shall monitor and ensure that no refuse of any kind is
thrown into the marina basin or the extended cove area. Improper disposal of
garbage will be sufficient cause to refuse service to any boat operator or to cancel
their slip lease agreement. Appropriate garbage containers are available
throughout the marina. Major boat repairs, paint scraping, boat painting, and other
activities that could cause a discharge into State waters will not be permitted at
the Whittaker Point Marina. The dockmaster is responsible for enforcement of
these rules. In the event of a discharge, the dockmaster will take appropriate
action including notifying the appropriate Local, State, and Federal agencies if
necessary (a list of relevant phone numbers will be readily available at the marina
office). Regulations and penalties for non-compliance will be posted throughout
the marina property.
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3.3 Pump -out Facilities
The Whittaker Point Marina sewage pump -out facility is a portable unit
and will be located at the marina. office. This equipment will be placed at the end
of the southwest dock during weekends.
3.4 Potable Water Supply
Potable water is supplied to the marina slips by the Pamlico County water
system
3.5 Fueling System and Facilities and Oil Pollution Management
Whittaker Point Marina does not provide fueling services nor maintain
fuel storage facilities. Portable fuel containers can be transported across the docks
on an as needed basis.
Although the marina does not provide fueling services, proper spill
containment, cleanup, and reporting procedures will be followed during any spill
event. The names and addresses of the nearest Division of Water Quality and
Coast Guard offices will be posted on site.
3.6 Water Quality Monitoring
A water quality monitoring program will be instituted as required by
NCDENR and all results of the monitoring will be submitted to the appropriate
agencies in an annual report. If at any time sampling indicates a water quality
problem at the marina, the dockmaster will attempt to locate the source of the
problem If he/she determines that water quality degradation is resulting from a
marina related activity, he/she shall institute corrections or controls and include
the measures implemented in the water quality report to the agencies.
A list of parameters to be measured during the monitoring program is
given in Appendix A.
3.7 Stormwater Management
The Whittaker Point Marina is associated with the Whittaker Point
residential development, which includes both lots and townhomes. Development
within this site is planned in phases. Phase 1, which includes 21 lots, several
roads, and the marina, has already received NC Stormwater and Sedimentation
and Erosion Control permits. Permits for all other future phases will be acquired
prior to beginning construction and in no case will sormwater be directed into the
marina covelbasin.
4.0 Contingency Plan for Spills of Oil and Other Hazardous Substances
The marina's oil spill contingency plan is included in Appendix B.
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5.0 Marina Rules and Regulations
1. All boats in the marina shall be operated according to the NC Wildlife
Resources Commission rules and Federal and State navigation laws. In
addition, the dockmaster will be trained in safe boating practices.
2. The maximum speed for boats in the marina shall be five miles per hour.
3. The speed limit for all motor vehicles on marina property shall be fifteen
miles per hour, unless otherwise posted.
4. No unauthorized motor vehicles shall be allowed on the piers at any time.
5. Smoking shall be prolubited in posted areas.
6. Docks shall be kept clean of obstructions at all times. Gear storage lockers to
be used on docks, including their location on the docks of the marina, shall be
approved by the dockmaster only.
7. Fishing, shrimping, or crabbing from the piers or docks is prohibited unless
authorized in certain areas by the dockmaster.
8. No detergents, oils, spirits, flammable liquids, or other pollutants shall be
discharged in the marina
9. No garbage shall be thrown, discharged, or deposited in the marina.
10. Boat owners and operators shall be responsible for putting all refuse in the
containers provided, and maintaining their leased area in a clean condition.
11. No horseplay, boisterous or loud disturbances shall be allowed in the marina.
12. Tampering with, altering, or damaging any utility service is prohibited.
13. Alteration, renovation, repairs, etc. to the leased space shall be prohibited.
14. Conducting business or professional services from any vessel or watercraft
from the dock is prohibited unless otherwise authorized.
15. All approved fees and charges for marina services, including dockage, shall be
posted at the marina office.
16. All boat owners shall enter into a standard form of agreement and registration
with the Whittaker Point Marina for rental of dock space.
17. Berths shall be assigned by the dockmaster. No assignments of berths shall be
changed, except by the dockmaster.
18. All appeals from orders, decisions, or actions of the Whittaker Point Marina or
any notice of intent to vacate on the part of the boat owner shall be made in
writing to the dockmaster.
19. If the Whittaker Point Marina is compelled to refer any unpaid accounts to an
attorney for dockage fee, collection fees, and any other marina charges
incurred by the boat owner then the Whittaker Point Marina shall, in addition,
be entitled to charge reasonable attorney fees incurred in collection of
amounts due including interest.
20. The marina's attorney will also help the dockmaster in clarifying these rules
and recommending means of enforcement via cancellation of contracts to slips
and prescribed penalties for spills and discharges to estuarine waters, as
enforced through a lease agreement.
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Land Management Group, Inc. Whittaker Point Properties, LLC
Figure 1. Vicinity Map Environmental Consultants Marina and Residential Subdivision
Wilmington, NC
June 2002 Pamlico County, NC

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Water depths taken by Mr. Henry Frazer oiy5/22/02 7'6'
using a depth finder during low ti)fe.
7'
so�
3.5—
va=
SHORT LINE TABLE
USE Ri VER & WHITTAl R CREEK
Figure 2. Marina site plan.
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Land Management Group, Inc.
Environmental Consultants
Wilmington, N.C.
June 2002
WHiTrA KER CREEK
"K"
Fm—
SCALE Y'= 100'
k-
Water depths taken by Dennis Fornes and Assoc., Professional Land
Surveying, on 7/24/98 unless otherwise noted.
Whittaker Point Properties, LLC
Marina and Residential Subdivision
Pamlico County, NC

Appendix A.
Monitoring Parameters at Whittaker Creek

Appendix A.
Monitoring Parameters at Whittaker Creek
In order to assess the effects that the Whittaker Point Marina may have on the
environment, two stations within the Whittaker Point project area will be monitored. One
station will be located in shallow water near the edge of the cove and the other will be
located in deeper water in the middle of the marina (Figure 1). An additional station will
be located further upstream of the marina within Whittaker Creek and will act as a
reference station. General site information will be collected annually between Julz and
August. The biotic data will be collected annually between May 15t' and June 15 to
follow established DMF protocol. The water quality data will be collected weekly during
the summer and monthly during all other seasons. Monitoring will occur prior to project
• construction and for three years after construction is complete. At each sampling station,
the following data will be collected:
General Site Information
- Location- latitude and longitude
- Water depth
- Bottom type- sediment sample analysis with percent sand, silt, and clay and
percent organic matter
- Bottom and surface temperature
- Tidal fluctuations- Wind tide levels will be measured and recorded every two
hours using an automatic tide gauge. Information will be graphed annually.
- Turbidity/Sedimentation/Suspended Solids
Water Quality
Dissolved oxygen- taken at surface, mid -column, and bottom
Salinity
pH
• Biotic Sampling
Fish sampling- Protocol will match Division of Marine Fisheries' sampling
methods. An otter trawl will be used to collect fish samples. Tows will be one
minute in duration and calibrated to span 75 yards. Samples will be taken during
daylight hours at the same tidal stage. All species will be identified and counted.
For the economically important species, a random subsample of 30-60 individuals
of each size group will be measured to the nearest millimeter. Crabs will be
measured on their backs.
Benthic macroinvertebrate sampling- Protocol will match Division of Water
Quality's sampling methods and will include both boat and shore work. A petite
ponar dredge will be used at each sampling station, with three replicates at each
location Sandy samples will be processed through a fine mesh sampler. Three
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sweeps will be collected from bank habitats at each site, sampling as much of the
edge habitat as possible. Other areas to be included are roots and areas of debris.
Leaves and other large particulate organic matter are to be rinsed in a wash
bucket. Macrophytes and well -colonized logs should be washed down and
processed through the fine -mesh sampler. These macroinvertebrates will be sent
to a certified lab for species identification and tolerance analysis (EPT and
NCBn.
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Appendix B.
Contingency Plan for the Spill of Oil or Other Hazardous Materials
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Appendix B.
Contingency Plan for the Spill of Oil or Other Hazardous Materials
The Whittaker Point Marina will conduct its operations in such a manner to
encourage all individuals who handle material to prevent spills through planning, good
housekeeping, adequate equipment, proper maintenance and safe operations of related
equipment.
Upon receipt of a spill notification, the marina shall initiate the proper and
immediate response action to assist at the spill site. Notification shall be made by the
dockmaster to all other persons, agencies, industries and/or businesses throughout the
State, who could possibly be affected by the spill. In cases in which the spill material may
have a detrimental effect on air quality and/or threaten drinking water supplies,
notification is made at the proper program area by the On -Scene coordinator (OSC) or his
designs.
Procedure for Reporting a Spill of Oil and/or Hazardous Material
Step 1: Anyone observing a spill (including the spiller) should report the spill
immediately. Listed below are the agencies and phone numbers to call:
- NC Dept. of Environment and Natural Resources;
Division of Waste Management [phone]
- U.S. Coast Guard at Station Hobucken, NC [phone]
- National Response Center [phone]
- Environmental Protection Agency, Atlanta, GA [phone]
Step 2: When contact is made with the above agencies, report the following information
as completely and accurately as possible:
- Location of spill
• - Source of spill
- Time of spill
- Volume of spill
- Potential hazard of spill
- Has spill been contained?
- Has spill material reached a body of water?
- Responsible party's name, address, telephone, official to contact, etc.
- Weather conditions at spill site
Note: BE SURE TO RECORD THE NAME OF THE AGENCY STAFF RECEIVING THE ABOVE
INFORMATION AND THE TIME OF THE REPORT.
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Step 3: If the spill report is not made by the dockmaster, the reporter will communicate
the above information to him as soon as possible. At that time, the dockmaster will
coordinate all further Whittaker Point Marina activities in response to spill control.
Spill Containment and Cleanup
It is the responsibility of the spiller to properly contain and cleanup the spill in a
timely and diligent manner. Containment involves building dikes, deploying booms and
other barriers to prevent the spread of the pollutant, limiting access to only authorized
persons if a hazardous situation exists, and other measures to minimize health and
environmental damage.
Removal of the spill material from the site usually involves physical measures
such as skimmers, sorbing materials, and other mechanical means of removal. Vacuum
trucks are an ideal means of removing quantities of the pollutant pools behind a barrier,
with the exception of pollutants with a very high or very low viscosity. In circumstances
in which extreme fire danger, other unusually hazardous circumstances exist or severe
environmental damage may result from physical cleanup, other cleanup methods may be
employed as approved by the OSC.
D
Disposal of the pollutant and/or pollutant contaminated material will be in a
manner and location as approved by NCDENR Division of Waste Management.
Cost Recovery
In very unusual circumstances, the containment and cleanup of a spill may be
done by the Whittaker Point Marina. If a spill is from either an unknown source or if the
spiller is unable or unwilling to take the proper actions to contain and/or remove the spill,
and the spill is not reaching a body of water, the OSC has the authority to activate any or
all portions of the Emergency Response Team in order to accomplish spill cleanup
• activities. Personnel from State or Federal Agencies and/or private spill cleanup
contractors may also be requested to assist in the containment and cleanup of the spill.
Once cleanup operations have been completed and the spiller has been identified,
the Whittaker Point Marina will initiate actions to recover all cost incurred by the marina.
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SPILL HANDLING PROCEDURES
When spilled material is not identified, assume it is hazardous and DO:
1. Rope off area, or otherwise prevent contact of anyone or anything with spilled
material. If it is a gas, dust or volatile liquid, evacuate surrounding and. downwind
area. If a dust or powder, cover with canvas, plastic sheets or other material.
2. Provide first aid, decontaminate with soap and water, remove contaminated
clothing and take anyone affected by the spilled material to the nearest emergency
hospital. Note where they are sent.
3. In a safe manner, find out what the spill material is.
4. Detain vehicle from which spill occurred. Note any contaminated cargo. Detain
persons and property who have contacted spilled material.
5. Report incident to fire, police, and health agencies, and ask for assistance.
6. If spilled material is not identified, assume it is hazardous.
DO NOT:
1. Wash unidentified material off roadway into a waterway or sewer without official
authorization.
2. Handle leaking container or go into truck van without full protective clothing and
self-contained breathing apparatus.
3. Walk in spilled material or otherwise contaminate skin, boots, clothing or
vehicles.
4. Allow vehicles to ride over spill.
5. Allow anyone to eat or smoke near the spill or provide source of ignition.
When Spilled Material is Identified, DO:
1. Obtain expert advice on what the hazards are and deal with them accordingly.
Health agencies, fire departments, and chemical manufacturers can provide
advice, assistance and information.
2. Forward the name of material to the hospital or doctor to which anyone was sent
because of exposure.
3. Notify manufacturer of spilled chemical and request services of an expert
decontamination team
When Spilled Material is Identified, DO NOT:
1. Attempt to clean up any toxic material without adequate protective clothing and
appropriate equipment.
2. Wash any material into a waterway or sewer without official authorization.
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