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HomeMy WebLinkAbout20050353 Ver 1_Other Agency Comments_200708286?1 STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION MICHAEL F. EAsLEY DMSION OF HIGHWAYS LYNDO WPETT GOVERNOR SECRETARY August 28, 2007 WBS Element: 33073.3.1 (B-3453) Contract No. C201794 F. A. Number: BRSTP-301 (116) Counties: Edgecombe/Halifax Description: Bridges over Fishing Creek and Overflow and Approaches on US 301 MEMORANDUM TO: Ellis C. Powell, Jr., PE State Construction Engineer FROM: Wendi O. Johnson, P Division Construction Engineer SUBJECT: Approved Preconstruction Conference Minutes We are transmitting an approved copy of the minutes covering the Preconstruction Conference for the above project, which was held on June 27, 2007. The minutes were approved by the Contractor, Sanford Contractors, Inc., as recorded. Attachment c: Ron Lucas (FHWA) Gary Jordan (US Fish & Wildlife) William Wescott (US Army Corps of Engineers) Rob Ridings (NCDENR, Division of Water Quality) Brian Wrenn (NCDENR, Division of Water Quality) John Holley (NCDENR, Land Quality Section) Travis Wilson (NCWRC) David Cox (NCWRC) Ron Sechler (National Marine Fisheries) Lee Wall (Dominion Power) Bert Boswell (Embarq) Nate Harris (Adelphia) Bobby Davis (Town of Enfield) Lv?+ ?OV SEP 1 ?!r ?T?,gN?Siy,F w: p Post Office Box 3165, Wilson, North Carolina 27895-3165 Telephone (252) 237-6164 Fax (252) 234-6174 Ellis C. Powell, Jr., PE August 28, 2007 Page 2 ec: Cecil Jones, PE Donald Pearson, El, CPESC Robert Simpson Andy Brown, PE Bobby Lewis, PE Mike Robinson, PE Warren Walker, PE Andy Pridgen Ron Hancock, PE Lloyd Johnston, Jr. Eddie Bunn, PE Keith Honeycutt, PE, PLS Charles W. Brown, PE, PLS Kevin Lacy, PE Victor Barbour, PE Don G. Lee Chris Kreider, PE Barry Whitaker Jimmy Marler Jamie Guerrero Haywood Daughtry, PE Doug Allison David R. Henderson, PE Queen Crittendon Greg Dixon Ronnie Keeter, PE Wade Harper Franz Enders, PE Kenny Baines PRECONSTRUCTION CONFERENCE AND PERMIT MEETING WBS Element: 33073.3.1 (B-3453) Federal Aid No .: BRSTP-301 (16) Contract No.: C201794 Counties: Edgecombe/Halifax Description: Bridges over Fishing Creek and Overflow and Approaches on US 301 The Preconstruction Conference for the above project was held in the Wilson Division Office Conference Room on June 27, 2007 with the following persons in attendance: NAME REPRESENTING Andy Pridgen NCDOT - QA Lab Walter Spivey NCDOT - Roadside Environmental Kenny Baines NCDOT - Materials and Tests Lee Perry NCDOT - Nashville Construction Steve Joyner NCDOT - Asst. Resident Engineer Ernie Nichols NCDOT - Construction Rick Poythress NCDOT - Location & Surveys Bert Boswell Embarq Chad Coggins NCDOT - DES Lloyd Johnston NCDOT - Division Right of Way Eddie Bunn NCDOT - Resident Engineer Randall Gattis Sanford Contractors, Inc. Chris Brown Sanford Contractors, Inc. Kenny Brady Sanford Contractors, Inc. Mark Perkins Sanford Contractors, Inc. Shannon Douglas Barnhill Contracting Co. Greg Dixon NCDOT - Office of Civil Rights W eI1(IL JUIlI13UI1, D1V1S1UI1 C VIlSL1Ul)t1V11 j?Ilgllleei, presided over the CVl1fGrG11cG. SIiB a.-5kcd C`vciyum, prcS.ilt L introduce themselves and their company affiliation. Kenny Brady will act as Project Superintendent for the Contractor. Lee Perry will act as Project Inspector and Traffic Control Coordinator for the Division of Highways. The Contractor advised they plan to begin work August 5, 2007, putting up signs. He should give the Resident Engineer 30 days notice if this date should change. The Contractor submitted his progress schedule. He was advised that it would be checked, and he would be advised if satisfactory. By copy of these minutes, we are advising the Contractor that his progress schedule has been checked and is approved as submitted. Preconstruction Conference Minutes B-3453 Page 2 RIGHT OF WAY Lloyd Johnston covered this portion of the contract. All of the right of way necessary for this project has been acquired. Copies of the Right of Way Agreements were given to the Resident Engineer. These agreements cover all of the right of way and easements necessary for this project that were acquired by negotiation. There are no 200 Series Items on this project. There is no known asbestos contamination, underground storage tanks, or any known soil contamination within the right of way of the project. The Contractor is advised not to exceed the right of way or easement areas during construction without written permission from the property owner. LOCATION AND SURVEYS Rick Poythress advised that this was in-house surveying. The right of way was staked by Division One in the early part of 2004 and verified in the spring of 2006. Several monuments were not staked because of the wet conditions at the time. UTILITY CONFLICTS Halifax EMC - All conflicts have been cleared. Embarq - All conflicts have been cleared. Adelphia - All conflicts have been cleared. Town of Enfield - There is a waste water outfall at toe of fill, but this should not be in conflict. There is also a sampling station on the south side and a U SUS station, but these should not be in conflict. ASPHALT PAVEMENTS Andy Pridgen, Division QA Supervisor, asked the Contractor if he had any questions of the Special Provisions outlined on pages 49 thru 69. Mr. Pridgen advised that the Special Provisions in this contract are dated 05/17/05 (Rev. 04/18/06). Contractor stated that he would be willing to convert to the Specifications dated 7/18/06 (Rev. 9/19/06). The Contractor will be allowed to run 20% rap. The Contractor advised that Barnhill Contracting would perform paving on this project. A certified QMS Roadway Contractor's Representative will be required to be on the project during paving. Density testing may be required for wedging (depending on the depth). Preconstruction Conference Minutes B-3453 Page 3 In the last sentence of the third paragraph of Subarticle 609-5 (D) 1, insert the wording "and wedging as shown in the HMA/QMS Manual" (page 10-28) after the wording "temporary pavements". The Contractor shall repair any damage caused by hauling equipment across structures at no additional cost to the Department. Contractor's attention was called to Item 11, Removal of Existing Asphalt Pavement, and Item 29, Incidental Milling (refer to Section 1012-1 of the Specifications). DISADVANTAGED BUSINESS ENTERPRISE It is the policy of the North Carolina Department of Transportation that Disadvantaged Business Enterprises (DBEs) as defined in 49CFR Part 26 shall have the opportunity to participate in the performance of contracts financed in whole or in part by federal funds in order to create a level playing field on which DBEs can compete fairly. The Contractor, subcontractor and sub-recipient shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The Contractor shall carry out applicable requirements of 49CFR Part 26 in the award and administration of federally assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy, as the Department deems necessary. The Contractor is also encouraged to give every opportunity to allow DBE participation in Supplemental Agreements. The Contractor's EEO Officer and Minority Liaison Officer is Brent Sloane. The Contractor shall exercise all necessary and reasonable steps to insure that Disadvantaged Business Enterprises participate in at least 7% of the contract. The contract was awarded with 7.04% participation. The Resident Engineer furnished the Contractor with required posters for his bulletin board. The Contractor's EEO Policy Statement is to be posted on the project's bulletin board, which should be weatherproof, along with the following posters: 1. Davis-Bacon Minimum Prevailing Wage Rate Schedule 2. Wage-Rate Information - F/A Project, Form PR-1495 3. Notice Relating to False Statements, Form PR-1022 4. EEO Poster - Discrimination is Prohibited The Contractor is urged to document, in writing, all actions taken in complying with Equal Opportunity of Employment Provisions, Training Provision, and Minority Business Enterprise Provision. This includes applicant referrals, meetings with employees, on-site inspections, wage evaluations, etc. All subcontractors and suppliers are responsible for meeting the same requirements as the prime contractor, and it is the prime contractor's responsibility to oversee that both are in compliance. ` Preconstruction Conference Minutes B-3453 Page 4 All alleged discriminatory violations should be brought to the attention of the Resident Engineer. The State and/or FHWA will conduct a Contract Compliance Review sometime during the life of this contract. Therefore, fair employment practice should be maintained at all times. Reporting Disadvantaged Business Enterprise Participation - When payments are made to Disadvantaged Business Enterprise firms, including material suppliers, contractors at all levels shall provide the Engineer with an accounting of said payments. This accounting shall be furnished to the Engineer for any given month by the end of the following month. The Contractor shall report the accounting of payments through the Department's DBE Payment Tracking System, which is a web based application. The System can be accessed through the following web link: h!1p•_ipps 'a?cior;"Pti:mutilTraAa.;.,' . The Contractor shall also provide the Engineer an affidavit attesting the accuracy of the information submitted in the Payment Tracking System. This, too, shall be submitted for any given month by the end of the following month. Retainage and Prompt Payment - The Department will not deduct and hold any retainage from the Prime Contractor on this project. Contractor at all levels, prime, subcontractor, or second tier contractor, shall within seven calendar days of receipt of monies resulting from work performed on the project or services rendered, pay subcontractors, second tier subcontractors, or material suppliers, as appropriate. The Contractor may withhold up to 3% retainage if any subcontractor does not obtain a payment and performance bond for their portion of the work. Submission of Records -Federal Aid Projects - This project is not located on the National Highway System; therefore, federal form FHWA-47 is not required. Payrolls will be required for this project. PROJECT SPECIAL PROVISIONS GENERAL Ms. Johnson reminded everyone that the meeting was being held from the proposal, which is based on the 2002 Specifications, and we must have an executed contract before work begins. As far as pay items are concerned, we must adhere to the 2002 Specifications. Contract Time and Liquidated Damages - The date of availability for this contract is July 2, 2007. The completion date for this contract is August 1, 2009. The liquidated damages for this contract are $800.00 per calendar day. Preconstruction Conference Minutes B-3453 Page 5 Intermediate Contract Time Number 1 and Liquidated Damages - The Contractor shall not narrow or close a lane of traffic on all roads, detain and/or alter the traffic flow on or during holiday weekends, special events or any other time when traffic is unusually heavy, including the following: HOLIDAY AND HOLIDAY WEEKEND LANE CLOSURE RESTRICTIONS I . For an unexpected occurrence that creates unusually high traffic volumes, as directed by the Engineer. 2. For New Year's Day, between the hours of 4:00 p.m. on December 31'' and 8:00 a. m. on January 2"d If New Year's Day is on a Friday, Saturday, Sunday or Monday, then until 8:00 a.m. the following Tuesday. 3. For Easter, between the hours of 4:00 p.m. on Thursday and 8:00 a. m. on Monday. 4. For Memorial Day, between the hours of 4:00 p.m. on Friday and 8:00 a.m. on Tuesday. 5. For Independence Day, between the hours of 4:00 p.m. the day before Independence Day and 8:00 a.m. the day after Independence Day. If Independence Day is on a Friday, Saturday, Sunday or Monday, then between the hours of 4:00 p.m. the Thursday before Independence Day and 8:00 a.m. the Tuesday after Independence Day. 6. For Labor Day, between the hours of 4:00 p.m. on Friday and 8:00 a.m. on Tuesday. 7, For Thanksgiving Day, between the hours of 4:00 p.m. on Tuesday and 8:00 a.m. on Monday. 8. For Christmas, between the hours of 4:00 p.m. the Friday before the week of Christmas Day and 8:00 a.m. the following Tuesday after the week of Christmas Day. Holidays and holiday weekends shall include New Year's, Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving and Christmas. The Contractor shall schedule his work so that lane closures are not required during these periods, unless otherwise directed by the Engineer. The time of availability for this intermediate contract work shall be the time the Contractor begins to install all traffic control devices for lane closures, according to the time restrictions listed herein. The completion time for this intermediate contract work shall be the time the Contractor is required to complete the removal of all traffic control devices for lane closures according to the time restrictions stated herein and place traffic in a two-lane, two-way pattern. The liquidated damages for this Intermediate Contract time are $500.00 per hour. Intermediate Contract Time Number 2 and Liquidated Damages - The Contractor shall complete the required work of installing, maintaining and removing the traffic control devices for road closures and restoring traffic to a two-lane, two-way traffic pattern. The Contractor shall not close US 301 Monday thru Sunday from 6:00 a.m. to midnight. The maximum allowable time for the road closure is 30 minutes for US 301. The Contractor shall re-open the travel lanes to traffic until the existing traffic queue is depleted. The time of availability for this Intermediate Contract Time will be the time the Contractor begins to install traffic control devices required for the road closures according to the time restrictions stated herein. Preconstruction Conference Minutes B-3453 Page 6 The completion time for this Intermediate Contract Time will be the time the Contractor is required to complete the removal of traffic control devices required for the road closures, according to the time restrictions stated herein, and restore traffic to a two-lane, two-way traffic pattern. The liquidated damages are $500.00 per 30-minute time period. Construction Moratorium - An in-water work moratorium will be in effect from March 1 to June 30 of any year. Training Requirements - The number of trainees to be trained on this project shall be one. Safety Vests - All Contractor's personnel, all subcontractors and their personnel, and any material suppliers and their personnel shall wear a reflective vest or outer garment conforming to the requirements of MUTCD at all times while on the project. Erosion & Sediment Control Storm Water Certification - Contractor shall provide a Certified Supervisor, Certified Foreman and Certified Installer on this project. Contractor will notify the Engineer of changes in certified personnel over the life of the contract within two days of change. The Certified Supervisor on this project will be Kenny Brady, and the Certified Foreman will be Robert Carter. Procedure for Monitoring Borrow Pit Discharge - Water discharge from borrow pit sites shall not cause surface waters to exceed 50 NTUs in streams not designated as trout waters and 10 NTUs in streams, lakes or reservoirs designated as trout waters. For lakes and reservoirs not designated as trout waters, the turbidity shall not exceed 25 NTUs. If the turbidity exceeds these levels due to natural background conditions, the existing turbidity level shall not be increased. During the Environmental Assessment required by Article 230-4 of the Standard Specifications, the Contractor shall define the point at which the discharge enters the State's surface waters and the appropriate sampling locations. The discharge shall be closely monitored when water from the dewatering activities is introduced into jurisdictional wetlands. No activities shall occur in wetlands that adversely affect the functioning of a wetland. Visible sedimentation will be considered an indication of possible adverse impacts on wetland use. Contractor advised that they would be using a commercial pit for borrow and waste. The Project Inspector will furnish the Contractor with a weekly erosion control list. Notes to Contractor - 1. Aerate and dry any unclassified excavation material containing moisture content in excess of what is required to achieve embankment stability and specified density. 2. Undercut using drag line or other approved methods to prevent disturbance of the underlying soils. Do not operate heavy equipment directly on the base of the box cut. 3. Fabric for soil stabilization should be used at the discretion of the Engineer to assist in bridging poor quality soils if soft yielding conditions exist at the time of construction. The fabric should typically be placed on natural ground from the toe of existing US 301 fill to the toe of the proposed embankment. Preconstruction Conference Minutes B-3453 Page 7 PROJECT SPECIAL PROVISIONS ROADWAY Clearing and Grubbing - Perform clearing on this project to the limits established by Method III shown on Standard No. 200.03 of the Roadway Standards. Roadway Excavation - Revise the 2002 Standard Specifications as follows: Page 2-8, delete Article 225-2 and replace with the following: Erosion Control Requirements Install erosion control measures as required by the plans prior to any kind of land-disturbing activity. 1. Unless otherwise required by the plans, conduct operations in such a manner that cut and fill slopes are completely graded to final slopes in a continuous operation and permanently seeded and mulched, in accordance with the requirements of the Specifications. 2. Should the Contractor fail to comply with the requirements specified in No. 1 above within the time frames established by the Sedimentation and Pollution Control Act, the Contractor shall perform temporary seeding and mulching on any exposed areas at his own expense. 3. When the Contractor fails or neglects to coordinate grading with the permanent seeding and mulching operation, the Engineer may suspend the Contractor's grading operation in accordance with the provisions of Article 108-7 of the Standard Specifications until the work is coordinated in a manner acceptable to the Engineer. Failure to perform the directed work may result in the Engineer having the work performed in accordance with Article 105-16 of the Standard Specifications. Shoulder and Fill Slope Material - Required shoulder and slope construction for this project shall be performed in accordance with the requirements of Sections 560 and 235 of the Standard Specifications except as follows: Construct the top 6" (150mm) of shoulder and fiii slopes with soils capable of supporting vegetation. Provide soil with P.I. greater than 6 and less than 25 and with a pH ranging from 5.5 to 6.8. Remove stones and other foreign material 2" (50mm) or larger in diameter. All soil is subject to testing and acceptance or rejection by the Engineer. Material shall be obtained from within the project limits or an approved borrow source. Restrictions on Construction of Embankment - The Contractor shall construct the embankments to the finished, graded, roadway section for a minimum distance of 100 feet from the listed end bents, and shall not begin any work on the bridge end bents until the three-month waiting period has elapsed or until notified by the Engineer that the settlement rate has stabilized and work on the end bents may proceed for the Fishing Creek Overflow Bridge. Preconstruction Conference Minutes B-3453 Page 8 Embankment Monitoring - The Contractor shall conduct operations in such a manner that the gauges are not damaged. Compact fill around the gauge pipes and plates to the same density as the surrounding material. No additional payment will be made for compaction of fill around and over the settlement gauges or for interference with the Contractor's operations resulting from settlement gauge installations. Rock Embankment - Contractor will construct the rock embankments in accordance with Sections 230 and 235 of the Standard Specifications, the detail shown on the plans and the following provisions: Use Class II Rip Rap, Class VI Select Material and Filter Fabric to construct the rock embankments detailed on the plans and at locations shown on the plans or directed by the Engineer. Density requirements will not apply to rock embankments, but construct the formation of rock embankments as outlined above. Filter Fabric shall have a minimum overlap of 18 inches. Flowable Fill - Contractor shall provide and install flowable fill material in accordance with Article 340-2 of the Standard Specifications. The Contractor shall discharge flowable fill material directly from the truck into the space to be filled, or by other approved methods. The mix may be placed full depth or in lifts as site conditions dictate. The Contractor shall provide a method to plug the ends of the existing pipe in order to contain the flowable fill. The flowable fill will be used at the north end of the project to fill temporary pipes. Aggregate Base Course - Base course that is in place on November 15 shall have been covered with a subsequent layer of pavement structure or with a sand seal. Base course that has been placed between November 16 and March 15 inclusive shall be covered within seven calendar days with a subsequent layer of pavement structure or with a sand seal. EROSION CONTROL Environmentally Sensitive Areas - This project is located in an Environmentally Sensitive Area. This designation requires special procedures to be used for clearing and grubbing, temporary stream crossings and grading operations within the Environmentally Sensitive Areas identified on the plans and as designated by the Engineer. This also requires special procedures to be used for seeding and mulching and stage seeding within the project. The Environmentally Sensitive Area shall be defined as a 50-foot buffer zone on both sides of the stream or depression, measured from top of stream bank or center of depression. Clearing and Grubbing - In areas identified as Environmentally Sensitive Areas, the Contractor may perform clearing operations but not grubbing operations until immediately prior to beginning grading operations as described in Article 200-1 of the Standard Specifications. Only clearing operations (not grubbing) shall be allowed in this buffer zone until immediately prior to beginning grading operations. Erosion control devices shall be installed immediately following the clearing operation. Preconstruction Conference Minutes B-3453 Page 9 Grading - Once grading operations begin in identified Environmentally Sensitive Areas, work shall progress in a continuous manner until complete. All construction within these areas shall progress in a continuous manner such that each phase is complete and areas are permanently stabilized prior to beginning of next phase. Failure on the part of the Contractor to complete any phase of construction in a continuous manner in Environmentally Sensitive Areas will be just cause for the Engineer to direct the suspension of work in accordance with Article 108-7 of the Standard Specifications. Minimize Removal of Vegetation - The Contractor shall minimize removal of vegetation at stream banks and disturbed areas within the project limits as directed. Only remove what is absolutely necessary. Waste and Borrow Sources - No additional payment will be made for erosion control devices or permanent seeding and mulching in any commercial borrow or waste pit. All erosion and sediment control practices that may be required on a commercial borrow or waste site will be done at the Contractor's expense. Safety Fence - The Safety Fence shall be installed prior to any land disturbing activities. Special Stilling Basins - Ms. Johnson advised that we need to add baffles to the basins on this project. There is no pay item for this. Roadside Environmental will do a plan revision to add these to the contract. Eddie Bunn advised the Contractor that he needed for him to submit his plan for removal of the old bridge as soon as possible. The Contractor advised that the deck would be removed by sawing and lifting. The piers would be removed using a steel encasement and wire sawing, and lifting the piers out in sections. A meeting will be scheduled on site with William Wescott to discuss the bridge removal. STRUCTURES Drilled Piers - The Contractor advised that McKinney would do drilled piers. Any changes should be sent to the Resident Engineer as soon as possible. A meeting will be held prior to beginning of work on the drilled piers. Submittal of Working Drawings - Submit working drawings in accordance with Article 105-2 of the Standard 0.., ,, ..:G.... a:uons and ?„-__ ?L .. V.- - _t r___ 11!_t L _ _L .t . 1. H t aYacu,cao 1cgiiirerieiits Vi LIM apMldl r,uviSiVIL IVIdKC Juvcr?iiiais LIM are not specincauy noted in this Special Provision directly to the Resident Engineer. Anything that differs from the permit drawings should be submitted for approval as soon as possible. Crane Safety - Prime contractors, sub-contractors and fully-operated rental companies shall comply with the current Occupational Safety and Health Administration regulations (OSHA). Changes in personnel or equipment must be reported to the Engineer prior to continuing with crane operations. PERMITS Mrs. Johnson advised that the US Army Corps of Engineers and NCDENR have issued a permit for this project. The Resident Engineer will furnish the Contractor with a set of legible drawings. The Contractor shall comply with all applicable permit conditions during construction of this project. Preconstruction Conference Minutes B-3453 Page 10 Agents of the permitting authority will periodically inspect the project for adherence to the permits. Should the Contractor propose to utilize construction methods (such as temporary structures or fill in waters and/or wetlands for haul roads, work platforms, cofferdams, etc.) not specifically identified in the permit (individual, general or nationwide) authorizing the project, it shall be the Contractor's responsibility to coordinate with the Engineer to determine what, if any, additional permit action is required. The Contractor shall also be responsible for initiating the request for the authorization of such construction method by the permitting agency. The request shall be submitted through the Engineer. The Contractor shall not utilize the construction method until it is approved by the permitting agency. The request normally takes approximately 60 days to process; however, no extensions of time or additional compensation will be granted for delays resulting from the Contractor's request for approval of construction methods not specifically identified in the permit. Where construction moratoriums are contained in a permit condition which restricts the Contractor's activities to certain times of the year, those moratoriums will apply only to the portions of the work taking place in the waters or wetlands, provided that activities outside those areas are done in such a manner as to not affect the waters or wetlands. Construction will be conducted in such a manner as to prevent a significant increase in turbidity outside the area of construction or construction-related discharge. No live or fresh concrete shall come into contact with waters of the state until the concrete has hardened. During construction of the project, no staging of equipment of any kind is permitted in waters of the U. S. or protected riparian buffers. All mechanized equipment operated near surface waters must be regularly inspected and maintained to prevent contamination of stream waters from fuels, lubricants, hydraulic fluids or other toxic materials. Discharging hydroseed mixtures and washing out hydroseeders and other equipment in or adjacent to surface waters if prohibited. The Contractor was reminded not to work outside the footprint of the permit. The Resident and Contractor will meet on the job site prior to beginning work. Three months prior (September 2008) to the expiration of the permit (permit expires 12/31/08), a review will be done to determine if an extension is needed. Everybody should be familiar with the conditions of the permit. Eddie Bunn will forward a set of construction plans to DWQ. Preconstruction Conference Minutes B-3453 Page 11 The Resident Engineer and the Contractor will hold monthly construction meetings. There were no further questions and/or comments and the meeting was adjourned. SANFORD CONTRACTORS, INC. PVyVST 11,1007 '?-- 5 57 i i2 ? Diu DATE APPROVED NAME AND TITLE