Land Use Information Inventory-1982

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t
ocM LIBRARY
JUL i 1982
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o
DRAFT
CITY OF NEW BERN, NORTH CAROLINA
LAND USE INFORMATION INVENTORY
OFFICE OF THE CITY PLANNER
PREPARED BY
JOHN SCHOFIELD, AICP
THE PREPARATION OF THIS REPORT WAS FINANCED IN PART THROUGH
A GRANT PROVIDED BY THE NORTH CAROLINA COASTAL MANAGEMENT
PROGRAM, THROUGH FUNDS PROVIDED BY THE COASTAL ZONE MANAGEMENT
ACT OF 1972, AS AMENDED, WHICH IS ADMINISTERED BY THE OFFICE
OF COASTAL ZONE MANAGEMENT, NATIONAL OCEANIC AND ATMOSPHERIC.
ADMINISTRATION

The impetus for this project came from the inability of the"
City of New Bern to answer important questions about its present
condition, and more importantly, about its future. The future
effectiveness and efficiency of any local government depends on its
ability to accurately respond to opportunity and challenge. The
1981 Land Use Plan presented a number of these potential opportunities
and challenges:
1) a limited growth area hampered by the City's penisular
location and the location of Trent Woods and Weyerhauser;
2) a deteriorating housing stock outside the downtown and
historic district areas where renovation is not occurring;
3) the deteriorating water quality of the Neuse River and its
impacts on growth; and
O4) the City's location in the middle of a twenty mile urban
O-corridor where eighty per cent of the County's population
will reside by 1990.
Each issue by itself represents a major future event for the
City requiring information to assist the decision making process.
Out of this information need came the idea for an initial information
inventory.
The inventory would begin to address the need for more and
better information and begin to frame the outlines for a broader and,
yet, more comprehensive approach to collecting and utilizing the
type of information required to manage a municipal corporation. If
New Bern is to function as an efficient business, it must operate
on the same fuel as a private business - accurate information.
OThe inventory also represents the City's first attempt to utilize
0 its computer in areas outside of its normal "bookkeeping" functions

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(ie. payroll, accounts receivable and payable, utility billing) and
into a more "management" function. While this distinction between
"bookkeeping" and "management" may be too simplistic, it does point
toward the City's growing need to manage the future as well as
administer the present.
The initial discussion of the inventory was framed in the pre-
paration of the 1981 update to the City's Land Use Plan prepared under
a grant from the Coastal Resources Commission. Since the beginning
of the North Carolina Coastal Area Management Act, a basic goal has
been local initiative in recognizing, diagnosing and solving land use
and0land use related problems before they impact the fragile coastal
environment. This information.inventory is designed to provide the
City with current and relevant information about current and pro-
jected land use and to secure -a better understanding of how to formu-
late, implement and evaluate public policy.
INVENTORY DESIGN
The initial design for the inventory evolved from several dis-
cussions between the Planning Board, the City Planner and the consultant.
By using the City's IBM 34 computer, data entry could be done at any
place with an on-line terminal. This required a user -oriented entry
system that could be utilized by anyone with only minimal training.
In fact, the entire program was written to maximize user understanding.
There is no need for any operator to have a detailed background in
computers or data processing to use .the inventory effectively.
The inventory is based on the fundamental unit of information
Oconcerning land use - the property tax map and file. Of the thirty
data elements on the inventory file, only fourteen come directly
from property tax records. However, these fourteen elements provide

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the basic structure of the inventory and provide the answers_to the
most frequently asked questions. The remaining elements were included
for a specific purpose - to aid in compiling data for grant applica-
tions, to -assist in code enforcement, to manage the zoning ordinance
and subdivision regulations. The inventory was designed to be a
multi -purpose tool providing a basic level of badly needed management
and policy information for all levels of the city organization.
INVENTORY ELEMENTS
Each element of the inventory can be collected from a local source.
All elements are primary data sources. However, it must be said that
the collection of these elements is both a time consuming and on -going
job. While the time value of most of the inventory, especially that -
from property tax records, has a long span (eight years between re-
evaluations), there can still be a significant change in meaning
Oduring the span. Some of the elements may prove to be useless in
decision -making and should be replaced by other more relevant elements.
This inventory then should be examined as a dynamic system that is
amenable to change, even though the removal and addition of data
elements will represent the most significant and continuing cost.
The elements selected by the Planning Board represent a basic
foundation of information about New Bern that could be utilized by a
number of departments. As each user becomes more familiar with the
inventory, a number of different elements may be suggested for in-
clusion. These, as well as -the initial -elements, should undergo
annual scrutiny, because an inventory that cannot provide needed
information is not a useful inventory. Equally important, the cost
Oof the information suggested for inclusion should be weighed very
Ocarefully because some information is .just not worth its cost. With

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PRINT KEY FROM—Wl BY USER—DBH 11/30/81* 16.45.20
is
PARCEL 258 C 258 C 258 258
OWNER'S NAME
OWNER'S ADDRESS
STATE NC ZIP 28
PROPERTY ADDRESS
OWNER CODE OCCUPANCY CODE
PARCEL
INFORMATION
CE DISTRICT BLOCK
NUMBER
LOT NUMBER TAX MAP NUM 8
DIMENSIONS X
LOT SIZE
PARCEL USAGE
LENGTH WIDTH
ZONING DISTRICT
LOCATED
IN HISTORIC DIST PRIVILEGE LICENSE
LAST DATE ZONING CHANGE
LOCATED IN FLOOD PLAIN
NON —CONFORMING USE
TYPE UTILITY
SERVICE
ANY APPROVED VARIANCES
ANY SPECIAL USES/CONDITION S
APPROVED FOR SUBDIVISION
NUMBER OF LOTS APPROVED
STRUCTURE TYPE
STRUCTURE
INFORMATION
APPROX YEAR BUILT
TAX
VALUES
PARCEL
STRUCTURE
DELINQUENCIES
COMMENTS
-PRESS-CMD
2--T-O--CANCEL OR
ENTER TO
EDIT
LOT SIZE CODE NOT
—A— OR —S—
In

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these two divergent thoughts in -mind, the, data elements included in
this inventory are described:
1) Parcel Identifier
This is a unique number assigned to each tax parcel. It is
composed of Census enumeration district number, tax map number,
tax block number and tax lot number. No parcel can share an
identifier with another parcel. The identifier was developed
to also provide a quick frame of geographical reference.
2) Owner's Name and Address
The current owners name and address, including state and zip
code, provides the means to determine ownership patterns for a
given area.
3) Property Address
OThe street address for the parcel as shown on the property
tax records.
O4) Owner's Code
A one -digit code has been allocated for an owner's code de-
picting status of the current owner. Providing up to ten
categories, this code is available for a number of uses, such
as the ratio of business uses to residential uses..
5) Occupancy Code
This element has not been described in the system. It is
reserved for later use when more detailed information on occupancy
is available. The City may want to use this code to inventory
structural conditions or housing tenure.
6) ED District
OThe Census Enumeration District not only serves as part of
Othe parcel identifier but is also a unique element in itself.

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Although the program has not been written to isolate data elements
by enumeration district --it can easily be added to the menu.
This could be a useful application comparing 1980 Census data
with -more current data, especially where the City wants to
monitor changing conditions in a given area.
7) Block Number
The block number refers to a number sometimes assigned to a
collection of parcels on a tax map. While the block number is
not always provided, and arbitrary numbers may have to be assigned,
it provides an additional means of locating parcels in a given
area.
8) Lot Number
This element refers to the number, within a tax map block,
Oassigned to an individual parcel.
9) Tax Map Number
OThe number of the property tax map containing the subject
parcel is provided, prefaced by the Township Number.
10) Dimension
This variable contains four elements. The width and length
elements are collected from tax map delineations. The computer
has been programmed to automatically calculate the length x width
function when the operator determines whether the desired result
is in acres or square feet. While most tax map parcels are
fairly rectangularor square in shape, there are some parcels
with a shape that is too irregular to meet the above calculated
formula for area. In this event, the operator should be instructed
Qto determine the generalized rectangular or square dimensions of
Othe property to insert in the appropriate place.

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Parcel Usage
A 100 digit code has been provided for the type of land use on
the parcel in question. The initial code has been developed on a
substructure of ten, thereby providing the City a detailed way to
collect and analyze land use information.
Zoning District
The current zoning district designation for the parcel is in-
putted in this element.
Located in Historic District
n Location in the historical district could, upon further refine-
ment of the initial program, be compared with any other element in
the inventory. This could provide a meaningful way to monitor the
progress of the district. ----
OPrivilege License
This could provide the space to list whether a parcel has a
Ocurrent -privilege license. Upon completion of the inventory, this
could assist City officials in keeping track of businesses and zoning
ordinance enforcement.
Last Date Zoning Change
The date for the last change in zoning provides information on
how well or poorly zoning is doing in any particular area. Frequency
of changes in an area may indicate the need to review the total
district.
Located in Flood Plain
This element could provide information on how development patterns
are encroaching on the designated flood plains.

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Non -Conforming Use
A two -digit code indicating the type of non -conformity on a
parcel is provided. Again, minor enhancements to the program can
add an application to the menu, that would compare this element with
other elements in the inventory, such as zoning district or value.
Type Utility Service
This two -digit code could provide a detailed record of the
level of utility service to any given parcel in the City.
Approved Variances
To keep track of approved zoning variances granted by the City,
the date of approval of the variance can be inputted. Rather than
provide a detailed code for the type of variance, it was decided
merely to record the date of approval. Because a number of special
conditions can be attached to a parcel, it was felt that the minute
book would be a better place to record these details.
Anv Special Uses/Conditions
The same format used for variances was applied for the inventory
of special uses.
Approved for Subdivision
The date of approval of a subdivision again refers to the data
of the minutes of the Board granting subdivision approval, where
other, more detailed, information may be available.
Number of Lots Approved
This element provides -the -means of determining how many new
parcel identifiers will be needed to record the newly approved lots.
This element could also be expanded to develop a building permit
compliance file for use in the construction process.

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Structure Type ,
This code provides the means of recording structure types. While
this could be confused with the parcel usage element, this element
could provide unique information to fire fighters, policemen, rescue
squads and other emergency teams on the type of structure located on
any parcel. This can also be useful in developing specialized zoning
studies on density and other concerns.
Approximate Year Built
Where available from the tax abstract, the age of the structure
is provided.
Value
Both parcel and structure value, collected from the tax abstracts
are included. While these are estimates developed and maintained only
Oonce during an eight year period, they can provide the means of
comparison with other areas of the City, such as zoning district or
0 enumeration district.
Delinquencies
A properly tax delinquency can be enumerated in this element.
It may provide useful data on substandard areas where owners have
ceased to consider their property of value.
Comments
A twenty-five character comment field has been provided to record
unusual or interesting features concerning this parcel.
MENUS
This inventory was designed to be user oriented for users with
little or no computer background. The City staff was asked to
review the inventor elements and outline those articular
y p questions
0 that would be frequently asked or what information was needed most

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BUILD MENU LISTING FOR=PRSL01
MENU IN LIBRARY--=LUML-IB'---- -- -
O1
r.
COMMAND
INQUIRY
02
-
MENU PRSLOI
03
1.
13.
SELECT PARCEL USAGE/ZONE DIS
04
2. ADO NEW PARCELS
C LS
1 4.
05
3. UPDATE EXISTING PARCELS
15.
APPROVED VAR/SPECIAL USES LI
16.
PRINT NON -CONFORMING PARCELS
07
5.
17.
�i
08
'.=
6.
18.
PAR/STCT VALUE BY SIZE/GIST
09
-.-
7:_L_FST-PARCELS-BY NAME,STREET
19.
PAR/STCT VALUE BY PARCEL USE
10
8.
20.
1•
90
21.
SAVE SOURCE PROGRAMS IN LUML
12
10.
22.
BACKUP PRCLMAST TO DISKETTE
:-
13
11.
23.
O14
►i-
'=
12. LIST PARCELS BY PARCEL AREA
24.
SIGN OFF
15
16
17
18
«)
19
i..
20
21
ENTER y0MBER, COMMANDS OR OCL.
OR PRESS CMD KEY 1 TO RESU'lE
22
23
- REAI
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often. One button commands were provided for these items. All the
user need do is to call up the inventory from the computer's•memory,
enter the program and select the item desired from the menu. These
menu functions are:
A. Add new parcels
B. Update existing parcels
C. List parcels by last name of owner and street address. Other
information includes parcel usage and zoning classification.
D. List parcels by parcel area
This could list parcels meeting certain conditions, such as under
6,000 square feet. Additional information includes parcel identifier,
owner's name, property address, zoning classification, utility
service, dimensions and size, parcel value and tax delinquencies.
E. Parcel use and zoning district-
0 This provides a listing of all parcels meeting the two stated
conditions of parcel use and zoning district. Other information
Oon the report are owner's name, property address, parcel identifier,
dimensions and size, value and tax delinquencies.
F. Approved variances/special uses.
This report provides a listing of all parcels with approved ..
variances/special uses and provides the same additional information
as in the other reports.
G. Print non -conforming parcels
This report provides a list of all non -conforming parcels with
other relevant information.
H. Parcel/structure value by size/zoning district
This report prints parcel and structure value by lot sizes and/or
Ozoning districts.
I. Parcel/structure value by parcel use
OThis report prints parcel and structure values by lot size and
parcel use.

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C
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INVENTORY MAINTENANCE
The design of this land use information inventory represented
only the first step in the utilization of the system. The collection
of the data, editing and maintaining the currency of the data elements
require the largest commitment of.resources and time and will continue
to do so. If this commitment is not made then the inventory will
not respond to the City's need. All inventorys require current
information to meet the expectations of their users. While this
inventory was designed to use readily available public information,
there is a great deal of time involved in the collection and inputting
of this information. An effort will have to be made to periodically
retrieve more current data elements. The sheer size and nature of
the inventory framework suggests that the output from the inventory
will never be totally accurate because of the constantly changing
nature of the data elements. Without a commitment to stay abreast of
this dynamic data set, the inventory will soon be useless.
Each of the data elements are described below as to their nature
and source.
1) Parcel Identifier - The identifier is a composite of several
geographic codes - Census enumeration district, block number, tax
map number and lot number - which should not change. This is really
the only element that is not readily editable.
2) Owner's Name and Address — this element should change only
when a deed transfer has taken place or when a new annual tax listing
is prepared. Arrangements could be made with the Craven County Tax
Office to transmit to the City all deed transfers occurring within
the City's area of interest.

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3) Property Address - This element should not change except'on
limited circumstances or when the City undertakes a comprehensive
street naming and numbering project. Indeed, the initial output
could be examined with that purpose in mind.
4) Owner's Code - This code, once devised, could be periodically
maintained using other inventory elements, ie. privilege licenses,
zoning or building permits, or updated during land use or other surveys.
5) Occupancy Code - Again this code could be maintained in much
the same way as the owner's code.
6) ED District - This element will remain constant for at least
ten years until the 1990 Census.
7) Block Number - The block number does not always exist on each
tax map and, indeed, may not appear on newer maps. It has been in-
Ocluded only as a frame of reference. It will not change where it
exists unless there are significant changes to the tax maps themselves.
0 8)'Lot Number - The lot number should not change unless a division
separating existing lots occurs, which can easily be handled with the
alphabetic character field in the element.
9) Tax Map Number - Unless a significant renumbering of the
entice tax maps occurs, this element should remain constant.
10) Dimension - The majority of transfers will not alter the
dimensional. characteristics of a parcel. Where such an alteration
occurs, the change can be picked up on the transfer notice received
from the County Tax Office Divisions and other alterations could
also be picked up in the same manner.
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11).Parcel Usage - Currently, this information is'being estimated
from tax records. When the City decides to replace this with more
detailed field data, it can be periodically updated from parcel
transfers; building permits, privilege licenses, etc. Until such a
change is made, the.City will have to rely on tax data.
12) Zoning Districts - Since the City authorizes changes in zoning
district boundaries, these changes can be made with very little trouble.
13) Location in historic district - As the City makes changes in
the historic district boundaries, these changes can be to those
parcels affected by the change. These changes are thought to be
infrequent.
14) Privilege license - The City issues privilege licenses annually.
As these licenses are issued, they can be checked against the previous
years list and updated accordingly.
15) Last date zoning change - As a change in zoning occurs, the
date of that change would be inputted. As element #12 is changed so
can this element.
16) Located in flood plain - It is doubtful that many changes will
be made to regulatory 100 year flood plain. If changes are needed,
they can be made as required.
17) Non -conforming use - Once the inventory is complete and a
detailed list of non -conforming zoning uses is compiled, that list
should not increase, but decrease, as uses are brought into conformance.
These changes could be documented from periodic field inspection or
building permit data.
18) Type Utility Service - Until this code is devised, it is not
possible to describe maintenance procedures. However, utility work
orders or change of service orders would be the most likely source of
information.

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19) Approved variance - In the same manner as zoning changes,
these approvals can be inputted as they are granted.
20) Special Uses/Conditions - The same procedure used to update
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zoning changes can be utilized for this data element.
21) Approved for Subdivision - and
22) Number of lots approved - As the City approves final subdivisions
plots, preparations can be initiated to assign new identifier numbers
and to begin the process of updating the parcel file as information
becomes available. After the initial inventory has been completed,
this procedure will become the most important in maintaining currency.
23) Structure type - As the definition of this element is fined
tuned, the source of data will be easier to identify and to maintain.
24) Approximate year built - New construction data from building
Opermits will provide the main source of information for this element.
Census block data can also be used to provide this data.
25) Value - The major source of information comes from the tax
abstract which is based on the eight year reappraisal cycle. Of all
the data elements in the inventory, this element is the most sensitive
to time. There is no practical way to provide current information on
this element.
26) Delinquencies - The Tax Collector can provide the annual list
of tax delinquent parcels.
SYSTEM MAINTENANCE
The entire inventory was written to operate as an integrated
system of data retrieval to respond to local needs for land use.related
information. It will provide City officials with the ability to ask
Orather detailed questions based on several data sources. This is not
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often available now. Each element in the'inventory should have some
contrete relationship to the other elements, if for no other reason
than to increase system efficiency. However, it must, above all other
things, provide immediate answers to frequently asked questions.. If
a data element is not utilized, it needs to be removed or changed
into a more useful element.
During the design and initial data collection phase, there were
no changes made in the inventory elements. However, as the City is
gaining experience in the system, there is some concern that additional
elements may be necessary. By the end of the contract, a decision
will be made on the final inventory design.
Q

DRAFT
OPERATOR'S MANUAL
CITY OF NEW BERN, NORTH CAROLINA
LAND USE INFORMATION INVENTORY
OFFICE OF THE CITY PLANNER
Prepared By
John C. Schofield,.AICP
0 Greenville, North Carolina
Dennis Holton
New Bern, North Carolina
0
THE PREPARATION OF THIS REPORT WAS FINANCED IN PART
THROUGH A GRANT PROVIDED BY THE NORTH CAROLINA COASTAL
MANAGEMENT PROGRAM, THROUGH FUNDS PROVIDED BY THE
COASTAL ZONE MANAGEMENT ACT OF 1972, AS AMENDED, WHICH
IS ADMINISTERED BY THE OFFICE OF COASTAL ZONE MANAGE-
MENT, NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION.
0
0

The Land Use Information.Inventory has been designed to
J provide the City of New Bern with the means to store and retrieve
various data concerning land development. These data are the
basic sources of information that can provide City officials
Answers to questions important in the decision making process.
While it is anticipated that the initial user of the inventory
will be the City Planner and Planning Board, the inventory has
been designed to provide needed information to other department
heads and agencies..
Variables selected for inclusion in the inventory were
chosen to provide the information most often requested and
because they are readily available -for collection and updating
purposes. The variables are collected on a parcel basis as
Oidentified by the tax maps in the Craven County Tax Department.
Tax parcels were selected as the base unit of information for
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several reasons:
1) parcels serve as a legally defined unit of ownership
and taxation;
2) unless combined with other parcels or divided into new
parcels, they do not change in shape, size or other
key elements;
3) parcels, amalgamated with other parcels, can form
many different structural arrangements, such as census
enumeration districts zoning districts, blocks and
other geographic areas.
The inventory is also designed to grow as the City grows.
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r� This inventory is designed and programmed to operate on
the city s computer. It can be stored either on the disks of
the computer and can be run in real-time or can be stored on
diskette to be run'when needed. The advantages/disadvantages
of each storage system will have to be examined to develop
compatible patterns of'use,between this inventory and the main
computer users in utility billing and finance. A conscious
effort was made to make the inventory a "friendly" system. It
is known as a Imenu driven system, which means -that the most
likely uses for the inventory can be accessed by pressing only
a few keys on the computer terminal's keyboard. Additional
menus can be added by a competent programmer as the need arises.
Data entry has been made as simple as possible to reduce con-
Qfusion and complexity.
OEven with these efforts, it is expected that users of the
inventory will have to undergo a significant training period to
familiarize themselves with City computer operation procedure,
equipment and with the inventory itself.
PA

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To Access Land Use Programs the operator must have a valid usable
password. This password is assigned by Data Processing and may
be given by notifying the proper person or persons.
The operator must go through the sign on screen. This screen
checks the user ID and password to verify use of computer system.
User ID . . . .
Password . . . .
Menu (optional) .
Library . . . .
User Id . .
Key the User ID assigned to the operator by the Data
Processing Department
Password . .
Key the Password assigned to the operator by the Data
Processing Department
NOTE - the password is not displayed upon the screen
(non -display)
Menu (optional) .
Key the menu name PRSL01, this is the Land Use
Management Menu
Library . .
Key the Library Name - LUMLIB, this is the Land Use
Management Library

PROGRAM PROCEDURES
CITY OF NEW BERN
LAND USE MANAGEMENT SYSTEM
PROGRAM DESCRIPTION PROCEDURE
CLM100 Add New Parcels LUMADD
CLM002 Update Parcel Information PARUPD
CLM125 List all parcels by last
name, street address and
parcel ID
PLMLST
Sort Parcel Master by last SPLIOI
name, street address,
Parcel ID
PRCARE Input selections for listing
by Parcel Area
PRCARE
PRCARI Search Parcel Master for
selections entered
OPRCAR2 Print Parcel Area Listing
O PRCUZD Input selections for Parcel
Usage/Zoning District Selections
PRCUZD
PPRCZD Print Parcel Usage/Zoning
District Selections
PLMSUV Print all parcels with approved PLMSUV
variance or special usages
PLMNCU Print all parcels with non-
conforming uses by Zoning
District
PRLSZD Input selections for Lot
Size/Zoning District
PRLSZI Print Parcels for Lot
Size/Zoning District
O PRLSPU Input selections for Lot
Size/Parcel Use
PRLSP2 Print Parcels for Lot
Size/Parcel Use
PLMNCU
PRLSZD
PRLSPU

2. ADD NEW PARCELS
This selection allows the operator to key New Parcels into
the Land Use System.
The operator must have the Parcel Identification Key to add
the New Parcel.
The Key structure is composed of the following items:
a) 3 digits -Representing the ED district of the Parcel
b) 1 alphabetic - Representing the ED district code
c) 3 digits - Representing the Block Number of the Parcel
d) 1 alphabetic - Representing the Block Code of the Parcel
e) 3 digits - Representing the Tax Map Number of the Parcel
0 f) 3 digits Representing the Lot Number of the Parcel
OExample:
310V 2000 029 100
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To ADD New Parcels, the operator:
1. Presses the Number 2 Key
2. Presses the -ENTER- Key
After the selection has been entered, the operator should receive
the screen which prompts the operator to key the Parcel Identifi-
cation Key.
The operator must key the Identification Codeofthe Parcel into
the system TWICE.
The first time the I.D. is keyed it is not displayed to the
operator but is retained by the system to verify against the
second entry.
The second time the I.D. is keyed it is displayed to the operator.
The purpose for entering the I.D. twice is to hopefully eliminate
invalid or transposed I.D. numbers.
After keying the I.D. in twice the operator should press the
-ENTER- key.
OThe system compares the two I.D. numbers keyed and, based on the
comparison, the operator may receive one of the following messages
n or the next screen.
Verification Error - Retry
The two I.D. numbers keyed do not match. The operator should
re -key both I.D. numbers and re -try the verification process.
Parcel Number Already Assigned
The parcel I.D. number keyed has already been added" to the
system. The system prohibits duplicate I.D. numbers The
operator should check the parcel I.D. number and re -key
using a different parcel I.D. number.
Parcel Number Cannot Be Blank
No entry was keyed, the operator may have pressed the
ENTER key by mistake. Re -key using a valid parcel I.D. number.
OAfter the parcel I.D. has been keyed correctly and is a valid I.D.
number the operator should receive the next screen which prompts
Ofor all the data concerning the parcel.

^ This screen allows the operator to key in.information collected
�) concerning the particular parcel.
The.parcel I.D. number is displayed in the upper left hand
positions in the screen. This item may not be changed by the
operator.
OWNER'S NAME
Key the current owner's name of the parcel. The full name
should be keyed in this position beginning with last name,
first name and middle initial. A business corporation or
private individual name should be keyed as listed.
Press the field advance key after keying the name.
OWNER'S ADDRESS
Key in the owner's current mailing address or listed address.
Press the field advance key. (�)
STATE
O This item should contain the state of residence of the
parcel owner. The system inserts NC, but may be changed
Oby the operator. Press the field advance key to skip. (---� )
ZIP
This item should contain the zip code of the owner. The
default value is 28560, but may be changed by the operator.
Press the field advance key to skip. (--�j)
PROPERTY ADDRESS
The first 4 positions of the property address are reserved
for the postal enumeration number and must be a numeric
value in these 4 positions.
The remaining 20 positions allow for the property street,
block, city or other description of the property address.
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OWNER CODE
This entry contains the owner identification code.
1 Business
2 Corporation
3 - Citizen
4 - Government-Federal/State/Local
The entry made must be a numeric value The entry may be
omitted by pressing field advance.
OCCUPANCY CODE
The entry describes the type of occupancy of the parcel.
(This code is reserved for later use.)
OThe entry in this position must be a 2 digit value followed
by pressing the FIELD EXIT key.
O
The next few entries pertain mainly to property information.
ED DISTRICT
Key the 3 digit ED district number assigned to the parcel
Key the alphabetic ED district code assigned, if any. If no
code was assigned, press the field advance key or the space bar.
BLOCK NUMBER
Key the 3 digit block number assigned to the parcel.
Key the alphabetic block code, if any. If no code is assigned
press the field advance key or the space bar.
LOT NUMBER
O Key the 3 digit lot number assigned to the parcel, press
field exit.
O Key the alphabetic lot code, if any. If no code is assigned
press the field advance key or the space bar.

TAX MAP NUMBER
This item contains 3 entries concerning the tax map number.
1) 8 -- The 8 (eight) represents the township number, it
may be skipped or changed.
2) Key the 3 digit tax map number of the parcel.
3) Key the alphabetic tax code of the tax map,- if any.
Press the field advance to skip. (- 0 )
DIMENSIONS
This entry should be filled when lot sizes are reported in
dimensions. Should the size be in acres skip the dimensions
and make the entry in the lot size field. In the event, lot
dimensions are not available, a non zero entry (001) must
be made in at least the length or width variable.
LENGTH
Key the length of the lot, press the field exit key or to
skip the length, press the field exit key.
O
WIDTH
oKey the width of the lot, press field exit or to skip the
width press field exit.
LOT SIZE
This entry should contain parcels entered with acreage. Key
the size of the parcel, allow 2 positions for fractions of
.acres, and press field exit, or press field exit to skip.
Key the alphabetic lot size code, which is the next prompted
space.
A - Acres
S - Square Feet
The program will automatically calculate lot size when
given length X width. However, this number will not appear
on the screen, but will appear on all printed responses.
0
0

PARCEL USAGE
Key the 2 digit parcel usage code
00 - Vacant
10 - Residential
11 Reserved for later use
12 - Reserved for later use
13 -,Reserved for later use
14 - Reserved for later use
20 - Commercial
30 - Industrial
40 - Public/Semi-Public
50 - Other
An entry must be made in this field.
ZONING DISTRICT
This entry contains 2 different items.
1) Key the alphabetic zoning district code of the parcel.
NOTE: For single letter districts example: R, key into
system RR
Q2) Key the numeric zoning number and press field exit.
LOCATED IN HISTORIC DISTRICT
Key the numeric code indicating whether the property is
located in a historic district.
1 - Yes
2 - No
Press field advance to skip.
PRIVILEGE LICENSE
Key the 1 digit code indicating whether the property contains
a privilege license permit.
1 - Yes
2 - No
Press field advance to skip.

LAST DATE ZONING CHANGE
Key the date of the last zoning change. If no change in
zoning has been made since .the date of adoption, enter
the date of adoption.
Month -Day -Year format, 2 digits for each (ie. 01/01/81),
press field exit or press field exit to skip.
LOCATED IN FLOOD PLAIN
Key the code (numeric) indicating property likeliness to
flooding, tidal or drainage, press field advance.
(This code will be developed as the need arises.)
NON -CONFORMING USE
Key the 2 digit code indicating property usage considered
sub -standard or in violation of city ordinances, press field
advance.
00 - No nonconformance
01 - Nonconforming lot
O 02 - nonconforming structure
03 - nonconforming use
OTYPE UTILITY SERVICE
Key the 2 digit code (numeric) indicating the type utility
services available on the property.
(This variable can be developed as desired by the City.)
ANY APPROVED VARIANCES
Key the date of approved variance from City Zoning Ordinances
by the Board of Aldermen.
Month -Day -Year format, 2 digits each (ie. 01/01/81). Press
field exit.
The date of approval will constitute the code for the
variance rather than have a distinct code. This is necessary
because of the wide range of specific possibilities for a
variance.

ANY SPECIAL USES/CONDITIONS
Key the date the property was granted special uses/conditions
by the Governing Board.
Month -Day -Year format, 2 digits each (ie 01/01/81). Press
field exit.
The date of approval will constitute the code for the
variance rather than have a distinct code. This is necessary
because of the wide range of specific possibilities for a
variance.
APPROVED FOR SUBDIVISION
Key the date property was granted approval for subdivision
by the Governing Board..
Month -Day -Year format 2 digits each (ie. 01/01/81). Press
field exit.
NUMBER OF LOTS APPROVED
O Key the number of lots approved by Governing Body for
subdivision. Maximum number 999, press field exit.
The following section concerns information about structures
located on parcels.
STRUCTURE TYPE
Key the 2 digit code indicating the type of structure on the
property.
00 -
Vacant
10
- Single family
11 -
Duplex
12 -
Multi family
13 -
Mobile home
14 -
Press field exit.
20
- Commercial
30
---Industrial
40
- Public/Semi-public
50
- Other
APPROXIMATE YEAR BUILT
If known, key the year in.which the structure was constructed/
Oplaced on the property.
Example: 1947
Press field exit.
The final section contains tax information of both structures and
parcels.

0
0
0
0
PARCEL-
Key the current tax value of the parcel, round_ to nearest whole
dollar. Press field exit.
STRUCTURE
Key the current tax value of the structure,round to nearest whole
dollar. Press field exit.
DELINQUENCIES
Key the 1 digit code indicating a tax delinquency on one of
the following:
1 - Parcel
2 - Structure
A - None
A 25 character comment or remark may be keyed if desired.
This comment may be on any field concerning the parcel.
After the operator has keyed all necessary items one of two
choices may be made.
1) to add the parcel
2) to cancel this parcel entry
To cancel an entry before adding the parcel, the operator presses
CMD 2. The operator should receive the first screen which will
.prompt for a new parcel I.D. The operator may key a new parcel
I.D. or may end the entry session by pressing CMD 7.
To add a parcel, the operator presses the ENTER Ley. Once the
enter key has been pressed, the system checks selected items for
validity of the data keyed.
The operator should follow the instructions displayed upon the
bottom of the screen.

3. UPDATE EXISTING PARCELS
This selection allows an operator to retrieve and update
information concerning -parcels previously added to the system.
The operator may change any field or item except the parcel
identification number.
0
0
0
0

To update parcel information, the.operator presses the number 3
and the ENTER- key.
At this time the operator should receive the screen which asks
the operator the parcel I.D number to be updated.
After receiving the screen, the operator should key the parcel
I.D. of the parcel to be updated.
The message:
INVALID PARCEL - TRY AGAIN
indicates the Parcel I.D. keyed cannot be found in the
Parcel Master File. The operator should re -key the
correct Parcel I.D. and try again.
After the correct parcel I.D. has been.keyed, the operator
should receive the next screen containing all data previously
entered concerning the parcel to be updated.
The operator may now change any item necessary.
O
O The field advance key provides a fast, easy method to.skip
items not requiring a change.

7., LIST PARCELS BY NAME,.STREET
This selection provides the operator with a listing of all
parcels contained on the system.
The report will be in Last Name/ Street Address sequence.
Items contained on report are:
1. Owner's Name
2. Property Address
3. Parcel I.D.
4. Parcel Usage
5. Zoning. Code and Number
0
0

12. LIST PARCELS BY PARCEL AREA
This selection allows an operator to receive a printed
report containing.all parcels above or below the parcel
area entered.
The operator may only key 1 (one) selection.
The operator keys the parcel size, keys A or S to
signify whether the size entered is in ACRES (A) or SQUARE
FEET (S), then keys A or B to.signify whether parcels to
be printed are larger (A) or smaller (B) than the size
entered.
O
O

To receive the Parcel Area Report the operator enters the
number 12 and presses the -ENTER- key.
At this time the operator receives the screen to allow entry of the
area sizes acreage or square footage code and the above or below
code.
ENTER AREA SIZE
Key the desired area size, a maximum of 10 digits - no
fraction values are retained, press field exit.
ENTER -A- FOR ACREAGE OR. -S- FOR SQUARE FOOTAGE
Key -A- or -S- to denote the size entered.
The system converts parcel area sizes to match the -A- or
-S- entered.
Conversion is as follows;
O Convert acres to square feet:
ACRES * 43,560=#of square feet
O Convert square feet to acres:
SQUARE FEET 43,560=#of acres
All parcels originally added must first be checked to determine
if they were entered in square feet or acreage. If the parcel
was entered in square feet (lot dimensions), the calculation:
Lot length * lot width=square feet is performed before any
Comparison is made. Parcels entered in acreage require no
conversion.
PARCEL LISTING ABOVE OR BELOW AREA ENTERED -- ENTER -A- FOR
PARCELS WITIi LARGER AREAS ENTER -B- FOR PARCELS WITIi SMALLER AREAS
Key the necessary code -A or -B- to instruct system on how
to handle comparison.
Example:
Enter parcel area 9000
O -A- for acreage -S- for square feet.S
Above or below -A- or -B- B
O This entry instructs system to print all parcels with an
area in square feet less than 9,000 square feet.

After the desired variables have been keyed, p.ress-the -ENTER- key.
After adding the record, press CMD 7 to END.
The printed report contains the following items:
1. Parcel I.D.
2. Owner's Name
3. Property Address
4. Tax Map and Lot Number
5 Zoning District
6. Utility Service
7. Dimension/Size
8. Lot Size Code
9. Parcel Value
10. Tax Delinquencies
O
•

13. SELECT PARCEL USAGE/ZONE DISTRICT
This selction allows an operator to receive a printed
report on all parcels:
1. With the specified parcel usage
2. Contained in a specified zoning disctict
The operator may'key a maximum of 10 different selections.
Example:
Parcel Usage: 00
Zoning District: RA-06
The system prints all parcels containing the above criteria.
Fel

To receive the Usage/Zone District Report the operator enters
the number 13 and presses the enter key.
At this time the operator receives the screen to allow entry of
the selected uses and zones to be contained on the Report.
ENTER PARCEL USAGE CODE
Key the,2 digit Parcel Usage Code of the parcels to be
contained on the report. Press field exit.
ENTER THE ZONING DISTRICT
Key the 2 character zoning district then the 2 digit
zone number.
After the selection has been keyed press the -ENTER- key to
enter the values into the system.
After the selection has been entered, the operator should receive
the same screen to allow input of another set of values or to
END the selection process.
The printed report contains the following items;
1. Parcel ID
2. Name
3. Property Address
4. Tax Map and Lot Number
5. Zoning District
6. Parcel Usage
7. Lot Dimensions/Size
8. Parcel Value
9. Tax Delinquent
10. Remarks
Totals for each selection are given.

VARIANCES/SPECIAL USES
15. APPROVED VAR/SPEC USES LIST
This selection prints all parcels which have approved
variances or any special uses.
The following items are contained on the report:
1. Parcel I.D.
2. Owner's Name
3. Property Address
4. Tax Map and Lot Number
5. Zoning District
6. Date of Approved Variance
7. Date of Special Use Approval
8. Dimensions/Size
9. Parcel Value
10. Remarks

16. PRINT NON -CONFORMING PARCELS
This selection prints all parcels with non -conforming uses
in Zoning District.Sequence.
The following items are contained on the report:
1. Parcel I.D.
2. Owner's Name
3. Property Address
4. Tax Map and Lot Number
5. Zoning District
6. Parcel Usage
7. Date of any Approved Variances
8. Date of any Special Use Approval
9. Dimension/Size
10. Parcel Value
11. Remarks
12. Non -Conforming Code
Total number of Non -conforms within each zoning district.
O
O

18. PAR/STCT VALUE BY SIZE/DISTRICT
This selection prints parcel and structure values by lot sizes
and/or zoning districts.
The operator may key a maximum of ten (10) selections.
This selection allows an operator to obtain PARCEL/STRUCTURE
VALUES in three different manners.
1. The operator may key a minimum and maximum amount of
square foot for each parcel printed and the zoning
district for each parcel to contain in order to be
printed.
Example: Minimum Sq. Ft. 1000
Maximum Sq. Ft. 5000
Zoning District RA 06
All parcels between 1,000 square feet and 5,000 square feet
with a zoning district of RA 06 would-be printed on the
report.
2. The operator may key a minimum and maximum amount of square`
footage for each parcel to contain without keying the
zoning district.
OExample: Minimum Sq. Ft. 2500
Maximum Sq. Ft. '10000
OZoning District (Blank)
All parcels between 2500 square feet and 10,000 square
feet would be contained on the report no matter what the
zoning district is.
3. The operator may key only the zoning district.
Example: Minimum Sq. Ft. 0 (Press field exit)
Maximum Sq. Ft. 0 (Press field exit)
Zoning District RA 10
All parcels with a zoning district of RA 10 would be
contained on the report.

To receive the PARCEL/STRUCTURE.VALUE REPORT the operator keys
the number 18 and presses the ENTER- key.
At this time the operator receives the screen to allow entry of
selections to be contained in the Valuation Report.
ENTER THE MINIMUM LOT SIZE IN SQUARE FEET
Key the minimum lot size to be included.in the report, no
fraction values are retained, press field exit,.or press
field exit to slip.
ENTER THE MAXIMUM LOT SIZE IN SQUARE FEET
Key the maximum lot size to be included.in the report, no
fraction values are retained, press field exit, or press
field exit to skip.
ENTER THE ZONING DISTRICT
Key the zoning district to be contained on the report or
leave blank to skip.
O
After all entries have been keyed, press the' -ENTER- key to add
Othe record.
The operator should receive the next screen to allow additional
selections at which time the operator may key other selections
or. -press CMD 7 to END when all selection have been keyed.
R

^ 19. PAR/STCT VALUE BY PARCEL USE
This selection prints parcel and structure values by lot
size and parcel usage.
The operator may key a maximum of 10 selections.
This allows an operator to print all parcels between certain
sizes with a specified parcel usage.
The operator keys a minimum square foot size and a maximum
square foot size and the desired parcel usage for each parcel
to contain in order to be printed.
To receive the parcel structure report by parcel usage, the
operator enters the number 19 and press the -ENTER- key.
A maximum of 10 (ten) selections may be entered.
0
0

ENTER THE MINIMUM LOT SIZE IN SQUARE FEET
Key the minimum lot size in square feet to be contained
in the report, no fraction values are retained, press
field exit.
ENTER THE MAXIMUM LOT SIZE IN SQUARE FEET
Key the maximum lot size in square feet to be contained
in the report, no fraction values are retained, press
field exit.
ENTER THE PARCEL USAGE
Key the parcel usage code for all parcel uses to be
contained in the report, press field exit.
After all entries have been keyed, press the -ENTER- key to
add the record.
The operator should receive the next screen to allow additional
entries. At this the operator may continue or press CMD 7 to END.
101
M
A

21. SAVE SOURCE PROGRAMS'IN LUMLIB
This selection saves on diskette the Land Use Management
Library - LUMLIB in case of system problems or in need of
system disk space.
This selection saves all:
1) source programs
2) object programs
3) procedures
This selection should be performed after all program changes
to insure a current back-up in case of problems. It should
be performed periodically to insure no diskettes become
accidentally erased.
Before back-up of LUMLIB, the operator must have a diskette
(2D) initialized in the 1,024 Byte Format with the name - LUMBCK.
To back-up.the library, LUMLIB,'the operator enters the
number 21 and presses the -ENTER- key.
At this time the operator will receive the message:
BACKING UP PROGRAMS IN LAND USE MANAGEMENT INSERT
DISKETTE LABELED LUMBCK THEN PRESS 0 AND ENTER TO
CONTINUE.
System will wait for operator to respond before starting
back-up approximately 2 minutes to complete back-up.

22. BACKUP PRCLMAST TO DISKETTE
This selection saves on diskette the Parcel Master File -
PRCLMAST.
This selection should be performed before or after changes,
additions or updates have been made to the PARCEL MASTER FILE.
Before back-up of the Master File, the operator must have a
diskette (2D) initialized in the 1,024 Byte Format with
the name - LANDUS.
To back-up the Master File - PRCLMAST, the operator enters
the number 22 and presses the -ENTER- key.
At this time, the message:
BACKING UP LAND USE MANAGEMENT MASTER FILES INSERT
DISKETTE LABELED LANDUS THEN PRESS 0 AND ENTER TO
CONTINUE.
System will wait for operator to respond before starting
back-up, approximately 4 minutes.
O

24. SIGN OFF
This selection returns the system to the SIGN ON screen
required for each user to enter in order to access system.
This selection should always be selected after each session to
prevent unauthorized use of system.
To sign off, the operator enters the number 24 and presses the
-ENTER- key.