20130742 Ver 1_Pitt 111-Precon Minutes_20130403

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CONTRACT:
WBS ELEMENT NO
FA NUMBER:
COUNTY:
ROUTE NO:
LOCATION:
SUBJECT:
0203300
42249.3.FD1
BILL -1588 (2)
Pitt
SR 1588
Bridge over Briery Creek on SR 1588
Minutes of Preconstruction Conference
The preconstruction conference for the above referenced project was held in the
Greenville Resident Engineer's Office in Greenville on Tuesday. Marchl 1, 2014
at 10:00 am. Mr. ' Villiam Kincannon, Resident Engineer (252 - 830 -3495) chaired
the conference; and the following personnel were in attendance:
I leather Causey. NCDOT, Div. 2 /Asst. Resident Eng., Greenville Const., 252-830-3495
Travis Swain. NCDOT. Div. 2, Project Inspector. Greenville Const.. 252-917-21114
Andy Blankenship. NCDOT, Roadside Environmental, 252 -337 -5945
Eddie Bunn, NCDOT BCE, 252 - 252 -0013
Jay Johnson, NCDOT — Div. 2 Environmental Officer. 252 - 439 -2800
Garcy Ward, NCD1X7Q. 252- 948 -3922
Milton Rudd, NCDOT- M &T, 252 -235 -7069
Tommv Briley, Stokes Water Corp.. 252- 902 -6123
Joey Knoll, S. T. Wooten Corp., 252 - 291 -5165
Roger Wormwood. S. T. Wooten Corp., 252- 373 -0906
Roger Thompson, S. T. Wooten Corp., 252 -371 -6295
Claudia Wainwright. Processing Asst.. NCDOT Greenville Const., 252 -830 -3495
Mr. Kincannon called the meeting to order and the following items were reviewed with
discussion as noted:
CONTRACT TIME AND I,I U[DATED DAMAGES:
The date of availability for this contract is March 3. 2014.
The completion date for this contract is the date that is One I lundred and Eighty Days
(180) consecutive calendar days after completion oflntcrmediate Contract Time #1.
The liquidated damages for this contract are Two Hundred Dollars ($200.00) per calendar
day.
INTERMEDIATE CONTRACT TIME 41:
the date of availability for this intermediate contract time is March 3, 2014.
The completion date of this intermediate contract time is the date which is One I lundred
and Fifty (150) consecutive calendar days after beginning Step 2 in the Traffic
Management Plans or by October 15. 2014, whichever is earlier.
The liquidated damages for this intermediate contract time are Six Hundred Dollars
($600.00) per calendar day.

The Contractor plans shut down the road on March 24. 2014,
MAJOR CONTRACT ITEMS:
The only major contract item for this contract is Lite Item 82 Prestressed Concrete
Cored Slabs.
SPECIALTY ITEMS:
Specialty items for this contract consist of guardrail, signing, utility construction. erosion
control, and reforestation.
FUEL PRICE ADJUSTMENT:
The base price index for Diesel #2 Fuel is $3.1244 per gallon which applies to asphalt
line items as listed on Page 3 of the Contract.
DBE GOALS:
The DBE goal was met for this project. Mr. Kincannon referred to Page 12 and 13 of the
contract regarding DBE must perform a commercially useful function and DBF
replacement. Mr. Kincannon reminded the Contractor that in the event they need to
replace a DBE to be sure to follow the guidelines as outlined in the contract beginning on
Page 13.
DOMESTIC STEEL:
All steel and iron products that are permanently incorporated into this project shall be
produced in the United States. Domestically produced high strength fasteners are
required.
12 MONTH GUARANTEE:
The Contractor shall guarantee materials and workmanship against latent and patent
defects arising from faulty materials, faulty workmanship or negligence for a period of
twelve months following the date of final acceptance of the work for maintenance and
shall replace such defective materials and workmanship without cost to the Department.
This guarantee provision shall be invoked only for major components of work in which
the Contractor would be wholly responsible for under the terms of the contract. Examples
would include pavement structures. bridges, and sign structures. This provision will not
be used as a mechanism to force the Contractor to make repairs or perform additional
work that the Department would normally compensate the Contractor for. Routine
maintenance activities such as mowing grass, debris removal, etc. are not part of this
guarantee.

EROSION CONTROL:
Reference was made to page 21 of the contract regarding the Contractor's responsibility
for operations and subcontractors' operations to ensure that the Erosion and Sediment
Control /Stormwater Pollution Prevention Plan is implemented and maintained over the
life of the contract.
The Contractor stated that Neal 'Thompson will be the Level lI person on this project.
CLEARING AND GRUBBING:
Clearing and grubbing will be by Method III as shown on Standard Drawing No. 200.03
of the 2012 Roa&kav Standard Drawings.
BRIDGE APPROACII FILLS:
Mr. Kincannon referred to Pages 30 and 31 of the contract regarding bridge approach fills
and advised the Contractor to review and become familiar with these provisions.
UTILITIES:
According to I leather Causey, CenturyLink will have their work completed the week of
March 17 "'. She stated CenturyLink is aware the road is closing on March 24`}'. Mr.
Kincannon stated the waterline work would need to begin promptly when the road is
closed and asked if there were any questions regarding this.
Mr. Ward asked if all utilities would be bored. It was stated that the waterline will be
bored but Mr. Kincannon stated CenturyLink will be overhead. Mr. Ward stated there is
very little impact authorized and wanted to have a clear understanding of what vas being
done in the area. Heather stated she would find out if CenturyLink is relocating any of the
poles.
ENVIRONMENTALLY SENSITIVE AREAS:
"Phis project is located in an Environmentally Sensitive Area. The ESA is defined as a
50 -foot buffer zone on both sides of the stream or depression measured from top of
streambank of center of depression. In areas identified as ESA. the Contractor may
perform clearing operations but not grubbing operations until immediately prior to
beginning grading operations as described in Article 200 -1 of the Standard
Specifications. Erosion control devices shall be installed immediately following the
clearing operations.
Once grading operations begin in identified ESA. work shall progress in a continuous
manner until complete.
The Contractor was reminded the orange safety fence must be installed prior to any land
disturbing activities. Mr. Kincannon advised the Contractor to have this area staked out
and have our survey party check to be sure it is located in the appropriate areas before the
fence is installed. The Contractor stated the East Group will be performing the surveying

operation. Mr. Blankenship advised the Contractor to ensure the surveyor uses the permit
drawings (wetland and buffer zone drawings) not the erosion control plans when staking
the projects.
STABILIZATION REOUIREMEN S:
Reference was made to Page 50 of the contract regarding the stabilization requirements.
Temporary or permanent ground cover stabilization shall occur within 7 calendar days
from the last land- disturbing activity with the following exceptions in which temporary or
permanent ground corer shall be provided in 14 calendar days from the last land -
disturbing activity:
Slopes between 2:1 and 3:1, with a slope length of 10 ft. or less
Slopes 3:1 or flatter, with a slope of length of 50 lt. or less
Slopes 4:1 or flatter
PERMIT-
Garcy Ward stated there is a large amount of wetland in the area with very little impact
authorized. Mr. Ward discussed the following conditions of the 401 Water Quality
Certification: Condition 2, 6, 7. 10. 11. 17, 18.. 19.20.21, 22. 2324.25, 26, 27. and 28.
Mr. Ward also discussed some of the conditions of the Water Quality 3883 such as
Conditions 3 (All sediment and erosion control devices shall be removed and the natural
grade restored within two (2) months of the date that the Division of I:and Resources or
local delegated program has released the specific area within the project), and Condition
4.
Mr. Blankenship asked if the Contractor where would be their waste and borrow site and
the Contractor stated they would be utilizing a commercial site. Also Andy asked who
would be do the seeding and erosion control for the project and the Contractor advised it
would be M & J Seeding.
CRIMPING STRAW MULCH:
Crimping shall be required on this project adjacent to any section of roadway where
traffic is to be maintained or allowed during construction. In areas within six feet of the
edge of the pavement straw is to be applied and then crimped.
PRICF ADJUSTMENT ASPHALT BINDER FOR PLANT MIX:
The base price index for asphalt binder for plant mix is $562.19 per ton.
Final surface testing is not required.
S. T. Wooten will be performing the paving operation for this project.

SUBMITTALS:
The Contractor has submitted the following the day of the preconstruction meeting:
Crane Safety
Bridge Demo Plan
Steel Certification
EEO Office
Traffic Control Devices
Project Personnel
Date of Estimate Request
Level II Personnel
Authorized Signers for Supplemental Agreements
Source of Materials
Subcontractors
Progress Schedule
Heather stated she has also received the PDA and Concrete Mix Designs. Mr. Kincannon
advised the Contractor they would need submittals for Crane Safety as well as a Bridge
Demo Plan. These two submittals «ere subsequently been received by the RE Office on
March 14, 2014.
OTHER ITEMS DISCUSSED:
Mr. Kincannon advised the Contractor that if they observe a lack of flow during high
water to contact the RE Office.
Ms. Causey advised that road closure is being scheduled for 8:30 am on March 24. 2014.
The Contractor stated that Traffic Control Safety Services will be handling the signs and
traffic control devices for the road closure. Mr. Kincannon reminded the Contractor that
when the signs must be covered up until the actual road closure takes place.
Mr. Kincannon noted that on Page 2 of the plans which shows the pavement schedule and
C 1 as an I '/," surface course 9.5A this is to be changed to 1 '/2
Mr. Kincannon stated the surveyors need to tie into the existing. grade.
Milton Rudd asked the Contractor who would be handling the barrier rail and the
Contractor stated they would be using Watts. The guardrail will be installed by Reynolds.
Mr. Rudd directed attention to Page 36 of the contract regarding the guardrail anchor
unit. Also, Mr. Kincannon advised the Contractor they must use a pre- approved grout
mix and testing will be done on this mix.
NCDOT Lead Inspector — Travis Stain
Contractor Superintendent Neal Thompson
It was discussed if there would need to be a notice to shut off the water and Mr. Briley
stated once the Contractor installs their valves he can cut the water off at the bridge and
the water will be rerouted and citizens will not be cut off.

STRUCTION CONFERENCE MEETING:
The first Construction Conference Meeting will he scheduled at a later date.
Meeting was adjourned.
MINUTES PREPARED BY:
Claudia Wainwright, Processing Assistant IV
MINUTES SUBMITTED BY:
LLt LL—t G ---
William Kincannon. Resident Engineer
MINUTES APPROVED BY:
S.T. OOTEN CORPORATION
DATE: /�I�I

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