NCG150068_eDMR Email Correspondence_20230208

Young, Brianna A
From: Dunn, Chris A CIV USCG BASE ELIZABETH CIT (USA) <[e-mail]>
Sent: Wednesday, February 8, 2023 4:12 PM
To: Young, Brianna A
Cc: Carson, Brittany; Sherman, Brook W CDR USCG BASE ELIZABETH CIT (USA); Barresi, John
F CAPT USCG SILC (USA); Aydlett, David P CIV DHS (USA)
Subject: [External] RE: NC eDMR Notification - Failed Submission for Report: NCG150068 V1.0
10-2022
Attachments: [URL Verdict: Unknown][Non-DoD Source] RE: [External] Error in submittal
CAUTION: External email. Do not click links or open attachments unless you verify. Send all suspicious email as an attachment to
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Good Afternoon Ms Young,
Please see the attached which includes some of the prior eDMR discussions I've had with others in the Stormwater
Permitting Division, regarding this attempt at submittal of our first set of Stormwater reports IAW NCG150068.
Thank you for your time and the discussion today regarding the changes NCDEQ has made to the eDMR program which
should now allow permittee's to submit eDMRs. I understand that in December when this report was actually due and
our submittal was attempted, the eDMR system did not have our outfalls listed, so there was no possible way to actually
submit the report in the time outlined by the Stormwater Program, Division of Energy, Mineral and Land Resources.
As you've verbally requested on our call this afternoon and as the primary POC and delegated manager of this permit, I
will delete our current submittal due to the fact it was submitted too early for the eDMR program development. I will
then resubmit according to the direction, you have so kindly provided this afternoon.
If I have any further difficulty, I will contact Ms Brittany Carson, my General Industrial Permit Coordinator, as discussed.
I've not previously been in contact with a Brittany Cook, as mentioned below, regarding the eDMR program or this
submittal.
I appreciate and accept your explanations as to the actual intent of the email below. As stated in our discussion I have
and will continue responding in a timely manner on behalf of the command. I now understand that as an Individual
Permit Coordinator you may need to copy several people in a private organization, but that is not necessary in this case.
If ever I don't respond in a reasonable amount of time, please feel free to reach out to my supervisor
David. [e-mail] , who is the secondary POC on our eDMR registration submittal.
Very Respectfully,
Chris Dunn
Environmental Protection Specialist
U.S. Coast Guard BASE Elizabeth City
1664 Weeksville Road
Elizabeth City, NC 27909
Cell: 252 267-9789
Office: 252 335-6356

From: Young, Brianna A <[e-mail]>
Sent: Tuesday, February 7, 2023 1:15 PM
To: Sherman, Brook W CDR USCG BASE ELIZABETH CIT (USA) <[e-mail]>
Cc: Carson, Brittany <[e-mail]>; Barresi, John F CAPT USCG SILC (USA) <[e-mail]>;
Aydlett, David P CIV DHS (USA) <[e-mail]>; Dunn, Chris A CIV USCG BASE ELIZABETH CIT (USA)
<[e-mail]>
Subject: [Non-DoD Source] NC eDMR Notification - Failed Submission for Report: NCG150068 V1.0 10-2022
Good afternoon,
The Division has been notified of a DMR submittal failure for stormwater permit NCG150068. The October 2022 report
failed to submit as it appears no pages were added to the report, therefore the report was not complete. A report must
have at least one Outfall Effluent Page for a submittal to be successful. Please correct this in eDMR and resubmit the
report. If you need assistance on how to use the eDMR system, please see the eDMR user guide on under Step 5 of our
Six Step Process website.
If you have further questions regarding your Certificate of Coverage under the General Permit, as indicated by your
comments in the eDMR form, please contact Brittany Cook, the General Permits Coordinator. I have copied Brittany on
this email.
4

Pei:
permit 3V: Status:
NCG15046.6 Ver. 2.0 Active
SDC#: class:
SWNC
County: Owner:
PRSQUOTA United States Coast Guard Elizabeth City Base Support Center
ORC
Name: Certification Number: Status: Grade:
Not Recuiree v IO09764 Active SWNC
eDMR
Period: Version:
10-2022 (Octaber 1.C.
2022)
Certified Lab #:
Lab Marne-
Person(5) Collecting Samples:
Contact Phone #: a
125233 56356
Comments
Facility Flame:
United States Coast
Guard Base Elizabeth
City
Has ORC changed2:
Status: Compliance Status:
Failed Ta 5 ubm it
(:�Campliant @)Non -Compliant
ily qualitative visual monitoring was conducted this cycle because we were issued a permit April 27th, 2022 which wasn't scheduled
expire until midnight on August 31, 2022. Howeverr on the afternoon of August itr 2022 in correspondence with. Brittany Carsonr
erasking about the need to reapply under the new permitwhen issuedr we found out that we would not have to reapplyr but instead
:re responsible far qualitative as well as quantitative measurements beginning July 1, 2022. The wheels of the government turn slow
d there were no resources available for this unforeseen expenser however I began the process for justification and gaining the proper
thorities from the command to speak on their behalf. By the time we received the official correspondence on September 27, 2022
rich officially informed us that we fell under the new permit all funding for the fiscal year had been spent or swept.
4s of yesterday (10/27/21122) the command has a Modification request in the works for funding to support an update of the SPPP to
ncorporate the additional requirements of the new NCGP and to have professianaIs conduct a Representative 0utfall Analysis far U.S.
:'oast Guard Base Elizabeth City. We also have a Procurement Request in the system for quarterly sampling analysis of all seventeen
Industrial Outfalls identified by our current SPPP. One set of correspondence states vie have fi months to get our SPPP up to date and
another vte've received states we have 12 months, Irve requested a contract Period of Performance for December as this would be 6
„onths from the date of issuance (July 1, 2022) of the 2nd permit.
There is some confusion at the skate. regarding receiving waters for our facility and I've tried sorting this out with a few different
ndividuals but to no avail. We discharge to the Pasquotank River which are class SB waters and not "Steele Creek, lass C waters in the
:atawba river Basin". This was corrected for our previous permit and COC issued in April of 2022, but I've not had any success getting
-his oorrected under the current permit, so at the present time we have no OOC, which praperiy documents our facifity's discharge.
submitted our request for eDMR access on October Gr 2022 and received temporary passwords on October 25r 2022, so hopefully
t this submittal vie can gain some assistance with compliance. To date I've prepared bath hard copy and pdf copies of my qualitative
tiitoring to the extent passible from July 2fir 2022, as the requirements have changed a couple of times since April of 2a22. July
h was the only qualifying rain event in the previous quarter at our facility. I was expecting to be able to submit that today in this
tranic reporting tOOIr but so Farr I see no way of doing that.
have reached out to quite a few people for assistance with getting our permitting OOC and other issues straight and found that my
rmer regulator is now in Wilmington. When I reached out to another my concerns were forwarded to two mere gentlernen
,eptember 7r 2022} which I've not yet heard back from. I'm sure they are busy trying to get this program off the ground for our
:gion and I understand, as I'm also trying to turn a very large vessel herer as well.
the interest of progress, vie as an organization are searching For additional resources to comply viith the new permit, we have
bmitted all the signatory dele-gatiorts and autharizationsr vie have gotten registered in eDMR which was a "6 step process"r we have
:earthed and Found na available field certified labs within 15 minutes of aurseventeen industrial autfallsr thus have come to the
nclusion that we will have to apply for a field certification for pH and have our sampling folks properly trained and lastly we will
ntinue reaching out to the stake and regional offices for guidance until vie can fully comply. Respectfully, Chris Dunn
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Thank you,
Brianna Young, MS (she/her/hers)
Industrial Individual Permits Coordinator
Stormwater Permitting Program
NC DEQ/ Division of Energy, Mineral, and Land Resources (DEMLR)
[e-mail] (e-mail preferred)
919-707-3647 (office)
Mailing address: 1612 Mail Service Center, Raleigh, NC 27699-1612
Physical address: 512 North Salisbury Street, Raleigh, NC 27604
, �: DE " 7'� `
kl;
NORTH CAROLINA -
Department of Environmental Quality
Email correspondence to and from this address is subject to the North
Carolina Public Records Law and may be disclosed to third parties.
Based on the current guidance to minimize the spread of COVID-19, the Department of Environmental Quality has adjusted
operations to protect the health and safety of the staff and public. Please check with the appropriate staff before visiting our offices,
as we may be able to handle your requests by phone or email. We appreciate your patience as we continue to serve the public
during this challenging time.

Young, Brianna A
From: Carson, Brittany <[e-mail]>
Sent: Friday, December 16, 2022 1:53 PM
To: Dunn, Chris A CIV USCG BASE ELIZABETH CIT (USA); Tran, Kieu M
Subject: [URL Verdict: Unknown][Non-DoD Source] RE: [External] Error in submittal
Hi Chris,
You will fill out the Qualitative Monitoring Report Form and kept on site in your SWPPP.
Thanks,
Brittany Carson
General Industrial Stormwater Permit Coordinator
Stormwater Program, Division of Energy, Mineral, and Land Resources
N.C. Department of Environmental Quality
Phone: [phone]
From: Dunn, Chris A CIV USCG BASE ELIZABETH CIT (USA) <[e-mail]>
Sent: Friday, December 16, 2022 1:48 PM
To: Tran, Kieu M <[e-mail]>
Cc: Carson, Brittany <[e-mail]>
Subject: RE: [External] Error in submittal
CAUTION: External email. Do not click links or open attachments unless you verify. Send all suspicious email as an attachment to
Report Spam.
Afternoon Tran,
Thanks so much for the Template. It is evident to me that this form and the eDMR program can only be used to report
quantitative analysis.
Are we required to report via eDMR any qualitative observations? Or are we just to take these measurements, fill out
hard copy reports and keep them on hand for inspections?
Thank you for your time,
Chris
From: Tran, Kieu M <[e-mail]>
Sent: Thursday, December 15, 2022 12:36 PM
To: Dunn, Chris A CIV USCG BASE ELIZABETH CIT (USA) <[e-mail]>
Cc: Carson, Brittany <[e-mail]>
Subject: [Non-DoD Source] RE: [External] Error in submittal
Please use this link https://deg.nc.gov/about/divisions/water-resources/edmr/forms-and-reports , go to file name
"eDMR Import Template"
Mrs. Kieu Tran
Stormwater Program Administrative Assistant

Office: (919) 707- 3640
Kieu.Tran@ncdenr.,gov
North Carolina Department of Environmental Quality
Division of Energy, Mineral, and Land Resources Stormwater Program
512 N. Salisbury Street, Raleigh, NC 27604 (location)
1612 Mail Service Center, Raleigh, NC 27699-1612 (mailing)
Website: http//deq..nc.gov/about/divisions/energy-mineral-land-resources/stormwater
DE
ki
;
NORTH CAROLINA -
Department of Environmental quality
Email correspondence to and from this address is subject to the North
Carolina Public Records Law and may be disclosed to third parties.
From: Dunn, Chris A CIV USCG BASE ELIZABETH CIT (USA) <[e-mail]>
Sent: Wednesday, December 14, 2022 8:16 AM
To: Tran, Kieu M <[e-mail]>
Cc: Carson, Brittany <[e-mail]>
Subject: RE: [External] Error in submittal
CAUTION: External email. Do not click links or open attachments unless you verify. Send all suspicious email as an attachment to
Report Spam.
Good Morning Kieu,
Thank you for the eDMR Guide. I will begin studying this guide, so we can get some qualitative measurements into
eDMR. We have no Quantitative analysis to offer at this time but are working on securing the funding and resources to
provide this analysis as well.
We will begin working on a custom Comma Separated Variable File (CSV) using Excel IAW this Facility Reporting Guide.
For the time being, I'm assuming there is already a template on the website somewhere?
Chris
From: Tran, Kieu M <[e-mail]>
Sent: Wednesday, December 14, 2022 7:52 AM
To: Dunn, Chris A CIV USCG BASE ELIZABETH CIT (USA) <[e-mail]>
Cc: Carson, Brittany <[e-mail]>
Subject: [Non-DoD Source] RE: [External] Error in submittal
With eDMR, you can either manually enter the data (see page 17) or import data through CRV file (see page 30).
Thank you,

Mrs. Kieu Tran
Stormwater Program Administrative Assistant
Office: (919) 707- 3640
Kieu.Tran@ncdenr.,gov
North Carolina Department of Environmental Quality
Division of Energy, Mineral, and Land Resources Stormwater Program
512 N. Salisbury Street, Raleigh, NC 27604 (location)
1612 Mail Service Center, Raleigh, NC 27699-1612 (mailing)
Website: httl2: //deq.nc.govlab out /divisions/energy-mineral-land-resources/stormwater
, �: DE '� 7' `
ki;
NORTH CAROLINA -
Department of Environmental Quality
Email correspondence to and from this address is subject to the North
Carolina Public Records Law and may be disclosed to third parties.
From: Dunn, Chris A CIV USCG BASE ELIZABETH CIT (USA) <[e-mail]>
Sent: Tuesday, December 13, 2022 4:15 PM
To: Tran, Kieu M <[e-mail]>
Cc: Carson, Brittany <[e-mail]>
Subject: RE: [External] Error in submittal
CAUTION: External email. Do not click links or open attachments unless you verify. Send all suspicious email as an attachment to
Report Spam.
Is there a place I can attach my DMRs or will I need to reenter them all over again?
From: Tran, Kieu M <[e-mail]>
Sent: Tuesday, December 13, 2022 2:29 PM
To: Dunn, Chris A CIV USCG BASE ELIZABETH CIT (USA) <[e-mail]>
Cc: Carson, Brittany <[e-mail]>
Subject: [Non-DoD Source] RE: [External] Error in submittal
Good afternoon,
The reason why the submittal failed was because there were no Outfall Effluent pages (red circle). A report cannot be
submitted without at least one EFFLUENT page.

Permit
Permit 30: Status: &DC#: Class:
NCG15006.6 Ver. 2.0 Active SWNC
County: Owner;
PASQUOTA United States Coast Guard Elizabeth City Base Support Center
ORC
Name: Certification Number: Status: Grade:
Not Recuirec v IO09764 Active SWNC
eDMR
Period: Version;
10-2022 (October 1.0
2022)
Certified Lah #:
Lab Flame:
I
Person(5) Collecting Samples:
Contact Phone #: M
252335b356
Comments
Status;
Failed To Submit
Facility Flame:
United States Coast
Guard Base Elizabeth
City
Has ORC changed3:
Compliance Status: *
Compliant @}Non -Compliant
dy qualitative visual monitoring was conducted this cycle because we viere issued a permit April 27th, 2022 which wasn't scheduled r.
expire until midnight on August 31, 2022. Howeverr on the afternoon of August itr 2022 in correspondence with. Brittany Carsonr
,erasking about the need to reapply under the new permitwhen issuedr we found out that we would not have to reapplyr but instead
!re responsible fo-r qualitative as well as quantitative measurements beginning July 1, 21222. The wheels of the government turn slow
d there were no resources available for this unforeseen expenser however I began the process for justification and gaining the proper
thorities from the command to speak on their behalf. By the time we received the official correspondence on September 27, 2022
rich officially informed us that we fell under the new permit all funding for the fiscal year had been spent or swept.
As of yesterday (10J27/21122) the command has a Modification request in the works for funding to support an update of the SPPP to
irxorporate the additional requirements of the new NCGP and to have professionals conduct a Representative 0utfall Analysis far U.S.
Coast Guard Rasa Elizabeth City. We also have a Procurement Request in the system for quarterly sampling analysis of all seventeen
Industrial Outfalls identified by our current SPPP. One set of correspondence states vie have 6 months to get our SPPP up to date and
a nother vte've received states we have 12 months, I've requested a contract Period of Perform anre fur December as this would be 6
months from the date of issuance (July 1, 2022) of the 2nd permit.
There is some confusion at the skater regarding receiving waters for our facility and I've tried sorting this out with a feu: different
individuals but to no avail. We discharge to the Pasquotank River which are class 5B waters and not "Steele Creek, lass C waters in the
Catawba river Basin". This was corrected for our previous permit and COC issued in April of 2022, but I've not had any success getting
this corrected under the current permit, so at the present time we have no CCC, which praperty documents our facility's discharge.
submitted our request for eDMR access on October 6r 2022 and received temporary passwords on October 2Sr 2022, so hopefully
t this submittal we can gain some assistance with compliance, Ta date I've prepared bath hard cagy and pdf copies of my qualitative
tiitoring to the extent possible from July 26r 2022, as the requirements have changed a couple of times since April of 2a22. July
h was the only qualifying rain event in the previous quarter at our facility. I was expecting to be able to submit that today in this
dranic reporting taelr but so Farr I see no way of doing that.
have reached out to quite a few people for assistance with getting our permitting 00C and ether issues straight and found that my
rmer regulator is now in Wilmington. When I reached out to another my concerns were forwarded to two more gentlemen
,epternber 7r 2022} which I've not yet heard back from. I'rn sure they are busy trying to get this program off the ground for our
!gion and J understand, as I'm also trying to turn a very large vessel herer as well,
the interest of progress, we as an organization are searching For additional resources to comply with the new permit, we have
bmitted all the signatory dele-gatioru and authorizationsr vie have gothen registered in eDMR which was a "6 step process"r we have
:earthed and found na available field certified labs within 15 minutes of our seventeen industrial autfallsr thus have come to the oik
nclusion that we will have to apply for a field certification for pH and have our sampling folks properly trained and lastly we will
ntinue reachingout to the stake and r ianaI offices for uidarrce until vie can full com I Res ectfull Chris Dunn
e9 � 9 Y P Y• P Y�
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Mrs. Kieu Tran
Stormwater Program Administrative Assistant
Office: (919) 707- 3640
Kieu.Tran@ncdenr.,gov
North Carolina Department of Environmental Quality
Division of Energy, Mineral, and Land Resources Stormwater Program
512 N. Salisbury Street, Raleigh, NC 27604 (location)
1612 Mail Service Center, Raleigh, NC 27699-1612 (mailing)
Website: httl2: //deq.nc.govlab out /divisions/energy-mineral-land-resources/stormwater
D— E '� 7' `
7.d= 1w;
NORTH CAROLINA
Department of Environmental Quality
Email correspondence to and from this address is subject to the North
Carolina Public Records Law and may be disclosed to third parties.
From: SVCeDMRadmin <[e-mail]>
Sent: Tuesday, December 13, 2022 2:25 PM
To: Dunn, Chris A CIV USCG BASE ELIZABETH CIT (USA) <[e-mail]>
Cc: Tran, Kieu M <[e-mail]>; Carson, Brittany <[e-mail]>
Subject: RE: [External] Error in submittal
NCG150068 is the permit number listed for Chris Dunn. Kieu please see below.
Michele
From: Dunn, Chris A CIV USCG BASE ELIZABETH CIT (USA) <[e-mail]>
Sent: Tuesday, December 13, 2022 2:21 PM
To: SVCeDMRadmin <[e-mail]>
Subject: [External] Error in submittal
CAUTION: External email. Do not click links or open attachments unless you verify. Send all suspicious email as an attachment to
Report Spam.
Please let me know what I need to do to submit this report update. I thought we had this fixed with a correction to
Laserfiche, so I updated my comments and tried to resubmit.
Thanks,
Chris Dunn
Environmental Protection Specialist
U.S. Coast Guard BASE Elizabeth City
1664 Weeksville Road
Elizabeth City, NC 27909

Cell: 252 267-9789
Office: 252 335-6356