New Firm Operator Trucks and Applications 04302020

Department of Environmental
Quality
2020
Septage Firm Operator Training
2
Division of Waste Management
Solid Waste Section
Environmental Compliance Branch
Department of Environmental Quality
Rules-Forms-Trucks
•Rules
•Paper (Printable) Septage Management Firm Permit Application
•Other forms required when applying for a Septage Management Firm Permit
•Resources available on the NCDWM Septage Website
•Record keeping
•Transportation of septage, pumper vehicle requirements
•Other types of septage
•Accidents
•Safety
•Audit Reports
•Conclusion
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Topics
Septage Management Rules
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15A NCAC 13B .0830 INCORPORATION BY REFERENCE
15A NCAC 13B .0831 DEFINITIONS
15A NCAC 13B .0832 GENERAL PROVISIONS
15A NCAC 13B .0833 PERMIT FEES
15A NCAC 13B .0834 SEPTAGE MANAGEMENT FIRM PERMITS
15A NCAC 13B .0835 TRANSPORTATION OF SEPTAGE
15A NCAC 13B .0836 RECORD KEEPING FOR SEPTAGE MANAGEMENT FIRMS
15A NCAC 13B .0837 SEPTAGE DETENTION AND TREATMENT FACILITY PERMITS
15A NCAC 13B .0838 STANDARDS FOR SEPTAGE DETENTION AND TREATMENT FACILITES
15A NCAC 13B .0839 INNOVATIVE OR ALTERNATIVE TREATMENT OR STORAGE METHODS
15A NCAC 13B .0840 SEPTAGE LAND APPLICATION SITE PERMITS
15A NCAC 13B .0841 LOCATION OF SEPTAGE LAND APPLICATION SITES
15A NCAC 13B .0842 MANAGEMENT OF SEPTAGE LAND APPLICATION SITES
15A NCAC 13B .0843 SAMPLING AND ANALYSIS
15A NCAC 13B .0844 LAND USE AND SITE CLOSURE
15A NCAC 13B .0845 REVOCATION OF PERMITS
15A NCAC 13B .0846 APPEALS
15A NCAC 13B .0832
GENERAL PROVISIONS
•(a)(1) No person shall manage septage, or any
part of septage, or operate a Septage
Management Firm without first obtaining a permit
from the Division as required under G.S. 130A-291.1(c).
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Department of Environmental Quality
15A NCAC 13B .0832
GENERAL PROVISIONS
•(a)(3) The permit requirement of G.S. 130A-291.1(c) applies to person who manage septage
generated from properties which they own, lease
or manage as part of a business, such as mobile
homes, mobile home parks, restaurants, and other residential and commercial property.
§130A-291.1. Septage management program; permit fees.
(c) No septage management firm shall commence or continue operation that does not have a permit issued by the Department. The permit shall be issued only when the septage management firm satisfies all of the requirements of the rules adopted by the Commission.
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Department of Environmental Quality
15A NCAC 13B .0834
SEPTAGE MANAGEMENT FIRM PERMITS
•(a) Septage management firm names must be
distinguishable upon the records of the Division
from the name of other septage management
firms, limited liability companies…business corporations etc.…naming preferences shall be given to companies that are listed as incorporated with the NC Secretary of State’s office.
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Department of Environmental Quality
15A NCAC 13B .0834
SEPTAGE MANAGEMENT FIRM PERMITS
•(c) To apply for a permit, a person proposing to operate a septage management firm shall submit
the following information to the Division by
January 1 of each year.
•Completed permit application & permit fee
•Disposal authorization(s)
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Department of Environmental Quality
New Firm Operator Permit Process
1.Attend new operator training class.
2.Submit an application and permit fee.
3.With receipt of the application and fee, DWM will assign an NCS permit number to the applicant.
4.With permit number:
•Obtain and submit to DWM, Discharge Authorization(s).
•Get pumper vehicle(s) lettered, per septage rule requirements.
5.Get pumper vehicle inspected, to verify compliance with rules.
When all steps above are successfully completed the permit can be signed. You are not permitted until the permit is signed.
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“Application For Permit To Operate A
Septage Management Firm”
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Department of Environmental Quality
“Application For Permit To Operate A Septage Management
Firm”
There are two types of applications
1.Paper-printable, hard copy must be mailed
2.Electronic-Filled out online and submitted
online
•New firms use printable form and mail with fee payment
•Electronic form should be used for permit renewals
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Department of Environmental Quality
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Septage Management Firm Permit Applications
“Application For Permit To Operate A Septage Management
Firm”
Printable Form
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Department of Environmental Quality
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(1) The “Firm Name” must
be exactly as it is shown
on your vehicle
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The E-mail address given will
be used for important
communications such as
sending permit renewal
information, Inspection reports
etc. Make sure it is one that is
for official communications
and will be checked often.
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New firms will be issued
an NCS permit number
after the permit application
and permit fee have been
received
(New Firms leave blank)
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(2) Firm owner’s and (3)
Firm operator’s Contact
information
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Record previous 12 months
pumping totals in gallons.
•Should be 0 for new firm
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List counties where operating
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Pumper vehicle information
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(7) This section was recently
added to replace the
Recertification of Pumper
Vehicle(s) Form
Submittal of the Recertification of Pumper
Vehicle(s) form is required when renewing a
septage management firm permit using an
older version of the printable Application for
Permit to Operate a Septage Management
Firm revised 10/27/2020
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The Septage Disposal Method
selected should be accompanied
by a completed Disposal
Authorization Form
Three types:
•Authorization to Discharge Septage
to a Wastewater Treatment Facility
•Authorization to Discharge Septage
at a Septage Detention or Treatment
Facility (SDTF)
•Authorization to Discharge Septage
at a Septage Land Application Site
(SLAS)
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(9) List Septage Management
Firm training received
•Four hours required each year
for Firms
•Three hours required each
year for SLAS operators
•New Firms: Indicate: New
Operator Training, this
location, todays date.
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(10) Indicate type of Septage
Managed
•This should be consistent with
Information on the Discharge
Authorization*
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Your Signature -certifies
that the information is true,
complete and accurate to
the best of your
knowledge.
Handouts
“Authorization to Discharge Septage to a
Wastewater Treatment Facility”
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Department of Environmental Quality
15A NCAC 13B .0834
SEPTAGE MANAGEMENT FIRM PERMITS
•(c)(14) Written authorization on official letterhead
or a notarized wastewater treatment plant
authorization form shall be submitted from an
individual responsible for the operation of each wastewater treatment plant used for disposal.
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Department of Environmental Quality
15A NCAC 13B .0835
TRANSPORTATION OF SEPTAGE
•(d) Septage to be discharged at a wastewater
treatment plant or any part of the collection
system for that plant shall be handled in
accordance with the plant rules and policies.
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Department of Environmental Quality
15A NCAC 13B .0834
SEPTAGE MANAGEMENT FIRM PERMITS
•(e) A septage management firm permit shall not be issued unless the applicant has submitted to the
Division written documentation of authorized access to dispose or otherwise manage septage, or any part of septage, at a wastewater treatment plant, a
permitted septage land application site, a permitted septage treatment facility, or other permitted solid waste management facility. Documentation from each
plant, site, or other facility shall include the types and amount of septage that may be discharged.
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Department of Environmental Quality
Authorization to Discharge Septage to a Wastewater Treatment Facility
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•New firms will be issued an
NCS permit number after the
permit application and permit
fee have been received
•Most WWTPs will not issue a
Discharge Authorization without
a valid NCS number
•Make sure the firm name and
NCS number is correct on the
authorization when received
•**Try to get the Discharge
Authorization sent to you by
email to facilitate electronic
renewals**
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The Discharge Authorization
will indicate what types of
septage are permitted to
discharged at the WWTP
*Type of septage managed by
firm dependent on Discharge
Authorization (note line (10)
on Application.
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The Discharge Authorization
will articulate where septage
will be accepted from
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The Discharge Authorization will
indicate the location septage
should be discharged and during
what hours.
Reintroduction to grease trap?
Usually not permitted
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•Take note of the expiration date
usually will be Dec. 31
•Mistakes are sometimes made.
•It is easier to get corrections
made while you are picking up
your Discharge Authorization
from the WWTP.
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Discharge Authorizations
printed on the owner of the
treatment works official
letterhead do not require
notary seal.
Handouts
“Authorization to Discharge Septage at a
Septage Treatment or Storage Facility
Permitted to Someone Other Than
Yourself”
Similar form for SLAS
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Department of Environmental Quality
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Facility owner/operator
info top line
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Make sure information is
correct
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Make sure information is
correct: Year / facility
permit number.
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The Recertification of Pumper Vehicles form is
only required when renewing the Septage
Management Firm Permit using the Paper Form.
Submittal of the Recertification of Pumper
Vehicle(s) form is required when renewing a
septage management firm permit using an older
version of the printable Application for Permit to
Operate a Septage Management Firm revised
10/27/2020
This form is not required for New Firm Permit
Applications or electronic renewals.
Pumper Vehicle Recertification Form
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Use SDTF Discharge
Authorization form for
Compost facilities.
Grease Disposal List
Handouts
“WWTPs that may accept grease
WWTP plants that may accept septage”
Note: WWTPs accepting septage is
subject to change at the discretion of the
treatment works
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Department of Environmental Quality
15A NCAC 13B .0834
SEPTAGE MANAGEMENT FIRM PERMITS
•(f) Septage management firm permits shall not be issued until all parts of the application have
been completed.
•(g) Prior to the issuance of a septage
management firm permit to firms that pump septage, all pumper trucks for the firm shall be inspected and approved by the Division for compliance with Rule .0835 of this Section.
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Department of Environmental Quality
15A NCAC 13B .0834
SEPTAGE MANAGEMENT FIRM PERMITS
•(h) Permits shall not be transferable.
•(i) Septage management firm permits issued on or after January 1 shall be effective until December 31 of that calendar year.
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Department of Environmental Quality
15A NCAC 13B .0833
PERMIT FEES
•(a) Every septage management firm shall pay an
annual permit fee by January 1 of each year …
unless the firm notifies the Division prior to January 1 that the firm will not operate during the next year.
•Fees shall be paid to the Division of Waste Management.
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Department of Environmental Quality
15A NCAC 13B .0833
PERMIT FEES
•(c) Failure to apply for permit renewal or failure to pay the permit fee by January 1 shall result in assessment of a late fee in accordance with G.S. 130A-291.1(e2).
Failure to pay the appropriate fees within 45 days after January 1 shall result in an additional administrative penalty pursuant to G.S. 130A-22(a) of
ten dollars ($10.00) per day for each day thereafter that the fees are not paid.
•WWTP’s are contacted for failure by firm to apply for
renewal or pay fees.
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Department of Environmental Quality
15A NCAC 13B .0833
PERMIT FEES
•(d) Annual permit renewal, including fee payment, shall be the responsibility of the operator of the septage management firm. If the operator did not receive annual permit renewal forms, it shall not be a defense to assessment of late fees.
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Department of Environmental Quality
Permit Revisions
•Contact this office regarding changes in trucks, discharge locations, septage types and company name, address or phone numbers.
•If you have any questions, please call to prevent any confusion or violations.
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Department of Environmental Quality
NCGS§130A-291.1.
Septage management program; permit fees.
•(e2) A properly completed application for a permit and the annual fee under this section are due by December 15 of each year. The Department shall mail a notice of the annual fees to each permitted septage management firm and each individual who operates a septage treatment or disposal facility prior to October 1 of each calendar year. A late fee in the amount equal to fifty percent (50%) of the annual permit fee under this section shall be submitted when a properly completed application and annual permit fee are not submitted by January 1 following the October 1 notice. The clear proceeds of civil penalties collected pursuant to this subsection shall be remitted to the Civil Penalty and Forfeiture Fund in accordance with G.S. 115C-457.2."
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Where to Find Applications & Forms
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•All application
materials can be
obtained from the
NCDWM Septage
website
https://deq.nc.gov/about/divisions/waste-management/waste-management-rules/septage
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Use for online
application
Use for paper
application
When renewing with the paper
application, one must submit
Recertification of Pumper Vehicle form
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For disposal
authorization forms,
scroll down to next
section.
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Using the Online Application
Click on the appropriate
application.
Must use Internet Explorer or Google Chrome
browsers, form may not work right using Firefox
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Enter the
information
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Click Appropriate option
Upload Discharge Authorization
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Upload Discharge Authorization
Window will open to
allow discharge
authorization to be
uploaded
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1
Upload Discharge Authorization
Name of WWTP
Fill in the Name of
facility, click upload.
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2
3
Upload Discharge Authorization
Name of Treatment Facility 12/31/21
Find file that is your
disposal authorization
click open
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Upload Discharge Authorization
Add multiple
documents
!
Can upload
documents saved as
PDF and most
common image
formats such as JPEG
or PNG
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Upload Discharge Authorization
Click X To remove
uploaded document, in
case of error
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When application is
complete sign it and
click submit.
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After form is submitted, a confirmation will be sent to the email address you provided
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Email receipt
Handouts
“Septage Pumping Log”
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Department of Environmental Quality
15A NCAC 13B .0836
RECORD KEEPING FOR SEPTAGE FIRMS
•(a) Each permit holder shall maintain a log which includes at least the following information for each
pumping event.
(1) The date, type, quantity, and location of septage pumped; the location for tanks shall be a street address and the location for portable toilets shall be a route.
(2) Location of the discharge of the septage.
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Department of Environmental Quality
Records
•Do not combine pump jobs –except for a daily route for portable toilets.
•Maintaining records is required.
•Operators will be held accountable for falsifying
records.
•If you have any questions about your truck logs, please ASK.
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Department of Environmental Quality
15A NCAC 13B .0836
RECORD KEEPING FOR SEPTAGE FIRMS
•(b) A septage management firm shall make all records documents, or logs required in
accordance with this Section or conditions of the
permit available for review the Division at the time
and place of an inspection of the firm’s septage pumper truck(s) or upon the Division’s request.
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Department of Environmental Quality
15A NCAC 13B .0835
TRANSPORTATION OF SEPTAGE
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Department of Environmental Quality
(a) Vehicles used for the transportation of septage shall be operated and maintained to prevent leaks
and spills of septage and shall comply with the following:
(1) all tanks shall be constructed of metal and affixed to the truck bed with permanent fixtures such as
bolts;
(2) all valves shall be in working order and be closed during transportation;
(3) all access ports shall have lids in good repair in accordance with manufacturer specifications and
sealed during transportation;
(4) portable toilet pump units that slide into pickup truck beds shall be bolted to the trucks in
accordance with manufacturer specifications;
(5) boats used to pump or transport septage shall be United States Coast Guard approved or
construction plans shall be available indicating that the specific craft is stable in the water when fully
loaded with septage, and if required by G.S. 89C, a professional engineer shall prepare these
documents; and
(6) tanks that are mounted on trailers for the pumping or transportation of septage shall meet all
applicable State and federal requirements for highway use.
15A NCAC 13B .0835
TRANSPORTATION OF SEPTAGE
•(b) All permitted septage management firms shall display lettering on each side of every pumper vehicle operated by the firm. The lettering shall include the firm
name, town name, phone number, and septage management firm permit number as shown on the firm
application. All lettering required by this Rule on the pumper vehicle shall be no less than three inches in height and legible, distinguishable from the background, and not obstructed from view. Identification shall not be removable (i.e. no magnetic signs).
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Department of Environmental Quality
LETTERING
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LETTERING
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Department of Environmental Quality
Lower case letters
of town name are
less than three
inches
LETTERING
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Department of Environmental Quality
Lettering
obscured by
hoses
Review
•Firm name as indicated on the application*.
•Town name –city, state where trucks are based
•Permit number
•Phone number
•Both sides of the vehicle.
•Required Lettering must be at least 3” in height or greater.
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Department of Environmental Quality
Truck Inspection
•Valves –any leaks?
•Outlet covers and caps–are they on?
•Is tank structurally sound?
•Is tank securely attached with permanent fixtures such as bolts? Are they tight?
•Lettering –is it correct?
•Tag/VIN numbers & tank capacity –are they correct?
•Pump logs –any missing info?
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Department of Environmental Quality
Truck Inspection
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•Structurally sound?
•Maintained to prevent
leaks and spills of
septage?
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Is the tank affixed to
the truck frame by
permanent fixtures
15A NCAC 13B .0835
TRANSPORTATION OF SEPTAGE
•(c) Applicants for septage management firm permits that were not permitted in the previous calendar year shall have each pump truck
inspected prior to the Division's issuance of a
permit.
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Department of Environmental Quality
New or Repainted Trucks
•Any new trucks shall be lettered correctly & inspected –contact us.
•A repainted truck shall be lettered correctly & inspected.
•If a tank is switched to another truck bed an inspection is required.
•A firm permitted to operate one truck will need to pay an additional $250.00 to add more trucks to the permit. ($550+$250=$800.00)
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Department of Environmental Quality
NCGS 130A-291.1. Septage management program; permit fees
•(h1) The annual permit application shall identify the pumper trucks to be used by the septage management firm. A permitted septage management firm shall notify the Department within 10 days of placing a pumper truck in service that was not previously included in a permit issued to
the firm and shall make the pumper truck available for inspection by the Department. A septage management firm is
not prohibited from use of a pumper truck that meets the requirements of the rules adopted by the Commission prior to inspection by the Department.
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15A NCAC 13B .0835
TRANSPORTATION OF SEPTAGE
•(e) All vehicles used in the transportation of
septage, including spare vehicles and tankers,
shall meet the requirements of this section and be
included in the permit application.
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Department of Environmental Quality
Permitted Vehicles
•Any vehicle that goes on the road at any time to
pump, haul or discharge septage shall be a
permitted vehicle –be correctly lettered, have been inspected and listed on current application.
•Includes any backup vehicle.
All permitted pumper vehicles must meet
15A NCAC 13B .0835
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Department of Environmental Quality
Inactive Vehicles
•Old trucks sitting stationary do not have to be listed on the firm permit, but shall not be used for
septage storage unless a SDTF permit is issued.
•A truck or storage tank used for septage shall be
permitted either under a firm permit or a SDTF permit.
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Department of Environmental Quality
15A NCAC 13B .0835
TRANSPORTATION OF SEPTAGE
•f) Vehicles used in the transportation of septage, that are listed on an approved septage management firm permit application, may remain loaded or partially loaded on land owned by the septage management firm for up to seven days without obtaining a permit for a detention or treatment facility. Such vehicles shall comply with this Rule.
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Department of Environmental Quality
15A NCAC 13B .0832
GENERAL PROVISIONS
•(h) Washings from the interior of septage
handling containers such as pump trucks shall be
managed as septage.
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Department of Environmental Quality
Other Types of Septage
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Spent Media 15A NCAC 13B .0832
GENERAL PROVISIONS
(a)(2) The permit requirement of
G.S. 130A-291.1(c) applies to
persons who remove septage,
and other waste materials or
spent media from wastewater
systems permitted by the
Department of Health and
Human Services, under the
authority of Article 11, Chapter
130A of the North Carolina
General Statutes;
Spill or Accident
Response Procedures for Overturned Septage Trucks
•Contain the spill.
•Contact local authorities and NCDWM.
•Contact another firm to pump waste if needed.
•Completely clean up the spill (septage waste,
contaminated soil, rinse water).
•Company response plan may be needed.
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Department of Environmental Quality
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Be Safe
•Septage can contain many pathogens and parasites such as Hepatitis, HIV, Shigella and Cryptosporidium
•Get immunized (tetanus, hepatitis)
•Use sanitary practices (gloves, sanitizer)
•Take precautions when working at residences around
children and pets. Take care to not contaminate surfaces.
•Follow procedures to prevent direct and indirect contact.
•Train employees.
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Department of Environmental Quality
Facility Compliance Audit Report
•The front page covers basic information.
•Please pay attention to “Status of Past
Violations”, “Observed Violations” and
“Comments”.
•Please read the whole report and call the
inspector if there are any questions.
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Department of Environmental Quality
Review:Steps to Obtain a Firm Permit
•Submitting the required forms.
•Submitting the appropriate fee.
•Attending a new operator class.
•Passing a vehicle inspection.
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Department of Environmental Quality
..
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Department of Environmental Quality