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HomeMy WebLinkAboutSW8140102_COMPLIANCE_20160303 (3)STORMWATER DIVISION CODING SHEET POST -CONSTRUCTION PERMITS PERMIT NO. SW8 14 01 OZ DOC TYPE ❑ CURRENT PERMIT ❑ APPROVED PLANS ❑ HISTORICAL FILE COMPLIANCE EVALUATION INSPECTION DOC DATE 20I4 o 0 3 YYYYMMDD Sampson-Bladen Oil Company, Inc. February 29, 2016 Ms. Linda Lewis, E.I. Environmental Engineer III linda.lewisnncdenr.gov NCDEQ Division of Energy, Mineral and Land Resources Wilmington, NC 28405 Dear Ms. Lewis Re: Rocky Point SW8 140102 Notice of non-compliance ECEiVE MAR 0 3 2016 Bv��/ 6. Please be advised that 1, as president of Sampson Bladen Oil Company, Inc., do hereby commit to NCDEQ that Sampson Bladen Oil Company, Inc fully accepts the responsibility for addressing the maintenance and compliance issues outlined in the attached compliance report dated 2/17/16 and the letter dated February 18, 2016 addressing that 2/17/16 inspection and resulting non compliance. With our unqualified acceptance of this responsibility, our pledge to have the deficiencies as outlined in the attached letters brought up to code prior to our request for a Certificate of Occupancy for the proposed Little Caesar's building addition, and per your statement as highlighted in yellow, may I request that you address a letter to the Pender County Planning and Zoning Department, attention to Mr. Pat O'Mahony, stating the NCDEQ has approved our application to add on the improvement? Please copy me with this conditional letter of approval. This letter from your department will allow us to move forward with our Little Caesar's permit drawings' review, which we think will take 2-3 weeks. During that time, we will have an action plan devised to bring our BMP up to the applicable standards of NCDEQ. Our contractor, Mr. Bob Brantley of Bunn Brantley Enterprises, LLC will keep you apprised of the progress of planning and implementation. I do thank you for taking the time to help us through this process. With my best regards, 144L- IV\ Haddon M. Clark I1� P.O. Box 469 • Clinton, NC 28329.Office 1-800-341-9266 • Fax 910-596-0206 Lewis,Linda From: Lewis,Linda Sent: Friday, February 26, 2016 9:21 AM To: 'Bob Brantley' Subject: RE: ==DENR SCHEDULE NOW===Fwd: Han Dee Hugo - Rocky Point SW8 140102 Mr. Brantley: We do not have a standard form to do that, however, we can accept a signed letter (original signature) from the new owners stating that they understand there are compliance issues and that they agree to fix those issues once they receive the permit. Please keep in mind that the proposed new owner is SBOC Pender EAT, LLC. Mr. Clark signed the transfer document as the member/manager of this LLC, however, the NCSOS filing indicates that the sole member/manager of SBOC Pender EAT, LLC, is Independent Trustees of Virginia, Inc, with Ms. Pamela Faber as the vice president. My letter of February 18, 2016 requested that Mr. Clark provide a letter signed by Ms. Faber (or anyone who is at least a VP in Independent Trustees of Virginia, Inc.) authorizing him to sign the transfer form on their behalf, or to have Ms. Faber (or anyone who is at least a VP in Independent Trustees of Virginia, Inc.) to sign the transfer form. The same would apply to a letter accepting the responsibility of fixing the compliance issues — it must be signed by a VP or higher in Independent Trustees of Virginia, Inc. or signed by Mr. Clark with a letter of authorization from a VP or higher in Independent Trustees of Virginia, Inc. Linda From: Bob Brantley [mailto:bob@bunnbrantley.com) Sent: Friday, February 26, 2016 7:07 AM To: Lewis,Linda <linda.lewis@ncdenr.gov> Subject: RE: ==DENR SCHEDULE NOW===Fwd: Han Dee Hugo - Rocky Point SW8 140102 Thank you, Linda. They push me to permit the new job, and then don't tell me when they get the report. Go figure. Is there a standard form that you may have that will bind the owners to perform the required repairs and maintenance prior to the issuance of the CO on the new construction work and at the same time release you to get us the necessary letter to the Pender County Inspections Department so they can start their building permitting review process. Since December, they have told me they cannot even take in the construction plans for permit review until they have your department's approval. I am in a Catch 22. 1 appreciate anything you can do to guide me out of this merry-go-round. Thanks. Bob Brantley President Bunn Brantley Enterprises, Inc. 389 Instrument Dr. Rocky Mount, NC 27804 252-977-9111 (office) 252-450-5433 (cell) 252-977-4605 (fax) bobPbunnbrantley.com www.bunnbrantley.com From: Lewis,Linda [mailto:linda.lewis@ncdenr.gov] Sent: Thursday, February 25, 2016 8:42 AM To: Bob Brantley Subject: RE: ==DENR SCHEDULE NOW===Fwd: Han Dee Hugo - Rocky Point SW8 140102 The report and letter were sent out on February 18, 2016. See attached. Linda From: Bob Brantley [mailto:bob@bunnbrantley.com] Sent: Wednesday, February 24, 2016 7:53 PM To: Lewis,Linda <linda.lewis@ncdenr.Rov> Subject: RE: ==DENR SCHEDULE NOW===Fwd: Han Dee Hugo Hey Linda: Rocky Point SW8 140102 Have you had a chance to get the compliance letter together for us? The property owners have indicated they will be agreeable to taking the responsibility of bringing the BMP into compliance like we discussed some time ago. Please let me know what I can tell them about the schedule regarding the NCDENR approval so I can get the plans over to Pender County for building permits. Thank you. Bob Brantley President Bunn Brantley Enterprises, Inc. 389 Instrument Dr. Rocky Mount, NC 27804 252-977-9111 (office) 252-450-5433 (cell) 252-977-4605 (fax) bob(@bunnbrantley.com www.bunnbrantley.com From: Bob Brantley Sent: Wednesday, February 17, 2016 5:35 PM To: 'Lewis,Linda' Subject: RE: ==DENR SCHEDULE NOW===Fwd: Han Dee Hugo - Rocky Point SW8 140102 Thanks again, Linda. Bob Brantley President Bunn Brantley Enterprises, Inc. 389 Instrument Dr. Rocky Mount, NC 27804 252-977-9111 (office) 252-450-5433 (cell) 252-977-4605 (fax) 2 Energy, Mineral and Land Resources ENVIRONMENTAL QUALITY PAT MCCRORY Govemor DONALD R. VAN DER VAART Secretary TRACY DAVIS Director February 18, 2016 I-laddon Clark, President/CEO Sampson-Bladen Oil Company, Inc. PO Box 469 Clinton, NC 28328 Subject: Notice of Inspection — Not Compliant / Request for Additional Information Han Dee Hugo State Stormwater Management Permit No. SWS 140102 Pender County Dear Mr. Clark: Effective. August 1, 2013, the State Stormwater program was transferred from the Division of Water Quality (DWQ) to the Division of Energy, Mineral and Land Resources (DEMLR). All previous references to DWQ will remain in older stormwater permits issued prior to August 1, 2013 until they are modified. Please note that this letter references DEMLR as the Division responsible for issuance of the permit. On February 17, 2016, the Wilmington Regional Office of the Division of Energy, Mineral and Land Resources (DEMLR) inspected Han Dee Hugo, located at 11795 US 17 South in Pender County to determine the status of compliance with the State Stormwater Management Permit Number SW8 140102 issued on January 10, 2014. DEMLR file review and site inspection revealed that the site is not in compliance with the terms and conditions of this permit. Please find a copy of the completed form entitled "Compliance Inspection Report" attached to this letter, which summarizes the findings of the recent inspection. As indicated in the attached inspection report, the following deficiencies must be resolved: 1. Address the potential offsite drainage entering the ditch on the west side of the project. The ditch which conveys the offsite drainage away from the project and the swale behind the curb line which conveys a portion of the onsite drainage into the permitted BMP need to be 2 separate things. 2. Some of the runoff on the south side of the project is not being collected and sent to the BMP. The swale on the south side does not drain into the wetland as it is permitted to do, which allows runoff to bypass the system untreated. 3. The wetland is in need of maintenance: a) The required amount of wetlands plants must be provided; b) the bare areas and slopes of the wetland need to be stabilized; c) the orifice needs to be checked and cleared; and d) the accumulated trash in and around the wetland needs to be removed. Please be advised that until your request to transfer the permit is approved by the Division, you are required to comply with the terms, conditions and limitations of the Stormwater Management Permit under Title 15A North Carolina Administrative Code 2H .1003 and North Carolina General Statute 143- 214.7, including the operation and maintenance of the permitted Stormwater system. State of North Carolina I Environmental Quality I Energy, Minemi end Land Resources 127 Cardinal Drive Extension I Wihnington, NC 28405 910 796 7215 T 1 910 350 2004 F I htm'// rtal W el eb/Ir/ State StormwaterPermit No. SW8 140102 Page 2 of 2 On December 17, 2015, the Division received your request to transfer the permit to the new owner. A preliminary in-depth review of that information has determined that the application is not complete. The following information is needed to continue the stormwater review: 1. 02K 1003(e)(1) — In the case of a corporation (Inc. or LLQ, the application must be signed by a principal executive officer of at least the level of vice president. The NC Secretary of State indicates that the sole member and manager of SBOC Pender EAT, LLC is Independent Trustees of Virginia, Inc. In that case, the only person who can sign the transfer form on behalf of the "Proposed Permittee" is someone of at least the level of vice-president in Independent Trustees of Virginia, Inc., such as Ms. Pamela J. Faber. If you are a vice-president in Independent Trustees of Virginia, Inc., or if you have signature authorization, then please submit the necessary documentation in order to accept your signature on behalf of the proposed permittee. Otherwise, Ms. Faber will need to sign the transfer form. Failure to provide the requested information, or to respond to this letter with a plan of action, including a timeline to resolve the identified deficiencies, by March 18, 2016, are considered violations of the permit. If the requested information is not submitted to this office by the due date, then DEMLR staff will re -inspect the site and may issue a Notice of Violation. Please also note that any individual or entity found to be in noncompliance with the provisions of a stormwater management permit or the stormwater rules is subject to enforcement action as set forth in NCGS 143 Article 21, including the assessment of civil penalties of up to $25,000 per day. If you have any questions, please contact me at the Wilmington Regional Office, telephone number (910)- 796-7215 or via email at linda.lewisnnedenr.eov. Sincerely, Linda Lewis, E.I. Environmental Engineer III Eric: Compliance Inspection Report / t GDS\arl: \\\Stormwater\Permits & Projects\2014\140102 HD\2016 02 CEI_deficient 140102 cc: Dave Newsom, P.E., Crystal Coast Engineering Independent Trustees of Virginia, Inc. Pamela J. Faber, VP (One Columbus Center, Ste 400 Virginia Beach, VA 23462) Pender County Planning Department Georgette Scott, Wilmington Regional Office Stormwater Supervisor WiRO Stormwater Permit File State of North Carolina I Environmental Quality I Energy, Mineral and Land Resources 127 Cardinal Drive Extension I Wilmington, NC 28405 910 796 7215 T 1 9103502004 F I htro.//voml,ncdenr.orn/web/Ir/ Compliance Inspection Report Permit: SW8140102 Effective: 01/10/14 Project: Han Dee Hugo Rocky Point Owner: Sampson Bladen Oil Company Inc County: Pander Region: Wilmington Contact Person: Haddon Clark Directions to Project: At intersection of Hwy. 177 & Hwy. 133. Type of Project: State Stormwater - HD - Wetlands Drain Areas: 1 - On -Site Representalivejsj: Related Permits: Inspection Date: 02/17/2016 Primary Inspector: Alida R Lewis Secondary Inspectorjsj: Expiration: 01/10/22 Adress: 11795 US Hwy l l7 S City/StatelZip: Rocky Point NC 28457 Title: President Phone: 919-785-1904 Entry Time: 02:30PM Reason for Inspection: Other Permit inspection Type: State Stormwater Facility Status: ❑ Compliant Not Compliant Question Areas: State Stormwater (See attachment summary) Exit Time: 02:55PM Phone: 910-796-7215 Inspection Type: Transfer Renewal page: 1 Permit: SW8140102 Owner - Project: Sampson Bladen Oil Company Inc Inspection Date: 02/17/2016 Inspection Type Transfer Renewal Reason for Visit: Other Inspection Summary: The site was inspected in order to detemine the status of compliance prior to transferring the permit to a new owner. The new owner also proposes to slightly modify the approved plan for a different restaurant use from Subway to Little Ceasars. the following compliance issues were observed: 1. There is potential offsite drainage area contributing runoff to the constructed wetland that was not originally accounted for in the design. 2. Some of the runoff from the built -upon area is not being collected and sent to the permitted BMP. It is bypassing. 3. The wetland is in need of maintenance. To address these issues, please provide / perform the following: 1. Reconstruct the ditch behind the curb line to keep out any offsite drainage 2. Regrade the Swale on the south side to drain into the wetland. Shore up the area behind the flume which is closest to NC 133, to assure that the runoff stays in the Swale and is not bypassing into the ditch. 3. Perform the necessary maintenance, including: a. Install the required wetlands plants per the approved planting plan. b. Repair the bare areas and stabilize the berms and slopes. c. Check that the orifice is not clogged. d. Remove the accumulating trash in and around the BMP. page. 2 r 1 Permit: SW8140102 Owner -Project: Sampson Blatlen Oil Company Inc Inspection Data: 02/17/2016 Inspection Type Transfer Renewal Reason for Visit: Other File Review Yes No NA NE Is the permit active? ® ❑ ❑ ❑ Signed copy of the Engineers certification is in the file? Signed copy of the Operation & Maintenance Agreement is in the file? Copy of the recorded deed restrictions is in the file? Comment: Built Upon Area Is the site BUA constructed as per the permit and approval plans? Is the drainage area as per the permit and approved plans? Is the BUA (as permitted) graded such that the runoff drains to the system? Yes No NA NE ■❑❑❑ Comment: 1. There is a Swale araded behind the curbino along the west property line. This Swale is intended to accept runoff from the BUA on the site via 2 flumes and direct it into the constructed wetlands However, the contours suggest that offsite runoff is also entering that swale from the undeveloped subdivision lot 29 in Hunter Hills to the west and is being directed to the permitted BMP. The application submitted in January 2014 did not provide for any offsite drainage area. 2 The runoff from the paved area on the south side is supposed to be collected in a Swale which transports it to the constructed wetland The Swale does not enter the wetland - it veers south along the fence line and empties into the outlet ditch for the wetland. SW Measures Are the SW measures constructed as per the approved plans? Are the inlets located per the approved plans? Yes No NA NE ❑ ®❑❑ Are the outlet structures located per the approved plans? ® ❑ ❑ ❑ Comment: 3 It does not appear that the wetland has any wetland plants. There appears to be a lot of dead grass. Operation and Maintenance Yes No NA NE Are the SW measures being maintained and operated as per the permit requirements? ❑ ®❑ ❑ Are the SW BMP inspection and maintenance records complete and available for review or provided to ❑ ❑ ❑ DWO upon request? Comment: 4 The trash within the fence line and floating in the wetlands needs to be removed. 5. The bermed areas are bare and in need of permanent stabilization.. 6 The orifice may be clogged. Our area received a near -design storm rain event on February 16 2016 however, there was no water entering the outlet structure and none leaving it. page: 3 STATE OF NORTH CAROLINA Department of Environmental and Natural Resources 127 Cardinal Drive Extension Wilmington, North Carolina 28405 (910) 796-7215 FILE ACCESS RECORD SECTION S TIME/DATE 3 NAME 1 REPRESENTING tic 101D&Ti 'LIWIT' Guidelines for Access: The staff of Wibnington Regional Office is dedicated to making public records in our custody readily available to the public for review and copying. We also have the responsibility to the public to safeguard these records and to carry out our day-to-day program obligations. Please read carefully the following guidelines signing the form: 1. Due to the large public demand for file access, we request that you call at least a day in advance to schedule an appointment to review the files. Appointments will be schedu between 9:00am and 3:00pm. Viewing time ends at 4:45pm. Anyone arrivine withi 2. You must specify files you want to review by facility name. The number of files that you may review at one time will be limited to five. 3. You may make copies of a file when the copier is not in use by the staff and if time permits. Cost per copy is .05 cents for copies. There will be no fee if the total calculated charge is less than $5.00. Payment may be made by check, money order, or cash at the reception desk Copies can also be invoiced for your convenience. 4. FILES MUST BE KEPT IN ORDER YOU FOUND THEM. Files may not be taken from the office. To remove, alter, deface, mutilate, or destroy material in one of these files is a misdemeanor for which you can be fined up to $500.00. No briefcases, large totes, etc. are permitted in the file review area. 5. In accordance with General Statue 25-3-512, a $25.00 processing fee will be charged and collected for checks on which payment has been refused. FACILITY NAME 1. 2. 3. 4. 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