NC Dept of Cultural Resources

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as authorized by the State of North Carolina,
Department of Environment and Natural Resources and the Coastal Resources Commission
in an area of envikonpental concernpurrsuptt to AiC v g i +3 A - 1,)3
The proposed project to be located and constructed as described This certification of exemption from requiring a CAMA permit is
above Is hereby certified as exempt from the CAMA permit valid for 90 days from the date of issuance. Following expiration,
requirement pursuant to Vail #34 - /40j.OMis exemption a re-examination of the project and project site may be necessary
to CAMA permit requirements does not alleviate the necessity of to continue this certification.
your obtaining other State, Federal or Local authorization.
SKETCH ' (SCALE: )f t , / 1--, )
Any person who proceeds with a development without the core
sent of a CAMA official under the mistaken assumption that the
development is exempted, will be in violation of the CAMA if there
is a subsequent determination that a permit was required for the
development.
The applicant certifies by signing this exemption that (1) the ap-
plicant has read and will abide by the conditions of this exemp-
tion, and (2) a written statement has been obtained from adjacent
landowners certifying that they have no objections to the
proposed work.
Expiration date
Attachment: A!C6j f J,3f4- 103

Styron, Heather M.
From:
Mann, Randal
Sent:
Wednesday, August 28, 2013 8:40 AM
To:
Styron, Heather M.
Cc:
Miller, Steven; Schwarzer, Joseph
Subject:
NC Maritime Museum Dock Project
Attachments:
NCDENR Permit 74-09 Refine Letter.pdf
Heather thanks so much for the help. Here is our letter requesting to refine permit # 74-09.
Randy Mann
Business Manager
NC Maritime Museum
Beaufort, NC
Ph.: 252-728-7317
Ce11:252-723-0096
E-mail correspondence to and from this address may be subject to the North Carolina Public Records Law
"NCGS.Ch.132" and may be disclosed to third parties by an authorized state official.

e
North Carolina Department of Cultural Resources
315 Front Street, Beaufort, NC 28516
252-728-2108
08/28/13
NCDENR
400 Commerce Avenue
Morehead City, NC 28557
Attn.: Ms. Heather Styron
Heather I would like to thank you and Roy for taking the time to come to the museum
watercraft center and advising us on the DENR/ State of NC requirements for our dock project.
You both have been very helpful.
We would like to refine the North Carolina Maritime Museum permit number 74-09 to follow
the specifications listed on our "Informal Contract" we have submitted to your office dated
August e, 2013 and described as "Watercraft Center Dock Repairs". All parts of this
development project will remain within the existing foot print with no enlargements and piles
will be replaced with no additions.
Please let me know if there is anything else I need to do or send you to accomplish this request.
once again thank you and Roy for your time and help.
Randy Mann
Business Manager - NCMM
Beaufort, NC
[e-mail]

INFORMAL CONTRACT
FOR
NC Department of Cultural Resources
NC Maritime Museum -Watercraft Center Dock Repairs
Beaufort, NC
CONTENTS
INFORMAL CONTRACT WITH FORM OF PROPOSAL
ATTACHMENT 1
ATTACHMENT 2
ATTACHMENT 3
NCDENR MAJOR DEVELOPMENT IN AN AEC PERMIT
August 06, 2013

INFORMAL CONTRACT
FOR
NC Department of Cultural Resources
NC Maritime Museum - Watercraft Center Dock Repairs
Beaufort, NC
SCOPE OF WORK
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The project consists of the removal and replacement of hoist support piles #1-16 including finger pier framing,
decking and 12" x 12" timber pile caps. New construction includes installation of eight (8) new 65' piles and
eight (8) new 35' piles at locations 1-16 shown on the plans included with this Informal Contract bid package.
Scope also includes reinstallation of existing 12ni x 12" pile caps, installation of new finger deck framing and
removal of existing pile stub in center of lift= well. A permit for a Major Development in an Area of
Environmental Concern has been issued for this project by the NC Department of Environment and Natural
Resources and Coastal Resources Commission and is included with this Informal Contract.
NOTICE TO BIDDERS
Sealed proposals for this work will be received by:
NC Department of Cultural Resources
Archives Library Building
109 E. Jones Street
Raleigh, NC 27601
Attn: Steven Miller, Capital Projects Unit
Mezzanine East
Telephone: [phone]
up to 3:00 PM, on August _, 2013 and immediately thereafter publicly opened and read aloud.
Contractors are hereby notified that they must have proper license under the State laws governing their respective
trades and that North Carolina General Statute 87 will be observed in receiving and awarding contracts. General
Contractors must have general license classification for Limited License Rules & Regulations (minimum).
A bid bond, performance bond, and payment Bond are not required when the total amount of the construction
contracts does not exceed $500,000.
No bid may be withdrawn after the opening of bids for a period of 30 days. The Owner reserves the right to reject
any or all bids and waive informalities. Proposals shall be made only on the form provided herein with all blank
spaces for bids properly filled in and all signatures properly executed.
Please note on the envelope —
Bid Proposal:
NC Maritime Museum —Watercraft Center; Dock Repairs
Attn: Steven Miller, Capital Projects Unit 1
August_, 2013
(Contractor's Firm Name & License Number)
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Contractors are encouraged to visit the site at Beaufort prior to the bid opening. The address is 315 Front Street,
Beaufort, NC. Contact Randall Mann, Business Manager, NC Maritime Museum at 252-728-7317 to coordinate a
site visit.
SCO-Informal Contract -2006 - DESIGNER INSTRUCTIONS 2

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GENERAL
GENERAL
CONDITIONS
It is understood and agreed that by submitting a' bid that the Contractor has examined these contract documents,
drawings and specifications and has visited the site of the Work, and has satisfied himself relative to the Work to be
performed.
MATERIALS, EQUIPMENT AND EMPLOYEES
The contractor shall, unless otherwise specified, supply and pay for all labor, transportation, materials, tools,
apparatus, lights, power, fuel, sanitary facilities and incidentals necessary for the completion of his work, and shall
install, maintain and remove all equipment of the construction, other utensils or things, and be responsible for the
safe, proper and lawful construction, maintenance and use of same, and shall construct in the best and most
workmanlike manner, a complete job and everything incidental thereto, as shown on the plans, stated in the
specifications, or reasonably implied there from, all in accordance with the contract documents.
All materials shall be new and of quality specified, except where reclaimed material is authorized herein and
approved for use. Workmanship shall at all times be of a grade accepted as the best practice of the particular trade
involved, and as stipulated in written standards 'of recognized organizations or institutes of the respective trades
except as exceeded or qualified by the specifications.
No changes shall be made in the Work except upon written approval and change order of the Designer/Owner.
Change orders shall be subject to provisions in the current North Carolina Construction Manual.
Products are generally specified by ASTM or other reference standard and/or by manufacturer's name and model
number or trade name. When specified only by reference standard, the Contractor may select any product meeting
this standard, by any manufacturer. When several products or manufacturers are specified as being equally
acceptable, the Contractor has the option of using any product and manufacturer combination listed.
However, the contractor shall be aware that the cited examples are used only to denote the quality standard of
product desired and that they do not restrict bidders to a specific brand, make, manufacturer or specific name; that
they are used only to set forth and convey to bidders the general style, type, character and quality of product
desired; and that equivalent products will be acceptable. Substitution of materials, items or equipment of equal or
equivalent design shall be submitted to the architect or engineer for approval or disapproval; such approval or
disapproval shall be made by the architect or engineer prior to the opening of bids.
i
If at any time during the construction and completion of the work covered by these contract documents, the conduct
of any workman of the various crafts be adjudged a nuisance to the Owner or if any workman. be considered
detrimental to the work, the Contractor shall order such parties removed immediately from the site.
The contractor shall designate a foreman/superintendent who shall direct the work.
CODES, PERMITS AND INSPECTIONS
The Contractor shall obtain the required permits,' if required, give all notices, and comply with all laws, ordinances,
codes, rules and regulations bearing on the conduct of the work under this contract. If the Contractor observes that
the drawings and specifications are at variance ;therewith, he shall promptly notify the Designer in writing. If the
Contractor performs any work knowing it to be contrary to such laws, ordinances, codes, rules and regulations, and
without such notice to the Owner, he shall bear all cost arising there from.
All work under this contract shall conform to the current North Carolina Building Code and other state and national
codes as are applicable
Projects constructed by the State of North Carolina or by any agency or institution of the State are not subject to
county or municipal building odes and may" not be subject to inspection by county or municipal authorities. The
Contractor shall, however, cooperate with the county or municipal authorities by obtaining building permits. Permits
may be obtained by the contractor at no cost to thIe owner.
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SCO-Informal Contract -2006 - DESIGNER INSTRUCTIONS 3
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'Inspection and certification of compliance,by local authorities is necessary if an architect or engineer was no
employed on the project, or if the plans and specifications were not approved and the construction inspected
by the State Construction Office.
SAFETY REQUIREMENTS
The Contractor shall be responsible for the entire site and the construction of the same and provide all the
necessary protections as required by laws or ordinances governing such conditions and as required by the Owner or
Designer. He shall be responsible for any damage to the Owner's property, or that of others on the job, by himself,
his personnel or his subcontractors, and shall make good such damages. He shall be responsible for and pay for
any claims against the Owner arising from such damages.
The Contractor shall adhere to the rules, regulations and interpretations of the North Carolina Department of Labor
relating to Occupational Safety and Health Standards for the Construction Industry (Title 29, Code of Federal
Regulations, Part 1926 published in Volume 39, Number 122, Part 11, June 24, 1974 Federal Register), and
revisions thereto as adopted by General Statutes`of North Carolina 95-126 through 155.
The Contractor shall provide all necessary safety measures for the protection of all persons on the work, including
the requirements of the AGC Accident Prevention Manual in Construction as amended, and shall fully comply with
all state laws or regulations and North Carolina Building Code requirements to prevent accident or injury to persons
on or about the location of the work. He shall clearly mark or post signs warning of hazards existing, and shall
barricade excavations and similar hazards. He shall protect against damage or injury resulting from falling materials
and he shall maintain all protective devices and signs throughout the progress of the work.
TAXES
Federal Excise Taxes do not apply to materials entering into State work (Internal Revenue Code, Section 3442(3)).
Federal Transportation Taxes do not apply to materials entering into State work (Internal Revenue Code, Section
3475 (b) as amended).
i
North Carolina Sales Taxes and Use Tax do apply to materials entering into State Work (N.C. Sales and Use Tax
Regulation No. 42, Paragraph A), and such costs, shall be included in the bid proposal and contract sum.
Local Option Sales and Use Taxes do apply to materials entering into State work as applicable (Local Option Sales
and Use Tax Act, Regulation No. 57), and such cost shall be included in the bid proposal and contract sum.
ACCOUNTING PROCEDURES FOR REFUND OF COUNTY SALES & USE TAX
(THIS SECTION ONLY APPLIES TO STATE OWNED PROJECTS)
Contractors for State owned aroiects shall provide the owner a signed statement containing the information listed in
G.S. 105-164.14(e) for all materials purchased for the project.
The Department of Revenue has agreed that in lieu of obtaining copies of sales receipts from contractors, an
agency may obtain a certified statement from the contractor setting forth the date, the type of property and the cost
of the property purchased from each vendor, thecounty in which the vendor made the sale and the amount of local
sales and use taxes paid thereon. If the property was purchased out-of-state, the county in which the property was
delivered should be listed. The contractor should also be notified that the certified statement may be subject to
audit.
In the event the contractors make several purchases from the same vendor, such certified statement must indicate
the invoice numbers, the inclusive dates of the! invoices, the total amount of the invoices, the counties, and the
county sales and use taxes paid thereon.
Name of taxing county: The position of a sale is the retailer's place of business located within a taxing county where
the vendor becomes contractually obligated to make the sale. Therefore, it is important that the county tax be
reported for the county of sale rather than the county of use.
When property is purchased from out-of-state vendors and the county tax is charged, the county should be identified
where delivery is made when reporting the county tax.
Such statement must also include the cost of any tangible personal property withdrawn from the contractor's
warehouse stock and the amount of county sales or use tax paid thereon by the contractor.
Similar certified statements by his subcontractors must be obtained by the general contractor and furnished to the
claimant.
SCO-Informal Contract -2006 - DESIGNER INSTRUCTIONS 4

Contractors are not to include any tax paid on supplies, tools and equipment which they use to perform their
contracts and should include only those building materials, supplies, fixtures and equipment which actually become
a part of or annexed to the building or structure.
EQUAL OPPORTUNITY
The non-discrimination clause contained in Section 202 (Federal) Executive Order 11246, as amended by
Executive Order 11375, relative to Equal Employment Opportunity for all persons without regard to race, color,
religion, sex or national origin, and the implementing rules and regulations prescribed by the Secretary of
Labor, are incorporated herein.
The Contractors agree not to discriminate against any employees or applicant for employment because of
physical or mental handicap in regard to any position for which the employees or applicant is qualified. The
Contractor agrees to take affirmative action to employ, advance in employment and otherwise treat qualified
handicapped individuals without discrimination based upon their physical or mental handicap in all
employment practices.
INSURANCE
The Contractor shall not commence work until he has obtained all insurance required, and the Owner has approved
such insurance, nor shall the Contractor allow any subcontractor to commence work on his subcontract until all
similar insurance required of the subcontractor has been obtained.
The Contractor shall provide and maintain during, the life of this contract Workmen's Compensation Insurance for all
employees employed at the site of the project under his contract.
The Contractor shall provide and maintain during the life of this contract such Public Liability and Property Damage
Insurance as shall protect him and any subcontractor performing work covered by this contract, from claims for
damage for personal injury, including accidental death, as well as from claims for property damages which may
arise from operations under this contract, whether such operation be by the Contractor himself or by any
subcontractor, or by anyone directly or indirectly employed by either of them and the amounts of such insurance
shall be as follows:
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Public Liability Insurance in an amount not less ;than $300,000 for injuries, including accidental death, to any one
person and subject to the same limit for each person, in amount not less than $500,000 on account of one accident;
and Property Damage Insurance in an amount not less that $100,000/$300,000.
The Contractor shall furnish such additional insurance as may be required by General Statutes of North Carolina,
including motor vehicle insurance in amounts not'less than statutory limits.
Each Certificate of Insurance shall bear the provision that the policy cannot be canceled, reduced in amount or
coverage eliminated in less than fifteen (15) days after mailing written notice to the insured and/or the Owner of
such alteration or cancellation, sent by registered mail.
The Contractor shall furnish the Owner with satisfactory proof of carriage of the insurance required before written
approval is granted by the Owner.
INVOICES FOR PAYMENT
No partial payment will be made unless agreed to in advance. Final payment will be made lump sum within forty-
five (45) consecutive days after acceptance of the work and the submission both of notarized contractor's affidavit
and four copies of invoices which are to include the contract, account and job order numbers.
The contractor's affidavit shall state: 'This is to certify that all costs of materials, equipment, labor, and all else
entering into the accomplishment of this contract,' including payrolls, have been paid in full."
Executed contract documents, insurance certifications and, upon completion and acceptance of the work, invoices
and other information requested are to be sent to
NC Department of Cultural Resources
Archives Library Building
109 E. Jones Street
Raleigh, NC 27601
Attn: Steven Miller, Capital Projects Unit
Mezzanine East
Telephone: [phone]
SCO-Informal Contract -2006 - DESIGNER INSTRUCTIONS

It is imperative that contract documents, invoices; etc., be sent only to the above address in order to assure proper
and timely delivery and handling.
CLEANING UP
The Contractor shall keep the sites and surrounding area reasonably free from rubbish at all times and shall remove
debris from the site from time to time or when directed to do so by the Owner. Before final inspection and
acceptance of the project, the Contractor shall thoroughly clean the sites, and completely prepare the project and
site for use by the Owner.
GUARANTEE
The contractor shall unconditionally guarantee materials and workmanship against patent defects arising from faulty
materials, faulty workmanship or negligence for a period of twelve (12) months following the final acceptance of the
work and shall replace such defective materials or workmanship without cost to the owner.
Where items of equipment or material carry a `manufacturer's warranty for any period in excess of twelve (12)
months, then the manufacturer's warranty shall apply for that particular piece of equipment or material. The
contractor shall replace such defective equipment or materials, without cost to the owner, within the manufacturer's
warranty period.
Additionally, the owner may bring an action for latent defects caused by the negligence of the contractor, which is
hidden or not readily apparent to the owner at'the time of beneficial occupancy or final acceptance, whichever
occurred first, in accordance with applicable law.
Guarantees for roofing workmanship and materials shall be stipulated in the specifications sections governing such
roof, equipment, materials, or supplies.
CONTRACTOR -SUBCONTRACTOR RELATIONSHIPS
The Contractor agrees. that the terms of these contract documents shall apply equally to a subcontractor as to
the Contractor, and that the subcontractor is bound by those terms as an employee of the Contractor.
SCO-Informal Contract -2006 - DESIGNER INSTRUCTIONS 6

Technical Specifications:
Furnish and install all labor and materials to remove and replace piles 1-11 and 13-18 shown on ATTACHMENT 1
and shown in photographs ATTACHMENT 2 and 3 including the removal of one submerged pile stub. Project
consists of 7 hoist support piles, 8 standard dock piles and 2 floating dock piles.
Description of the Work:
• Removal of the finger piers framing, decking, and 12" x12" hoist cross members. This will include taking
down the hoist monorail system in order to pull the piles. Note: the hoist is not electrified in this area.
• Removal of the hoist support piles 5-11. Note: Pile 12 is relatively new and does not need to be replaced.
• Install replacement piles 5-11. Piles are to be approximately 21' from the top of the pile to the deck level.
Note: Accuracy of the height is critical because these piles support the hoist monorail system. Piles shall be
evenly spaced to correct the current inconsistency between piles 6 and 7 and between piles 10 and 11. The
Watercraft Center Dock Plan diagram indicates the present location of all the piles. Revised pier location
and alignment shall be coordinated and approved by the Owner prior to installation of new piers.
• Remove finger pier piles 1-4 and 13-16 and replace with new piles. Piles 1 and 13 shall be approximately 4'
above deck level. Piles 2-4 and 14-16 shall be just below deck level as they are currently configured.
• Reinstall the existing hoist system to align and match the existing rail in the Watercraft Center building.
a
• Install new finger piers decking and framing to match the existing configuration.
• Remove the below water level pile stub located between piles 8 and 12.
• Remove and replace piles 17 and 18 at the floating docks. Piles shall be approximately 6 feet over the high
water level dock height. j
• Pile installation shall Include all bracing and shoring as required for support of the reinstallation of the
existing boat hoist/trolley system
Submittals and Requirements:
Engineered Drawings: Submit 4 sets of engineered drawings for the floating dock system signed and sealed by an
engineer or architect licensed in the State of North Carolina for review and approval by the Owner prior to the start
of construction at the jobsite. Engineering costs shall be included in the General Contractor's bid.
Execution:
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Methods: Construction methods and materials shall comply with all applicable requirements of the 2012 North
Carolina Building, Plumbing, Electrical and Accessibility Codes.
The General Contractor shall comply with all the requirements and conditions listed in the attached
PERMIT (Permit Number74-09) issued by the State of North Carolina — Department of Environment and
Natural Resources and Coastal Resources Commission for Major Development in an Area of Environmental
Concern (AEC) pursuant to NCGS 113A-118.
SCO-Informal Contract -2006 - DESIGNER INSTRUCTIONS

SUPPLEMENTARY GENERAL CONDITIONS
TIME OF COMPLETION
The Contractor shall commence work to be performed under this Contract on a date to be specified in written order
from the Designer and shall fully complete all work hereunder within thirty (30) consecutive calendar days from the
Notice to Proceed for base bid contract. For each day in excess of the above number of days, the Contractor shall
pay the Owner the amount of Two Hundred Dollars ($200.00) as liquidated damages reasonably estimated in
advance to cover the losses to be incurred by the Owner should the Contractor fail to complete the Work within the
time specified.
If the Contractor is delayed at anytime in the progress of his work by any act or negligence of the Owner, his
employees or his separate contractor, by changes ordered in the work; by abnormal weather conditions; by any
causes beyond the Contractor's control or by other causes deemed justifiable by Owner, then the contract time may
be reasonably extended in a written order from the Owner upon written request from the contractor within ten days
following the cause for delay.
UTILITIES
Contractor shall be responsible for providing any connections to existing water and power utilities required for
accomplishing this project. Temporary toilet facilities will also be the responsibility of the contractor and shall be
located on site in cooperation with the Owner.
SECURITY
Contractor shall be responsible for securing the worksite and for storage of jobsite materials and tools on a daily
basis.
USE OF SITE
Use of the site is unrestricted during the Contractor's scheduled work hours. Work hours shall be coordinated with
the Owner. Access to the site and parking shall be coordinated with the Owner prior to the start of construction.
UNIT PRICES
Unit prices quoted and accepted shall apply through the life of the contract, except as otherwise specifically noted.
Unit prices shall be applied, as appropriate, to compute the total value of changes in the scope of the work all in
accordance with the contract documents. Contractor shall list below the dollar cost for each Unit Price. Unit Prices
listed below are included in the proposal to compute the total value of changes in the scope of the work and do not
reflect the full scope of work included in the Base Bid. Base Bid amount filled in above shall Include the Base Bid
unit prices listed below. NOTE: Final contract amount will be adjusted by Change Order as an increase or
decrease In the contract amount to reflect th=e actual quantities of materials installed. Quantities shall be
documented by the Contractor as Indicated in the Supplementary General Conditions and shall be
confirmed by the Owner's Representative.
PERFORMANCE AND PAYMENT BONDS (IF REQUIRED BY OWNER, USE THIS TEXT)
Contractor shall furnish a Performance Bond and Payment Bond executed by a surety company authorized to do
business in North Carolina. The bonds shall be;in the full contract amount. Bonds shall be executed in the form
bound with these specifications (Forms 307 & 308). An authorized agent of the bonding company who is licensed to
do business in North Carolina shall countersign all bonds.
SCO-Informal Contract -2006 - DESIGNER INSTRUCTIONS 8

PROPOSAL AND CONTRACT
FOR
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NC Department of Cultural Resources
NC Maritime Museum -
Beaufort, NC
The undersigned, as bidder, proposes and agrees if this proposal is accepted to contract with the State of North
Carolina through the Department of Cultural Resources for the furnishing of all materials, equipment, and labor
necessary to complete the construction of the work described in these documents in full and complete accordance
with plans, specifications, and contract documents, and to the full and entire satisfaction of the State of North
Carolina and the Department of Cultural Resources for the sum of.
UNIT PRICES
Unit prices quoted and accepted shall apply through the life of the contract, except as otherwise specifically noted. Unit prices
shall be applied, as appropriate, to compute the total value of changes in the scope of the work all in accordance with the
contract documents. Contractor shall list below the dollar cost for each Unit Price. Unit Prices listed below are included in the
proposal to compute the total value of changes in the scope of the work and do not reflect the full scope of work included in the
Base Bid. Base Bid amount filled in above shall include the Base Bid unit prices listed below. NOTE: Final contract amount
will be adjusted by Change Order as an increase or decrease in the contract amount to reflect the actual quantities of
materials installed. Quantities shall be documented by the Contractor as indicated in the Supplementary General
Conditions and shall be confirmed by the Owner's Representative.
Respectively submitted this day of 20
(Contractor
Federal ID#: By:
Witness: i Title:
(Owner, partner, core. Pre& Or Vice President)
Address:
(Proprietorship or Partnership)
Attest: (corporation) Email Address:
(Corporate Sea!)
By: License #:
Title:
(Corporation.Secretary./Ass't Secretary.)
SCO-Informal Contract -2006 - DESIGNER INSTRUCTIONS

ACCEPTED by the STATE OF NORTH CAROLINA
through the
(Agency/instaution)
BY: TITLE:
DATE: 20
SCO-Informal Contract -2006 - DESIGNER INSTRUCTIONS
10

Attachment 1
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Attachment 3 — Photo of Existing Conditions

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