20111075 Ver 1_Meeting Minutes_20120822

BEVERLY EAVES PERDUE
GOVERNOR
Contract ID:
T.I.P. No..
WBS No.:
F. A. Project No.
County:
Description:
STATE OF NORTH CAROLINA
DEPARTmENT OF TRANSPORTATION
August 17, 2012
C202615
R -2583
35489.3.1
State Funded
Hertford
EUGENE A. CONTI, JR.
SECRETARY
Widening of US 158 from the Murfreesboro Bypass to West of Winton
Mr. Michael Alford, Project Manager
S. T. Wooten Corporation
P.O. Box 2408
Wilson, NC 27894 -2408
SUBJECT: Preconstruction Conference Minutes
A preconstruction conference was held at the Division Engineer's Office, Edenton, NC, on Thursday, August 9,
2012.
Attendees and Proied Personnel:
Mr. Michael Alford/S. T. Wooten
Mr. Jonathan Bivens/S. T. Wooten
Mr. Greg Nelson/S. T. Wooten
Mr. Scott Clement/S. T. Wooten
Mr. Tim Wiltfong/S. T. Wooten
Mr. Arthur Collie/S. T. Wooten
Mr. Matt Davis/S. T. Wooten
Mr. Joey Knoll/S. T. Wooten
Mr. Randall Gattis/Sanford
Mr. Bobby Culbertson/Sanford
Mr. Greg Crowder /GSC Surveying
Mr. Bobby Wood/Dominion
Mr. Hoyt Coltrain/Dominion
Mr. Will Morrison/Piedmont Natural Gas
Mr. Adam Newsome/REC
Mr. Bill Bunn/REC
Mr. Marty Taylor /Carolina Env.
Mr. James Byrd/HNTB
Mr. Enrico A. Roque/HNTB
Mr. Robert Lepsic/Arcadis
Mr. Willie Dunn/Scotland Neck Logging
Mr.Robbie McCall/West Contracting
Mr. Bob Bennett/Time Warner Cable
Mr. Redd Boelte/Mountain Creek
Mr. JeffBowesBettcr Cable Systems
Mr. Gene Whidbee/CenturyLink
Mr. Scott Peavcy /CenturyLink
Mr. Jeffrey Williamson/CenturyLink
Mr. Hubert Williamson/CenturyLink
Mr. Bill Biddlecome/USACE
Mr. Garcy Ward/NCDENR
Mr. David Wainwright/NCDENR
Mr. Paul Williams/NCDENR
Mr. Mike Kinlaw/NCDOT
Mr. Bob Capehart/NCDOT
Mr. Tony Bracy/NCDOT
Mr. M. E. Joyner/NCDOT
Mr. Bill Copeland/NCDOT
Mr. Ryan Shook/NCDOT
Mr. Andy Blankenship/NCDOT
Mr. Chris Manley/NCDOT
Mr. Clay Willis/NCDOT
Mr. R. J. Kaylor/NCDOT
Mr. M. R. Hill/NCDOT
Mr. S. L. Emory/NCDOT
Mr. Fred Hammerling/Dominion Power Transmission
230 NC 42 West, Ahoskie, NC 27910, Phone (25:2)332 -4514; Fax [phone]

Mr. Michael Alford
Preconstruction Conference Minutes
8/17/2012
Page 2 of 4
Scott Emory opened the meeting and introductions were made.
Permit Issues:
Bill Biddlecome reviewed the Department of the Army Permit (Permit SAW 2002-1108 1). Bill said that based
on what he has seen so far the Jones pit looks okay. S. T. Wooten plans for this to be used as a commercial pit
for more than just this project. It will provide sand for their asphalt. Bill was not aware of this. S. T. Wooten is
not planning to use this pit to provide borrow for this project at this time. S. T. Wooten plans to clear this pit in
the next 3-4 weeks.
Bill said that the NCDOT needs to make sure the permit plans match the construction plans. Make sure that
permit drawings and conditions are onsite at all times. Bill may perform a compliance inspection at any time.
Bill said to make sure the orange fence is up as required by the DWQ permit. S. T. Wooten is going to use
flagging and stakes to delineate hand clearing areas. Orange fence will be installed at the clearing limits.
Bill explained that there was an in -water work moratorium from Feb. 15'` to June 15'x. S.T. Wooten advised that
due to late start on project that was going to extend the project completion time and that they were going to start
clearing at bridge and culvert sites as soon as possible.
Bill said that it is possible to vary the in water work moratorium for work at the beginning or end of the
moratorium if it will facilitate an earlier completion of the project. This variance will go have to go through the
NC Division of Marine Fisheries.
S. T. Wooten plans to start clearing the project on Monday if riot sooner. Bill requested Clay Willis to send him
a work start email.
S. T. Wooten said their anticipated completion date is now August 5, 2014.
David Wainwright reviewed the 401 Water Quality Certification (Certification No. WQC003875). S. T. Wooten
has shown the silt fence to be offset 3 -5 feet from the toe of slope on their plans in permitted areas to allow for
maintenance. Andy Blankenship said that stakes should be placed at the toe of the slopes in these areas to
delineate the toe of slope.
Paul Williams reviewed DENR Permit Number 63 -12. S. T. Wooten said that they will have to grub the stumps
that are in conflict with the piles at site 10. They will have to walk into that area with equipment and drag out
trees. The logger plans to walk his equipment on the downed trees.
Documentation of the Archaeological recovery at site 31 HF268 is needed.
Turbidity curtains should be used for when driving piles in the water (permanent or temporary) and during the
removal of any piles.
Utilities
The last easement for Dominion Distribution will be obtained tomorrow. Michael Alford said with regards to
utility work that the work in sensitive areas needs to be monitored.
230 NC 42 West, Ahoskie, NC 27910 Phone: [phone] Fax: [phone]

Mr. Michael Alford
Preconstruction Conference Minutes
8/17/2012
Page 3 of 4
Dominion Distribution plans to have their work completed by the first of November. Roanoke Electric plans to
have their work completed by the end of August.
S. T. Wooten has acquired most of the right of way. The contractor for Centurylink is ready to go as soon as the
contractor has the right of way, has the land cleared and the waterline is installed. Centurylink will meet with
S. T. Wooten next week to determine if they can begin work in certain areas.
Time Warner Cable is starting next week
Michael Alford said that the right of way is staked.
Erosion Control Issues:
S. T. Wooten is using the old erosion control special provisions, therefore, they will have the 21 day seeding
requirements.
Andy Blankenship said to keep the NPDES inspection forms onsitc.
Right of Wav
It was requested that the asbestos inspection be pushed through as quickly as possible and that assistance be
given to help with the eviction process.
Other Issues•
Scott Emory reviewed pertinent Special Provisions in the contract. Scott understands that the navigational
clearance only applies to the waterway itself.
Randall Gattis said that AFT will handle the PDA's. Randall said that if the piles on the existing bridge are
really deep they will need to cut them off.
S. T. Wooten did meet the DBE Goals. The first priority for S. T. Wooten at this time is boring the Sewer line at
Mill Branch.
The monthly construction conferences will be held on the 3d Friday of each month at 10 AM at the office trailer.
The next meeting will be September 21".
Scott Emory requested S. T. Wooten to submit a summary of time extensions and additional costs that they are
seeking.
GSC Surveying requested a survey control sheet. Scott said he would forward the request to Casey Whitley with
our Location and Surveys Unit.
230 NC 42 West, Ahoskie, NC 27910 Phone: (25:2) 332 -4514 Fax: [phone]

Mr. Michael Alford
Preconstruction Conference Minutes
8/17/2012
Page 4 of 4
This completes the minutes of the Preconstruction Conference for Contract C202615 held on Thursday, August
9, 2012 at the Division Engineer's Office, Edenton, NC. Any discrepancies with the content of these minutes
should be submitted in writing to this office. Failure to do so will be an indication of agreement.
Sincerely,
Michael R. Hill, P.E.
Senior Assistant Resident Engineer
MRH/hmt
CC: Jerry Jennings, P. E.
Meeting Attendees
File
230 NC 42 West, Ahoskie, NC 27910 Phone: [phone] Fax: [phone]