20061616 Ver 1_Meeting Minutes_20070814

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STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
MICHAEL F. EASLEY DMSION OF HIGHWAYS LYNDO TIPPETT
GOVERNOR SECRETARY
C August 9, 2007
D "'1 c"I"gy Do
AUG 1 4 2007
WBS Element: 33216.3.1 -3672 DENR-WATER QUALITY
Contract No. C201636 WETLANDS AND STORMWATER BRANCH
F. A. Number: BRZ-1718 (5)
County: Johnston
Description: Bridge over Buffalo Creek and Approaches on SR 1718 (Stott's Mill Road)
MEMORANDUM TO: Ellis C. Powell, Jr., PE
State Construction Engineer
FROM: Wendi O. Johnson, PE
Division Construction Engineer
SUBJECT: Approved Preconstruction Conference Minutes
We are transmitting an approved copy of the minutes covering the preconstruction conference for
the above project, which was held on April 24, 2007. The minutes were approved by the
Contractor, C. C. Mangum, as recorded.
Attachment
c: Ron Lucas (FHWA)
Gary Jordan (US Fish & Wildlife)
Rob Ridings (NCDENR, Division of Water Quality)
Brian Wrenn (NCDENR, Division of Water Quality)
John Holley (NCDENR, Land Quality Section)
Travis Wilson (NCWRC)
David Cox (NCWRC)
Ron Sechler (National Marine Fisheries)
William Wescott (US Army Corps of Engineers)
Richard White (Bell South)
J. B. Jones (Progress Energy)
Post Office Box 3165, Wilson, North Carolina 27895-3165
Telephone [phone] Fax [phone]
Ellis C. Powell, Jr., PE
August 9, 2007
Page 2
ec: Cecil Jones, PE
Donald Pearson, EI, CPESC
Robert Simpson
Andy Brown, PE
Bobby Lewis, PE
Andy Pridgen
Ron Hancock, PE
Lloyd Johnston, Jr.
Mike McKeel, PE
Keith Honeycutt, PE, PLS
Charles W. Brown, PE, PLS
Kevin Lacy, PE
Victor Barbour, PE
Don G. Lee
Jimmy Marler
Jamie Guerrero
Michael Robinson, PE
Warren Walker, PE
Haywood Daughtry, PE
Doug Allison
Barry Whitaker
Neil Roberson, LG
David R. Henderson, PE
Queen Crittendon
Greg Dixon
Tim Little, PE
Jeff Allen, PE
Kenny Baines
PRECONSTRUCTION CONFERENCE AND PERMIT MEETING
WBS Element: 33216.3.1 (B-3672)
Federal Aid No.: BRZ-1718 (5)
Contract No.: C201636
County: Johnston
Description: Bridge over Buffalo Creek and Approaches on SR 1718 (Stott's Mill Road
The Preconstruction Conference for the above project was held in the Wilson Division Office Co
Room on April 24, 2007 with the following persons in attendance: nference
NAME REPRESENTING
Andy Pridgen
Barry Whitaker NCDOT - Division 4 QA Lab

J. B. Jones NCDOT - Utilities Coordination Unit

Jason Williams Progress Energy

Steve Allison C. C. Mangum Company

Johnny Narron C. C. Mangum Company

Jamie Guerrero NCDOT - Division 4 Construction

John Partin
B NCDOT - Division 4 Environmental Officer
NCDOT - Division 4 C

randon Herring
Brian Strickland onstruction
NCDOT - Division 4 Construction

Keith Honeycutt NCDOT - Division 4 Right of Way

Greg Dixon Location and Surveys

Mike McKeel NCDOT - Office of Civil Rights

Mike Vaught NCDOT - Division 4 Resident Engineer
NC I
Wendi Johnson, Division Construction Engineer, presided over the conference. She asked ev
introduce themselves and their company affiliation, eryone present to
The Contractor submitted his letter naming persons authorized to sign Supplemental Agreements.
Steve Allison will act as Project Superintendent for the Contractor.
Johnny Narron will act as Project Inspector and Traffic Control Coordinator for the Division of Highways.
The Contractor advised they plan to begin work April 30, 2007. He should ive the
days notice if this date should change. g Resident Engineer 30
The Contractor submitted his progress schedule. He was advised that it would be checked,
be advised if satisfactory. By copy of these minutes, we are advising the Contractor that and he would
schedule has been checked and is approved as submitted. his progress
Preconstruction Conference Minutes
B-3672
Page 2
RIGHT OF WAY
Brian Strickland covered this portion of the contract.
All of the right of way necessary for this project has been acquired.
There is one 200 Series Item (wooden shed) on this project which is located on Parcel 002 between
approximate Survey Station 20+75, Survey Line L, and Survey Station 22+30, Survey Line L.
There is no known asbestos contamination, underground storage tanks, nor any known soil contamination
within the right of way of the project.
The Contractor is advised not to exceed the right of way or easement areas during construction without
written permission from the property owner.
LOCATION AND SURVEYS
Keith Honeycutt covered this portion of the contract. He stated that the right of way was staked three
weeks ago. One monument could not be staked due to rocks. Calibration sheet two should contain all of
the control information. This was in-house surveying.
UTILITY CONFLICTS
Bell South (Telephone) - Have one conflict to be removed. Need to give one week's notice. Richard
White is the contact.
Progress Energy (Distribution) - Setting poles inside DOT right of way at present. This should be
completed by the end of the week. There is one pine tree in the right of way to be removed.
ASPHALT PAVEMENTS
Mr. Andy Pridgen, Division QA Supervisor, asked the Contractor if he had any questions of the S eci 1
Provisions outlined on pages 26 thru 29. p a
Mr. Pridgen advised that the Special Provisions in this contract are dated 07/18/06 Rev. 9
(Rev. 9/19/06).
The Contractor advised that C. C. Mangum would perform paving on this project (will use Kni htdal
plant). g e
Mr. Pridgen called attention to the top of page 27 of the contract. The Contractor was advised to
substitute 20% for 15% on page 6-28, 610-3 (A), Mix Design - General, third sentence of the fourth
paragraph.
Density testing may be required for wedging (depending on the depth). Contrac
would probably be used. for advised that cores
Preconstruction Conference Minutes
B-3672
Page 3
DISADVANTAGED BUSINESS ENTERPRISE
Greg Dixon covered this portion of the contract.
It is the policy of the North Carolina Department of Transportation that Disadvantaged Business
Enterprises (DBEs) as defined in 49 CFR Part 26 shall have the opportunity to participate in the
performance of contracts financed in whole or in part by federal funds in order to create a level la in fel
on which DBEs can compete fairly. P Y g d
The Contractor, subcontractor and sub-recipient shall not discriminate on the basis of race, color, national
origin or sex in the performance of this contract. The Contractor shall carry out applicable requirements
? of
49 CFR Part 26 in the award and administration of federally assisted contracts. Failure by the Contractor
to carry out these requirements is a material breach of this contract, which may result in the termination of
this contract or such other remedy, as the Department deems necessary.
The Contractor is also encouraged to give every opportunity to allow DBE participation in Supplemental
Agreements.
The Contractor's EEO Officer and Minority Liaison Officer is Kathy Vaught.
The Contractor shall exercise all necessary and reasonable steps to insure that Disadvantaged Business
Enterprises participate in at least 5% of the contract. The contract was awarded with 5.20% participation
with a Good Faith Effort.
The Resident Engineer furnished the Contractor with required posters for his bulletin board. The Contractor's Policy Statement is to be posted on the project's bulletin board, which should be weatherproof, with the following posters: along
1. Davis-Bacon Minimum Prevailing Wage Rate Schedule
2. Wage-Rate Information - F/A Project, Form PR-1495
3. Notice Relating to False Statements, Form PR-1022
4. EEO Poster - Discrimination is Prohibited
The Contractor is urged to document, in writing, all actions taken in complying with Equal Opportunity Employment Provisions, Training Provision, and Minority Business Enterprise Provision. This iinclu of
applicant referrals, meetings with employees, on-site inspections, wage evaluations, etc. des
All subcontractors and suppliers are responsible for meeting the same requirements as the rime contr
and it is the prime contractor's responsibility to oversee that both are in compliance. P actor,
All alleged discriminatory violations should be brought to the attention of the Resident Engineer.
The State and/or FHWA will conduct a Contract Compliance Review sometime during the life of
Therefore, fair employment practice should be maintained at all times, this contract.
Preconstruction Conference Minutes
B-3672
Page 4
Reporting Disadi antaged Business Enterprise Participation - When payments are made to Disadvantaged
Business Enterprise firms, including material suppliers, contractors at all levels shall provide the Engineer with
accounting of said payments. This accounting shall be furnished to the Engineer for any given month by end of the following month. y
The Contractor shall report the accounting of payments through the Department's DBE Payment Tracking
System, which is a web-based application. The System can be accessed through the following web link:
fill psJ/apus dol.statc nc us/Vendor/Pin mentTr clone;.
The Contractor shall also provide the Engineer an affidavit attesting the accuracy of the information su
in the Payment Tracking System. This, too, shall be submitted for any given month by the end of th bnutted
month. the following
Suhmission of Records - Federal Aid Projects - This project is not located on the National Hi hwa
System; therefore, federal form FHWA-47 is not required. Also, payrolls are not required on thi y
s project.
Form PR-1391 is required for any subcontract over $10,000.00.
PROJECT SPECIAL PROVISIONS
GENERAL
Contract Time and Liquidated Damages - The date of availability for this contract is April 30, 2007
The completion date for this contract is December 31, 2007.
The liquidated damages for this contract are $200.00 per calendar day.
Intermediate Contract Time Number 1 and Liquidated Damages - Except for that work required under
Project Special Provisions entitled Planting and/or Reforestation, the Contractor will be re uired to the
all work included in the contract and shall place and maintain traffic on same. q. complete
The date of availability for this Intermediate Contract Time is April 30, 2007.
The completion date for this Intermediate Contract Time is November 15, 2007.
The liquidated damages for this Intermediate Contract Time are $400.00 per calendar day.
Fuel Price Adjustment - The Contractor advised that he has chosen to opt out for fuel price adjustment.
Erosion & Sediment Control/Storm Water Certification - Contractor shall provide a Certified Superv,
s
Certified Foreman and Certified Installer on this project. Contractor will notify the Engineer of c hang i
certified personnel over the life of the contract within two days of change. Lanny Creech will serve as th in
Certified Supervisor on this project. as the
Preconstruction Conference Minutes
B-3672'
Page 5
Procedure for Monitoring Borrow Pit Discharge - Water discharge from borrow pit sites shall not cause
surface waters to exceed 50 NTUs in streams not designated as trout waters and 10 NTUs in streams, lakes
or reservoirs designated as trout waters. For lakes and reservoirs not designated as trout waters, the
turbidity shall not exceed 25 NTUs. If the turbidity exceeds these levels due to natural back round
conditions, the existing turbidity level shall not be increased. g
If during any operating day, the downstream water quality exceeds the standard, the Contractor shall do all
of the following:
(A) Either cease discharge or modify the discharge volume or turbidity levels to bring the downstream
turbidity levels into compliance, or
(B) Evaluate the upstream conditions to determine if the exceedance of the standard is due to natural
background conditions. If the background turbidity measurements exceed the standard, operation
of the pit and discharge can continue as long as the stream turbidity levels are not increased due to
the discharge.
(C) Measure and record the turbidity test results (time, date and sampler) at all defined sampling
locations 30 minutes after startup and at a minimum, one additional sampling of all sampling
locations during that 24-hour period in which the borrow pit is discharging.
(D) Notify DWQ within 24 hours of any stream turbidity standard exceedances that are not brought into
compliance.
During the Environmental Assessment required by Article 230-4 of the Standard Specifications, the
Contractor shall define the point at which the discharge enters the State's surface waters and the
appropriate sampling locations. The discharge shall be closely monitored when water from the dewaterin
g
activities is introduced into jurisdictional wetlands. No activities shall occur in wetlands that adversel
affect the functioning of a wetland. Visible sedimentation will be considered an indication of possible
y
adverse impacts on wetland use. ComPrehensive Grading - Comprehensive grading shall be performed in accordance with Section 226
the Standard Specifications, with the following exceptions: of
Delete any reference to Section 230, Borrow Excavation, from Section 226.
Borrow material shall be in accordance with Section 230.
Safety L'ests - All Contractor's personnel, all subcontractors and their personnel, and any material suppliers
and their personnel must wear an OSHA approved, reflective vest or outer garment at all times while onthe
project. e
PROJECT SPECIAL PROVISIONS
ROADWAY
Clearing and Grubbing - Perform clearing on this project to the limits established by Method III sh
Standard No. 200.03 of the Roadway Standard Drawings. own on
Preconstruction Conference Minutes
B-3672
Page 6
Shoulder and Fill Slope Material - Required shoulder and slope construction for this project shall be
performed in accordance with the requirements of Sections 560 and 235 of the Standard Specifications
except as follows:
Construct the top 6" (150mm) of shoulder and fill slopes with soils capable of supporting vegetation.
Provide soil with P.I. greater than 6 and less than 25 and with a pH ranging from 5.5 to 6.8. Remove
stones and other foreign material 2" (50mm) or larger in diameter. All soil is subject to testing and
acceptance or rejection by the Engineer.
Material shall be obtained from within the project limits or an approved borrow source.
Where the material has been obtained from an authorized stockpile or from a borrow source, measurement
and payment will be made as provided in Section 230, Borrow Excavation, of the Specifications.
EROSION CONTROL
Crimping Straw Afulch - Crimping shall be required on this project adjacent to any section of roadway
where traffic is to be maintained or allowed during construction. In areas within six feet of the edge of
pavement, straw is to be applied and then crimped. After the crimping operation is complete, an additional
application of straw shall be applied and immediately tacked with a sufficient amount of undiluted,
emulsified asphalt.
Reforestation - Reforestation will be planted in areas of disturbance within Neuse River buffers and in
other areas as directed. Reforestation is not shown on the plan sheets (see the Reforestation Detail Sheet).
All non-maintained riparian buffers impacted by the placement of temporary fill or clearing activities shall
be restored to the preconstruction contours and revegetated with native woody species.
Response for Erosion Control - The Contractor shall provide an approved subcontractor who erform
erosion control action as described in Form 1675. P s an
Environmentally Sensitive Areas - This project is located in an Environmentally Sensitive Area. This
designation requires special procedures to be used for clearing and grubbing, temporary stream crossings
and grading operations within the Environmentally Sensitive Areas identified on the plans and as designated
by the Engineer. This also requires special procedures to be used for seeding and mulching and stage
seeding within the project. The Environmentally Sensitive Area shall be defined as a 50-foot buffer zone on both sides of the strea
depression, measured from top of stream bank or center of depression. m or
Preconstruction Conference Minutes
B-3672
Page 7
Clearing and Grubbing - In areas identified as Environmentally Sensitive Areas, the Contractor may
perform clearing operations but not grubbing operations until immediately prior to beginning grading
operations as described in Article 200-1 of the Standard Specifications. Only clearing operations (
grubbing) shall be allowed in this buffer zone until immediately prior to beginning grading o r • not
Erosion control devices shall be installed immediately following the clearing operation. pe coons.
advised to only clear and grub where absolutely necessary. Contractor was
Grading- Once grading operations begin in identified Environmentally Sensitive Areas, work
progress in a continuous manner until complete. All construction within these areas shall prro re all
continuous manner such that each phase is complete and areas are permanently stabilized p g ss in a
of next phase. Failure on the part of the Contractor to complete any phase of construction prior to beginning
manner in Environmentally Sensitive Areas will be just cause for the Engineer to direct the sus continuous
work in accordance with Article 108-7 of the Standard Specifications. pension of
Minimize Removal of Vegetation - The Contractor shall minimize removal of ve etati
and disturbed areas within the project limits as directed. g on at stream banks
Waste and Borrow Sources - Payment for temporary erosion control measures, except that
by the Contractor's own negligence or for his own convenience, will be paid for at th made necessary
unit price for the devices or measures utilized in borrow sources and waste areas. a appropriate contract
No additional payment will be made for erosion control devices or permanent seeding and commercial borrow or waste pit. All erosion and sediment control practices that may be required cony a any
commercial borrow or waste site will be done at the Contractor's expense. y on a
Safety Fence - The Safety Fence shall be installed prior to any land disturbing activities.
Stilling Basins will be discussed on site Monday, April 30, 2007.
STRUCTURES
Drilled Piers - Meeting will be held prior to construction.
PERMITS
Mrs. Johnson advised that the US Army Corps of Engineers and NCDENR have issu
project. ed a permit for this
The Contractor shall comply with all applicable permit conditions during construction of this project.
Should the Contractor propose to utilize construction methods (such as temporary
structures
and/or wetlands for haul roads, work platforms, cofferdams, etc.) not specifically identified
(individual, general or nationwide) authorizing the roe or fill in waters
coordinate with the Engineer to determine what if any, it shall be the Contractor's responsibility eto t
y, additional permit action is required.
Preconstruction Conference Minutes
B-3672
Page 8
The Contractor shall also be responsible for initiating the request for the authorization of such con
on
method by the permitting agency. The request shall be submitted through the Engineer. The Contractor shall
actor
not utilize the construction method until it is approved by the permitting agency. The request normally takes
approximately 60 days to process; however, no extensions of time or additional compensation will be r
for delays resulting from the Contractor's request for approval of construction methods not s e g anted
identified in the permit. p cifically
All measures will be taken to avoid any temporary fill from entering Buffalo Creek from the bridge
demolition.
Bridge demolition shall follow NCDOT Best Management Practices for Construction and Maintenance
Activities dated August 2003 and incorporate NCDOT policy entitled Bridge Demolition and Removal
Waters of the United States dated September 20, 1999. oval in
No bridge demolition debris or excavated or fill material will be placed at any time in an wetl
surrounding waters, outside the alignment of the fill area indicated on the work plans. y ands or
Rip Rap should not be placed in the active thalweg channel or placed in the stream bed in a man
precludes aquatic life passage. ner that
Bridge deck drains should not discharge directly into the stream.
All storm water runoff shall be directed as sheetflow through stream buffers at nonerosive vel
otherwise approved by this certification. ocities, unless
If concrete is used during construction, a dry work area should be maintained to prevent dire
between curing concrete and stream water. Water that inadvertently contacts uncured concrete contact
discharged into surface waters, due to the potential for elevated pH and possible aquatic life should not be
and fish kills.
During construction of the project, no staging of equipment of any kind is permitted in water
protected riparian buffers. s of the U. S. or
All work in or adjacent to stream waters shall be conducted in a dry work area. Approved BMP
measures
from the most current version of NCDOT Construction and Maintenance Activities Manual suc
rock berms, cofferdams and other diversion structures shall be used to prevent excavation in flow as sandbags,
wmg water.
All fill slopes located in jurisdictional wetlands shall be placed at slopes no steeper than 3:
1, authorized by this certification. unless otherwise
The outside buffer, wetland or water boundary, located within the construction corridor approved by this
authorization, shall be clearly marked by highly visible fencing prior to any land disturbing activities. areas within the fencing are prohibited, unless otherwise authorized by this certification, Impacts
Contractor should read and become familiar with all aspects of the permit.
Page 138 shows where mechanized clearing is allowed in the wetlands. A meetin_e will be held on-site to SLOW
the Contractor where orange fencing should be installed, so there will be no confusion ab
may work, out where Contractor
Preconstruction Conference Minutes
B-3672
Page 9
Page 153 shows where you are allowed to clear in the buffers.
All standard procedures will be implemented to avoid or minimize environmental impacts.
There were no further questions and/or comments and the meeting was adjourned.
C. C. MANGUM
DATE APPROVED 4, {
NAME AND TITLE