NCDMF Exemption

CERTIFICATION OF EXEMPTION
FROM REQUIRING A CAMA PERMIT
as authorized by the State of North Carolina,
Department of Environmental Quality and the Coastal Resources Commission in an area of
environmental concern pursuant to 15 NCAC Subchapter iK" '""" o"f'KI GS i13A-103 (5) (b) (5)
Applicant Name
Address
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City
Project Location (County, S
Type and Dimensions of Project
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The proposed project to be located and constructed as
described above is hereby certified as exempt from the
CAMA permit requirements. This exemption to CAMA
permit requirements does not alleviate the necessity of
your obtaining any other State, Federal, or Local
authorization.
Phone Number
Zip ,
This certification of exemption from requiring a CAMA permit
is valid for 120 days from the date of issuance. Following
expiration, a re-examination of the project and project site may
be necessary to continue this certification.
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Any person who proceeds with a development without the con- lh�f-..,.
sent of a CAMA official under mistaken assumption that the kpplicanfs signatibre !'
development is exempted, will be in violation of the CAMA if there
is a subsequent determination that a permit was required for the
development. CAMA Officia)'s signature
The applicant certifies by signing this exemption that the
applicant will abide by the conditions of this exemption. Issuing,dat Expiration Date

KIr-..
Nothing Compares,.,.,
Email correspondence to and from this address is subject to the
North Carolina Public Records Law and may be disclosed to third parties
From: Nelson, Anthony
Sent: Friday, November 16, 2018 8:54 AM
To: 'Winters, Mikele' <[e-mail]>
Cc: Graney, Patrick <[e-mail]>; Scruggs, Ryan <ryan.scruggs doa.nc.gov>; Gupton, Anthony A
<[e-mail]>
Subject: RE: [External] RE: NC Division of Marine Fisheries - Dock Structural Repairs - Design Fee Proposal
Mikele,
I have reviewed your fee proposal and need for you to confirm if the project is within the budget by your cost
estimates. Presently we are unable to determine if it is but, we need some sort of breakdown in order to have some
assurance that it will. Given that design has not yet started for the project and the various types of requested scope
items for the 2 NCDMF facilities, we have not developed any construction cost estimates and are unable to establish a
breakdown of the program costs. It is anticipated that these type of costs will be developed as part of the
Schematic/Design Development phases of the project. Per our previous conversations, given your current overall
budget of $650,000 (minus design fees), I would estimate that the full list of requested scope items cannot be
constructed. Due to workload environment, the marine construction industry (contractors that would be expected to
bid on this work) is currently not favorable to Owners (this is even more true post -hurricane). We have noticed some
recent construction low bids higher than expected, with several contractors simply throwing large numbers at projects
to see if it will stick. Essentially, marine contractors are flush with work right now and will do a project, but sometimes
at a premium. This project will also be at a financial disadvantage due to construction at 2 separate sites. Therefore,
mobilization/demobilization will be an added cost versus a project located at a singular site. Given this information, I
think that the following repair iterns for the Morehead City Facility and South River Facility can be completed in the
allotted budget. However, we would recommend that the remaining scope items be designed under this contract and
included in the documents as bid additives should there be available budget after receiving bids.
Morehead City Facility:
• Security Fence and Gate: Replace the security fence and fixed concrete dock access gate along the shoreline
perimeter.
• Finger Piers: Replace damaged decking and stringers at timber finger pier extensions as applicable. Also,
replace damaged and/or missing timber fender piles.
• Timber Pile Clusters: Replace damaged and/or missing timber pile clusters.
• Utilities: Downsize/upgrade electrical panels and remove any unnecessary utility pedestals at the fixed concrete
dock. Also investigate possible upgrades to the dock water distribution system (currently PVC pipe flush
mounted to the bottom side of the concrete deck).
• Boat Ramp: Modify the top of sheeting/walkway so that it is level across the entire length.
South River Facility:
• Bulkheads: Provide fill immediately adjacent to the bulkheads in areas of scour or undermining caused by
Hurricane Florence.
• Timber Pile Clusters: Replace damaged and/or missing timber pile clusters.

• Timber Piers: Replace damaged and/or missing piles, stringers, decking, handrail, wave break, and
water/electrical utilities at the northern timber pier as applicable.
Possible Additive Bid Items:
• Boat Ramp: Investigate replacement of timber pile/sheet bulkhead on either side of the boat ramp using either
in -kind or composite materials.
• Bulkheads: The steel sheet pile bulkheads are showing signs of coating system breakdown and corrosion in the
tidal splash zone. Therefore, install a cast -in -place concrete encasement (extension of existing concrete cap) at
the steel sheet piles to at least 1' below Mean Lower Low Water (MLLW) in order to minimize future corrosion.
Also, we have some concerns that the design fee seems to be more than we have experienced with similar projects of
this kind. Therefore we request that you reassess the scope of work and hopefully make some monetary adjustments
which would be greatly appreciated. We can certainly reassess the project design fee, but I would not anticipate that
there would be a sizeable reduction unless there were a considerable change in scope over what was previously
discussed. Given the current scope, we may be able to reduce the fee by approximately 5%. The current total proposed
fee ($103,635.00) includes the following non -design items that results in $50,320.00 or approximately 48.6% of the
overall fee.
• Two (2) on -site project scoping meetings that have already been performed ($2990.00)
• The requested topside only field inspection ($8745.00)
• Preparation of environmental permits ($7740.00)
• Construction Administration Services ($30,845.00), which includes an on -site pre -bid meeting, pre -construction
meeting, weekly construction inspections (12 assumed), and a final inspection as required by the NC State
Construction Manua( ($30,845.00). For these SCO required on -site services, M&N staff will travel 5 % hours
round-trip for each occurrence from our Raleigh, NC office.
The remainder of the proposed design fee consists of the following design specific items.
• Schematic/Design Development tasks with an on -site review meeting ($16,265.00)
• Final design with the development of plans (15 total estimated drawings), specifications (12 total estimated
technical specifications), and an opinion of probable construction cost ($37,050.00).
Another item affecting the overall proposed design fee is the quantity of various types of scope items for the 2
facilities. In addition to the marine structural scope (timber piers, timber pile clusters, boat ramp, bulkhead repairs,
etc.), there is security fence and mechanical/electrical scope that will be included.
Respectfully,
Anthony Nelson
Maintenance Services Section Chief
Capital Project Coordinator
Division of Marine Fisheries
Department of Environmental Quality
252 808 8043 office
anthony nelson ncdenr.gov
3441 Arendell Street
Post Office Box 769
Morehead City, NC 28557

-,:5: "Nothing Compares
Email correspondence to and from this address is subject to the
North Carolina Public Records Law and may be disclosed to third parties
From: Winters, Mikele [mailto:[e-mail]]
Sent: Thursday, November 8, 2018 5:10 PM
To: Scruggs, Ryan <[e-mail]>
Cc: Nelson, Anthony <[e-mail]>; Graney, Patrick <PGraney moffattnichol.com>
Subject: RE: [External] RE: NC Division of Marine Fisheries - Dock Structural Repairs - Design Fee Proposal
aick.,links,or open attachments unless verified. Send all suspicious email as an attachment to
Rya n,
For your review, attached is a revised design fee proposal associated with the NC Division of Marine Fisheries "Dock
Structural Repairs" project. Note that this revised proposal reflects a change in scope as directed by Anthony Nelson
(NCDMF) and is a result of damage to the NCDMF marine facilities sustained during Hurricane Florence. Please let me
know if you should have any questions or if any modifications are required to the attached. Thanks.
Mike Winters
Moffatt & Nichol
4700 Falls of Neuse Road, Suite 300 1 Raleigh, NC 27609
P 919,781.4626 1 F 919.781.4869 1 C 919.803.9501
From: Scruggs, Ryan <[e-mail]>
Sent: Wednesday, July 18, 2018 11:56 AM
To: Winters, Mikele <[e-mail]>
Cc: Nelson, Anthony <[e-mail]>; Graney, Patrick <PGraney moffattnichol.com>
Subject: RE: [External] RE: NC Division of Marine Fisheries - Dock Structural Repairs - Design Fee Proposal
Thanks!
Ryan M. Scruggs
Design Contracts Coordinator
State Construction Office
Phone: [phone]
www.nc-sco.com
From: Winters, Mikele [mailto:MWinters moffattnichol.com]
Sent: Wednesday, July 18, 2018 10:55 AM
To: Scruggs, Ryan <[e-mail]>
Cc: Nelson, Anthony <[e-mail]>; Graney, Patrick <[e-mail]>
Subject: RE: [External] RE: NC Division of Marine Fisheries - Dock Structural Repairs - Design Fee Proposal