#5136_03_2015_FINAL

F.KWA
A
MCDENR
North Carolina Department of Environment and Natural Resources
Pat McCrory
Governor
April 8, 2015
5136
Mr. Terrall Goldman
Dare County, Cape Hatteras Water
P.O. Box 578
Buxton, NC 27920
Donald R. van der Vaart
Secretary
Subject: North Carolina Wastewater/Groundwater Laboratory Certification (NC WW/GW LC)
Maintenance Inspection
Dear Mr. Goldman:
Enclosed is a report for the inspection performed on March 24, 2015 by Nick Jones. No findings
are cited in this report, a response is not required. We appreciate the fine job you and your staff
are doing. As a certification requirement, your laboratory must continue to carry out the
requirements set forth in 15A NCAC 2H .0800.
Copies of the checklists completed during the inspection may be requested from this office. Thank
you for your cooperation during the inspection. If you wish to obtain an electronic copy of this
report by email or if you have questions or need additional information, please contact us at (828)
296-4677.
Attachment
cc: Master file
Nick Jones
Sincerely,
COY
Gary Francies, Technical Assistance/Compliance Specialist
Division of Water Resources
Water Sciences Section
NC WastewaterlGroundwater Laboratory Certification Branch
1623 Mail Service Center, Raleigh, North Carolina 27699-1623
Location: 4405 Reedy Creek Road, Raleigh, North Carolina 27607
Phone:[phone]V FAX:[phone]
Internet: www,dwalab.orq
An Equal OppMunity IAffirmativeAction Employer

INSPECTION REPORT ROUTING SHEET
To be attached to all inspection reports in-house only.
Laboratory Cert. #:
Laboratory Name:
Inspection Type:
Inspector Name(s):
Inspection Date:
Date Report Completed:
Date Forwarded to Reviewer:
Reviewed by:
Date Review Completed:
Cover Letter to use:
Unit Supervisor/Chemist III:
Date Received:
5136
Dare County, Cape Hatteras Water
Field Maintenance
Nick Jones
March 24 2015
March 25 2015
March 31, 2015
Jason Smith
April 6, 2015
❑ Insp. Initial ❑ Insp. Reg.
❑ Insp. No Finding ❑ Insp. CP
® Corrected
Gary Francies
4/7/2015
Date Forwarded to Linda: 4/7/2015
Date Mailed: Ly I % I 1cj U. ,

On -Site Inspection Report
LABORATORY NAME:
NPDES PERMIT #:
ADDRESS:
CERTIFICATE #:
DATE OF INSPECTION:
TYPE OF INSPECTION:
AUDITOR(S):
LOCAL PERSON(S) CONTACTED:
1. INTRODUCTION:
Dare County, Cape Hatteras Water
NCO085707
P.O. Box 578
Buxton, NC 27920
5136
March 24, 2015
Field Maintenance
Nick Jones
Terrall Goldman
This laboratory was inspected by a representative of the North Carolina
Wastewater/Groundwater Laboratory Certification (NC WW/GW LC) program to verify its
compliance with the requirements of 15A NCAC 2H .0800 for the analysis of
environmental samples.
II. GENERAL COMMENTS:
The laboratory was clean and well organized. The facility has all the equipment necessary
to perform the analyses.
Proficiency Testing (PT) samples for the 2015 proficiency testing calendar year have been
analyzed. The study has not yet been reported by the vendor.
Contracted analyses are performed by Environment 1, Inc. (Certification #10) and
Environmental Testing Solutions, Inc. (Certification #600).
Current quality assurance policies for Field Laboratories and approved procedures for
the analysis of the facility's currently certified parameters were provided at the time of
the inspection.
III. FINDINGS, REQUIREMENTS, COMMENTS AND RECOMMENDATIONS:
Documentation
Comment: Error corrections were not performed properly. The NC WW/GW LC Quality
Assurance Policies for Field Laboratories document states: All documentation errors
must be corrected by drawing a single line through the error so that the original entry

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#5136 Dare County, Cape Hatteras Water
remains legible. Entries shall not be obliterated by erasures or markings. Wite-Out®,
correction tape or similar products designed to obliterate documentation are not to be
used. Write the correction adjacent to the error. The correction must be initialed by the
responsible individual and the date of change documented. All data and log entries must
be written in indelible ink. Pencil entries are not acceptable. Notification of acceptable
corrective action (i.e., a statement that as of 3/25/2015 the lab will henceforth make error
corrections according to the NC WW/GW LC poli cy) was received by email on 3/25/2015.
No further response is necessary for this finding.
pH — SM 4500 H+ B-2000
Comment: The benchsheet for pH did not contain units of measure. The North Carolina
Administrative Code, 15A NCAC 2H .0805 (g) (1) states: Data pertinent to each analysis
must be maintained for five years. Certified data must consist of date collected, time
collected, samples site, sample collector, and sample analysis time. The field bench
sheets must provide a space for the signature of the analyst, and proper units of
measure for all analyses. Notification of acceptable corrective action (i.e., a statement
that as of 3/25/2015 the lab has implemented benchsheets supplied by the inspector
which include units of measure for pH) was received by email on 3/25/2015. No further
response is necessary for this finding.
Comment: Values were reported that exceed the method specified accuracy of 0.1
units. Standard Methods, 4500 H+ B-2000, (6) states in part: However, ± 0.1 pH unit
represents the limit of accuracy under normal conditions, especially for measurement of
water and poorly buffered solutions. For this reason, report pH values to the nearest 0.1
pH unit. Notification of acceptable corrective action (i.e., a statement that as of
3/25/2015 pH results would be reported to 0.1 units.) was received by e-mail on
3/25/2015. No further response is necessary for this finding.
Proficiency Testing
Comment: The laboratory was not documenting Proficiency Testing (PT) sample
analyses in the same manner as environmental samples. The NC WW/GW LC
Proficiency Testing Requirements documents states: All PT sample analyses must be
recorded in the daily analysis records as for any environmental sample. This serves as
the permanent laboratory record. This requirement is a new policy that has been
implemented by our program since the last inspection. Notification of acceptable corrective
action (i.e., a statement that as of 3/25/2015 PT samples will be documented in the same
manner as environmental samples) was received on 3/25/2015. No further response is
necessary for this finding.
IV. PAPER TRAIL INVESTIGATION:
The paper trail consisted of comparing original records (e.g., laboratory benchsheets,
logbooks, etc.) and contract lab reports to Discharge Monitoring Reports (DMRs)
submitted to the North Carolina Division of Water Resources. Data were reviewed
for November and December, 2014 and January, 2015. No transcription errors were
detected. The facility appears to be doing a good job of accurately transcribing data.

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#5136 Dare County, Cape Hatteras Water
V. CONCLUSIONS:
All findings noted during the inspection were adequately addressed prior to the
completion of this report. The inspector would like to thank the staff for its assistance
during the inspection and data review process. No response is required.
Report prepared by: Nick Jones Date: March 25, 2015
Report reviewed by: Jason Smith Date: April 6, 2015