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HomeMy WebLinkAboutFiscal Impacts of Growth 1988-2000-1987WN I DCM COPY DCM COPY lease do not remove!!!!! Division of Coastal Management FISCAL ECONOMIC & PLANNING CONSULTANTS 5631 Leesburg Pike Suite 100 Falls Church, VA 22041 703 578-0777 800)424-4318 I" Tischler & Associates, Inc. V J FISCAL IMPACTS OF GROWTH IN NAGS HEAD 1988 TO 2000 November 1987 Tischler & Associates, Inc. F Tischler & Associates, Inc. 5631 Leesburg Pike Suite 100 Falls Church, VA 22041 (703) 578-0777 (800) 424-4318 November 25, 1987 Mr. Webb Fuller Town Manager Town of Nags Head P. O. Box 99 Nags Head, N.C. 27959 Dear Mr. Fuller: Enclosed is the final report on the fiscal impacts of growth in Nags Head between 1988 and 2000. Assuming that the projected commercial and residential development is captured by the Town, revenues are expected to exceed expenses associated with growth. However, should the Town use these uncommitted property tax and other General Fund revenues to pay for facilities and services enjoyed by both new and existing residents, additional revenue sources such as facility fees may be desirable in the future. Detailed fiscal findings are discussed in the enclosed report. The Operating Budget Summary containing annual and cumulative costs and revenues as calculated by the MUNIES fiscal impact system is Appendix I of this report. The final version of the service level, cost and revenue assumptions on which these findings are based is bound separately as Appendix II. We have enjoyed working on this study. Please let us know if you have any questions. Sicrel , Paul S. Tischler l Linda E. Hollis Enclosures Fiscal Analysis and Planning • Growth Policy Studies • Economic Analysis • Development Planning The MUNIES System The FISCALS System The CIPS System The SCIPS System TABLE OF CONTENTS Section I. Executive Summary II. Demographic and Land Use Projections III. Fiscal Impact Results IV. Departmental Impacts V. Additional Fiscal Needs VI. Revenue Alternatives VII. Overall Methodology Page No. Appendix I. Operating Budget Summary Appendix II. Service Level, Cost and Revenue Assumptions - under separate cover 1 7 9 18 23 26 29 Tischler & Associates, Inc. 'FA Tischler & Associates, Inc. 5631 Leesburg Pike Suite 100 Falls Church, VA 22041 (703) 578-0777 (800) 424-4318 I. Executive Summary This report discusses the fiscal impacts of growth in Nags Head between 1988 and 2000. Assuming that the projected commercial and residential development is captured by the Town, revenues are expected to exceed expenses associated with growth. Nevertheless, should the Town use these uncommitted property tax and other General Fund revenues to pay for facilities and services enjoyed by new and existing residents, additional revenue sources such as facility fees may be desirable in the future. A. Demographic and Land Use Projections The projections used in this analysis are based on Scenario II in the Dare County Carrying Capacity Report, and were developed by the Town's Financial Impact Analysis Committee along with Planning and Development staff and the consultants. These projections are discussed in section II below and in the separately bound volume. entitled, Appendix II, Service Level, Cost and Revenue Assumptions. Projection Category Permanent Population Peak Visitors Total Population (Permanent + Peak) Single Family Units Condos Hotel/Motel Rooms Office Square Feet Retail Square Feet Restaurant Square Feet Cumulative Increase 1988 to 2000 3,410 29,400 32,810 3,100 555 1,300 296,400 553,800 21,000 Fiscal Analysis and Planning • Growth Policy Studies • Economic Analysis • Development Planning The MUNIES System The FISCALS System The CIPS System The SCIPS System 2 B. Fiscal Impact Results The result of comparing revenues and expenses generated by growth is that the Town shows a net fiscal surplus in every year of the study period. This ranges from a low of $56,000 in year 6 to a high of .$1.3 million in year 13. On a cumulative basis this surplus is $7.2 million. 1. Expenses Of cumulative expenses attributed to growth, $15.4 million, over 70% or $11.1 million are operating costs, and over two-thirds of these, $7.5 million, are for 49 full-time staff. Of the $4.3 million in capital costs of new development, over 30% or $1.3 million is for two bath houses and eleven beach access crosswalks and parking lots. Another 20% or $0.9 million is for nine garbage trucks. Debt service and other costs of the new Municipal Complex total another $1.3 million or 30%. The remaining capital costs are for: growth's share of the expansion of the South Fire Station; new and replacement police cars for twelve officers; new and replacement vehicles for other Town staff; and minor items such as office furniture and equipment. 2. Revenues Cumulative revenues generated by growth total $22.6 million. Of this amount, over half or $11.6 million cumulatively, are property tax revenues from new development. Other major sources of revenue are: the Occupancy Tax, 15% or $3.4 million; the Tischler & Associates, Inc. 1 3 Local Option Sales Tax, 13% or $2.8 million; Building Permits, 7% or $1.6 million; and Review Fees, 4% or $0.9 million. Details on the fiscal impact results are contained in section III below. C. Departmental Impacts The assumptions underlying these calculations are contained in the separate Appendix II. The annual and cumulative expenses and revenues as calculated by the MUNIES system are shown in Appendix I at the end of this report. Further information on the departmental results is in section IV below. 1. General Government Expenses for the functions included here --Administration, Management Services, Legal Services, and Planning and Development --are $2.2 million cumulatively. Of this total, 96% are for operating expenses. 2. Public Works Expenses for the Public Works Department are $5.6 million on a cumulative basis, with 61% for operating costs and 39% for capital facilities. By function, over half of Public Works expenses are for Sanitation, with another 27% for Public Buildings, 16% for Streets, and the remaining 2% for Administration. Tischler & Associates, Inc. 3. Police Department Expenses for Police and Animal Control are $2.3 million cumulatively, with 86% for operating costs and 14% for capital facilities. Operating costs include compensation for. twelve police officers and one animal control officer. 4. Fire Department Expenses for Fire and Ocean Rescue are $3.6 million cumulatively, with 92% for operating costs and 8% for capital facilities. Compensation for the following new staff is included in these operating costs: six full-time firefighters, 23 volunteer 1 firefighters, seven lifeguards, a fire prevention officer, a secretary, a lieutenant, and an ocean rescue supervisor. S. Municipal Complex Cumulative expenses for the new Town complex are $1.7 million. Of this total, $1.3 million or over 75% is for capital costs, with the remainder for building maintenance (O&M). D. Additional Fiscal Needs The findings described above assume that property taxes and other General Fund revenues generated by growth will be used to pay for only those facilities and services demanded by new residents. In reality, the Town can use such uncommitted revenues to pay for facilities and services that are needed by both new and existing residents. Tischler & Associates, Inc. 5 A comparison should be made between the net revenues generated by growth and the portion of the cost of major facilities currently needed but not included in the above expenses. These include the South Fire Station and the three buildings in the Municipal Complex. Table 1 on the following page shows that, when these capital costs are included, the Town would experience annual deficits in years three through six (1990 through 1993) and a cumulative deficit in year 6. This is explained in more detail in section V below. Therefore we recommend that Nags Head consider revenue alternatives as discussed in section VI of.the report. E. Revenue Alternatives Among the revenue sources which the Town should monitor are: ad valorem taxes, including possible general obligation bonds; Planning and Development fees, to ensure that they continue to cover expenses in the future; and facility fees for police and fire capital facilities and for beach access. As discussed in section VI of the report, T&A recommends that these facility fees be analyzed for possible implementation. Tischler & Associates, Inc. 6 Table 1 FISCAL IMPACT RESULTS COMPARED TO COST OF CURRENTLY NEEDED PUBLIC FACILITIES 1988 to 2000 (In Thousands of Constant Dollars) Net of Revenues Cost of Additional Cumulative & Expenses Due - Needed = Fiscal Needs Fiscal to Growth --------------- Facilities ---------- (in Parens) ------------ Results ---------- Year 1 284.5 0.0 284.5 284.5 2 336.3 35.2 301.1 585.6 3 226.2 291.7 ( 65.5) 520.1 4 • 92.9 256.2 (163.3) 356.8 5 111.0 392.7 (281.7) 75.1 6 55.6 256.2 (200.6) (125.5) 7. 447.5 256.2 191.3 65.8 8 631.4 256.2 375.2 441.0 9 665.7 256.2 409.5 850.5 10 955.1 35.2 919.9 1,770.4 11 862.4 35.2 827.2 2,597.6 12 1,249.6 35.2 1,214.4 3,812.0 13 1,301.7 35.2 1,266.5 5,078.5 Tischer & Associates, Inc. II. Demographic and Land Use Projections The following demographic and land use projections were used in calculating the fiscal impacts of growth in Nags Head between 1988 and 2000. These projections were developed by the Town's Financial Impact Analysis Committee, along with Planning and Development staff and the consultants. They are based on Scenario II in the Dare County Carrying Capacity Report. This scenario was chosen because it corresponded with previous Town estimates, with the water allocation system, and with the proposed development plan for the Village at Nags Head. Specifically, the following population -based increases are projected to occur over the next thirteen years: Residential Cumulative Increase. Projection Category 1988 to 2000 Permanent Population 3,410 Peak Visitors 29,400 Total Population (Permanent + Peak) 32,810 Single Family Units 3,100 Condos 555 Projections for nonresidential development are expressed in terms of square feet, and also in terms of numbers of buildings. Numbers of buildings were calculated using average sizes from statistics kept by the Planning and Development Department. These and the residential projections are explained further in the separately bound volume entitled, Appendix II, Service Level, Cost and Revenue Assumptions. This volume also contains the assumptions regarding market values, assessment rates, and the Tischer & Associates, Inc. 3 collection rate that were used to calculate property tax revenues in the fiscal impact results. Cumulative Increases, 1988-2000 Nonresidential Projection Category Square No. of Average Feet Bldgs. Size Hotel/Motel 674,135 13 100 rms. Office = 296,400 91 3,249 SF Retail/Wholesale 553,800 138 4,000 SF Restaurant 21,000 7 3,000 SF Tischler & Associates, Inca III. Fiscal Impact Results This section of the e o r p rt discusses the fiscal impact results to Nags Head from growth between 1988 and 2000. The costs and revenues included in these results are based on new development and the additional service demands it generates, including needs for capital facilities. All results are in 1987 constant tdollars. One major finding is that revenues generated by new development more than offset associated expenses. However, when one the considers Town's need for capital facilities which will benefit both existing and new residents, the fiscal picture is not so rosy. This will be discussed in section V below. In addition, these findings assume that Nags Head will capture the projected amounts of hotel, retail and office development. Should that not take place, the impact of growth will be less positive due to lower property taxes and other revenues from commercial development. A. Annual Results Table 2 shows the annual fiscal impact results to the General Fund due to growth in Nags Head. This table shows that revenues generated by new development more than offset associated expenses in every year. The annual surplus is quite low in years 4 and 6 (1991 and 1993), below $100,000 in each case. This is due to projected additions in staff in year 4 and in capital facilities in year 6. These are shown in Tables 3 and 4 below. Tischler & Associates, Inc. 10 Capital Year Costs 1 2 4 5 7 8 9 10 11 12 13 0.0 99.6 255.8 401.5 420.3 587.7 357.4 317.4 403.2 256.7 533.4 287.8 346.5 Table 2 FISCAL IMPACTS OF NEW DEVELOPMENT In Thousands of Constant Dollars Operating Ad Costs Valorem --------- ------- 108.7 115.4 155.1 230.5 309.5 346.2 539.0 480.4 735.8 615.2 854.4 749.4 926.4 884.1 1,013.1 1,018.3 1,116.0 1,157.8 1,214.5 10,296.7 1,275.0 1,436.3 1,374.9 1,575.2 1,508.4 1,714.7 Other Net Revenues Results -------- ------- 277.8 284.5 360.5 336.3 445.3 226.2 553.0 92.9 651.9 111.0 748.3 55.6 847.2 447.5 943.6 631.4 1,027.1 665.7 1,129.6 955.1 1,234.5 862.4 1,337.0 1,249.6 1,441.9 1,301.7 Cumulative Results 284.5 620.8 847.0 939.9 1,050.9 1,106.5 1,554.0 2,185.4 2,851.1 3,806.2 4,668.6 5,918.2 7,219.9 Tischler & Associates, Inc. 11 B. Cumulative Results Over the thirteen years of the stud period, the marginal impact Y P P of new development shows the following results: CUMULATIVE RESULTS TO GENERAL FUND (In Millions of Constant Dollars) Revenues $ 22.6 MExpenses 15.4 Net $ 7.2 By the year 2000 the revenues generated by growth are projected to exceed the costs directly attributable to new residents by $7.2 million, in constant dollars. As shown in Table 2 above, however, on a cumulative basis this net of revenues over expenses does not exceed $1 million until 1992 or year 5. As will be discussed in section V below, if the cumulative net revenues from growth are used to pay for public facilities currently needed by new and existing residents and costing $2.1 million, the Town will need additional revenues in years 3 through 6. Finally, these cumulative net revenues may be used by the Town to change the level of service it provides to both new and existing residents. For example, at some point in the future, the Town might choose to hire more full-time firefighters, rather than relying heavily on volunteers. The cumulative marginal costs associated with growth are summarized below by department, and cumulative marginal revenues are summarized by source. Further detail on these findings is Tischer & Associates, Inc. t 12 contained in section IV of this report. Appendix I to this report contains the Operating Budget Summary with these fiscal results as calculated by T&A's MUNIES system. 1. Cumulative Expenses CUMULATIVE EXPENSES BY DEPARTMENT (In Thousands of Constant Dollars) Costs Department Capital Operating Total General Government $ 80.0 $ 2,112.3 $ 2,192.3 Public Works 2,240.5 3,336.8 5,577.3 Police 329.2 1,976.2 2,305.4 Fire 276.5 3,274.8 3,551.2 Municipal Complex 1,340.8 430.8 1,771.7 TOTAL $ 4,267.0 $11,130.9 $15,397.9 On a cumulative basis, the capital costs attributed to growth are less than a third of total costs. Of their total of $4.2 million, Public Works expenses are over 50%. Over $1.3 million is for two bath houses and eleven beach access parking lots and crosswalks. Another $900,000 is for residential and commercial garbage trucks. Another 30% of cumulative capital costs are for the Municipal Complex. Equipment for the Police Department is 8% of cumulative capital costs; Fire equipment constitutes 6%; and the remainder (less than 2%) is for equipment for various functions under General Government. Table 3 in section C below shows these capital costs by department, by year, and by specific facility. Tischler & Associates, Inc. 13 Of cumulative operating costs associated with growth, over two- thirds, or $7.5 million, are for compensation (salaries plus benefits) for full-time staff. Table 4 in section D below shows the staging of the 49 new Town personnel b annual compensation. g g P Y P The remaining operating costs are for Operations and Maintenance (O&M) for Town vehicles, buildings and other facilities; and for items such as new and replacement uniforms for the Police and Fire Departments. 2. Cumulative Revenues CUMULATIVE REVENUES BY SOURCE (In Thousands of Constant Dollars) Source Amount Ad Valorem $11,620.2 Intangibles Tax 305.0 Sales Tax 290.5 Local Option Sales Tax 2,846.9 Occupancy Tax 3,369.9 Privilege Licenses 28.7 Beach Driving Permits 36.1 Building Permits 1,623.7 CAMA Permits 19.5 Review Fees 887.0 Utility Franchise Tax 762.4 Beer and Wine Tax 36.1 Court Fees 29.7 Investment Earnings 464.8 ABC Distributions 29.7 Mixed Drink Surcharge 233.6 Parking Violations 10.6 All Other Revenue 23.4 TOTAL $22,617.8 As may be seen above, real -property taxes constitute over half of the cumulative revenues projected to be generated by new development. The occupancy tax makes up almost 15% of the total. Tischler & Associates, Inc. 1 14 The local option sales tax provides another 13%. Together, P P building permits and review fees constitute over 11% of cumulative revenues from growth. The rest of the revenue sources individually make up 3% or less of the total. IC. Malor Capital Costs of Growth Table 3 on the following page shows the major capital costs attributed to new development. These costs are shown by year, by department, and by the name of the facility. Cumulatively these facilities total $4.2 million and constitute 99% of the capital icosts of growth. Excluded from Table 3 are items less than $1,000 and minor items such as office furniture and equipment. Included are replacement costs for those facilities generated by growth whose useful life expires during the study period (1988 to 2000) . I t Tischler & Associates, Inc. r r r� rr �r r rr r it rr rr rr rr rr rr rr rr �r r� Table 3 ANNUAL COMMUNITY FACILITIES NEEDS/ CAPITAL IMPROVEMENTS PROGRAM* (Costs to Serve New Development Only, In Thousands of Constant Dollars) Facility Year 1988 1969 1990 1991 1992 1993 1994 1995 1996 GENERAL GOVERNMENT Management Services Pool Car 0.0 0.0 0.0 12.0 0.0 0.0 0.0 0.0 12.0 Planning & Development Zoning Inspector's Car 0.0 0.0 12.0 0.0 0.0 0.0 0.0 12.0 0.0 PUBLIC WORKS Public Buildings Bath Houses 0.0 0.0 0.0 0.0 0.0 249.0 0.0 0.0 0.0 Beach Access 0.0 72.8 0.0 72.8 72.7 72.8 72.8 72.8 72.8 Streets Pickup Trucks for Equipt. Operators 0.0 0.0 0.0 12.0 0.0 12.0 0.0 0.0 12.0 Sanitation Residential Garbage Trucks 0.0 0.0 0.0 24.8 24.8 24.8 24.8 24.8 24.8 Commercial Garbage Trucks 0.0 0.0 28.9 28.9 57.9 28.9 28.9 28.9 28.9 POLICE DEPARTMENT Police Patrol Cars 0.0 0.0 12.0 0.0 12.0 12.0 24.0 0.0 36.0 Equipt. for Patrol Cars 0.0 0.0 4.3 0.0 4.3 4.3 4.3 0.0 8.6 Animal Control A.C. Officer's Truck 0.0 0.0 0.0 12.0 0.0 0.0 0.0 0.0 12.0 Equipt. for A.C. Officer's Truck 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 FIRE DEPARTMENT Fire ** South Station 0.0 0.0 0.0 0.0 73.5 0.0 0.0 0.0 0.0 F.P. Officer's Car 0.0 0.0 0.0 25.0 0.0 0.0 0.0 0.0 25.0 O.R. Supervisor's Jeep & Jet Ski 0.0 0.0 0.0 26.5 0.0 0.0 28.5 0.0 0.0 Rescue Stationary Lifeguards 0.0 0.0 0.0 0.0 0.0 2.1 0.0 0.0 0.0` Lifeguards' ATCs 0.0 0.0 0.0 3.0 0.0 0.0 3.0 3.0 3.0 MUNICIPAL COMPLEX *** Central Fire Station 0.0 23.8 23.8 23.8 23.8 23.8 23.8 23.8 23.8 Police Station 0.0 0.0 171.0 0.0 0.0 0.0 0.0 0.0 0.0 Administration Bldg. 0.0 0.0 0.0 147.3 147.3 147.3 147.3 147.3 147.3 TOTAL 0.0 96.6 252.0 391.1 416.3 577.1 357.4 312.6 403.2 * Does Not Include Capital Costs Less Than $1,000, or Minor Items Such as Offict Furniture and Equipment. ** Does not include cost of fire truck, attributed to existing deficiencies, or cost of land for expanded South Station. *** Includes only costs for that portion of Municipal Complex attributed to new development. 1997 1998 1999 2000 0.0 0.0 0.0 0.0 0.0 0.0 0.0 12.0 0.0 249.0 0.0 0.0 72.8 72.8 72.8 72.8 0.0 12.0 12.0 12.0 24.8 49.5 74.3 49.5 86.8 57.9 86.8 57.9 12.0 48.0 12.0 72.0E-' 4.3 8.6 4.3 17.2o 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 28.5 0.0 0.0 28.5 0.0 4.2 0.0 0.0 3.0 6.0 0.0 0.0 23.8 23.8 23.8 23.8 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 255.9 531.8 287.0 345.7 16 D. Maior Operating Costs of Growth Table 4 on the following page shows the staging of the 49 new staff projected to serve growth in Nags Head between 1988 and 2000. Cumulatively these full-time staff expenses are over $7.5 million, or over two-thirds of the operating costs associated with growth. By department, these costs are as follows: - CUMULATIVE COSTS OF FULL-TIME STAFF (In Thousands of Constant Dollars) Department Compensation General Government $1,916.2 Public Works 1,805.4 Police 1,512.0 Fire 2,302.6 TOTAL $7,536.3 Details on these costs are contained in section IV below. Tischler & Associates, Inc. M M M M M M M i M M M M M r M M M M M Table 4 NEW FULL-TIME STAFF TO SERVE NEW DEVELOPMENT, BY YEAR ADDED Compensation (Salaries & Benefits) In Thousands of Constant Dollars Staff Position 1988 1989 1990 Year 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 GENERAL GOVERNMENT Administration Deputy Town Clerk. 25.8 Clerk to Governing Body 15.6 Management Services Professional Staff 25.9 25.9 Clerical Staff 16.6 16.6 Legal Services Town Attorney 16.8 Secretary 18.4 Planning & Development Zoning Inspector 24.4 Building Inspector 24.4 PUBLIC WORKS Public Buildings Buildings & Grounds Assistant 17.8 Administration v Secretary 15.3 Streets Equipment Operators 18.7 18.7 18.7 18.7 Sanitation Equipment Operators 18.1 18.1 18.1 18.1 18.1 36.2 18.1 18.1 POLICE DEPARTMENT (2) Police Officers 20.5 20.5 20.5 20.5 20.5 20.5 20.5 Supervisors 25.6 25.6 Detectives 21.6 21.6 21.6 Clerk 17.0 Animal Control A.C. Officer 16.2-* FIRE DEPARTMENT Fire Firefighters 63.5 63.5 Fire Prevention (3) (3) Officer 22.4 Secretary 16.7 Lieutenant 24.6 Ocean Rescue Supervisor 21.0 TOTAL STAFF = 49 4 1 5 8 7 5 2 3 3 3 1 3 4 * Commitment to hire Animal Control officer in 1988 was made after assumptions to this report were finalized. I Eu r� IV. Departmental Impacts The following discussion summarizes the annualized and cumulative costs and revenues by department or by subsystem of the MUNIES fiscal analysis. A. General Government Included under this heading are the following departments: Administration, Management Services, Legal Services, and Planning and Development. Expenses for the Governing Body are not expected to increase with growth, and so are not included in this study. General Government expenses are $245,919 in year 13 and $2.2 million cumulative. Over 96% of General Government costs are operating expenses, including compensation for two staff each in Administration, Legal Services, and Planning and Development, and four staff in Management Services. B. Public Works Expenses for the Public Works Department are $699,751 in year 13 and $5.6 million cumulatively. Of this total, over $2.2 million or 39% are for capital facilities and over $3.3 million or 61% are for operating expenses, as shown below. Tischler & Associates, Inc. 19 V], CUMULATIVE PUBLIC WORKS EXPENSES (In Thousands of Constant Dollars) Function Public Buildings Administration Streets Sanitation TOTAL Type of Expense Operating Capital $ 231.5 $1,298.1 130.2 3.0 874.6 72.0 2,100.5 867.4 $3,336.8 $2.240.5 Over 60% of cumulative Public Works operating expenses, or $2.1 million, are for Sanitation. These include compensation for full-time and part-time equipment operators for garbage trucks, and O&M expenses which are projected to increase per commercial and residential stop. Almost 60% of Public Works capital costs are for Public Buildings, or two bath houses and eleven beach access parking lots (440 parking spaces). The remainder of Public Works expenses are for compensation for a Buildings and Grounds Assistant; compensation, O&M, furniture and a computer for a Secretary in Administration; compensation and trucks for four street equipment operators; installation of street lights and signs ($327,447 cumulatively); routine street maintenance ($56,458 cumulatively); and initial lease -purchase and replacement of four residential and five commercial garbage trucks. Tischler & Associates, Inc. 20 C. Police Department Expenses for the Police Department are $475,912 in year 13 and $2.3 million cumulatively. Of this total, $329,200 or 14% is for capital facilities; these include patrol cars for seven officers, two supervisors and three detectives, and a four -wheel -drive truck for the animal control officer. Of the almost $2 million of cumulative Police Department operating expenses, over 40% or $800,631 is for compensation for tthe new patrol officers; 20% or $413,004 is for compensation for the new supervisors and detectives; 10% or $204,345 is for replacement uniforms and O&M for police officers; 9% or $177,408 is for O&M for patrol cars; and 11% or $214,770 is for operating expenses in connection with animal control. The remaining10% of cumulative Police expenses is fo p r compensation, furniture and a computer for a clerk; new uniforms for police officers; and equipment for patrol cars. D. Fire Department Fire Department expenses are $370,422 in year 13 and $3.6 million cumulatively. Of this total, $276,460 or 8% is for capital facilities. This includes $73,500 for new development's share of the South Fire Station expansion, and four -wheel -drive vehicles for the Fire Prevention Officer and the Ocean Rescue Supervisor. Tischler & Associates, Inc. 21 Of cumulative Fire Department operating expenses, $1.4 million or is for 43% for compensation six full-time firefighters; $356,016 or 11% is for compensation for lifeguards and other rescue - associated operating expenses; and the remainder is for compensation of the fire prevention officer, secretary, lieutenant, and ocean -rescue supervisor, and for uniforms and O&M associated with Fire Department staff, their vehicles, and the expanded South Station. E. Municipal Complex Expenses associated with the Municipal Complex are $62,846 in year 13 and $1.7 million cumulatively. Of this total, more than three-quarters, or $1.3 million, is for capital costs, with the remaining $430,836 for O&M or building maintenance expenses. Of the capital costs for the Municipal Complex, $171,000 or 13% is for new development's share of the Police Station; $285,763 or 21% is for debt service on growth's share of the Central Fire Station; and $884,064 or 66% is for new development's share of the Administration Building. F. Revenues Other than Property Taxes General Fund revenues other than ad valorem total $1.4 million in year 13 and $11.1 million cumulatively. Of this total, revenues projected to increase as a percentage of ad valorem from new development are $7.0 million or 63%. These revenues include both the Sales Tax and the Local Option Sales Tax; the Occupancy Tax; Tischler & Associates, Inc. 22 and Investment Earnings. Revenues from Building Permits, Review Fees and minor CAMA Permits totaled $2.5 million or 23% of cumulative revenues other than property taxes. Revenues projected to increase as a function of population constitute another $1.2 million or 11% of this cumulative total. These include Beach Driving Permits, the Utility Franchise Tax the Beer & Wine Tax Court Fees ABC Distributions, the Mixed Drink Surcharge, Parking Violations, and All Other Revenues. The final contributors to revenues other than ad valorem are the Intangibles Tax, $304,985 or 3% of the cumulative total, and Privilege Licenses, $28,675, or less than l% overall. Tischler & Associates, Inc. 23 V. Additional Fiscal Needs As the Town develops between now and the year 2000, any uncommitted ad valorem and other General Fund revenues generated by growth will probably be used to: fund facilities and services by needed both new and existing residents. Table 5 on the following page shows the impact on the Town when such uncommitted revenues from growth are used to pay for the following facilities: 60% of the new Administration building, or $221,000 per year in years 4 through 9; 60% of the Police station, or $256,500 in year 3; debt service on 60% of the cost of the Central Fire Station ($530,820), or $35,200 per year beginning in year 2; and 65% of the expanded South Fire Station, or $136,500 in year 5. These portions of these Town buildings which were not directly attributed to new development in this study total $2.1 million in cost. The impact of using revenues generated by growth for these capital facilities is that the Town would experience annual shortfalls in years 3 through 6 and a cumulative shortfall in year 6. Besides the need for the capital facilities identified above, the Town has need of reserve funds for other purposes. As Nags Head becomes more densely developed, the type of services provided may become more sophisticated. For example, the Town may decide to hire more full-time firefighters rather than relying on volunteers. In addition to changes in service, Nags Head could Tischler & Associates, Inc. 24 Table 5 FISCAL IMPACT RESULTS COMPARED TO COST OF CURRENTLY NEEDED PUBLIC FACILITIES 1988 to 2000 (In Thousands of Constant Dollars) Net of Revenues Cost of Additional Cumulative & Expenses Due - Needed = Fiscal Needs Fiscal to Growth --------------- Facilities ---------- (in Parens) ------------ Results ---------- Year 1 284.5 0.0 284.5 284.5 2 336.3 35.2 301.1 585.6 3 226.2 291.7 ( 65.5) 520.1 4 92.9 256.2 (163.3) 356.8 5 111.0 392.7 (281.7) 75.1 6 55.6 256.2 (200.6) (125.5) 7 447.5 256.2 191.3 65.8 8 631.4 256.2 375.2 441.0 9 665.7 256.2 409.5 850.5 10 955.1 35.2 919.9 1,770.4 11 862.4 35.2 827.2 2,597.6 12 1,249.6 35.2 1,214.4 3,812.0 13 1,301.7 35.2 1,266.5 5,078.5 i Tischler & Associates, Inc. 25 use reserve funds in the event of emergencies such as hurricanes. For all these reasons, the Town should consider the revenue alternatives discussed in section VI below. Tischler & Associates, Inc. 26 VI. Revenue Alternatives This 1. section discusses current and possible future General Fund revenue sources, as well as facility fees. The specific revenue recommendations and revenue strategy await further discussion with Town officials. A. General Fund Revenues As discussed above, the Town would be well served by the accumulation of reserves to pay for future increases in service levels and hence operating costs, to cover emergency.situations, and also to create a Capital Projects Fund. To that end, it is assumed that the Town will monitor its ad valorem tax rate. At some point in the future the Town may wish to consider the issuance of general obligation bonds. Another area that should continue to be o m nitored as the Town grows is Planning and Development's costs relative to Building Permit and Site Plan Review fees. That is, if development review becomes more complex, costs in this area may outstrip revenues. B. Facility Fees The incorporated Towns on the Outer Banks are the beneficiaries of State legislation enabling them to establish facility fees for the following types of infrastructure: streets and drainage; open space and beach access; police department capital improvements; fire department capital improvements; and emergency Tischler & Associates, Inc. 1 27 refuge shelters. The only jurisdiction in North Carolina currently collecting these fees, Raleigh, will begin doing so becember 1, 1987. Regarding streets and drainage, the only capital costs included in this study are pickup trucks for equipment operators performing street maintenance. These.total $72,000 over the 13 It is assumed that new local to years. roads serve growth will be provided by developers. In addition, the major roads serving Nags Head are State maintained. However, we do 7 project ro'ect an increase of 31 miles of local road to serve new development by the year 2000. Therefore, an estimate of Nags Head's streets and drainage costs should be obtained through an update of the Thoroughfare Plan or other engineering study, before considering this type facility fee. of Emergency refuge shelters are not included in this study. Regarding fire department capital improvements, facility fees could be to help used pay for the new Central Fire Station and expansion of the South Fire Station. These costs total $918,163 for the shares of both new and existing residents, by the year 2000. Facility fees could also be used to pay for the new police station, projected to cost $427,500. Finally, regarding beach access, the Town's cost for crosswalks, parking lots, and bath houses to serve new development total almost $1.3 million over the next thirteen years. These costs could be covered through the use of a facility fee. Tischler & Associates, Inc. M., C. Revenue Recommendations As discussed in section V above, if uncommitted revenues from new development are used to fund currently needed facilities and services, the Town will have additional fiscal needs. Should such a revenue shortfall_ occur, Nags Head would g be j justified in 7 seeking new sources of funds. The specific revenue strategy awaits further discussion with Town officials. Tischer & Associates, Inc. 29 VII. Overall Methodology A. The MUNIES Fiscal Process and Data Inut Categories In order to provide an understanding of the overall methodology used in this fiscal impact analysis, a brief explanation of the MUNIES fiscal process follows. As indicated on the MUNIES process chart on the following page, there are three general data input categories. The first category of demographic -economic projections is called "Demand Base" data inputs. These projections are a numerical statement of the development program iand include data such as population, housing units, and commercial space. The projections are made through a thirteen year study period. It is essential to understand that these land-use and demographic projections constitute the analytical base for the entire fiscal impact analysis. That is, virtually all cost and revenue projections are derived from the demand base data, both on an annual and cumulative basis. The second general type of input data focuses on property taxes and revenues. These assessed values of the development are estimated and projected over the analysis period. The third type of input data relates to the government service costs and revenues. The government service level and cost/revenue data used in the fiscal analysis were determined and agreed upon between the consultants and Town personnel. Once this data was provided, MUNIES was used to calculate a detailed Tischer & Associates, Inc. 30 L i 11 it 1 THE MONIES PROCESS • PROJECTIONS • : ' Population : ; SERVICES, Housing ; COSTS AND Employment REVENUES Other (optional) ' • STAGE I (NEEDS ANALYSIS) STAGE II (FISCAL ANALYSIS) 1 i NEEDS FORECAST Costs i Revenues i i Staffing i Capital Facilitlos ---------------------- •... • . •: Data Inputs �••-••-• i MONIES •' •" "• • •"• ------ me Calculated �•' • Outputs �. FISCAL INFORMATION • BUDGET SECTION Assessment Rates Tax Rates • Bond Limit • SUBSYSTEM BUDGETS Education Recreation Streets ; Other --------------------- . - ..••••.••••.•••••••• -------•-------------- i JURISDICTIONAL i i BUDGETS i City County State Other -----•--•--•---------•r r---------------------� i FISCAL IMPACT i i SUMMARIES i i Jurisdictional i Impact Analysis Assessed Values Bonded Debt Tax Rate Required Other -•-------------------i Tischler & Associates, Inc. 31 needs output indicating the annual costs, revenues, and capital facilities by department or function, where appropriate. These data assumptions are contained in a separately bound volume. The last step in the fiscal process was to use MUNIES to calculate budgets and related fiscal impact statements. B. Basic Assumptions and Conditions A few major assumptions regarding the fiscal methodology should be noted as follows: 1. Incremental, Growth -Related Costs/Revenues- For this fiscal analysis, only -those costs and revenues which are directly attributable to new growth are included. In some cases, the data used are average costs, based on a decision by the local staff and the consultant that this is the best information available. 2. Level of Service In all cases the cost 7 ro'ections are based on the assum tion p p that the current. level of services, as provided in current budgets, will continue through the analysis period. 3. Revenue Structure and Tax Rates Revenues that the are projected assuming current revenue structure and tax rates will not change over the period, with the current rate structure defined as fiscal year..1987. (MUNIES Tischfer & Associates, Inc. 1 32 I calculations indicate if additional taxes or fees must be levied to balance any projected deficits.) 4. inflation - Rate The rate of inflation is assumed to be zero throughout the projections period, and cost/revenue projections are in constant 1987 dollars. This assumption is in accord with current budget data and avoids the. confusion and interpretation difficulty associated with results in terms of inflated dollars. 5. Economies of Scale Another general limitation relates to determining the economies of scale for ongoing operating costs (as opposed to capital facility costs). Often, per unit operating costs will change over time as a program or service approaches or moves away from its funding level. However, optimal quantifying current service efficiency levels as a function of cost and output.is well beyond the scope of the study. This is another reason why it was necessary to use current cost ratios in making the computer projections. 6. Nonfiscal Evaluations IAt this point, it should be noted that while fiscal impact I analysis is an important consideration in community development and planning decisions, it is only one of several issues which should be considered. Environmental and social issues are two Tischler & Associates, Inc. 33 i such examples. The above notwithstanding, this study will enable all interested parties to understand the possible fiscal implications of new growth. Tischler & Associates, Inc. I APPENDIX I OPERATING BUDGET SUMMARY I t • Tischler & Associates, Inc. NAGS HEAD OPERATING BUDGET SUMMARY PAGE 17 YEAR 1 2 3 4 5 6 7 8 9 10 NET FOR EACH SUBSYSTEM GEN GOVT -505 -1010 -66329 -141169 -174319 -189503 -187097 -246201 -242945 -231688 -1480766 PUBLIC WORKS -28638 -112430 -102988 -272988 -326262 -610110 -386773 -422994 -468588 -579452 -3311223 POLICE DEPT 0 0 -46082 -62434 -94766 -143122 -179404 -148604 -269873 -251187 -1195472 FIRE DEPT -79512 -99860 -132196 -253739 -350562 -289102 -320310 -302492 -327620 -346040 -2501433 MUN COMPLEX 0 -41390 -217754 -210190 -210190 -210190 -210190 -210190 -210190 -62846 -1583130 GEN FD REVS 277766 360507 445303 553040 651887 748289 847186 943562 1027087 1129569 6984196 REAL PROPRTY (E 5.00 PER $1000) 115357 230512 346243 480419 615172 749350 884103 1018279 1157801 1296746 6893982 SURPLUS OR DEFICIT 284468 336329 226197 92939 110960 55612 447515 631360 665672 955102 3806154 a an A a a M/ a a a m!= a a NAGS HEAD OPERATING BUDGET SUMMARY PAGE 18 YEAR 11 12 13 NET FOR EACH SUBSYSTEM GEN GOVT -232432 -233175 -245919 -2192292 . PUBLIC WORKS -850200 -716133 -699751 -5577307 POLICE DEPT -323008 -310990 -475912 -2305382 FIRE DEPT -339890 -339470 -370422 -3551215 MUN COMPLEX -62846 -62846 -62846 -1771668 GEN FD REVS 1234498 1336980 1441909 10997583 REAL PROPRTY (S 5.00 PER $1000) 1436268 1575213 1714737 11620200 SURPLUS OR DEFICIT 862390 1249579 1301796 7219919 N H i a am am a ■s = a W l w w m= r== El DCM COPY DCM COPY lease do not remove!!!!! Division of Coastal Management TA Tischler & Associates, Inc. FISCAL ECONOMIC & PLANNING CONSULTANTS 5631 Leesburg Pike Suite 100 Fags Church, VA 22041 03 578-0777 800 24-4318 TABLE OF CONTENTS Section Pages Introduction 1-4 I. General Government I-1/I-10 A. Governing Body I-1 B. Administration I-1/I-2 C. Management Services I-3/I-5 D. Legal Services I-5/I-6 E. Planning and Development I-6/I-9 II. Public Works Department II-1/II-11 A. Public Buildings II-1/II-4 B. Administration II-4 C. Maintenance Garage II-5 D. Streets E. State Street Aid II-5/II-8 II-8 F. Sanitation II-8/II-10 III. Police Department III-1/III-5 A. Police III-1/III-3 B. Animal Control III-3/III-4 IV. Fire Department IV-1/IV-9 A. Fire IV-1/IV-6 B. Rescue IV-6/IV-7 V. Municipal Complex V-1/V-3 A. Administration Building V-1 B. Police Station V-2 C. Central Fire Station V-2 VI. General Fund Revenues A. Taxes VI-1/VI-15 VI-1/VI-4 B. Licenses and Permits VI-5/VI-9 C. Intergovernmental Revenue VI-9/VI-ll D. Miscellaneous Revenue VI-11/VI-13 Tischler & Associates, Inc. aINTRODUCTION In May 1987 Tischler & Associates, Inc. (T&A) was retained by the Town of Nags Head to produce a - Fiscal Impact Analysis and Community Facilities Plan. The following document contains the service level, cost and revenue assumptions that will be used to calculate the impacts of growth P g on the Town. These assumptions P were developed during interviews with the various Town department heads on June 29 through July 1, 1987. Before explaining the methodology that T&A used to develop these assumptions, the growth projections will be summarized. Projections of Growth Based on the Nags Head Land Use Plan, the Dare County Carrying Capacity Report, Town Building Permit Summaries, and the water allocation system, the Planning and Development Department the following between the 2000: projects growth now and year Projection Cumulative Category_ Increase, 1988-2000 Permanent Residents 3,410 Peak Visitors 29,400 Single Family Units 3,100 Condo Units 555 Hotel/Motel.Rooms 1,309 Office Square Feet 296,400 Retail/Wholesale Square Feet 553,800 Restaurant Square Feet 21,000 In order to calculate future demands for services, peak visitor population was added to permanent resident population. This Tischler & Associates, Inc. E increase was then compared to Nags Head's 1987 population, which was calculated as follows. Permanent resident population is estimated at 2,560. Although this is higher than the estimate by • the State of North Carolina, it is believed to be a more realistic figure, and to include nine -month residents (i.e., those that vacation in Florida in the winter). Peak visitor population is estimated at 33,668. Together they equal total population of 36,228. Methodology Used in this Report The service level, cost and revenue assumptions which follow were calculated based on the final budget for 1987-88. All figures are in 1987 dollars. Existing .service levels are used unless otherwise noted. The calendar year 1988 is year one of the study period, with 2000 as year thirteen. Revenues and expenses included in this analysis are those of the General Fund only. The Water Fund is an enterprise fund which is expected to be self-supporting. Debt service is calculated by T&A's MUNIES fiscal impact system, and is included in this report where capital facilities are required to serve new population. Some costs and revenues are projected to increase on a per capita or average basis. In this approach, it is assumed that the new site population will exhibit the same characteristics and have the same impact on services, costs and revenues as the existing population. To obtain a per capita cost, the expense item is Tischler & Associates, Inc. 3 divided by the estimated 1987 total population of the Town, 36,228. The result of that calculation, the per capita cost, is applied against the projected increase in population. The other cost and revenue concept incorporated in this study the in utilizes marcinal cost and revenue approach, which an estimate is made of the specific impacts on public services and the resulting costs and revenues. These marginal costs and revenues, such as the need for a police station or a neighborhood park, are frequently based upon a service level approach. In other words, at what level of new development will additional services be required. In.some cases, there is no impact on costs is, or revenues (i.e., they are fixed). That the addition of new development will have no impact on certain activities of some departments. These departments will be able to accommodate the additional demand generated by new development at no additional cost. In many cases, the service level and cost and revenue allocations are fairly subjective, since the work load and costs cannot be precisely defined and apportioned. However, the allocation of costs and revenues does allow a fairly accurate indication of probable fiscal impacts resulting from new development. Tischler & Associates, Inc. 4 Structure of this Report Departmental assumptions are discussed here in the general order in which activities are listed in the 1987-88 budget. General Fund revenues follow the departments. T&A has grouped the into the following These activities categories. categories are in the order they will be used in the MUNIES computer program to calculate fiscal impacts: Category I. General Government A. Governing Body B. Administration C. Management Services D. Legal Services E. Planning and Development II. Public Works Department A. Public Buildings B. Administration C. Maintenance Garage D. Streets E. State Street Aid F. Sanitation III. Police Department A. Police B. Animal Control IV. Fire Department A. Fire B. Ocean Rescue V. Municipal Complex VI. General Fund Revenues A. Taxes B. Licenses and Permits C. Intergovernmental Revenue D. Miscellaneous Revenue Tischler & Associates, Inc. I-1 I. GENERAL GOVERNMENT A. Governing Body The Mayor does not expect population growth to cause expenses associated with the governing body to increase. Therefore these expenses will be considered fixed for purposes of this analysis. B. Administration 1. Personnel Services The Town Manager expects that an additional professional staff person will be needed when Nags Head's population increases by one -quarter, and a support person when population increases by one-third. Total 1987 population is 36,228 (permanent residents of 2,560 plus peak visitors of 33,668) . An increase of 25% of this, or 9,057, is projected to be reached in 1991. In that year the Town Manager projects the hiring of a Deputy Clerk at a salary of $22,000. To this is added fringe benefits as follows. The Town's contributions for FICA and retirement are 13% of salary. In addition each employee receives approximately $900.a year for Blue Cross health and life insurance. The Deputy Clerk's total compensation will thus be $25,760 including salary and fringe benefits. Population will increase by 33% or 12,064 in 1993. In that year the•Town projects hiring a clerical person to support the Board of Commissioners. This person's salary,wil be $13,000 plus benefits of $2,590 (13% of salary plus $900 for Tischler & Associates, Inc. 1-2 insurance), for total compensation of $15,590. 2. Operations and Maintenance Some Operations and Maintenance expenses for Administration are expected to increase on a partial per capita basis. That is, for every new person living in Nags Head, these expenses will increase at 25% of their current per capita level. These expenses are: 011-Telephone; 012-Postage; 016- Maintenance/Equipment; 026-Advertising; 027-Printing; 033- Departmental Supplies; 045-Contractual Services; 053- Dues/Subscriptions; 054-Insurance; and 057-Miscellaneous. The total these line items from the is of 1987-88 Final Budget $27,730. This figure is divided by total 1987 population (permanent plus visitor) of 36,228. The result, $0.77, is multiplied times 25% to equal $0.19. This is the amount Administration O&M expenses are projected to increase for every new person in Nags Head. VJ The remaining 0&M expenses, Training, Travel, and Other Supplies, are not expected.to increase as a result of population growth. 3. Capital Outlay The Deputy Clerk and clerical support staff person will each incur one-time expenses for office furniture ($1,000) and a computer terminal ($2,000). Tischler & Associates, Inc I-3 C. Management Services 1. Personnel Services The Department of Management Services includes the following functions: Finance, Personnel, Information Systems, Tax Collections and Accounting. The Department provides word processing support to all Town departments except Planning and Development. The Director of Management Services expects that his department will need to add two professionals and two clerical staff persons to meet the demands increased population will place on his department. rThe first professional is projected to be added when Nags Head's total population increases by 25% or 1991 (year 4). The second professional will be needed when total population increases by 50% or 1995 (year 8). One clerk will be hired to support each professional, one in 1991 and one in 1995. Each professional will receive salary of $20,000 plus fringe benefits of $3,500 for total compensation of $23,500. Each clerk's salary will be $13,000 plus benefits of $2,590 for total compensation of $15,590. 2. Operations and Maintenance Some Management Services O&M expenses are not expected to increase as a function of population growth. These fixed Tischler & Associates, Inc. I-4 expenses are Professional Services, Maintenance/Equipment, Maintenance/Auto, Building/ Equipment Rent, Auto Supplies, Contractual Services, Purchase Resale, and Insurance/Bonds. The following expenses will increase per professional employee in Management Services: 010-Training; 014-Travel and 053- Dues/Subscriptions. Their total in the 1987-88 budget, $7,100, is divided by the current number of professional staff, five, to equal $1,420. This O&M expense will be incurred each year for each new professional. Departmental supplies will increase for each professional or clerical employee in Management Services. The 1987-88 amount, $8,000, is divided by total employees, eight, to equal $1,000. rThis expense will be incurred annually for each new staff person. The rest of Management Services' O&M expenses are related to demands generated by population growth, and will increase on a partial per capita basis. These are 011-Telephone; 012-Postage; and 026-Advertising. Their 1987-88 total, $9,000, is divided by total population of 36,228 (permanent plus peak visitor). The result, $0.25, is multiplied times 25% to equal $0.06. This is the amount these expenses will increase for every new person in Nags Head. 3. Capital Outlay Both professional and clerical staff will incur one-time expenses of $1,000 for office furniture. In addition, each clerk will need Tischler & Associates, Inc. I-5 $2,000 for a computer, terminal. Management Services will also add a pool car in 1991. The car will cost $12,000 and have a five year life. D. Legal Services 1. Personnel Services Expenses for Legal Services Professional Services currently total xP g Y $18,000 per year. The Manager anticipates this increasing in the following manner. In 1992 or year five of the study period, the Town will hire a full-time attorney at a salary of $30,000. Including benefits, the attorney's total compensation will be $34,800. From this be deducted will current Legal Services expenses of $18,000 for a net increase of $16,800 per year. To assist the attorney the Town will hire a secretary at $15,461 benefits per year. When are added to this salary, the secretary's total compensation is $18,371. 2. Operations and Maintenance The Manager estimates that 0&M expenses for the attorney and secretary will be one-third of*those now generated by the three professionals under Administration. That 1987-88 total, $37,155, is divided by the three staff in Administration to equal $12,385. This is the amount the Town is projected to spend on Legal Services 0&M expenses, once the attorney and secretary are hired in 1992. I Tischler & Associates, Inc. I-6 _ 3. Capital Outlay Both the attorney and secretary will incur one-time expenses of $1,000 for office furniture. In addition the secretary will need a computer terminal for $2,000. E. Planning and Development 1. Personnel Services The Director of Planning and Development expects that the Town will hire a zoning and site plan inspector in 1990 or year three of the study period. (This inspector could be needed earlier if Jockey's Ridge is designated anarea of environmental concern.) Nags Head now only has one zoning inspector who is responsible for the detailed site plan review process and for working with the State of North Carolina under the Coastal Area Management Act "areas of environmental concern" provisions. The second zoning inspector will receive salary of $19,000, plus benefits of $3,370, for total compensation of $22,370. IRegarding building inspection, between 1983 and 1986 the Town's I two staff each handled an average of 182 units a year. This was calculated using the annual building permit statistics for those four years (adjusted by multiplying the number of duplexes by two to equal the number of duplex units). In these statistics, individual condo units and hotel/motel units are counted as one, even though multiple units are covered under the same building permit. On the other hand, commercial buildings are counted as Tischler & Associates, Inc. I-7 one permit each. Miscellaneous permits are also counted as one each. The same conventions were used in the projections of units to be inspected between 1988 and 2000. The average of 182 units per inspector per year was then compared to the growth projections for Nags Head. In addition to projections for single family dwellings, condo units, and hotel/motel units, the Director of Planning and Development provided projections for square feet of office, retail/wholesale buildings, and restaurants. These commercial projections are based on the Town's water allocation system. In order to compare these projections to the building permit statistics, it was necessary to convert square footage to number of buildings. Based on Nags Head's experience in 1986 and 1987, the average office building is 3,249 square feet. Therefore seven new office buildings are projected to be built in every year between 1988 and 2000. The average retail building is 4,000 square feet, equaling ten new retail buildings in each year. (Future retail buildings may be larger, depending on the development of the Outer Banks Mall and the Shoppes at Nags Head. It is assumed that individual shops may be around 4,000 square feet, however.) Restaurant square footage of 3,000 was assumed to be contained in one building, with one new restaurant projected for every other year of the study period. Finally, between 1983 and 1986 miscellaneous building permits equaled 63% of all other building permits. This includes Tischler & Associates, Inc. I-8 inspections for improvements, additions and repairs to property. This percentage was multiplied times the projected building permits based on annual growth for 1988-2000 and the result added to the total for each year. For the first eight years of the study period, or 1988-95, the projected total was 712 units to be inspected. For the last five years, or 1996-2000, the total was 554 units per year. When 712 annual units are compared to average units of 182 per year per inspector, the result is the need for 3.9 building inspectors. This is only in response to the demands created by new construction. In addition, the Town's building inspectors have ongoing responsibilities in connection with existing construction. For example, they must conduct periodic inspections of hotels and motels. Because of the demands created by new construction, Nags Head has not yet organized such inspections under a regular program of life safety. Given the projected addition of over 1,300 hotel and motel rooms to the Town's stock, such ongoing responsibilities will only become more critical. The Town plans to hire a third building inspector beginning in , January, 1988. The demands created by new construction and existing development are expected to justify the addition of a fourth inspector in 1990. The inspector's salary will be $19,000 plus fringe benefits of $3,370 for total compensation of $22,370. Tischler & Associates, Inc. 1-9 2. Operations and Maintenance The Director of Planning and Development does not expect the following O&M expenses to increase directly with population growth: Professional Services, Maintenance/Equipment, Advertising, and Bonds. The following are projected to increase with each new inspector: 010-Training, 011-Telephone, 012-Postage, 014-Travel, 027- Printing, 033-Departmental Supplies, 053-Dues/ Subscriptions, and 054-Insurance. Their 1987-88 total, $18,445, is divided by the nine staff positions in the budget. The result, $2,049, is the amount of annual O&M expenses attributed to the new zoning and building inspectors. The new zoning inspector will need an automobile, as discussed below. Annual operating costs will be $1,000 per year, calculated as follows. Lines 017-Maintenance/Auto and 031-Auto Supplies were added together, $3,000, and divided by the number of cars assigned to the department, three. 1 3. Capital Outla I Each new inspector will incur a one-time expense of $1,000 for office equipment. As mentioned above, the zoning inspector will need an automobile costing $12,000 and having a five year life. Tischler & Associates, Inc. I-10 '. Activity Allocation Amount ---------------------------------------------------------------- I. General Government A. Governing Body Fixed B. Administration 1. Personnel Services a. Deputy Clerk Year 4 $25,760 b. Clerk Year 6 15,590 2. Operations & Maintenance (0&M) 25% per capita 0.19 3. Capital Outlay a. Office Furniture Per employee 1,000 b. Computer Terminal Per employee 2,000 C. Management Services 1. Personnel Services a. Professional Staff Years 4 and 8 23,500 b. Clerical Staff Years 4 and 8 15,590 2. 0&M a. Per professional Per year 1,420 b. Per employee Per year 1,000 c. Other 25% per capita 0.06 3. Capital outlay a. Office Furniture Per employee 1,000 b. Computer Terminal Years 4 and 8 2,000 c. Pool Car Year 4 12,000 D. Legal Services 1. Personnel Services a. Town Attorney Year 5 16,800 b. Secretary Year 5 18,371 2. 0&M Per year 12,385 3. Capital Outlay a. Office Furniture Per employee 1,000 b. Computer Terminal Year 5 2,000 E. Planning and Development 1. Personnel Services a. Zoning Inspector Year 3 22,370 b. Building Inspector 2. 0&M Year 3 22,370 a. Per employee Per year 2,049 b. Per automobile Per year 1,000 3. Capital Outlay a. Office Furniture Per employee 1,000 b. Automobile Year 3 12,000 Tischler & Associates, Inc. I J II-1 II. Public Works A. Public Buildings 1. Personnel Services The Town currently maintains about 17,000 square feet of buildings. In the next four years Nags Head will complete its new municipal complex, including an administration building, police station and central fire station. In order to maintain this additional space, the Director of Public Works projects the ineed for a third buildings and grounds assistant in 1988. The assistant's salary will be $14,963, plus benefits of $2,845, for total compensation of $17,808. 2. Operations and Maintenance IThese O&M expenses are projected to increase per square foot of Town -maintained building. Their 1987-88 total, $50,735, is divided by the number of square feet currently maintained, 17,000. The result, $2.98, will be applied against new buildings as follows.' The new administration building will have 13,500 square feet when it is completed in 1991. The Town Manager estimates that 60% of the space in the new municipal complex is needed today, to serve existing residents. The remaining 40% can be attributed to growth between 1988 and 2000. Therefore, 40% is multiplied times the square feet in the new administration building, 13,500, to Tischler & Associates, Inc. II-2 equal 5,400 square feet. This is the amount of the new town hall to which the $2.98 per square foot O&M cost will be applied. Public Buildings O&M expenses will also increase for the new police station and central fire station as follows. The fire station is projected to open in 1989 and to contain 13,275 square feet, plus 1,470 square feet for training. Of this total of 14,745 square feet, 40% or 5,898 can be attributed to new growth. This is the amount of the central fire station to which the $2.98 per square foot O&M cost will be applied. The new police station will open in 1990 and contain 4,500 square feet. Forty percent of this space, or 1,800 square feet, will be due to new growth and will generate the $2.98 per square foot 0&M cost for public buildings. Public Buildings O&M expenses will also increase for two bath houses to serve new .growth. The Town currently maintains one bath house and is proposing a second, which is needed to serve existing population. The Town Manager projects a third bath house when the population increases by one-third, or 12,064 over the 1987 total. This will be in 1993, or year six of the study period. The fourth bath house will be added when population increases by two-thirds. This will occur in 1998 or year 11. Each bath house will contain 600 square feet. This is the amount of space to which the $2.98 per square foot O&M expense will be applied. Tischler & Associates, Inc. II-3 ' Finally, Public Buildings O&M expenses will also increase for the due that portion of expanded South Fire Station to growth. This is 35% of 3,000 square feet, or 1,050 square feet. 3. Capital Outlay Capital costs for the three buildings in the municipal complex are discussed in Section V below. Capital costs for bath houses and for beach access parking lots and crosswalks will be included in this portion of the budget. rThe bath houses will each cost $45,500 for the structure, $287,500 for the land, and $38,640 for the adjacent parking lot, for a total of $371,640 per bath house. It is assumed that 33% of these costs will be funded by State grants. Therefore, $248,999 will be attributed to growth. Land costs were calculated using the following assumptions: location on the west side of Virginia Dare Trail (not oceanfront); 250 front feet per lot; and average ' cost of $1,150 per front foot. Parking costs were calculated assuming $644 per space for 60 parking spaces, including drive aisle. The.Town Manager expects that between 1988 and 2000 the number of beach access parking spaces will increase with population. These costs will be projected as follows. Nags Head currently has 463 parking spaces to serve total 1987 population of 36,228 (permanent residents plus peak visitors), or 78 people per parking space. Parking lots will be built in units of Tischler & Associates, Inc. II-4 40 spaces, or one lot per 3,120 people (78 times 40). Each lot will cost $25,760, including crosswalks. Land acquisition costs will be calculated as $1,150 per front foot per lot of 72 front feet, or $82,800. Each parking lot, including land, will cost $108,560 ($25,760 plus $82,800). State grants will fund 33% of each parking lot, making growth's share $72,735. B. Administration 1. Personnel Services The Director of Public Works expects to add a secretary when the total population increases by one-third. This will occur in 1993, the The or year six of study period. secretary's salary will be $13,538, plus benefits of $1,760, for a total of $15,298. 2. operations and Maintenance The following 0&M expenses are projected to increase per employee: 010-Training, 011-Telephone, 012-Postage, 014-Travel, and 033-Departmental Supplies. Their 1987-88 total, $1,950, is divided by the two staff currently in Public Works Administration. The result, $975, is the increase of 0&M expense attributed to the new secretary. 3. Capital Outlay The new secretary will incur one-time expenses of $1,000 for furniture, and $2,000 for a computer terminal. Tischler & Associates, Inc. II-5 C. Maintenance Garage r This section of the Public Works budget represents the cost to maintain all 66 pieces of the Towns. rolling stock and other mechanical equipment. The 1987-88 grand total of $64,402 is rdivided by 66 to equal $976. This will be the annual maintenance cost for each new vehicle, as follows. Under Planning and Development, an automobile for a new zoning inspector and site plan will be added in 1992. Under Management Services a pool car will be added in 1991. Under Public Works - Streets, a pickup truck will be added for every equipment operator, or per 7.74 miles of new road. Under Public Works - Sanitation, new residential and commercial garbage truck will be purchased as required by new stops. For the Police Department patrol cars will be added for each officer, supervisor and detective, and a four -wheel -drive truck will be purchased for the new animal control officer. Under the Fire Department an automobile will be purchased for the Fire Prevention Officer, and a four -wheel -drive truck and jet ski will be added with the ocean rescue supervisor. Finally, one Honda ATC will be purchased for revery two lifeguards projected to serve new growth. D. Streets 1. Personnel Services As of June 30, 1987, Nags Head maintains 23.22 miles of paved road, and 2.88 miles of unpaved road in Nags Head Woods. There r Tischer & Associates, Inc. r II-6 are currently three employees performing street maintenance, or one per 7.74 miles of paved road. Another street equipment operator will be added for each 7.74 miles of new road, as explained below. The operator's salary will be $15,711, plus benefits of $2,942, for total compensation of.$18,653. Miles of new road will be projected as follows. The Planning and Development Department provided T&A with a table, "New Town Streets as a Result of Development, 1986-87." For single family units the front footages for Baymeadow Subdivision and Nags Head Acres were added together and divided by the total lots. The resulting average was 42 feet. This amount will be multiplied times projected numbers of single family units to calculate feet of road to be maintained by Nags Head. No new streets have been added to serve multifamily housing in 1986-87. Therefore the 555 cumulative new apartment and condominium units in this study will be assumed to be located along existing roads. For nonresidential development, a factor of 0.02 feet per square foot of building will be used to generate Town roads. This was derived using Nags Head Wholesale, in which a 4,800 square foot building added 100 feet of road. This factor will be multiplied times projected square feet of hotel/motel, office, retail/wholesale, and restaurant buildings to calculate feet of road to be maintained by Nags Head. Tischler & Associates, Inc. .1 II-7 For new Town buildings, a factor of 0.15 feet per square foot of building will be used. This was derived using the Public Works - building, in which a 7,800 square foot building added 1,162 feet of road. This factor will be multiplied times the square footage attributed to growth in new Town buildings, as follows: Administration, 5,400; Central Fire Station, 5,898; expanded South Fire Station, 1,050; and Police, 1,800. 2. Operations and Maintenance The following O&M expenses are not expected to increase with population, and are therefore fixed for purposes of this study: Professional Services, Training, Travel, Satterfield, and Beach Drive. The Town's total cost to repave a mile of road is $52,800. Most of this cost is covered by State Street Aid Allocation or Powell Bill funds. Roads are expected to require repaving every 15 years, and so no repaving costs for new roads or offsetting revenues are included in this study, which covers 13 years. Expenses for 013-Street Lights and 234-Signs will increase per mile of paved road. Their 1987-88 total, $35,500, is divided by current miles of paved road, 23.22. The result, $1,529, is the one-time cost to the Town for installing street lights and signs along every mile of new road. The remaining O&M expenses are connected to routine street maintenance, including drainage, and are expected to increase as Tischler & Associates, Inc. II-8 only -a partial function of miles of new road. The 1987-88 total of 016-Maintenance/Equipment, 017-Maintenance/Auto, 031-Auto Supplies, 03 3 -Departmental Supplies, 036-Uniforms, and 054- Insurance, is $25,645. This total is divided by miles of paved road, 23.22, to equal $1,104. The result is then multiplied by 25% to equal $276. This is the cost per mile of new road for routine maintenance of streets and drainage. 3. Capital outlay For every new equipment operator, or 7.74 miles of new road, the Town will buy a pickup truck for $12,000. The truck will have a seven year life. E. State Street Aid Expenses under this section of the Public Works budget correspond to revenue allocated by the State under the Powell Bill. This allocation is calculated based on population and miles of road. Since State Street Aid revenues and expenses balance each other out, neither will be included in this study. F. Sanitation 1. Personnel Services Expenses for sanitation staff will increase per new truck. Trucks will be added to serve new residential and commercial development based on number of stops, as follows. Tischler & Associates, Inc. II-9 The Town picks up garbage at residences twice a week between October and May, or approximately 34 weeks a year, and three times a week between June and September, or the remaining 18 weeks a year. This equals 122 stops per year per residence. Nags Head currently has 2,100 single family dwellings on its route, or a total of 256,200 residential stops per year. This total is divided by present capacity of three residential garbage trucks to equal 85,400 residential stops per truck per year. Therefore a new residential truck will be added when demand for stops generated by new single family dwellings equals 85,400. This will be calculated by multiplying 122 stops per year times projected numbers of new units. Each new residential truck will be staffed by one full-time and two part-time equipment operators. The full-time employee will receive salary of $15,221, plus benefits of $2,879, for total compensation of $18,100. The part-time employees are paid $6.00 per hour for 40 hours a week for 18 weeks a year, or $4,320 per employee. The Town picks up garbage at commercial buildings, including rcondos, three times a week during the 34 weeks between October and May, and five times a week during the 18 weeks between June and September. This equals 192 stops per year per commercial building. Nags Head currently has 221 such buildings on its route, or a total of 42,432 commercial stops per year. This total is divided by present capacity of four commercial trucks to Tischer & Associates, Inc. II-10 equal 10,608 stops per truck per year. Therefore a new commercial truck will be added when demand for stops generated by new condos, hotels/motels, offices, retail/wholesale buildings, and restaurants equals 10,608. This will be calculated by multiplying 192 stops per year times projected numbers of new condos and commercial buildings. Each new commercial truck will be staffed by one full-time and one part-time equipment operator. The •full-time operator will receive annual salary plus benefits of $18,100. The part- time employee receives $4,320 per year. 2. Operations and Maintenance O&M expenses for Sanitation are projected to increase per stop per year. Their 1987-88 total, $76,335, is divided by current total stops, 298,632. This was calculated by adding 256,200 residential and 42,432 commercial stops, as explained above. The result, $0.26, will be Sanitation 0&M expenses for each stop generated by growth in Nags Head. 3. Capital Outlay New garbage trucks will be projected based on stops required by new development, as explained above. Each residential truck will be lease -purchased for three years at $24,764 per year, and will have a seven year life. Each commercial truck will be lease - purchased for three years at $28,929 per year, and will also have a seven year life. F Tischler & Associates, Inc. 11 li I Activity II. Public Works Allocation Amount A. Public Buildings 1. Personnel Services a. Buildings and Grounds Assistant Year 1 2. Operations and Maintenance (0&M) Per Square Foot of new building 3. Capital Outlay a. Bath Houses Years 6 and 11 b. Beach Access Parking Population & Crosswalks Threshold B. Administration 1. Personnel Services a. Secretary Year 6 2. O&M Per Employee 3. Capital Outlay a. Office Furniture Year 6 b. Computer Terminal Year 6 C. Maintenance Garage Per vehicle D. Streets 1. Personnel Services a. Equipment Operator Threshold of new road miles 2. O&M a. Repaving See Text b. Street Lights and Signs Per mi. of new road c. Maintenance Partial mi. of new Road 3. Capital Outlay a. Pickup Truck Per Equipment E. State Street Aid F. Sanitation 1. Personnel Services a. Full-time b. Part-time 2. O&M 3. Capital Outlay a. Residential Truck b. Commercial Truck Operator See Text Per truck. Per truck Per stop Threshold of Stops Threshold of Stops $17,808 2.98 248,999 72,735 15,298 975 1,000 2,000 976 18,653 1,529 276 12,000 18,100 4,320 0.26 74,292 86,787 Tischer & Associates, Inc. III. Police Department A. Police l.• Personnel Services The Police Department currently has eight officers to serve total population of 36,228 (permanent residents of 2,560 and peak visitors of 33,668). This equals one officer per 4,529 people, and is the ratio at which officers will be added to serve new population. Each new officer will receive salary of $17,069 plus fringe benefits as follows. The Town contributes 13% of salary for FICA and retirement, or $2,219. In addition, each employee receives $900 in health and life insurance. Finally, under North Carolina law, each law enforcement officer receives 2% of salary for 401(K) retirement, or $341. Each officer will thus receive total compensation of $20,529. C� The Police Department now has one lieutenant and one sergeant supervising the eight officers, or one supervisor per four officers. That is the ratio at which supervisors will be added to serve new population. Each supervisor will receive salary of $21,508 plus benefits of $4,126 for total compensation of $25,634. Nags Head currently has three detectives serving total population of 36,228, or one per 12,076 people. This is the ratio at which detectives will be added to serve new population. Each detective Tischler & Associates, Inc. III-2 will receive salary of $18,000 plus benefits of $3,600 for total compensation of $21,600. Finally, the Police Department now has two clerks. The Chief expects to hire a clerk when population increases by one-third. This will occur in 1993 or year six of the study period. A full- time clerk's salary is $14,250 plus benefits of $2,753 for total compensation of $17,003. 2. Operations and Maintenance The Police Chief does not expect 0&M expenses for equipment rental to increase with new growth. Expenses for 017- Maintenance/Auto and 031-Auto Supplies will increase per new vehicle. Their 1987-88 total, $28,500, is divided by the current number of police vehicles, 13. The result, $2,192, will be annual 0&M expense per new car. Line 036-Uniforms is projected to increase per officer, supervisor and detective, as follows. Each officer will incur a one-time cost of $2,500 for uniforms and equipment, and an annual replacement cost of $500. The rest of the 0&M expenses will increase per officer, supervisor and detective, in this way. The 1987-88 total for 004- Professional Services, 010-Training, 011-Telephone, 012- Postage, 014-Travel, 016-Maintenance/Equipment, 0 2 6 -Advertising, 033-Departmental Supplies, 034-Other Supplies, 053- Dues/Subscriptions, 054-Insurance, 057-Miscellaneous, and 058- Tischler & Associates, Inc. L III-3 Special Investigations, is $46,280. This figure is divided by the current total of 15 uniformed officers. The result, $3,085, is the amount O&M expenses will increase for every new uniformed officer in Nags.Head. 3. Capital Outlay The clerk will incur one-time expenses of $1,000 for office furniture and $2,000 for a computer terminal. Each officer, supervisor and detective will require a patrol car costing $12,000 and having a four-year life. Each car will have �. equipment including a radio, scanner, siren, light bar, shotgun, first aid kit, flares and oxygen, costing $4,300 and having an eight -year life. The Town will build a new police station in 1990, as detailed in Section V below. IB. Animal Control 1. Personnel Services Nags Head currently has one animal control officer. The Police Chief expects to hire a second officer when total population increases by 25%. This will occur in 1991 or year four of the study period. The officer's salary will be $13,572 plus benefits of $2,664 for total compensation of $16,236._ (Note that after these assumptions were finalized, the Town decided to hire the animal control officer in 1988.) Tischler & Associates, Inc. 2. Operations and Maintenance Lines 017-Maintenance/Auto and 031-Auto Supplies will increase for the new officer's four -wheel -drive vehicle. Their 1987-88 total is $1,800. The remaining O&M expenses will increase when the new officer is hired. The 1987-88 total of 004-Professional Services, 014- Travel, 016-Maintenance/Equipment, 033-Departmental Supplies, 036-Uniforms, 053-Dues/Subscriptions, and 054-Insurance is $2,390. The new animal control officer will incur a one-time expense of $750 for uniforms. 3. Outlay Capital pi 1 v -wheel The officer's four -drive truck will cost $12,000 and have a five year life. Equipment for the truck (primarily animal traps) will cost $1,000 and have an eight year life. Tischler & Associates, Inc. I * - III-5 Activity Allocation Amount -------------------------------------------------------------- III. Police Department A. Police 1. Personnel Services a. Officer b. Supervisor c. Detective d. Clerk 2. Operations and Maintenance (O&M) a. Auto b. New Uniforms c. Replacement Uniforms d. Other 0&M 3. Capital Outlay a. Office Furniture b. Computer Terminal c. Patrol Cars d. Car Equipment B. Animal Control 1. Personnel Services a. Animal Control Officer 2. O&M a. Auto b. Other O&M c. New Uniforms 3. Capital Outlay a. Truck b. Truck Equipment Per 4,529 pop. $20,529 Per 18;116 pop. 25,634 Per 12,076 pop. 21,600 Year 6 17,003 Per Vehicle 2,192 Per Officer 2,500 Per Officer Per Year 500 Per Officer Per Year 3,085 Year 6 1,000 Year 6 2,000 Per Officer 12,000 Per Officer 4,300 Year 4 Per truck Per officer Per officer Per officer Per officer 16,236 1,800 2,390 750 12,000 1,000 Tischler & Associates, Inc. '. IV-1 IV. Fire Department A. Fire 1. Personnel Services Costs associated with growth in Nags Head are being projected based on current service levels. Therefore, given that the Town now has six full-time firefighters and expects to approximately double its population by the year 2000, the Town Manager projects the addition of six more firefighters for this study. The Fire Chief points out that the national standard is to have three staff for each major piece of apparatus. In addition, there are three shifts in each 24-hour period. This means there need to be nine firefighters per truck for around -the -clock coverage. The Chief's preference would be to have nine firefighters for the pumper at the North Station and eighteen Sfirefighters for the aerial truck and pumper at the new Central Station. When a larger South Station is built, the Chief sees the need for eighteen firefighters to staff the pumper and tanker there. This would be a total of 45 full-time firefighters, as opposed to the twelve included in this study. The Chief points out that Nags Head's ISO rating is now five (out of a possible ten) and that he is concerned that it not drop any lower. He notes that this rating affects what all residents pay for homeowner's insurance. In addition, the Chief is concerned because of the distances he must cover from north to south and Tischler & Associates, Inc. IV-2 the lack of backup due to most other local fire departments' being all volunteer. Given the Manager's projection of six more , firefi hters the firefighters, Chief expects they would be added as follows. To staff the main station (and the new Central Station to open in 1989) there would Ibe three new firefighters hired in late 1988. To staff an enlarged South Station there would be three additional firefighters hired in 1992. Each firefighter would receive salary of $17,945 plus benefits of $3,233 for total compensation of $21,178. In addition to these full-time paid firefighters, this study will include volunteer firefighters. Nags Head currently has 25 to serve total population of 36,228 (2,560 permanent residents plus peak visitors of 33,668). This equals one volunteer per 1,449 people and is the ratio at which volunteers will be added for this study. Each volunteer receives $110 per month or $1,320 per year. Because the Chief was originally hired as the Fire Marshal and his old position has not been refilled, he projects the need for a full-time Fire Prevention Officer when total population increases by 25%. This will occur in 1991 or year four of the study period. This officer's salary will be $19,000 plus benefits of $3,370, for total compensation of $22,370. Tischler & Associates, Inc. IV-3 Finally, the Fire Department currently has no support staff and no supervisory staff below the Chief. The Chief projects a secretary to be hired in 1989 or year two. The secretary's salary is $14,000 plus benefits of $2;720, for total compensation of $16,720. In order to help supervise the six new full-time firefighters, the Chief projects a lieutenant to be hired in 1990 or year three of the study period. The lieutenant's salary is $21,000 plus benefits of $3,630, for total compensation of $24,630. Nags Head's full-time ocean rescue staff are included in the Fire section of the budget. There are currently two staff, a director and an assistant director. The number of lifeguards is expected to increase along with population, and the Fire Chief projects an additional ocean rescue supervisor to oversee them. This supervisor will be hired when total population increases by one- third. This will occur in 1991 or year four of the study period. The supervisor will receive salary of $17,753 plus benefits of $3,208, for total compensation of $20,961. 2. Operations and Maintenance IEach new full-time paid firefighter, the fire prevention officer, the lieutenant and the ocean rescue supervisor will incur one- time expenses of $1,100 for uniforms and annual expenses of $250 for replacement uniforms. Each volunteer firefighter receives turnout gear costing $500, costing $100 per year for replacement. Tischler & Associates, Inc. IV-4 The Chief expects the following 0&M expenses ',to increase per firefighter, ocean rescue supervisor -and volunteer: 010- Training; 014-Travel; 033-Departmental Supplies; 034-Other Supplies; and 054-Insurance. Their 1987-88 total is $33,350. This is divided by the eight full-time staff in this section of the budget (six firefighters plus two ocean rescue staff) plus volunteers equated to full-time staff as follows. � The Chief estimates that volunteers respond to an average of 20 calls per month, with about eight volunteers per call. Each call requires approximately one hour per volunteer. Therefore there are 160 total hours of volunteer time per month, or 6.4 hours per volunteer. In a year average call time per volunteer will be 77 hours (6.4 hours times 12 months). In addition, each volunteer spends 150 hours a year in training, for a total of 227 hours per year per volunteer. Each full-time firefighter averages 212 hours a month or 2,544 hours per year. When these annual hours are compared, it may be seen that it would require 11 volunteers to equal the time of one full-time firefighter. Thus the number of volunteers, 25, is divided by 11 to equal 2.3 full-time equivalent firefighters. IThis makes total staff 10.3, divided into O&M expenses of $33,350 to equal $3,238 per full-time staff for training, etc. This is the amount these expenses will be projected to increase for the full-time firefighters, the Fire Prevention Officer, and the Tischler & Associates, Inc. IV-5 lieutenant. For volunteers $3,238 is divided by 11 to equal $294. This is the amount O&M expenses will be projected to increase for every volunteer firefighter. The other O&M expenses under the Fire Department budget are not projected to increase as a result of growth. Maintenance costs for the new fire station are discussed above under Public Works - Public Buildings. Maintenance costs for new vehicles are discussed under Public Works -Maintenance Garage. 3. Capital Outlay The Town is planning to enlarge the space at its South fire station in 1992 or year 5. Of the added 3,000 square feet, 65% is needed to serve existing population and 35% will serve new development. Construction costs are estimated at $70 per square foot for a total of $210,000. New development's share of this will be $73,500 ($210,000 times 353%). Cost for land for the expanded fire station will be $63,000, of which new development's share will be $22,000. This cost was not available in time to be included in the calculated results. The Town Manager anticipates that unappropriated reserves from the General Fund can be transferred to the Capital Improvement Fund to pay for the expanded fire station. Nags Head is also planning to build a new Central Fire Station, discussed under Section V below. The Town currently needs a new fire truck costing $375,000, to be paid over five years. This cost is considered an existing deficiency Tischler & Associates, Inc. IV-6 and is not attributed to new development. other capital outlays are as follows. The secretary will incur one-time expenses for office furniture ($1,000) and a computer terminal ($2,000) in 1989 or year two. The lieutenant will also rrequire $1,000 for office furniture, in 1992 or year five. The Fire Prevention Officer will likewise need $1,000 for office furniture, and $25,000 for a four -wheel -drive Jeep Wagoneer. Both ofthese expenses will -occur in 1991 or year four. The automobile will have a five year life. The ocean rescue supervisor will require a Jeep half -ton pickup truck costing $25,000, and a jet ski costing $3,500. Both these vehicles will have a three year life. Finally, the supervisor will need a portable radio costing $800 and having a 10 year life, and a surf rescue board at $800 with a 20 year life. These expenses will be incurred in 1991 or year four. IF B. Rescue 1. Personnel Services The Town currently has eight lifeguards to serve total population of 36,228, or one lifeguard per 4,529 people. This is the ratio at which lifeguards will be added to serve new growth. Each lifeguard is paid $5,000 for the summer season. Tischler & Associates, Inc. IV-7 2. Operations and Maintenance These expenses are expected to increase per lifeguard. Their 1987-88 total, $21,535, is divided by eight lifeguards to equal $2,692. This is the amount Rescue O&M expenses are projected to increase per new lifeguard.. This includes replacement of uniforms, radios, etc., on an annual basis. 3. Capital Outlay Nags Head currently has two stationary lifeguards to serve total population of 36,228. The Town Manager expects to addtwo more by the year 2000, one when population increases by one-third, or year six, and one when population increases by two-thirds, or year eleven. Each stand will cost $2,120 and have a five year life. Each stand will have a surf rescue board costing $800 and having life. a 20 year Each lifeguard will require a portable radio costing $800 and having a 10 year life. There are currently four Honda ATCs for eight lifeguards, or one per two lifeguards. This is the ratio at which new Honda ATCs will be added. Each vehicle will cost $3,000 and have a three year life. L Tischler & Associates, Inc. IV-8 Activity Allocation Amount =--------------------------------------------------------------- IV. Fire Department A. Fire 1. Personnel Services. a. Firefighters 3 in Year 1 and 3 in Year 5 $21,178 b. Volunteers Population threshold 1,320 c. Fire Prevention Officer Year 4 22,370 d. Secretary Year 2 16,720 e. Lieutenant Year 3 24,630 f. Ocean Rescue Supervisor Year 4 20,961 2. Operations and Maintenance (O&M) a. New Uniforms Per firefighter and Ocean Rescue Supervisor 11100 b. Replacement Uniforms Per firefighter and Ocean Rescue Supervisor per year 250 c. Turnout Gear Per Volunteer 500 d. e. Replacement Gear Other 0&M Per Volunteer per year Per firefighter and 100 Ocean Rescue Supervisor 3,238 f. Other 0&M Per Volunteer per Year 294 3. Capital Outlay a. Expansion of South Station Year 5 73,500 b. Office Furniture Per Secretary, lieutenant and fire prevention officer 1,000 c. Computer Terminal Year 2 2,000 d. Automobile for Fire Prevention Officer Year 4 25,000 e. Jeep for Ocean Rescue Supervisor Year 4 25,000 f. Jet Ski Year 4 3,500 g. Portable Radio Year 4 Soo h. Surf Rescue Board Year 4 800 Tischler & Associates, Inc. 11 IV-9 Activity Allocation Amount ---------------------------------------------------------------- IV. Fire Department (Cont.) B. Rescue 1. Personnel Services a. Lifeguard Population threshold $5,000 2. O&M Per lifeguard 2,692 3. Capital Outlay a. Stands Population threshold 2,120 b. Surf Rescue Board Per stand 800 c. Portable Radio Per lifeguard 800 d. Honda ATC's Per two lifeguards 3,000 Tischler & Associates, Inc. V. Municipal Complex Land for the Town's new Municipal Complex has been set aside by the developer of the Village at Nags Head. Cost of building construction is estimated at $95 per square foot, including site preparation, architects' fees, and furnishings. The Municipal Complex will include an administration building, a police station, and the Central Fire Station. A. Administration Building The administration building is projected to contain 13,500 square feet and to cost $104 per square foot, for total construction cost approximately $1.4 million. To this is added interest of approximately $812,000, assuming the developer finances the building at 10% for 25'years, and the Town buys it back from him over six years. Of the total of $2,212,322 (construction cost and interest), the Town Manager estimates that 60% of the Administration building is needed to serve existing residents and 40% to serve new development. Forty percent of $2,212,322 is $884,929. Assuming a six year payment schedule, the Town will pay approximately $147,344 a year for new development's share of the administration building, from year four through year nine, or beginning in 1991. Tischler & Associates, Inc. V-2 B. Police Station The Town will build a new police station in 1990 or year three. P Y The station will contain 4,500 square feet and will have construction costs of $95 per square foot. Of the total cost of $427,500, 60% is required to serve existing population and 40% is needed to serve new growth. Therefore this study will include $171,000 for the new police station ($427,500 times 40%). The Town Manager ,anticipates that unappropriated reserves from the General Fund can be transferred to the Capital Improvement Fund to pay for the new police station. IC. Central Fire Station Nags Head is also planning to build a Central Fire Station on land donated by the developer of the Village. This station will have 13,275 square feet, plus 1,470 square feet for training. Of the total 14,745 square feet, the Town Manager and Fire Chief restimate that 60% is needed to serve existing population, and 40% can be attributed to new development. This equals 5,898 square feet times $60 per square foot for constructing the building. This $353,880 construction cost will be financed through FHA for 30 years at 5.25% interest. The station is expected to open in 1989 or year two. Tischler & Associates, Inc. V-3 Activity Allocation Amount ----------------------------------------------------------------- V. Municipal Complex A. Administration Building Years 4-9 $147,344 B. Police Station Year 3 171,000 C. Central Fire Station Year 2 353,880 Tischler & Associates, Inc. VI-1 VI. General Fund Revenues A. Taxes 1. Ad Valorem Taxes Nags Head's current ad valorem tax rate is $5.00 per $1,000 of assessed value. This rate; will be applied to the following market values of projected new development, with the adjustments discussed below. Tischler & Associates, Inc. (T&A) interviewed John Phelan, an appraiser and realtor, regarding market values of new property in Nags Head. (Values include land and structures.) For single family homes this property sells for between $70 and $150 per square foot, depending on its distance from .the ocean. The Planning and Development Department provided T&A with average sizes of new structures built in 1986 and 1987. For single family homes the average is 1,432 square feet. The average sales price will be assumed to be $90 per square foot, for a total for a new single family dwelling of $128,880. According to Phelan, condominiums sell for $100 per square foot. Their average size is 1,416.square feet, making the sales price for a new multifamily unit $141,600. Phelan estimates that commercial buildings sell for approximately $60 per square foot, including land and finishing. The average size motel built in 1986 contained 100 units with a total of 51,479 square feet. This makes the market value of a new motel Tischler & Associates, Inc. VI-2 or hotel $3,088,740. The average size office building constructed in 1986 and 1987 was 3,249 square feet. At $60 per square foot, the sales price of a new office building is $194,940. In 1986 and 1987 the average retail or wholesale structure was 4,000 square feet. When this size is multiplied times $60 per square foot, the market value per new" retail/wholesale building is $240,000. The average restaurant is projected to contain 3,000 square feet. Valued at $60 per square foot, the sales price for a new restaurant is $180,000. The MUNIES computer program calculates real property taxes using fmarket values, assessment rates and tax rates specified by the user. In the case of Dare County, an "effective" assessment rate will be used. This is because property is currently assessed at 1983 values. T&A interviewed several appraisers with Dare County. The assessed values obtained from those interviews will be compared to the market values discussed above to arrive at the following "effective" assessment rates: Tischler & Associates, Inc. VI-3 Per Square Foot Assessed Market "Effective" Assessment Type of Property Value Value Rate (A) (B) (A/B) Single Family Unit $53 $ 90 59% Condominium Unit $70 $100 70% Hotel/Motel $35 $ 60 58% Office $39 $ 60 65% Retail/Wholesale $39 $ 60 65% Restaurant $39 $ 60 65% The other adjustment to projected ad valorem from new development is to account for the approximately 1.5% of real property taxes which are never collected. Therefore, calculated new ad valorem. will be multiplied by 98.5% to account for these uncollected taxes. 2. Prior Year Taxes and 3. Penalties and Interest The 98.5% collection rate for current ad valorem discussed above takes account of the Town's revenues from prior year taxes and penalties and interest. 4. Intangibles The State of North Carolina collects this tax based on bank deposits. It is expected to increase with permanent residents on a per capita basis. Its 1987-88 amount, $33,835, is divided by the number of permanent residents in 1987, 2,560. The result, $13.22, is the amount of intangibles tax revenue that will be projected for every new permanent resident of Nags Head. i Tischer & Associates, Inc. VI-4 5. Sales Tax This revenue is collected by the State and redistributed by Dare County based on the Town's proportional share of ad valorem. In the 1987-88 budget this revenue is 2.5% of ad valorem ($34,000 divided by $1,377,500). For this study, sales tax revenues will be projected to remain at 2.5% of real property taxes generated by new development. t6. Local Option Sales Tax This revenue is also collected -by the State and redistributed by the County based on the Town's ad valorem. In 1987-88 it is 24.5% of ad valorem ($337,000 divided by $1,377,500). For this study, local option sales tax revenues will be projected to remain at 24.5% of real property taxes generated by new development. 7. Occupancy Tax This revenue is also redistributed by the County based on the Town's ad valorem. In 1987-88 it is 29% of ad valorem ($400,000 divided by $1,377,500). For this study, occupancy tax revenues will be projected to remain at 29% of real property taxes generated.by new development. The Town will begin receiving land transfer tax revenues from Dare County in 1999, or the next to last year of the study period. The amount will be determined by the County based on the Tischler & Associates, Inc. VI-5 previous year's ad valorem for the five eligible towns. These amounts will not be known until 1998, and therefore projections of this revenue are not included. B. Licenses and Permits 1. Privilege Licenses The source of this revenue is annual fees from retail and service businesses. It is projected to be $25 per new restaurant, hotel/motel, or other retail or service establishment. The Planning Department projects an average of approximately ten new retail businesses each year, one new restaurant every other year, and thirteen new hotels between years one and eight. 2. Beach Driving Permits This revenue is projected to increase with total population on a per capita basis. Its 1987-88 total, $6,000, is divided by 1987 total population of 36,228 (2,560 permanent residents plus peak visitors of 33,668). The result, $0.17, is the amount revenue from beach driving permits is projected to increase for every person in Nags Head. 3. Building Permits These revenues will increase as a function of new development in Nags Head. Based on the Town's Building Permit Fee Schedule and on projected average sizes for dwelling units and nonresidential buildings, the following are estimated permit revenues. Tischer & Associates, Inc. VI-6 a. Single Family Unit The building permit for residential structures is $15 per 100 square feet of living area and $10 per 100 square feet of decks, etc. In 1986 and 1987 the average single family unit had 1,432 square feet of living area and 600 square feet of deck, for a building permit of $275. This is the amount of this revenue that will be generated by every new single family home built in Nags Head between now and 2000. b. Condo Unit The building permit for a condo unit will be calculated based on 1986-87 average square footage of 1,416 for the structure and 409 square feet for the deck. This will make the permit for each new condo $253. C. Hotel/Motel Building The building permit for business, retail and office structures is $15 per 100 square feet. For the average hotel/motel of 51,479 square feet, this fee will be $7,722. This is the amount of building permit revenue each new hotel or motel will generate for Nags Head. d. Office Building The average g office is projected to be 3 249 square feet P 7 q , generating a building permit of $487. Tischler & Associates, Inc. VI-7 e. Retail[Wholesale Building The average retail building will have 4,000 square feet, for a building permit of $600. f. Restaurant The prototypical restaurant is expected to have 57 seats and 3,000 square feet. Therefore, its building permit will be charged at $450. g. Miscellaneous As explained above under the Planning and Development Department, there are 63% as many miscellaneous permits per year as there are all permits for specific residential and nonresidential buildings. Between 1985 and the present, revenue from this isource averaged $122 per permit. This amount will be multiplied times projected miscellaneous permits to calculate annual revenue from this source. 4. LAMA Permits Under North Carolina's Coastal Area Management Act, the Town issues minor permits for construction in "areas of environmental concern," near the ocean and the sound. Nags Head retains $25 per permit. The Director of Planning and Development estimates that there will be 60 such minor permits issued each year between 1988 and 2000. Tischler & Associates, Inc. i VI-8 5. Review Fees These revenues will also increase as a function of new development in Nags Head. Based on the Town's Amended Development Review Fee Schedule, the following are estimated review fees from new growth. a. Single Family Unit For each single family dwelling the Town collects $115. Added to this is a charge of $25 per lot for a total of $140 per single family unit. This accounts for the roughly one-half of new single family houses expected to be built on newly subdivided lots, for which the Town charges $50 per lot. b. Condo Unit For each condo unit the Town collects a review fee of $150. C. Hotel/Motel Unit For each hotel or motel unit, the Town also collects a review fee $150. For the hotel/motel 100 this fee of average with units, will be $15,000. d. Office Building For office buildings the review fee is $0.20 per square foot. For the average office building of 3,249 square feet, this fee will be $650. Tischler & Associates, Inc. VI-9 e. Retail/Wholesale Building For retail/wholesale buildings the review fee is also $0.20 per square foot. For the average retail building of 4,000 square feet, this fee will be $800. f. Restaurant The review fee for restaurants is also calculated at $0.20 per square foot. For this study the prototypical restaurant contains 3,000 square feet, making the review fee $600. 6. Automobile License Fees The source of this revenue is sales of souvenir tags. It is not expected to increase with growth in Nags Head. Therefore it is fixed for purposes of this study. C. Intergovernmental Revenue 1. Utility Franchise Tax The this is tax the source of revenue a on gross receipts of utility companies operating in Nags Head, including electric, telephone and gas. This tax is projected to increase as a function of the total population of Nags Head. Its 1987-88 total, $130,000, is divided by 1987 total population of 36,228. rThe result, $3.59, is the amount that revenue from utility franchise taxes will be projected to increase for every new person in Nags Head. Tischer & Associates, Inc. I I VI-10 2. Beer and Wine Tax The source of this revenue is sales of beer and wine. It is also expected to increase with total population. Its 1987-88 total, $6,325, is divided by 1987 total population of 36,228. The result, $0.17, is the amount that revenue from beer and wine taxes will increase for every new person in Nags Head. 3. State Street Aid Allocation As explained above under the Public Works Department, Nags Head receives this revenue from the State based on miles of local road and population. This revenue is used for maintenance and repair of local roads. Neither the revenue nor the offsetting expense will be included in this study, as they balance each other out on an annual basis. 4. Court Fees This revenue is projected to increase with the population of Nags Head. Its 1987-88 total, $5,000, is divided by total 1987 population, 36,228. The result, $0.14, will be the increase in revenues from court fees attributed to every new person. 5. LWCF Project, 6. DCM Beach Access, 7. DCM Planning and 8. DCM-Prior Year Grants The sources of these four revenues are Federal and State grant funds from the Land and Water Conservation Fund and the Division of Coastal Management. While the Town expects to continue Tischler & Associates, Inc. VI-11 receiving such grants, like State Street Aid these revenues will have equal and offsetting expenses. Therefore they will not be included in this study. 9. Contributions from Water, 10. Contributions from Other, 11. Contributions from Capital and 12. Contributions from Revenue Sharing These items represent transfers to the General Fund from other Town funds, and are primarily accounting devices. None will be included in this study. Contributions from Water represents reimbursement of the General Fund for services provided to the utility. This reimbursement is expected to continue. Although administrative staff time and other expenses included in this study may support utility activities in the future, it is difficult to estimate exact amounts. Therefore this revenue is not included. Contributions from Other are payments by Kitty Hawk and Southern Shores for ocean rescue services provided by Nags Head. The offsetting expenses are not included in this study. Contributions from Capital are transfers from the Capital Reserve Fund. This fund is not included in this study. Finally, Contributions from Revenue Sharing are not included as the Federal Revenue Sharing program has been discontinued. Tischler & Associates, Inc. VI-12 D. Miscellaneous Revenue 1. Investment Earnings The of this is interest the Town Is investment source revenue on of property tax revenues. In the 1987-88 budget it is 4% of current ad valorem ($55,049 divided by $1,377,500). For this study investment earnings will be projected to remain at 4% of real property taxes generated by new development. 2. Sale of Fixed Assets is increase Revenue from this source not projected to with growth in Nags Head. 3. ABC Distributions The source of this revenue is sales at State liquor stores. It is expected to increase with population. Its 1987-88 amount, $5,000, is divided by total 1987 population of 36,228. The result, $0.14, is the amount of revenue from ABC distributions that will be generated by every new person in Nags Head. 4. Mixed Drink Surcharge This revenue is distributed to localities which permit liquor by the drink. It is calculated based on bottles of liquor sold at ABC stores, and is expected to increase with population. Its 1987-88 amount, $40,000, is divided by total 1987 population of 36,228. The result, $1.10, is the amount of revenue from the mixed drink surcharge attributed to each new person. Tischler & Associates, Inc. VI-13 ! 5. Parking Violations ! Revenue from this source is also projected to increase with ! population. Its 1987-88 total, $1,700, is divided by 1987 total population, 36,228. The result, $0.05, is the amount of revenue ! from parking violations generated by every new person in Nags Head. ! 6. All Other Revenue The final category of miscellaneous revenue will also increase ! with population. Its 1987-88 total, $4,024, is divided by 1987 total population, 36,228. The result, $0.11, is the amount that ! revenue from all other sources will increase for every new person ! in Town. ! ! ! ! Tischler & Associates, Inc. ! VI-14 Activity VI. General Fund Revenues A. Taxes 1. Ad Valorem Taxes .2. Prior Year Taxes 3. Penalties and Interest 4. Intangibles 5. Sales Tax 6. Local Option Sales Tax 7. Occupancy Tax B. Licenses and Permits 1. Privilege Licenses 2. Beach Driving Permits 3. Building Permits a. Single Family b. Condo c. Hotel/Motel d. Office e. Retail/Wholesale f. Restaurant g. Miscellaneous 4. CAMA Permits 5. Review Fees a. Single Family b. Condo c. Hotel/Motel d. Office e. Retail/Wholesale f. Restaurant 6. Automobile License Fees C. Intergovernmental Revenue 1. Utility Franchise Tax 2. Beer and Wine Tax 3. State Street Aid Allocation 4. Court Fees 5. LWCF Project 6. DCM Beach Access 7. DCM Planning 8. DCM-Prior Year Grants 9. Contributions from Water Allocation Amount Per $1,000 A.V. Included with ad valorem Per permanent resident Per ad valorem Per ad valorem Per ad valorem Per retail and service business Per capita Per unit Per unit Per building Per building Per building Per building See Text See Text Per unit Per unit Per unit Per building Per building Per building Fixed Per capita Per capita See text Per capita Fixed Fixed Fixed Fixed See Text $ 5.00 13.22 2.5% 24.5% 29% $25 0.17 275 253 7,722 487 600 450 122 25 140 150 150 650 800 600 3.59 0.17 0.14 Tischler & Associates, Inc. VI-15 Activity Allocation Amount VI. General Fund Revenues (Cont.) C. Intergovernmental Revenue (Cont'd) 10. Contributions from Other Fixed 11. Contributions from Capital Fixed 12. Contributions from Revenue Sharing Fixed D. Miscellaneous Revenue 1. Investment Earnings Per ad valorem 4% 2. Sale of Fixed Assets Fixed 3. ABC Distributions Per capita $0.14 4. Mixed Drink Surcharge Per capita 1.10 5. Parking Violation Per capita 0.05 6. All Other Revenue Per capita 0.11 Tischler & Associates, Inc.